DRAFT Prep School Basketball Coach PWS 30 Apr 2020.docx

Attachment 1 – Performance Work Statement Assistant Men’s Basketball Coach – USAFA Prep School

United States Air Force Academy Prep School

DRAFT

Men’s Basketball Assistant Coach Performance Work Statement (PWS)

Revision Date: 30 April 2020

X Signature of Prep School Athletic Director (PSA/AD), (Lt Col Sean Tiernan), USAFA/PS signifies concurrence with the PWS.

1. Background Information

1.1. This position requires pre-season/on season coaching support of men’s basketball at the United States Air Force Academy Preparatory School. Coaching formats include one on one, small group and team group settings. The assistant coach will have opportunities to travel with the Prep School men’s basketball team. This is a part-time contracted coaching position for 2020-21 basketball season with four option years.

2. General Information 2.1

1.1. General: This is a non-personnel services contract to provide assistant basketball coach. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. Comment by WRIGHT, SUSAN R NH-03 USAF USAFA 10 CONS/PK: Please make sure numbering is correct

1.2. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform assistant basketball coach duties as defined in this Performance Work Statement. The contractor shall perform to the standards in this contract.

1.3. The Contractor shall provide all supervision, personnel, equipment, tools, materials, and vehicles necessary to perform all tasks and functions as defined in this Performance Work Statement (PWS).

1.4. Contractor Identification. All Contractor personnel shall wear a Government issued badge at all times to identify themselves as a Contractor employee. Contractor employees shall identify themselves as being a Contractor when attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties (e.g., clients, vendors, customers, public contacts, etc.) to avoid creating an impression that they are Government officials.

1.5. Dress code. Contractor personnel shall be professional in appearance and suitable for the occasion and environment. In support of some work orders contractor may be required to dress business professional (i.e. funerals, formal USAFA events). Work orders which require business professional dress will be annotated on the individual work order.

1.6. Threats to General Well Being. The Government reserves the right to direct the removal of Contractor personnel for misconduct or security reasons. This action does not relieve the Contractor from total performance of the program tasks specified herein.

1.7. Hiring of U.S. Government Employees. The Contractor shall not employ any person who is an employee of the US Government if employing that person would create a conflict of interest, or the appearance of a conflict of interest. The Contractor shall comply with the Joint Ethics Regulation (JER) in regard to the employment of current and/or former Government employees. The Contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives proper approval. The Contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in AFI 64-106 Air Force Industrial Labor Relations Activities paragraph 3. The Contractor is prohibited from employing off-duty Government COR(s) who are managing any contracts or subcontracts awarded to the Contractor. The abrupt absence of any Contractor personnel does not at any time constitute an excuse for nonperformance under this contract.

1.8. *Per 10 U.S.C. §2330a 10 U.S.C. §2330(a) Data collection required. “purchase of services by a military department or Defense Agency in excess of $3,000,000, regardless of whether such a purchase is made in the form of a contract, task order, delivery order, military interdepartmental purchase request, or any other form of interagency agreement, for services in the following service acquisition portfolio groups: (1) Logistics management services; (2) Equipment related services; (3) Knowledge-based services; and (4) Electronics and communications services.

1.1.1.1. Go to www.sam.gov and log in.

1.1.1.2. Select Entity Registrations and then select Service Contract Reporting.

1.1.1.3. SAM displays your entities which have service contracts and meet the reporting criteria. Select View by entity to see the service contracts for each entity.

1.1.1.4. Next, select Add for the service contract against which you want to create a Service Contract Report. Each service contract which meets the FAR Subpart 4.1703 reporting thresholds is displayed.

1.1.1.5. You will be taken to the Complete Service Contract Report page. SAM displays the contract details and allows you to report. You are required to enter the following information:

1.1.1.1.1. Total Amount Invoiced: Total dollar amount invoiced for services performed during the previous Government fiscal year under the contract (this amount should include the prime and any subcontract amount).

1.1.1.1.2. Prime Contractor Hours Expended: Prime contractor direct labor hours expended on the services performed during the previous Government fiscal year. The amount you enter is automatically divided by 2,080 hours to calculate a Full Time Employee (FTE) equivalent, displayed under the Prime Contractor Hours Expended as Prime Contractor FTEs.

1.1.1.1. Report any required Tier 1 subcontractor information by selecting the Add Tier 1 Subcontract Information button.

1.1.1.2. When you are ready to submit the report, select Submit. This saves your report and returns you to the Select Service Contract page where you can create other SCRs or edit an existing SCR.

1.1. Service contracts over (dollar threshold) must be reported in ECMRA except those covering Construction labor and costs. Contractor Manpower Reporting. The Contractor shall report ALL contract labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the U.S. Air Force. The Contractor shall fill in all required data fields at https://ecmra.mil.

1.1.1. Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the Contractor Manpower Reporting Application (CMRA) help desk.

1.1.2. Uses and Safeguarding of Information. Information from the secure web site is considered to be proprietary in nature when the contract number and Contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the Contractor name and contract number associated with the data. User manuals for Government personnel and Contractors are available at the CMRA link at http://www.ecmra.mil.

· New Year’s Day, January 1st or the Friday preceding or Monday following

· Martin Luther King’s Birthday, 3rd Monday in January

· President’s Day, 3rd Monday in February

· Memorial Day, Last Monday in May

· Independence Day, July 4th or the Friday preceding or Monday following

· Labor Day, 1st Monday in September

· Columbus Day, 2nd Monday in October

· Veteran’s Day, November 11th or the Friday preceding or Monday following

· Thanksgiving Day, 4th Thursday in November

· Christmas Day, 25th December

Alternatively, when DFARS clause 252.237-7023 Continuation of Essential Contractor Services is included in a contract, the government formally identifies all or a portion of the contractor services as “mission essential functions.” This is significantly different than the above definition for “mission essential personnel” for inclement weather reporting. The “mission essential functions” designation relates to continuation of services in events of crisis as they affect DoD’s ability to provide vital services or exercise authority, direction and control. As directed by DFARS 252.237-7023(c)(2), the contractor is required to maintain a Mission-Essential Contractor Services Plan detailing provisions for the acquisition of essential personnel and resources to maintain continuity of operations for up to 30 days in a crisis.

Although functions may be identified by the government as "mission essential" for inclement weather reporting or contractual by use of DFARS clause 252.237-7023, the government does not render a designation of "non-mission essential" for all other contracted functions and the contractor is expected to meet the operating hours and performance requirements and develop appropriate contingency plans to meet the terms of the contractor.

3. Description of Services

1.22. Non-Game Day (Practice and Strength Training) Tasks

1.22.1. Daily Instruction Expectation

i. Demonstrate, instruct, correct, teach offensive and defensive skills

1.22.2. Daily Schedule and Requirements

1500 Meet with Head Coach

1515 Lead Skill Development workout

i. Ball handling/Dribbling

ii. Passing

iii. Shooting

iv. Footwork

1530 Assist with Stretching

i. Active Warm-Up

ii. Static Stretch

iii. Rollout

1540 Assist with Fundamental Work

i. Team Dribbling Drills

ii. Team Passing Drills

iii. Team Shooting Drills

iv. Team Rebounding

1610 Assist with teaching team defense concepts

v. Closeouts and Slides

vi. On Ball Stance and Positioning

vii. Off Ball Stance and Positioning

viii. Defeating Screens – Off Ball and On Ball

ix. Blocking Out and Rebounding

x. Transition Defense

xi. Defending out of bounds plays

1640 Assist with Teaching Team Offensive Concepts

iv. Transition Offense

v. Screen/Cutting

vi. Player Movement/Ball Movement

vii. Reading the Defense/Decision Making

viii. Running Sets/Plays/Concepts

ix. Out of Bounds Plays

1720 Assist with Teaching Game Situations

i. Guarding Specific Actions

ii. Time and Score Situations – Offense and Defense

iii. Out of Bounds plays based on time and score

1730 Assist with individual shooting/offensive moves

i. Catching/Footwork

ii. Shooting Fundamentals (feet, hand position, follow through, speed)

iii. Direct Drive/Crossover

1.22.3. Strength Training Expectation

i. Three Days a Week After Practice

ii. 60 Minute Sessions

iii. Expectations

a. Demonstrate, instruct, correct, teach and re-teach

1.23. Game Day Tasks

1.23.1. Home Games

i. Arrive one hour prior to tip off

ii. Assist with stretching – 45 minutes prior to tip-off

iii. Assist with pre-game warmup – 35 minutes prior to tip off

iv. Assist with pre-game talk in locker room – 24 minutes prior to tip off

v. Assist with coaching during game

a. Track fouls

b. Track timeouts

c. Track substitutions

d. Provide game management and strategy

1.23.2. Away Games

i. Arrive on time for transportation to game

ii. Assist with stretching – 45 minutes prior to tip-off

iii. Assist with pre-game warmup – 35 minutes prior to tip off

iv. Assist with pre-game talk in locker room – 24 minutes prior to tip off

v. Assist with coaching during game

a. Track fouls

b. Track timeouts

c. Track substitutions

d. Provide game management and strategy

vi. If the away travel is at a tournament – scout future opponents in tournament

2. Services Summary

1.22.1 (i)

1.22.2 (1530/1540)

Assist with Teaching Team Offensive and Defensive Concepts

100% Performance

1.22.2 (1610/1640)

Assist with Teaching Game Situations

Assist with individual shooting/offensive moves

100% Performance

1.22.2 (1730)

1.22.3 (iii) (a)

1.23.1 (ii)(iii)(iv)(v)

1.23.2 (ii)(iii)(iv)(v)

The contracting coach will be evaluated monthly against the above services table. Coach will be evaluated monthly by the COR (Head Men’s Basketball Coach) on each above task. Coach will be assessed on a pass/fail (100%/0%) basis.

If contracted coach receives more than two failures per month, contractor will be provided written documentation of such failures by the COR. If contractor receives two months of two or more failures, steps will be taken with the contracting office to being termination of contract (termination by default).

3. GOVERNMENT FURNISHED PROPERTY (GFP)

Not Applicable

4. Quality Control Program:

4.1 Quality Control (QC). The Contractor shall develop and maintain a Quality Control inspection system to ensure contracted services are performed IAW this PWS and within generally accepted commercial and industry practices. The Contractor shall develop and implement procedures to identify and ensure non-recurrence of defective services. The Contractor shall cooperate with the Government Quality Assurance Specialist, Quality Assurance Evaluators, technical representatives, investigative teams, inspectors, CO, and other Government-authorized individuals in the course of daily operations.

4.2 The Contractor’s Quality Control Plan shall be submitted to the CO with the RFQ response. An updated copy shall be provided to the CO on the contract start date, annually, and thereafter or as changes occur. The objective of the Quality Control Plan is to show the Contractor’s philosophy, methods, and techniques in place to ensure quality and consistency of effort in the performance of the PWS requirements.

4.3 The Contractor shall maintain adequate records of all audits and inspections. The records shall indicate the nature and number of observations made, the number and type of deficiencies found, and the nature of corrective action taken as appropriate. The Contractor shall keep, and provide to the Government, records of inspections throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

4.4 The Contractor shall provide corrective action for Government-noted deficiencies. The Contractor shall reply to Government inspections rated “marginal” or “unsatisfactory” and to evaluations, inspections, and AFFM 27 Customer Comment Cards, as requested. The CO or Quality Assurance Evaluator/Quality Assurance Specialist will notify the Contractor of deficiencies noted during Government inspections or surveys. This notification of deficiencies shall be given to the Contractor immediately after the surveillance. The Contractor’s response to deficiencies shall include the Contractor’s management actions taken to correct the problem(s) and procedures implemented to prevent future occurrences.

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