Draft PRE-Solicitation W9115122Q0001.pdf

SEE ADDENDUM

(No Collect Calls)

W9115122Q0001 05-Oct-2021

b. TELEPHONE NUMBER

(254) 285-5616

8. OFFER DUE DATE/LOCAL TIME

12:00 AM 04 Nov 2021

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W911519. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

MARK GREEN

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

MICC - FORT HOOD_6

MISSION CONTRACTING OFFICE (MCO)

36000 DARNALL LOOP, ROOM 1300B

FORT HOOD TX 76544-5025

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W45NQ9 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

W0VC ENGR R U ACT

W0VC ENGR R U ACT

4408 BLDG 4408 78TH ST AT SANTA FE

IMWE HOD PWB SUPPLY

FORT HOOD TX 76544-5027

TEL: 254-287-9254 FAX:

254-288-3617FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

NAICS:

325998

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF112

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W9115122Q0001

Section SF 30 - BLOCK 14 CONTINUATION PAGE

SOLICIATION CONTRACT NOTE

In accordance with Federal Acquisition Regulation (FAR) 52.232-18 Availability of Funds and AFARS 5132.702 Contract Funding Policy, funds are not presently available for this acquisition. No contract award will be made until appropriated funds are made available.

Section SF 1449 - CONTINUATION SHEET

ADDENDUM FAR 52.212-1

ADDENDUM TO 52.212-1-INSTRUCTIONS TO OFFERORS

Instructions to Offerors---Commercial items

VOLUME -1 GENERAL: The following paragraphs below have either been amended or deleted from the basic provision FAR 52.212-1:

North American Industry Classification System (NAICS) code and small business size standard:

The NAICS code is 325998 and the Size standards in number of employees is 500. The NAICS code shall be on the Offerors System for Award Management profile https://www.sam.gov before the quote can be accepted.

Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

Site Visit. An organized site visit has been tentatively scheduled for ____ October 2021 at 10:00 a.m. CDT. The Government will conduct a site visit at BLDG 39043, Fort Hood, Texas. No question will be allowed or addressed during the Site visit. Contractor must submit notification email no later than ____ October 2021, 4:30P.M. CDT to the Contracting Specialist Mark C. Green at email: mark.c.green.civ@mail.mil and the Contracting Officer and Mrs.

Madge Lewis at email: madge.a.lewis2.civ@mail.mil with the names and position titles of representatives attending the site visit. Contractor’s should reach out to the Fort Hood Visitor's Center Information, Marvin Leath Visitor's Welcome Center Hours of Operation: 5:00 a.m. - 9:00 p.m. daily. Marvin Leath Visitors Center is located just off Interstate 14 (U.S. Hwy. 190) on T.J Mills Blvd Building 69012, adjacent to Fort Hood Main Gate. The Visitor Center provides visitor access passes for non-DoD ID card holders, AIE registration services, and Fort Hood firearms registration services. You can always get more information by calling the Marvin Leath visitor center at

(254) 287-9909.

Request for Information (RFI): Technical questions are not official unless received in written format. If offerors have any questions concerning this solicitation, offerors must submit questions in the form of an RFI via email to Mark C. Green at email: mark.c.green.civ@mail.mil and Mrs. Madge Lewis at email: madge.a.lewis2.civ@mail.mil by ___ October 2021, 4:30 P.M. CDT, to reasonably expect a response from the Government on or about ___ October 2021.

The Contract Specialist and the Contracting Officer is the offeror’s only authorized source of information on questions related to this solicitation. The Contract Specialist for this requirement is Mark C. Green at email:

mark.c.green.civ@mail.mil. The Contracting Officer is Mrs. Madge Lewis, her email address is madge.a.lewis2.civ@mail.mil.

A quote shall be submitted prior to the closing date specified in block 8 of the SF1449 by ( ___ November 2021 at 01:00 PM CDT). Quotation shall be submitted by email to the contract specialist Mark C. Green at mark.c.green.civ@mail.mil and the contracting Officer, Mrs. Madge Lewis at madge.a.lewis2.civ@mail.mil, the email file size shall not exceed 10 Megabyte (MB).

THE OFFEROR SHALL ENSURE THAT THE QUOTE CONTAINS ALL THE COMPLETED

DOCUMENTS LISTED BELOW:

1. Completed and signed SF1449 ( Pg.1) coversheet, and all solicitation amendments.

a. Completed Schedule (Supplies or Services and Prices) for all Item Numbers indicated on the SF 1449.

Offeror shall apply pricing for each line items in their entirety. Offeror shall submit a price for each CLIN (0001 to 4004) with total amount. The offerors prices shall be provided in increments of whole numbers for each CLIN. Failure to provide pricing for each CLIN on this RFQ shall render their offer as deficient and may not be considered for award.

b. Completed FAR Provision 52.212-3 (Offeror Representations and Certifications Application (ORCA) –

Commercial Items), or a statement from the contractor that the ORCA was completed in the System for Award Management (SAM) web-site at https://www.sam.gov.

c. The Solicitation can be accessed through the website at beta SAM https://sam.gov/content/opportunities.

Offeror’s quotation submission package shall not exceed 10 Megabytes (MB)

VOLUME- 2 PRICE:

Award will be made to the offerors whose quote(s) represents the lowest priced technically acceptable quotes that is responsible and technically acceptable in accordance with the terms and condition of the solicitation. The Contract Line Item Number (CLIN) Schedule shall be submitted fully completed and error free. Provide unit price, CLIN total amount and the proposed estimated contract total amount. The offeror’s prices shall be provided in increments of whole numbers.

VOLUME -3 TECHNICAL APPROACH:

Prepare the Technical Approach in a form consistent with the Performance Work Statement (PWS) and the evaluation criteria for award set forth in FAR 52.212-2 of this solicitation. The section shall be prepared in an orderly format and in sufficient detail to enable the Government to make a thorough evaluation of the contractor’s technical competence and ability to comply with the contract task requirements specified in the PWS Part Five (5) specific tasks. Failure to provide a completed offer shall render your quote as deficient and may not be considered and may not form the basis for award.

See below table A-1 to show rating and description of how capabilities will be evaluated.

Table A-1 TECHNICAL APPROACH: ACCEPTABLE / UNACCEPTABLE RATINGS

Rating Description

Acceptable Quotation clearly meets the minimum requirements of the solicitation

Unacceptable Quotation does not meeting the minimum requirements of the solicitation

Key Personnel:

Submit resumes, certificate and other relevant training documents of the Offeror’s qualified personnel. The (Program Manager, Quality Control Manager, and Lead Technician each shall meet the minimum of ten (10) year experience in HVAC Chemical Field In Accordance With (IAW) the P.W.S. The lead technician shall be certified and licensed to perform all work on all manufacturer’s equipment listed in Attachment 4- HVAC System Inventory and Attachment 5- System manufactures in this solicitation. It is the offerors’ responsibility to ensure that all documents and any other information relevant to the quotation are received by the contracting office prior to closing date and time of this solicitation. The Request for Quotation requirements are considered material to the needs of the Government, and a Quotation that fails to conform to such material terms may not be considered and may not form the basis for award.

a. Prepare the Technical Approach in a form consistent with the Performance Work Statement (PWS) and the evaluation criteria for award set forth in FAR 52.212-2 of this solicitation. The section shall be prepared in an orderly format and in sufficient detail to enable the Government to make a thorough evaluation of the contractor’s technical competence and ability to comply with the contract task requirements specified in the PWS section five (5) specific task. The offeror shall address as specifically as possible the actual methodology you would use for accomplishing the PWS tasks

b. All Key personnel shall demonstrate a minimum of ten (10) years of experience in the HVAC

Chemical Water Treatment industry. This evaluation factor measures experience successful future performance.

c. The Technical Approach will receive one of the adjectival ratings defined below. The ratings will be used to determine an overall rating for the technical approach. Any technical approach that meets the minimum requirement of the solicitation will result in a rating of acceptable. Any Technical Approach that receives an unacceptable rating will result in an overall unacceptable rating for the Technical capability and may not be eligible for contract award.

VOLUME- 4 PAST PERFORMANCE:

Request offerors to submit a list of two (2) to three (3) Government and non-Government contract references (including contract number, type, and dollar value; place of performance; date of award; whether performance is on-going or completed; extent of subcontracting; and the names, phone numbers, and e-mail addresses of at least two points of contacts for each contract) The Past Performance evaluation will assess the offeror’s probability of meeting the solicitation’s requirements as indicated by that offeror’s record of past performance. The offeror’s Past Performance is assessed to evaluate aspects of the offeror’s recent past performance and focusing on performance that is relevant to the services being procured under this solicitation. The Government will obtain Past performance information from any other sources available to the Government, to include, but not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases; interviews with Program Managers, Contracting Officers, and the Defense Contract Management Agency. Those offerors proof of success completion of all relevant work as outlined in this solicitation shall be forward to Contract Specialist, Mark Green, via email (mark.c.green.civ@mail.mil) and Contracting Officer Madge (Angie) Lewis via email madge.a.lewis2.civ@mail.mil. Those offerors proof of success completion of all relevant work as outlined in this solicitation will not to exceed three (3) pages.

a. Recency Assessment – To be recent, the effort must be ongoing or must have been Performed during the last three (3) years from the date of the issuance of this solicitation.

b. Relevancy Assessment – To be relevant, the effort must be of similar nature of work, size, and complexity.

See below table A-2 to show rating and description of how Past Performance will be evaluated.

TABLE A-2 PAST PERFORMANCE ACCEPTABLE / UNACCEPTABLE RATINGS

Rating Description

Acceptable

Based on the vendor’s performance record for the last three (3) years, the Government has a reasonable expectation that the vendor will successfully perform the required effort, or the vendor’s performance record is unknown.

Unacceptable

Based on the Vendor’s performance record for the last three (3) years, the Government has no reasonable expectation that the vendor will be able to successfully perform the required effort.

Neutral If the offeror has no relevant past performance, the Offerors Quote will be rated as “Neutral”.

PERFORMANCE WORK STATEMENT

HVAC Chemical Water Treatment Service Fort Hood, Texas

21 September 2021

TABLE OF CONTENTS

PART 1- GENERAL INFORMATION

1. GENERAL

1.1. Description of Services/Introduction

1.2. Background

1.3. Objectives

1.4. Scope

1.5. General Information

1.6. Security Requirements

1.7. Disclosure of Information

1.8. Key Control

1.9. Access to Secure Areas

1.10. Area Check-Out

1.11. Safety Standards

1.12. Safety Plan

1.13. Accident Reporting

1.14. Safety Measures

1.15. Stop Work

1.16. Interface with Government Operations

1.17. Damage Reports

1.18. Energy Conservation

1.19. Fraud, Waste, and Abuse

1.20. Recycling

1.21. Fire Protection

1.22. Smoking

1.23. Property Guidelines

1.24. Environmental Requirements

1.25. Materials

1.26. Key Personnel

1.27. Post Award Conference/Periodic Progress Meetings

1.28. Identification of Contractor Employees

1.29. Duty Assignment

1.30. Vehicle Registration

1.31. Files

1.32. Modifications to Technical Exhibits and Attachments

1.33. Emergency Response

1.34. Antiterrorism Training

1.35. I-Watch Training

1.36. OPSEC Training

PART 2 – DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1. Definitions

2.2. Acronyms

PART 3 – GOVERNMENT OWNED PROPERTY, EQUIPMENT AND SERVICES

3. Government Owned Items and Services

3.1. Government Owned Keys to Mechanical Room

3.2. Building Chemical Treatment Equipment

3.3. Contractor Yard

3.4. Make-up Chemicals and Parts

PART 4 - CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Items and Responsibilities

4.1. General

4.2. Parts and Materials

4.3. Exception to New Parts Requirements

4.4. Hot Work

4.5. Chemicals

4.6. Testing Equipment

4.7. COR Testing Equipment

4.8. Chemical Treatment Service (CTS) Equipment and Peripheral Items

4.9. Repair Parts

4.10. Material Safety Data Sheets

4.11. Vehicle Identification

4.12. Permits

4.13. Cellular Telephone Equipment and Services

4.14. Employee Identification Badges

4.15. Property Guidelines

PART 5 – SPECIFIC TASKS

5. Specific Tasks

5.1. Water Analysis

5.2. Descaling System

5.3. Chemical Treatment

5.4. HVAC Chemical Water Treatment Equipment Maintenance

5.5. Parts & Equipment

5.6. Warranted Equipment

5.7. Coordination System Shutdown

5.8. Report and Checklist

5.9. Other Specifications

5.10. Warranty Equipment

5.11. Contract Data Requirements

5.12. Wide Area Work Flow (WAWF)

5.13. Coordination with Other Fort Hood Organizations

5.14. Work Schedules

PART 6 – PERFORMANCE REQUIREMENTS SUMMARY (PRS) MATRIX

6.1 Quality Assurance

6.2 Quality Control Plan (QCP)

6.3 Non Conformance Report (NCR)

PART 7 – APPLICABLE PUBLICATIONS

7.0 Applicable Document

7.1 Document

7.2 Location of Publications and Forms

7.3 Publications

PART 8- DELIVERABLES

PART 9- TECHNICAL EXHIBITS/ATTACHMENTS

PART 1 GENERAL INFORMATION

1. General: This is a non-personal services contract to provide Heating, Ventilation, Air Conditioning (HVAC) Chemical Water Treatment Services. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide personnel, management, equipment, tools, parts, supplies, and transportation to perform heating, ventilation, and air conditioning chemical water treatment service at Fort Hood, Texas. The Contractor shall perform to the standards and specifications in this

PWS.

1.2 Background: This contract encompasses HVAC systems located on Fort Hood, Texas.

1.3 Objectives: The objective for performance under this contract is to provide HVAC Chemicals according to equipment manufactures recommendations.

1.4 Scope: The Contractor shall provide personnel, management, equipment, tools, parts, supplies, transportation and any other items or services not Government furnished necessary to perform heating, ventilation, and air conditioning chemical water treatment service at Fort Hood, Texas. The Contractor shall perform to the standards and specifications in this PWS.

1.4.1 Standard hours of Operation: The Contractor shall perform the services required under this contract during Normal Hours of Operation, 0730 to 1630; normal duty days or workdays shall be Mondays through Fridays, excluding federal holidays. Work outside these normal hours may be necessary to fulfill the requirements of the contract.

1.4.2 Other Than Standard Hours of Operation: The Contractor shall not work outside the standard hours of operation unless notified to Contractor Officer Representative (COR) and a written authorization from the Contracting officer is provided in advance. Deviation from these standard hours of operation may potentially be allowable for service under this contract, especially if doing so is in the Government's best interest or weather has impacted the Contractor's ability to execute work during standard hours of operation. All deviations from standard hours of operation should be documented and a record maintained by the Contractor, which shall be provided to the Contractor Officer Representative and Contracting Officer within 24 hours of request. No overtime is permitted under this contract. The Contractor shall manage/schedule personnel resources appropriately to preclude the need for overtime while still fulfilling all contractual requirements. Working outside the standard hours of operation shall be at no additional cost to the Government.

1.4.3 Federal Holidays. The Contractor is not required to perform service on Federal holidays.

1.4.4 Installation Closures: When an unforeseen installation closure occurs on a regularly scheduled day of work, the Contractor shall:

Reschedule the work to be performed the following day unless the following day is a Saturday, Sunday, a legal federal holiday, and when routine work is not scheduled for that day; or reschedule the work on any day mutually satisfactory 24 hours after installation closure to the COR.

1.4.5 Inclement Weather Delay: If the Contractor determines unsafe weather conditions for continued operations, then the Contractor shall notify the KO/COR if inclement weather suspends operations within 2 hours.

Contractor shall follow installation closure (1.4.4 to reschedule operations. The Contractor shall resume operations with KO/COR approval.

1.4 General Information:

1.5.1 Contractor Deliverables: Contract requirements for data submissions are detailed in Part 8 – Deliverables.

1.5.2 Place of Performance: The work to be performed under this contract shall be performed at Fort Hood, Texas which consists of the main cantonment, West Fort Hood and North Fort Hood areas. Fort Hood is located approximately 60 miles north of Austin and 50 miles south of Waco, Texas. The main cantonment area is approximately 20 miles west of interstate Highway 35 at Belton, Texas, and adjacent to Killeen, Texas. West Fort Hood is immediately adjacent to the main cantonment and North Fort Hood is approximately 25 miles north of the main cantonment. Maps of the (Attachment 1) Fort Hood main cantonment, (Attachment 3) West Fort Hood and (Attachment 2) North Fort Hood are provided as an attachment.

1.6 Security Requirements: Contractor personnel and any representative of the Contractor entering Fort Hood, Texas, shall abide by all security regulations and shall be subject to security checks. Contractor personnel and property shall be subject to search and seizure upon entering the confines of Fort Hood, Texas, while on Fort Hood, Texas, and upon leaving the confines of Fort Hood, Texas. The Contractor shall be responsible for assuring all Contractor personnel authorized to perform work under this contract obtain installation access as required as required by DOD Directive 4630.5. Government furnished identification shall be returned to the Government when the employee no longer performs work for the Contractor under this contract.

1.6.1 Physical Security: The Contractor shall comply with FH Regulation 190-3, Fort Hood Physical security Regulation, and be responsible for security of all facilities, materials and equipment utilized during the performance period. In case of forced entry or theft, the Contractor shall notify the Department of Emergency Services (DES) immediately and cooperate in the investigation. The Contractor shall maintain a physical security checklist or log (e.g., Standard Form (SF) 701, Activity Security Checklist), which will be forwarded to the KO/COR, NLT the tenth (10th) of each month, following the month of surveillance. The Contractor shall secure Government facilities, equipment, and materials at the close of each work period. The Contractor shall develop and administer a Physical Security Plan (PSP) and maintain an effective physical security program to ensure the security of the physical infrastructure at Fort Hood is secure before, during and after maintenance is performed.

The finalized PSP will be due to the KO/COR within ten (10) days after award of the contract. The KO/COR may notify the Contractor of required modifications to the plan during the period of performance. The Contractor shall make the required modifications within five (5) working days after notification, and submit the modified PSP to the KO/COR for approval. The Contractor may recommend modifications to the PSP. Such recommendations shall be submitted to the KO/COR for approval no later than five (5) working days prior to requested effective date of the change. The KO/COR may find the PSP to be “unacceptable" and notify the Contractor; whenever the Contractor's procedures do not comply with the requirements of the contract. The Contractor shall revise the PSP within five (5) working days.

1.7 Disclosure of Information: Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others.

Neither the Contractor, nor Contractor personnel, shall divulge nor release data nor information developed or obtained under performance of this work statement, except as authorized, in writing, by the Contracting Officer.

The Contractor shall not use, disclose, or reproduce proprietary data which bears a restrictive legend, other than as specified in this work statement.

Disclosure of information regarding operations and services of the activity to persons not entitled to receive it, or failure to safeguard any classified information that may come to the Contractor (or any persons under the Contractor's control) in connection with work under this work statement, may subject the Contractor, Contractor's agent, or employees to criminal liability under Title 18, Sections 793 and 798 of the United States Code. Neither the Contractor, nor the Contractor's employees, shall disclose or cause to be disseminated, any information concerning the operations of the activity that could result in, or increase the likelihood of, the possibility of ab reach of the activities' security or interrupt the continuity of its operation. The Contractor shall direct to the Contracting Officer or designated representative all inquiries, comments, or complaints arising from matters observed, experienced, or learned as a result of, or in connection with the performance of this contract, the resolution of which may require the dissemination of official information. Inquiries received by the Contractor for work performed under this contract shall be referred to the Government for evaluation under the Freedom of Information Act of 1975, Public Law 93- 502, 5 U.S. C., and Section 552. The determination of whether records will be released will remain with the Government. The Contractor shall be responsible for search and submission of records upon request by the Government. The Contractor shall not release any information (including photographs, files, public announcements, statements, denials, or confirmations) on any part of the subject matter of this contract or any phase of any program hereunder without the prior written approval of the Contracting Officer. All documentation showing individuals' names or other personal information will be controlled and protected. The provisions of the Privacy Act of 1974, Public Law 93-579, 5 U.S.C., Section 552a, shall apply.

1.8 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE:

All references to keys include key cards. No keys issued to the Contractor by the Government will be duplicated.

The Contractor shall develop procedures covering key control that shall be included in the Key Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall report any occurrences of lost or duplicate keys/key cards to the Contracting Officer representative within 1 hour.

1.8.1 In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re- keying. When the replacement of locks or rekeying is performed by the Government, the total cost of rekeying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.8.2 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor's employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.9 Access to Secure Areas. Contractor employees identified on the Contractor's employee roster, wearing identification badges, and complying with local security procedures will be allowed access to facilities. The Contractor shall not release any information (including photographs, files, public announcements, statements, denials, or confirmations) on any part of the subject matter of this contract or any phase of any program hereunder without the prior written approval of the Contracting Officer. All documentation showing individuals' names or other personal information will be controlled and protected. The provisions of the Privacy Act of 1974, Public Law 93-579, 5 U.S.C., Section 552a, shall apply.

1.10 Area Check-Out. Upon completion of their duties, personnel shall turn off all lights and lock doors in the mechanical rooms. Contractor personnel shall not tamper with or adjust any cooling or heating devices such as thermostats.

1.11 Safety Standards: The Contractor and his employees shall comply with accepted industry safety standards and applicable safety precautions and guidelines contained in these publications at all times while performing work under this contract:

• AR-385-1-1 Safety and Health Requirements; • ANSVASME A17.4 Guide for Emergency Personnel

• U.S. Army Corps of Engineers Manual:

• Safety and Health Occupational Safety and Health Standards (General Industry)

• National Electric Code, National Fire Protection Association

• Department of Labor, Occupational Safety and Health Act

• Army Safety Program

• 40 CFR 61National Emission Standards for Hazardous Air Pollutants (NESHAPS)

• Texas Water Code Section 26.121 Unauthorized Discharges Prohibited

• Texas Civil Statutes: Article 8861Air Conditioning and Refrigeration Contractor License

• Texas Boiler Law: Chapter 755 Health and Safety Code

• Title 30 chapter 315: Pretreatment Regulations for Existing and New Sources of Pollution

1.12 Safety Plan: The Contractor shall develop and implement a safety program for its Employees. The Contractor shall submit the Safety Plan to the COR/KO for review and acceptance within ten (10) days of commencement of work. Revisions shall be submitted five (5) calendar days prior to the effective date of change.

1.13 Accident Reporting: The Contractor shall comply with all OSHA reporting requirements and AR 385-40, Accident Reporting and Records, for record keeping and reporting of all accidents resulting in death, injury, occupational disease, or adverse environmental impact. The Contractor shall provide a verbal report(s) to the Contracting Officer or designated representative within two hours of each such occurrence, whenever an accident involving personal injury occurs. A written accident report(s) shall be delivered to the Contracting Officer or designated representative within one work day of occurrence.

1.14 Safety Measures: Workers shall be trained in appropriate safety measures.

1.14.1 Safety: The Contractor shall safeguard and maintain all Government and Contractor property, as well as provide for the safety and well-being of personnel employed under this contract. The Contractor shall comply with AR 385-10, The Army Safety Program.

1.14.2 Occupational Safety and Health: The Contractor shall comply with the Occupational Safety and Health Administration (OSHA) standards. The Contractor shall comply with all applicable Federal, State, and local laws, regulations, and directives.

1.14.3 Safety Measures and Protective Equipment: The Contractor shall provide all personal protective equipment in accordance with Federal Law and the aforementioned paragraphs of section 2.5.3. Safety. Workers shall be trained in appropriate safety measures and shall not place materials, machines, or other equipment in traffic lanes or other locations that could create safety hazards. The Contractor shall maintain a safe job site, clean and free of all foreign debris during and upon completion of work. The Contractor shall remove unserviceable parts and components from Government property, unless otherwise directed by the KO/COR. The Contractor shall be responsible for the enforcement of all safety requirements for any work performed under the contract. If the Contractor fails or refuses to comply with safety or environmental requirements, the KO/COR may issue an order stopping all part of the work in accordance with the Stop work Clause of this contract.

1.15 Stop Work: The Contractor shall be responsible for the enforcement of all safety requirements for any work performed under the contract. If the Contractor fails or refuses to promptly comply with safety or environmental requirements, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective actions have been taken. No part of the time lost, due to any such stop order, shall be made the subject of a claim for extension of time or for excess costs or damages to the Contractor.

1.16 Interface with Government Operation: Performance of work by Contractor personnel under the terms of this contract shall not interfere with regularly schedule Government operational activities.

1.17 Damage Reports: In all instances where Government property or equipment is damaged by the Contractor, the Contractor shall provide a verbal report to the COR within four working hours of the occurrence. A written damage report shall be delivered to the COR within one working day of the occurrence, explaining the circumstances of the accident and the extent of damage. The Contractor shall bear all costs of repairing or replacing damaged property.

1.18 Energy Conservation: The Contractor shall observe energy conservation policies established by Fort Hood and published in FH Reg. 420-9, Energy Efficiency Program. Contractor personnel shall practice utilities conservation and shall operate under conditions that preclude waste of Government furnished utilities.

1.19 Fraud, Waste, and Abuse: The Contractor shall be responsible for maintaining proper conduct and good discipline within Contractor occupied work area(s). Contractor personnel shall be encouraged to be alert to and report suspected situations of fraud, waste, and abuse, or other intentionally dishonest conduct against the Government observed during or in the performance of this contract.

1.20 Recycling: The Contractor shall observe recycle program policies established by Fort Hood and published in FH Reg. 420-6, Recycle Program.

1.21 Fire Protection: The Contractor shall comply with AR 420-90, Fire Protection, and FH 420-1, Fire Regulation, for fire protection and fire prevention.

1.22 Smoking: The Contractor shall comply with AR 600-63, Army Health Promotion, which establishes uniform policies governing the use of tobacco products in Government facilities and on Fort Hood.

1.23 Property Guidelines: Contractor's property shall be equipped with protective and safety features, in good repair, and clean in appearance. The Contracting Officer or designated representative has the right to require the Contractor to remove Contractor furnished property from the installation that is inoperable or unserviceable for any reason.

1.24 Environmental Requirements: The Contractor shall comply with all federal, state, and local environmental protection laws, regulations, and standards referenced in FH Regulation 200-1, Environment and Natural Resources. The Contractor shall comply with all other contract requirements for clean air, clean water, and toxic substances control (TSCA), pollution control, and resource conservation and recovery (RCRA). The Contractor shall designate an Energy Conservation Monitor and a Recycling Monitor in writing to the Contracting Officer.

The Contractor shall provide who the Energy Conservation and Recycling Monitor will be ten (10) days after the contract start date. All environmental protection matters or questions shall be coordinated with the Contracting Officer and the Directorate of Public Works (DPW) Environmental Division.

1.24.1 Environmental Management System (EMS): Fort Hood has implemented an EMS to proactively deal with the environmental impacts of its processes, activities, and services. Fort Hood offers EMS General Awareness Training in the form of a 12 minute video available at https://lmp.hood.army.mil. The Contractor shall ensure that employees, and subcontractors hired receive EMS General Awareness Training. The Contractor shall also ensure that all goods and services used under this contract do not deviate from the installation Environmental Policy, objectives and targets of the EMS. The Contractor shall maintain a record of the training, and submit a roster to the Contracting Officer or designated representative. This training shall be completed within 30 days after contract start date.

1.25 Materials: Hazardous materials are forbidden for use on Fort Hood. All materials must be approved by the DPW Environmental Division at building 4622, prior to use. All materials (grease, oil, lubricants, etc.) utilized on this contract shall contain a Safety Data Sheet (SDS). An approval request for each material proposed for use shall be submitted to the COR five days before delivery of material and utilizing the

"HAZARDOUS MATERIAL AUTHORIZATION REQUEST" form.

1.26 Special Qualification:

1.26.1 Contractor Personnel: The Contractor shall provide work force possessing the skills, knowledge, and training to satisfactorily perform the services required by this contract. Personnel performing work under this contract shall remain employees of the Contractor and will not be considered employees of the Government. The Contractor shall not employ any person who is an employee of the United States Government or the Department of Defense, either military or civilian, if such employment would create a conflict of interest or be contrary to the policies contained in Department of Defense (DOD) Joint Ethics Regulation (JER), DOD 5500.7-R. The Contracting Officer may require the Contractor to remove from the job site any employee working under this contract for reason of misconduct, security, or found to be under the influence of alcohol, drugs, or other incapacitating agent. Contractor employees shall be subject to dismissal from the premises upon determination by the Contracting Officer that such action is necessary in the interests of the Government. In accordance with Department of Defense (DOD) Joint Ethics Regulation (JER), DOD 5500.7-R and 18 U.S.C. 1382 (1972), the installation commander has the authority to bar individuals from the installation. The removal from the jobsite or dismissal from the premises shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the services as required by this performance work statement. Contractor personnel shall not wear any part of a military uniform while performing contract duties, nor clothing such as exercise suits, shorts, tank tops, or t-shirts. There shall be no objectionable messages or phrases on the clothing.

1.26.2 Key Personnel: Contractors shall submit resumes, certificate and other relevant training documents of qualified key personnel. The Lead Technician, Project Manager and Quality Control Manager Personnel each shall possess at a minimum of ten (10) years’ work experience in the HVAC Chemical field. The lead technician shall be certified and licensed to perform all work on all manufactures listed in Attachment 4- HVAC System Inventory and Attachment 5- System manufactures. All other Technician must have a minimum of Five (5) years’ experience working on automated chemical treatment systems, including controls, sensors, valves, and chemical treatment of the boiler/chiller systems. Experience includes, but is not limited to, boiler and chiller loops, cooling towers, condenser loops, and daily/monthly/annual operations.

1.26.3 Lead Technician/Contract Representative: The Contractor shall designate a Lead Technician to the Government for performance of all work under this contract. The Lead Technician shall be the point of contact with the Government all work. The Lead Technician shall be available 0730 to 1630 Monday through Friday except Federal holidays or when the Government facility is closed. The lead technician shall possess a minimum of ten

(10) years’ experience of HVAC chemical treatment.

1.26.4 Alternate Lead Technician: The Contractor shall designate an alternate who shall be authorized to act on behalf during absents of the lead technician and submit to contracting officer.

1.26.5 Management Contact Information: The Contractor shall provide the name, address, work assignments, and telephone number(s) for the Lead Technician, alternate, management, quality control, and supervisory personnel to the Contracting Officer ten days after contract award and for any changes. The Contractor shall verbally notify the Contracting Officer of changes of personnel as they occur and provide written changes not later than twenty four (24) hours after effective date of the change. The Contractor shall provide cellular communication for the Lead Technician, Alternate Lead Technician, Quality Control, and Supervisory personnel.

1.26.6 Quality Control Manager. The Contractor shall provide the name and telephone number of the Quality Control Manager ten (10) calendar days after contract award. The Contractor shall submit to the Contracting Officer and COR on a company letter head the Quality Control Manager appointment. The Quality Control Manager shall possess a minimum of Ten (10) years’ experience in Quality Control Inspection and Audit management, with previous work history in a position of similar complexity and type of work required by this contract.

1.26.7 Project Manager. Project Manager shall have full authority to act for the Contractor. Project Manager shall possess at a minimum of ten (10) years’ work experience in the HVAC Chemical field and at least a 4 year degree in a related field of chemical treatment such as: Chemistry, Biology, or Engineering and can manage an HVAC Chemical service contract.

1.26.8 Personnel List: The Contractor shall submit to the Contracting Officer a written list of employees including key personnel who will perform work under this contract no less than ten (10) calendar days after start of contract performance. This list shall include each employee's name and work assignment. Changes shall be submitted not later than two (2) calendar days prior to implementation of the change. In emergency situations and cases of adverse actions where two (2) day notice is not possible, the Contractor shall submit the change in writing to the Contracting Officer/ COR not later than twenty four (24) hours after change is implemented.

1.27 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.27.1 Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires coordination and cooperation between the Government and the Contractor.

1.27.2 The following provides the roles and their respective authority during the performance of the contract:

1.27.3 Contracting Officer (KO). The KO is the only person authorized to direct changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely with the KO. In the event the Contractor makes any change at the direction of any person other than the KO, the change shall be considered to have been made without authority and solely at the risk of the Contractor. All contract administration will be effected by the KO. Communications pertaining to contractual administrative matters shall be addressed to the KO. No changes in or deviation from the terms and conditions shall be affected, without a written modification to the contract, executed by the KO authorizing such changes.

The KO will approve all submittals and plans required in this PWS.

1.27.4 Contracting Officer’s Representative (COR). The KO will appoint a COR during the performance of this contract. Additional Government personnel may be assigned to assist in contract oversight IAW AR 70-13, Management and Oversight of Service Acquisitions. Other surveillance personnel may be designated as COR or ACOR, and shall be trained and appointed IAW DoDI 5000.72, DoD Standard for Contracting Officer’s Representative (COR) Certification and DFARS 201.602-2. The ACOR will serve as on-site representatives of the COR in performance of actual contract surveillance, if they meet all COR training, experience requirements, and are appointed by the KO as an ACOR. The COR/ACOR will provide assistance in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems. The COR/ACOR will perform IAW the responsibilities and duties identified in the appointment letter.

1.27.5 COR Authority. A letter of designation will be issued to the COR/ACOR by the KO. A copy of the letter will be sent to the Contractor. The letter of designation states the responsibilities and limitations of the COR/ACOR, especially with regard to changes in cost, price estimates, or changes in delivery dates. The COR/ACOR is not authorized to change any of the terms and conditions with regard to cost, quantity, or schedule of the resulting order. The Contractor shall not in any way represent the United States (U.S.) Government, or that it has the authority to contract or procure supplies for the account of the United States of America (USA).

1.27.6 COR/ACOR Functions. The COR/ACOR monitors all technical aspects of the contract and assists in contract administration. The COR/ACOR is authorized to perform the following functions: assure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements; monitor, document, and report Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of Government- Furnished Property, and coordinate site entry of Contractor personnel.

1.28 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as Contractor employees to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.28.1 Identification Badges: Contractor personnel on duty shall wear Contractor provided identification badges displaying at a minimum: company name, employee name, employee photo, contract title, contract number, and contract expiration date. Identification badges shall be worn on the front upper outer garment and visible at all times.

1.29 Duty Assignment: The Contractor shall furnish current employee work schedules, in writing, to the Contracting Officer, along with the Work Schedule including employees' name and the area in which they work no later than ten (10) working days prior to the start of contract performance. The Contractor shall provide written notification to the Contracting Officer no later than five (5) working days prior to making changes to the shift schedules.

1.30 Vehicle Registration: Vehicles entering Fort Hood, Texas, shall have a valid state license and shall be registered with the Vehicle Registration Section of the Provost Marshall Office. Vehicles shall be registered prior to the commencement of contract work. State license and registration shall be maintained current during the time the vehicle is in use on this installation. Contractor personnel shall return registration decals to the Vehicle Registration Section of the Provost Marshall Office within 24 hours after termination or completion of work under this contract, when state license is no longer valid, or upon sale of the vehicle. Contractor personnel shall return visitor passes to the Vehicle Registration Section of the Provost Marshall Office immediately upon conclusion of the conduct of business authorized on the installation.

1.30.1 Vehicle Operation: Contractor personnel operating motor vehicles on the installation shall have a valid state…