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Scope of Work Architectural and Engineering Consultant Services 5/11/2026 Page 1 of 2

The Broward County Construction Management Division (CMD) seeks three (3) professional architectural firms licensed by Chapter 481, Florida Statutes to provide architectural and engineering consultant services on a continuing term basis for remodeling, renovation, new construction, and other miscellaneous professional services for vertical construction projects.

Pursuant to Chapter 287.055 Florida Statutes, Broward County intends to select consultants to provide continuing term architectural services on a work authorization basis for projects in which the estimated construction cost of each individual project does not exceed the continuing agreement threshold per Section 287.055(2)(g), Florida Statutes, as amended. Currently, this threshold is $7.5 million. The Agreement for each professional architectural firm, including any renewals, shall not exceed a cumulative total of $10,000,000.

Consultants may be tasked to provide comprehensive architectural services for project specific basis and may include: existing facility and site documentation; project budgeting; design-necessitated existing facility assessments and evaluations; project cost estimating; project schedule development and analysis; facility programming; complete architectural/engineering design of buildings, additions, renovations, project-related space planning/interior design, on-site and off-site improvements and other project types.

Potential services for specific projects may include: full design and construction contract document development; construction specification development; contract and bidding document development; code analysis; jurisdictional review and permitting assistance; bid/award support and concurrence; negotiation support; construction contract administration services; construction phase field support services; inspections, construction observation and project progress documentation; post-occupancy surveys and related services; project-related claims analysis and support; surveying; materials and contract compliance testing services; computer-aided and manually generated graphics support; preparation of narratives and other textual project support;

photographic and video-graphic project support; building information modeling (BIM) project support; geographic information systems (GIS) project support; other data and information system project support.

Consultants shall provide all, architectural, landscape design, interior design, or specialty consultant support, surveying, and engineering, including geotechnical, green building (including Leadership in Energy and Environmental Design (LEED)), estimating and scheduling, civil, transportation and traffic, structural, mechanical, electrical, telecommunications and data, life safety, fire protection, plumbing services, either in-house or by subconsultants as required to complete an assigned project. Project specific services may also include project team facilitation and support; hurricane/disaster preparedness and recovery assistance; project status reporting and performance/compliance reporting. Consultant may be required to provide other additional specialty consultants for specific assigned projects.

Work Authorizations may be issued for various facility types including but not limited to: general governmental, cultural, parks and recreation, library, correctional/detention, law enforcement, vehicle maintenance, transit, aviation, seaport, health care, human services, educational, retail, food service, parking, and infrastructure/public works facilities. Work Authorizations may be issued through and managed by CMD in support of other Departments and Divisions of Broward County.

5/11/2026 Page 2 of 2

Consultants will be commissioned on an “as-needed” basis. The continuing agreement will have a duration period of five (5) years. Award of agreement does not guarantee that work will be issued. A Work Authorization and Purchase Order will be issued for every project or task assignment made during the duration of the continuing agreement.

Award of an agreement does not limit the County’s options to procure the services outlined above from other vendors or consultants or from completing all or part of the described services by the County’s own forces. Award does not guarantee assignment of work or of particular projects during the term of the agreement nor an obligation to provide a parity. Documents and other Consultant-provided products produced under this agreement may be reused in the future by the County.

Project Description

2/6/2026 Page 1 of 1

Project Description

Professional services assigned to Consultant pursuant to a Work Authorization. A Project may include providing comprehensive architectural services for project specific basis and may include: existing facility and site documentation; project budgeting; design-necessitated existing facility assessments and evaluations; project cost estimating;

project schedule development and analysis; facility programming; complete architectural/engineering design of buildings, additions, renovations, project-related space planning/interior design, on-site and off-site improvements and other project types.

A project may include full design and construction contract document development;

construction specification development; contract and bidding document development;

code analysis; jurisdictional review and permitting assistance; bid/award support and concurrence; negotiation support; construction contract administration services;

construction phase field support services; inspections, construction observation and project progress documentation; post-occupancy surveys and related services; project-related claims analysis and support; surveying; materials and contract compliance testing services; computer-aided and manually generated graphics support; preparation of narratives and other textual project support; photographic and video-graphic project support; building information modeling (BIM) project support; geographic information systems (GIS) project support; other data and information system project support.

Project specific services may include architectural, landscape design, interior design, or specialty consultant support, surveying, and engineering, including geotechnical, green building (including Leadership in Energy and Environmental Design (LEED)), estimating and scheduling, civil, transportation and traffic, structural, mechanical, electrical, telecommunications and data, life safety, fire protection, plumbing services, either in-house or by subconsultants as required to complete an assigned project. Project specific services may also include project team facilitation and support; hurricane/disaster preparedness and recovery assistance; project status reporting and performance/compliance reporting.

EVALUATION CRITERIA

Architectural and Engineering Consulting Services

Submit responses to all Evaluation Criteria. Vendors who fail to submit the information and/or documentation required by any Evaluation Criteria by the solicitation’s closing date and time—excluding Reference Forms—may receive no points (if applicable) for the corresponding Evaluation Criteria.

Refer to Instructions to Vendors, Section K, for additional information. Vendors should structure proposal to align in the order of the Evaluation Criteria.

Evaluation Criteria

1. Ability of Professional Personnel Maximum Points

Describe the qualifications (including any licenses or certifications) and relevant experience of Project Manager and all key staff, including Subconsultants/Subcontractors (Project Team) assigned to this Project. Include resumes for each Project Team member. Relevant experience includes remodeling, renovation, new construction, and other miscellaneous professional services for vertical construction projects. Identify Architectural and Engineering licenses and/or certifications.

Provide Project Team’s Organizational Chart, identifying key staff, showing roles and/or position titles, firm name, staff names, and lines of authority.

2. Project Approach Maximum Points Describe the Prime Vendor’s approach to design, including how the Prime Vendor will use subconsultants in this role. Include how the Prime Vendor handles budget tracking, scope creep, conflict resolution, schedules, and Quality Assurance/Quality Control.

Describe the Prime Vendor’s approach to construction management. Include procedures for requests for information, architectural supplemental instructions, inspections, contractor submittal review, project turnover, project walkthrough’s, punchlists, as-built review/tracking, and record drawings.

3. Past Performance Maximum Points A. Describe Prime Vendor’s experience on projects of similar nature, scope and duration, along with a detailed description of completion, both on time and within budget, for the past five years.

The Prime Vendor’s specific past experience should include experience and expertise in:

1. New vertical construction of Commercial facilities up to $7.5M.

2. Renovation/remodeling of existing occupied Commercial facilities up to $7.5M.

Provide a minimum of three references for projects described. Refer to Vendor Reference Verification Form and submit as instructed (with proposal) or within three business days after County’s request. Only provide references for non-Broward County Board of County Commissioners contracts. For County contracts, the County will review performance evaluations database for previous or current contracts with the County. The County considers references and performance evaluations in the evaluation of Prime Vendor’s past performance.

B. Describe the Project Team’s specific past experience(s) within the last five years in similar projects. Include project description, role of each Project Team member, and Prime Vendor or Subconsultants; project dollar value and project length.

The Project Team’s specific past experience should include experience and expertise in:

1. Providing full design and construction contract document development

2. Construction specification development

3. Contract and bidding document development

4. Code analysis, jurisdictional review and permitting assistance

5. Bid/award support and concurrence, negotiation support

6. Construction contract administration services, construction phase field support services, inspections, construction observation and project progress documentation

7. Post-occupancy surveys and related services; project-related claims analysis and support

8. Surveying

9. Materials and contract compliance testing services

10. Computer-aided and manually generated graphics support

11. Preparation of narratives and other textual project support; photographic and video-graphic project support

12. Building Information Modeling (BIM)

13. Geographic information systems (GIS) project support

14. Other data and information system project support.

4. Workload of Vendor Maximum Points For the Prime Vendor only, list all completed and active projects that the Prime Vendor has managed within the past five (5) years. In addition, list all projected projects in the near future.

Projected projects will be defined as a project(s) that Prime Vendor is awarded a contract but the Notice to Proceed has not been issued.

Identify any projects that Prime Vendor worked on concurrently. Describe Prime Vendor’s approach to managing these projects. Were there or will there be any challenges for these projects? If so, describe how Prime Vendor dealt or will deal with the challenges of managing multiple projects concurrently.

5. Specialized Experience, Knowledge, and Capabilities Maximum Points

Describe Leadership in Energy and Environmental Design (LEED) and any WELL Building or similar sustainability credentialling agency experience and knowledge. List Prime Vendor and its team’s current and past projects including certification level project status and credentials of your accredited professionals on the Project Team. Provide evidence of experience working with LEED for Governmental project work.

Describe your firm’s experience and capabilities in Building Information Modeling (BIM) uses, identifying those specific BIM uses, as listed in the Agreement’s Exhibit E - BIM and Electronic Media Submittal Requirements, your firm has provided for past projects. Describe your Virtual Design and Construction software including design/construction documentation, visualization, scheduling, clash detection, interference management and COBie software, etc.

6. Location Maximum Points Refer to Location Certification and submit as instructed. Points shall be allocated as follows based on the Prime Vendor’s selection of one of the five options in the Location Certification Form: Option 1 (0 points); Option 2 (5 points); Option 3 (3 points); Option 4 (points range from 0-5 depending on the composition of the joint venture); and Option 5 (0 points).

7. Willingness to Meet Time and Budget Requirements Maximum Points This solicitation is for the award of a continuing services agreement. The specific projects requiring professional services under the agreement have not yet been identified. Indicate whether Prime Vendor is committed to meet these requirements when identified under this agreement. Prime Vendor will negotiate in good faith fees and completion times for each project issued.

Prime Vendor is committed to meet Time and Budget for each Work Authorization.

YES or NO

Yes = 2 Points and No = 0 Points

8. Volume of Previous Work Maximum Points Refer to Volume of Previous Payments Attestation and submit as instructed.

The calculation for Volume of Previous Work is all amounts paid to the Prime Vendor by Broward County Board of County Commissioners at the time of the solicitation opening date within a five-year timeframe.

Points assigned for Volume of Previous Work will be based on the amount paid-to-date by the County to a Prime Vendor MINUS the Prime Vendor’s confirmed payments paid-to-date to approved certified County Business Enterprise (CBE) vendors performing services as Prime Vendor’s Subcontractor/Subconsultant to obtain the CBE goal commitment as confirmed by County’s Office of Economic and Small Business Development. The Volume of Previous Work for a Prime Vendor previously awarded a contract as a member of a Joint Venture calculation is based on the actual equity ownership of the Joint Venture.

3 points will be allocated to Prime Vendors paid $0 - $3,000,000;

2 Points will be allocated to Prime Vendors paid $3,000,001 - $7,500,000;

1 Point will be allocated to Prime Vendors paid $7,500,001 - $10,000,000;

0 Points will be allocated to Prime Vendors paid over $10,000,000

Payments for Prime Vendor will be verified by the County.

Maximum Points

TOTAL POINTS 100

Form Date 9/23/25

INSTRUCTIONS TO VENDORS

REQUEST FOR PROPOSAL, REQUEST FOR QUALIFICATION, OR REQUEST FOR LETTER OF INTEREST

Vendor is instructed to read and follow the instructions carefully, as any misinterpretation or failure to comply with instructions may lead to Vendor’s submittal being rejected or may affect Vendor’s evaluation.

Vendor MUST submit its solicitation response electronically and MUST confirm its submittal in the electronic bidding system for the response to be deemed valid by the County. Refer to Submittal Instructions.

A. Responsiveness Criteria:

A responsive Vendor means a vendor who submits a response to a solicitation that the Director of Purchasing determines meets all solicitation requirements.

Information and applicable forms, are requested to be submitted by the solicitation’s closing date and time, as instructed. Failure to timely submit may result in the Vendor being deemed nonresponsive per instructions.

The County reserves the right to waive minor technicalities or irregularities as is in the best interest of the

County in accordance with Section 21.37(b) of the Broward County Procurement Code.

1. Bond Requirement

Not applicable to this solicitation.

2. Criminal History Screening Practices Requirement

Broward County’s Criminal History Screening Practices Ordinance applies to this solicitation. Vendor must follow the instructions and submit the completed Criminal History Screening Practices Certification with its submittal. If not provided with the submittal, the Vendor must submit within three business days after the County's written request. Failure to submit within the stated timeframe may determine the Vendor to be nonresponsive to the Criminal History Screening Practices requirement.

3. Domestic Partnership Act Requirement

Applicable to this solicitation as a tiebreaker criteria only. To be eligible for the Domestic Partnership tiebreaker, the Vendor must currently offer the Domestic Partnership benefit and the completed form must be returned at the time of solicitation submittal. Vendors who fail to comply with this submittal deadline will not be eligible for the Domestic Partnership tiebreaker.

4. Funding Requirements (ex. Grant, State, or Federal)

5. Living Wage Requirements

6. Lobbyist Registration Requirement

Broward County’s Lobbyist Registration Act applies to this solicitation. Vendor must follow the

Draf t https://library.municode.com/fl/broward_county/codes/administrative_code?nodeId=CH21OPPOPRCOFIADSEDE_PTVPRCOSO_21.37ACREWATEIR https://library.municode.com/fl/broward_county/codes/code_of_ordinances?nodeId=PTIICOOR_CH26PE_ARTVIIICRHICHEMAPVE_S26-125CRHISCPR https://library.municode.com/fl/broward_county/codes/code_of_ordinances?nodeId=PTIICOOR_CH1AD_ARTXIIILOAC_S1-262LORESTFE instructions and submit the completed Lobbyist Registration Requirement Certification with its submittal. If not provided with the submittal, the Vendor must submit within three business days after the County's written request. Failure to submit within the stated timeframe may determine the Vendor to be nonresponsive to the Lobbyist Registration requirement.

7. Pricing Requirements and Submittal

Not applicable to this solicitation, as this solicitation is covered by the Consultants’ Competitive

Negotiations Act (CCNA), Section 287.055, Florida Statutes. In a CCNA solicitation, price will not be considered in the evaluation and ranking of the qualified firm.

8. Additional Responsiveness Requirement

B. Responsibility Criteria:

A responsible vendor means a vendor who is determined to have the capability in all respects to fully perform fully the requirements of a solicitation, as well as the integrity and reliability that will ensure good faith performance.

The Director of Purchasing or the Evaluation Committee (as applicable) may request additional information from any Vendor on matters that may affect a Vendor’s responsibility. A Vendor may submit additional information regarding its responsibility, but such information will not be considered if it contradicts or materially alters the information provided in the original solicitation response.

A Vendor’s failure to provide information requested in the manner required may result in a recommendation by the Director of Purchasing to, and/or a determination by an Evaluation Committee that the Vendor is nonresponsible.

1. Affiliated Entities of the Principal(s)

a. Vendor is required to disclose the names of “affiliated entities” of the Vendor’s principal(s) over the last five (5) years (from the solicitation’s closing deadline) that have acted as a Prime Vendor with the

County. Vendor must follow the instructions and submit the completed Affiliated Entities of the

Principal(s) Certification with its submittal. If not provided with the submittal, the Vendor must submit within three business days after the County's written request.

b. The County will review all affiliated entities of the Vendor’s principal(s) for contract performance evaluations and the compliance history with the County’s Small Business Program, including County

Business Enterprise (CBE), and Disadvantaged Business Enterprise (DBE), goal attainment requirements in its review and determination of responsibility. “Affiliated entities” of the principal(s) are those entities related to the Vendor by the sharing of stock or other means of control, including but not limited to a subsidiary, parent, or sibling entity.

2. Enterprise Technology Services (ETS) Vendor Security Questionnaire (VSQ)

3. Financial Information/Financial Ability

a. The County may consider the Vendor’s Dun & Bradstreet reporting information in its review and determination of financial responsibility.

b. The County may request additional information from any vendor on matters that may affect a

Vendor's responsibility (Section 21.40(b)(4)), such as financial statements or guaranties, including but not limited to most current and/or previous reporting periods balance sheets, income statements and annual reports, federal corporate tax returns, and SEC filings.

4. Foreign Country of Concern Requirements

5. Insurance Requirements

The Minimum Insurance Requirement Form reflects the insurance requirements deemed necessary for this project. Vendor is required to either submit insurance certificates indicating that the Vendor currently carries the level insurance coverages OR submit a letter from the insurance carrier indicating the Vendor can obtain the required insurance coverages if awarded this contract. If not provided with the submittal, the Vendor must submit within three business days after the County's written request.

6. License, Prequalification, or Certification Requirements

a. License Requirement:

Vendor should submit proof of licensing with its submittal. If not provided with submittal, the Vendor must submit such proof within three business days after County’s request. The Vendor may be deemed nonresponsive for failure to possess license at time of submittal.

To be considered a responsible and responsive Vendor for the scope of work set forth in this solicitation, Vendor must possess one of the following licenses (including any specified State registration, if applicable) at the time of submittal. Any certificate of competency that meets or exceeds the licensing requirements specified herein, as determined in the sole and absolute discretion of the County, will be considered responsible and responsive to the solicitation’s licensing requirements.

STATE OF FLORIDA: Registered Architect (Prime)

Joint Venture Requirements (If applicable):

A Joint Venture should submit satisfactory proof with its submittal that the Joint Venture, or at least one of the Joint Venture partners, possess one of the above licenses (including any specified State registration, if applicable) at the time of submittal. If not submitted with its response, the Joint

Venture must submit such proof within three business days of County’s written request. A Joint

Venture may be deemed nonresponsive for failure to possess license at time of submittal.

If a Joint Venture is recommended for contract award, it must either 1) submit satisfactory proof that the Joint Venture holds the specified license (if applicable) or that a licensed contractor has qualified the Joint Venture, or 2) provide satisfactory proof it applied for the specified license (if applicable) or the licensee has applied to qualify the Joint Venture, within three business days of County’s written request. The license or qualification, as applicable, in the name of the Joint Venture, must be effective prior to contract execution.

Additional Requirements (for construction services only):

A Joint Venture proposer should submit satisfactory proof with its submittal that the Joint Venture complies with all applicable legal requirements, including but not limited to, Section 489.119, Florida

Statutes and Rule 61G4-15.0022, Florida Administrative Code. If not submitted with its response, the

Joint Venture must submit such proof within three business days of County’s written request.

b. FDOT Prequalification:

c. Certification Requirement:

7. Litigation History

Vendor must follow the instructions and submit the completed Litigation History with its submittal. If not provided with the submittal, the Vendor must submit within three business days after the County's written request.

8. Office of Economic and Small Business Development Program Requirements

This solicitation has the following Broward County Business Enterprise Goal: 25 % CBE. Refer to the Office of Economic and Small Business Development Requirements: CBE Goal and submit all required forms and information as instructed.

9. Workforce Investment Program Requirements

10. Payment Card Processing Questionnaire

11. Additional Responsibility Requirement

C. Additional Information and Certifications

The following forms and supporting information (if applicable) should be completed and provided with the solicitation response. If not provided with the submittal, the Vendor must submit within three business days after the County's written request. Failure to timely submit requested information and/or to certify to requirement may affect the Vendor’s evaluation.

1. Vendor Questionnaire and Standard Certifications

Refer to the Vendor Questionnaire and Standard Certifications and submit as instructed.

a. Drug-Free Workplace Certification

b. Non-Collusion Certification

c. Public Entities Crimes Certification

d. Scrutinized Companies List Certification

2. Procurement Preference for SBE and CBE (Section 1-81.10, Broward County Business Opportunity Act)

D. Standard Agreement Language Requirements

1. The solicitation’s contract terms and conditions are:

Standard Agreement Form BCF 202CS Mod 2026(Dated 05/14/2026):

Add Link when posted:

2. Vendor is required to review the terms and conditions and submit the Agreement Exceptions. The completed form should be provided with the solicitation response. If not provided with solicitation response, it shall be deemed an affirmation by the Vendor that it accepts all the referenced contract terms and conditions and any additional terms listed above.

3. If exceptions are taken, the Vendor must specifically identify each term and condition to which it is taking an exception. Any exception not specifically listed is deemed waived. Simply identifying a section or article number is not sufficient to state an exception. The Vendor must provide either a redlined version of the specific change(s) or specific proposed alternative language. Additionally, a brief justification specifically addressing each provision to which an exception is taken must be provided.

4. The acceptance of or any exceptions taken to the terms and conditions of the County’s agreement language is considered a part of the Vendor’s response and will be considered by the Evaluation

Committee. Submission of exceptions by the Vendor does not constitute acceptance of those exceptions by the County. Furthermore, taking exceptions to the County’s terms and conditions may be viewed unfavorably by the Evaluation Committee and ultimately may impact the overall evaluation of a Vendor’s submittal.

E. Procurement Authority

Pursuant to Section 21.33 of the Procurement Code, RFPs, RLIs, and RFQs with an anticipated total value of more than $500,000 require Board approval.

Continuing Contract: Professional services needed for projects in which the estimated construction cost of each individual project under the contract does not exceed statutory limits, in accordance with Section

287.055, Florida Statutes, the Consultants’ Competitive Negotiation Act (CCNA).

F. Project Funding Source

This project is funded in whole or in part by:

County Funds

G. Cone of Silence

1. The County’s Cone of Silence Ordinance, Section 1-266, of the Broward County Code of Ordinances, prohibits all communications, oral or written, relating to a competitive solicitation among vendors/vendor representatives, County Staff, and Commissioner Offices while the Cone is in effect.

2. Only communications with Purchasing Division employees, the solicitation’s designated Project

Manager(s) or designee(s), the Office of Economic and Small Business Development (OESBD) Small

Business Development Specialist Supervisor (954) 357-6400, and others as specifically identified in the

Cone of Silence Ordinance are permitted. Additionally, communication is permitted at pre-bid conferences and negotiation meetings, as applicable.

3. The Cone of Silence begins upon the advertisement of an ITB, RFP, RFQ, or RLI. The Cone of Silence terminates when the solicitation is awarded, all responses are rejected, or the Board takes other action which ends the solicitation, as more fully stated in the Cone of Silence.

4. Any violations of the Code of Silence Ordinance by any vendor or vendor representative may be reported to the County’s Professional Standards. If the County’s Professional Standards determines that a violation has occurred, a fine shall be imposed as provided in the Broward County Code of Ordinances. At the sole discretion of the Broward County Board of County Commissioners, a violation may void an award of the applicable competitive solicitation.

5. Review the Cone of Silence Ordinance, Section 1-266 of the Broward County Code of Ordinances, for more detailed information.

H. Vendor Questions

The County provides a specified time for Vendors to ask questions and seek clarification regarding the solicitation requirements. All questions or clarification inquiries must be submitted through BPRO by the

Question due date. The County will respond to questions in BPRO (Messages section).

I. Addenda

The County reserves the right to amend this solicitation prior to the deadline for Vendor responses by issuing written addenda to the solicitation. If, upon review, a Vendor finds a nonclerical error in an addendum, that

Vendor must contact the Purchasing Division immediately, prior to the deadline for submission of responses, to allow the County to review the alleged error and to issue any clarification, if the County determines that a clarification is necessary. Vendors are responsible for obtaining and reviewing each addendum prior to the deadline for submission of responses to the solicitation. The terms of all addenda are incorporated into the solicitation.

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J. Committee Appointment and Project Manager

1. Committee Members Information:

An Evaluation Committee is responsible for recommending the most qualified Vendor(s). The solicitation’s appointed committee members are listed on the Purchasing Division’s website under Committee

Appointment. Committee Members are covered by the Cone of Silence.

2. Project Manager Information:

Project Manager: Todd H. Manning, Capital Program Administrator

K. Evaluation Criteria

1. The Evaluation Committee will evaluate Vendors as per the Evaluation Criteria. The County reserves the right to obtain additional information from a Vendor.

2. Unless the Evaluation Criteria is identified as a solicitation Responsiveness or Responsibility Requirement

(i.e., pricing, certifications, etc.), a Vendor’s failure to respond to Evaluation Criteria will not be considered a matter of responsiveness or responsibility. Vendors that fail to submit information and/or documentation required by an evaluation criterion by solicitation’s closing date and time may receive no points (if applicable) for the corresponding Evaluation Criteria. The County is not required to request, consider, or analyze the Vendor’s Evaluation Criteria responses received after the solicitation’s closing date.

3. The County reserves the right to obtain clarifying information from a Vendor in writing for the Evaluation

Committee.

4. For Request for Proposals - the following shall apply:

a. The Evaluation Committee may shortlist the most qualified firms prior to the Final Evaluation, in accordance with the Procurement Code.

b. The Evaluation Criteria identifies points available; a total of 100 points is available.

c. If the solicitation includes a request for a pricing submittal, the formula for awarding points will be identified in the Evaluation Criteria.

d. After completion of scoring, the County may negotiate pricing as in its best interest.

5. For Requests for Letters of Interest or Request for Qualifications - the following shall apply:

a. The Evaluation Committee will create a shortlist of the most qualified firms.

b. The Evaluation Committee will either:

i. Rank shortlisted firms; or

ii. If the solicitation is part of a two-step procurement, shortlisted firms will be requested to submit a response to the Step Two procurement.

L. Review and Evaluation of Responses

The process for this procurement may proceed in the following manner:

https://www.broward.org/Purchasing/Pages/CommitteeAppointment.aspx https://www.broward.org/Purchasing/Pages/CommitteeAppointment.aspx

1. Agency staff prepares a report, including a matrix of responses submitted by the Vendors. This may include a technical review, if applicable.

2. A solicitation may only be awarded to a Vendor determined responsive and responsible to the solicitation’s requirements. The Director of Purchasing shall determine whether submissions are responsive. The

Director of Purchasing’s responsiveness determination is not binding on the Evaluation Committee; the

Evaluation Committee may accept or reject the Director of Purchasing’s responsiveness determination but must specifically state the basis for any rejection.

3. When making determinations of responsibility, the Director of Purchasing or the Evaluation Committee (as applicable) may request additional information from any Vendor on matters that may affect a Vendor’s responsibility. The failure of a Vendor to provide information requested by the County may result in a determination of nonresponsibility. In addition, a Vendor may submit information regarding its responsibility; however, information shall not be considered if it contradicts or materially alters the information provided by the Vendor in its original response to the solicitation.

4. The Evaluation Committee, with assistance of the Purchasing Division and based on information provided by the applicable County Agencies and the Office of the County Attorney, shall determine whether Vendors who have submitted responsive submissions are responsible. The solicitation’s awarding authority shall have the ultimate authority to determine whether Vendors who have submitted responsive submissions are responsible.

M. Local Preference

Broward County’s local preference provisions shall apply except where otherwise prohibited by federal or state law or other funding source restrictions.

Refer to Section 1-75 of the Broward County Local Preference Ordinance and the Location Certification Form for further information.

For RFPs: upon the completion of final rankings (technical and price combined, if applicable) by the Evaluation

Committee, if a nonlocal Vendor is the highest ranked Vendor and one or more Local Businesses (as defined by Section 1-74 of the Broward County Code of Ordinances) are within five percent (5%) of the total points obtained by the nonlocal Vendor, the highest ranked Local Business shall be deemed to be the highest ranked

Vendor overall, and the County shall proceed to negotiations with that Vendor. If impasse is reached, the

County shall next proceed to negotiations with the next highest ranked Local Business that was within five percent (5%) of the total points obtained by the nonlocal Vendor, if any.

The Location Certification Form will be used for local preference and location tiebreaker criteria.

N. Demonstrations

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1. Vendors that are determined to be both responsive and responsible to the solicitation’s requirements and shortlisted (if applicable) may make a presentation to the Evaluation Committee on the Vendor’s submittal. The committee may provide a list of presentation topics. Each Vendor will have equal time to present; question-and-answer time may vary by Vendor.

2. In accordance with Section 286.0113, Florida Statutes, and the direction of the Broward County Board of

Commissioners, presentations during Evaluation Committee meetings are closed. Only the Evaluation

Committee members, County staff (and County’s representative, if applicable), and the Vendor and their team scheduled for that presentation will be present in the meeting during the presentation and subsequent question and answer period. Subconsultants/subcontractors may only participate during one presentation/question and answer session, if partnering with multiple Prime Vendors.

P. Evaluation Committee Meetings, Committee Questions, Request for Clarifications, Additional Information

1. Evaluation Committee Meetings dates, times and locations are posted on Broward County’s Sunshine

Meetings website.

2. At any committee meeting, the Evaluation Committee members may ask questions, request clarification, or require additional information of any Vendor’s submittal or proposal. It is highly recommended

Vendors attend to answer any committee questions (if requested), including a Vendor representative that has the authority to bind the Vendor. Vendor’s answers may impact evaluation (and scoring, if applicable).

Q. Confidential Material; Public Records and Exemptions

1. Broward County is a public agency subject to Chapter 119, Florida Statutes. Upon receipt, all submittals become “public records” and are subject to public disclosure consistent with Chapter 119, Florida

Statutes. Submittals may be posted on the County’s public website or provided by the County in a public records request response, except to the extent records are identified by the Vendor as confidential and/or exempt pursuant to the public records law and in accordance with the procedures in this section.

2. Any material(s) that the Vendor asserts are confidential and/or exempt from public disclosure under

Florida Statutes must be conspicuously labeled at the time of submittal as “Confidential” and marked with the specific Florida statute and subsection permitting that exemption under Florida public records law.

3. To submit material as confidential and/or exempt, the Vendor must submit to “Broward County

Purchasing Division, 115 South Andrews Avenue, Room 212, Fort Lauderdale, Florida 33301,” in a sealed envelope labeled with the solicitation number and title, name and contact information for the Vendor, itemization of the contents, identification of the Florida statute(s) and subsection(s) permitting the applicable exemption(s), and the solicitation’s closing date and time, the following:

a. Three (3) hard copies of the materials, unredacted, with each page containing material that is confidential and/or exempt conspicuously labeled “Confidential”; and https://www.flsenate.gov/Laws/Statutes/2020/0286.0113 http://www.broward.org/Commission/Pages/SunshineMeetings.aspx http://www.broward.org/Commission/Pages/SunshineMeetings.aspx

b. One (1) copy of the same materials, titled “Redacted Copy,” redacted to remove/redact only those portions of the materials that are confidential and/or exempt under Florida law.

4. If the Vendor does not submit the materials in strict accordance with this section, then the Vendor may be deemed to have waived any claim that the materials are confidential and/or exempt and the County is deemed authorized to post the entire submittal on the County’s public website and/or produce the entire submittal in response to a public records request for the materials.

5. By submitting materials marked as confidential and/or exempt, Vendor agrees to indemnify County and its employees and agents from any and all claims, fines, penalties, damages, judgments, and liabilities of any kind, including attorneys’ fees and costs, relating to the County’s nondisclosure of those materials in response to a public records request by a third party. The Vendor shall be responsible for defending its determination that the redacted portions are not subject to disclosure under applicable law.

6. Submitting material as confidential and/or exempt may impact discussion and consideration of the

Vendor’s submittal by the Evaluation Committee because the Evaluation Committee may be unable to fully discuss the confidential and/or exempt material at the public evaluation meeting.

R. Copyrighted Materials

Submittal of copyrighted material will constitute a license and permission for the County to use, reproduce, distribute, and publish (including both hard copy and electronic copies) as reasonably necessary for the evaluation of the solicitation response by County staff and agents, as well as to make the materials available for inspection or production pursuant to Public Records Law, Chapter 119, Florida Statutes.

S. Public Art and Design Program

T. Tiebreaker Criteria

In accordance with Section 21.42(d) of the Broward County Procurement Code, the tiebreaker criteria shall be applied based upon the information provided in the Vendor's solicitation response at time of submittal.

Complete and accurate information must be contained in the Vendor’s initial submittal to ensure credit is received for any tiebreaker criterion. Except to the extent precluded by applicable funding or legal requirements, tiebreaker criteria are as follows:

1. Location Certification;

2. Domestic Partnership Act Certification;

3. Drug-Free Workplace Certification;

4. Volume of Previous Payments Attestation;

5. If the foregoing does not resolve the tie, the Evaluation Committee shall reconsider the responses and re-rank the tied vendors;

6. If the foregoing does not resolve the tie, the Vendor receiving the most first place votes from the

Evaluation Committee's reranking.

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U. Posting of Solicitation Results and Recommendations

The Broward County Purchasing Division's website is the location for the County's posting of all solicitations and recommendation for award and recommendation of rankings. It is the obligation of each Vendor to monitor the website in order to obtain complete and timely information.

V. Vendor Protest

Part X of the Broward County Procurement Code sets forth procedural requirements that apply if a Vendor intends to protest a solicitation or proposed award of a contract and states in part the following:

1. Any written protest concerning the specifications or requirements of a solicitation (or of any addenda thereto) must be received by the Director of Purchasing within five (5) business days after the applicable solicitation (or addenda) is posted on the Purchasing Division’s website.

2. Any written protest concerning a proposed award or ranking must be received by the Director of

Purchasing within five (5) business days after the proposed award or ranking is posted on the…