DRAFT_-_PH_Specifications2026_1.pdf

U.S. Department of the Interior FEBRUARY 2026

Pole Hill Powerplant Upgrade Controls, Protection, and Station Service Upgrade

Colorado-Big Thompson Project, Colorado

Missouri Basin Region

Solicitation No.

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United States Government

140R6026R0010 DRAFT SPECS

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POLE HILL POWERPLANT

CONTROLS, PROTECTION, AND STATION SERVICE UPGRADE

COLORADO-BIG THOMPSON PROJECT, COLORADO

FOREWORD

A. Work is located at Pole Hill Powerplant,approximately 17 miles west of Loveland, Colorado in Larimer County. Work consists primarily of replacement of protection, controls, instrumentation, and station service switchgear and transformer. The powerplant site’s latitude and longitude coordinates are approximately 40 degrees 21 minutes 54 seconds north by 105 degrees 19 minutes 30 seconds west (40.365083, -105.325194).

1.02 PRINCIPAL COMPONENTS OF WORK

A. Powerplant:

1. Replace protective relays, plant controls, control panels, auto-synchronizer, annunciator, meters, instrumentation, and station service.

2. Relocate station service switchboard to the turbine level.

3. Replace low voltage electrical panels and transformer.

4. Relocate one air compressor.

5. Replace two existing station service transformers with a single station service transformer.

B. Gatehouse:

1. Replace low voltage electrical panels and transformer, instrumentation, penstock gate controls, and battery systems.

2. Replace approximately 2,000 feet of communication conduit and fiber optic cable between the gate house and the powerplant.

PRE-BID SITE VISIT: A PREBID SITE VISIT WILL BE HELD ON {insert date}, {insert location},BEGINNING AT {insert time}. PROSPECTIVE BIDDERS SHOULD MAKE

ARRANGEMENTS BY CONTACTING [ ]AT THE TELEPHONE NUMBER LISTED

ABOVE. ATTENDEES ARE TO PROVIDE AND WEAR SAFETY BOOTS, HARD

HATS, SAFETY VESTS.

FOR DATE AND PLACE OF BID OPENING, SEE "SOLICITATION, OFFER, AND

AWARD," STANDARD FORM 1442.

Property of the

FOR INFORMATION REGARDING BUREAU OF RECLAMATION'S PUBLICATION

"RECLAMATION SAFETY AND HEALTH STANDARDS" INCLUDING REVISIONS

AT https://www.usbr.gov/safety/rshs/ WHICH IS APPLICABLE TO WORK UNDER

THIS CONTRACT, SEE CLAUSE AT WBR 1452.223-81, SAFETY AND HEALTH.

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Pole Hill Powerplant Controls, Protection, and Station Service Upgrade Colorado-Big Thompson Project, Colorado Solicitation No.

Price Schedule B - 1

CONTINUATION OF

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

POLE HILL POWERPLANT

CONTROLS, PROTECTION, AND STATION SERVICE UPGRADE

COLORADO-BIG THOMPSON PROJECT, COLORADO TURBINE

B.1 PRICE SCHEDULE

(a) Offers will be considered for award on the following Price Schedule, but no offer will be considered for award on only a part of the Price Schedule.

(1) Offerors shall complete Price Schedule. Offers for less than the total of the Price

Schedule will be considered nonresponsive and will not be evaluated for award.

(2) Offers will be evaluated based on the total of the Price Schedule.

(b) Offers are subject to the terms and conditions of this solicitation.

(c) Quantities in the Price Schedule are estimated quantities for comparison of offers only.

Except as provided in the contract clause at FAR 52.211-18, Variation in Estimated Quantity, no claim shall be made against the Government for overruns or underruns. The contract clause at FAR 52.211-18, Variation in Estimated Quantity does not apply to lump sum items.

(d) See contract clause at WBR 1452.232-81, Payment for Mobilization and Preparatory Work.

(e) Definitions:

(1) CLIN: Contract Line Item Number.

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Colorado-Big Thompson Project, Colorado Solicitation No.

Price Schedule

B - 2

PRICE SCHEDULE

CLIN Section Supplies or Services Quantity and Unit

Unit Price

Amount

1 WBR

1452.

232-81

Mobilization and Preparatory Work For the lump sum of $

2 01 31 30 Contract Document Management System (CDMS)

For the lump sum of $

3 01 78 30 Spare Parts For the lump sum of $

4 01 79 20 Training For the lump sum of $

5 22 15 00 Governor Compressed-Air Systems For the lump sum of $

6 25 00 01 Automation Control and Monitoring Systems

For the lump sum of $

7 26 04 10 Demolition and Removal of Electrical Equipment

For the lump sum of $

8 26 04 10 Removal of Medium Voltage Power Cable Systems

300 lin ft $ $

9 26 05 10 Conductors and Cables lin ft $ $

10 26 05 13 Medium-Voltage Power Cable 300 lin ft $ $

11 26 05 33 Electrical Conduit lin ft $ $

12 26 05 33 Core Drilling Holes in Concrete 4 lin ft $ $

13 26 05 33 Cable Vaults ea $ $

14 26 05 36 Cable Trays 27 lin ft $ $

15 26 05 39 Engine Generator Terminal Box For the lump sum of $

16 26 09 18 Control Boards CSA for Unit 1 For the lump sum of $

17 26 12 19 Pad Mounted Transformer For the lump sum of $

18 26 22 12 Dry-Type Transformer For the lump sum of $

19 26 24 13 Switchboards For the lump sum of $

20 26 24 24 Distribution Panelboards For the lump sum of $

21 26 24 23 600 Volt Motor Control Center For the lump sum of $

22 26 27 40 Wiring Devices For the lump sum of $

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B - 3

PRICE SCHEDULE

CLIN Section Supplies or Services Quantity and Unit

Unit Price

Amount

23 26 29 13 Enclosed Contactors For the lump sum of $

24 26 33 46 125v DC Station Battery, Battery Rack and Charger

For the lump sum of $

25 26 36 23 Automatic Transfer Switch For the lump sum of $

26 27 05 43 Outdoor Conduit and Accessories For the lump sum of $

27 27 20 01 Fiber Optic Cable and Accessories For the lump sum of $

28 28 05 11 Place holder

29 33 09 10 Instrumentation and Control Equipment

For the lump sum of $

TOTAL FOR PRICE SCHEDULE: $_________________

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B - 4

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Table of Contents

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SECTION C - DESCRIPTION / SPECIFICATIONS

TABLE OF CONTENTS

DIVISION 01 – GENERAL REQUIREMENTS

01 11 00 Summary of Work 01 14 10 Use of Site 01 14 12 Work Restrictions 01 14 30 Interruption of Service 01 31 19 Project Management and Coordination 01 31 30 Contract Document Management System 01 32 20 Construction Program 01 33 00 Submittals 01 33 26 Electrical Drawings and Data 01 35 10 Safety Data Sheets 01 35 20 Safety and Health 01 35 30 Contractor’s Onsite Safety Personnel 01 42 10 Reference Standards 01 46 00 Quality Procedures 01 51 00 Temporary Utilities 01 55 00 Vehicular Access and Parking 01 56 10 Protection of Existing Installations 01 56 15 Protection of Existing Utilities 01 57 20 Environmental Controls 01 57 30 Water Pollution Control 01 57 35 Oil Spill Prevention 01 60 00 Product Requirements 01 61 10 Buy American 01 74 00 Cleaning and Waste Management 01 78 30 Project Record Documents 01 79 20 Training

DIVISION 02 – EXISTING CONDITIONS

02 80 10 General Requirements for Hazardous Materials Abatement 02 82 20 Removal and Disposal of Asbestos Containing Materials 02 83 33 Removal and Disposal of Equipment with Coatings Containing Regulated Metals 02 83 37 Removal and Disposal of Universal Waste 02 87 20 Removal and Disposal of Used Oil

DIVISION 03 – CONCRETE

03 62 20 Nonshrink Grout for Equipment and Metalwork 03 81 10 Concrete Removal

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DIVISION 07 – THERMAL AND MOISTURE PROTECTION

07 84 00 Firestopping

DIVISION 22 – PLUMBING

22 15 00 Governor Compressed-Air Systems

DIVISION 25 – INTEGRATED AUTOMATION

25 00 01 Automation Control and Monitoring Systems 25 12 10 Programmable Logic Controllers

DIVISION 26 – ELECTRICAL

26 04 10 Electrical Demolition and Removal 26 05 02 Basic Electrical Materials and Methods 26 05 10 Conductors and Cables 26 05 20 Grounding and Bonding 26 05 13 Medium-Voltage Power Cable System 26 05 33 Raceways and Boxes 26 05 36 Cable Trays 26 05 39 Engine Generator Terminal Box 26 05 90 Wiring Checkout and Tests 26 09 16 Protection Systems 26 09 18 Control Boards 26 12 19 Pad Mounted Transformer 26 22 12 Dry-Type Transformer 26 24 13 Switchboards 26 24 24 Distribution Panelboards 26 24 43 600 Volt Motor Control Center 26 27 40 Wiring Devices 26 29 13 Enclosed Contactors 26 33 46 125v DC Battery and Charger 26 36 23 Automatic Transfer Switch

DIVISION 27 – COMMUNICATIONS

27 05 43 Outside Plant Raceways for Communications Systems 27 20 01 Fiber Optic Cable and Accessories 27 21 29 Network Switches

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY

28 05 11 Cybersecurity Requirements for Electronic Safety and Security

00 01 10 - 3

DIVISION 33 – UTILITIES

33 09 10 Instrumentation and Control for Water Utilities

DIVISION 51 – INFORMATION AVAILABLE TO OFFERORS

51 00 00 Information Available to Offerors 51 00 50 Electronic Media Release 51 00 90 Photographs PLACE HOLDER 51 02 82 Hazardous Materials Survey and Analytical Results 51 02 84 Hazardous Materials Data for PCBs PLACE HOLDER 51 25 00 Input Output List

DIVISION 52 – DRAWINGS

52 00 00 Drawings

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Summary of Work

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SECTION 01 11 00

SUMMARY OF WORK

PART 1 GENERAL

1.01 LOCATION

A. Work is located approximately 17 miles west of Loveland, Colorado in Larimer County.

Work consists primarily of replacement of protection, controls, instrumentation, and station service switchgear and transformer. The powerplant site’s latitude and longitude coordinates are approximately 40 degrees 21 minutes 54 seconds north by 105 degrees 19 minutes 30 seconds west (40.365083, -105.325194).

1.02 PRINCIPAL COMPONENTS OF WORK

A. Powerplant:

1. Replace protective relays, plant controls, control panels, auto-synchronizer, annunciator, meters, instrumentation, and station service.

2. Relocate station service switchboard to the turbine level.

3. Replace low voltage electrical panels and transformer.

4. Relocate one air compressor.

5. Replace two existing station service transformers with a single station service transformer.

B. Gatehouse:

1. Replace low voltage electrical panels and transformer, instrumentation, penstock gate controls, and battery systems.

C. Replace approximately 2,000 feet of communication conduit and fiber optic cable between the gate house and the powerplant.

1.03 SPECIFICATIONS REQUIREMENTS

A. Requirements in Division 1, General Requirements, apply to Divisions 2 through 53.

B. Imperative statements in these specifications are Contractor requirements unless otherwise stated.

C. Where specifications are written in streamlined form, the words “shall be” are included by inference where a colon (:) is used within a sentence or phrase.

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1.04 DEFINITIONS

A. When specifications use a word or term defined in Federal Acquisition Regulations (FAR), definition of the word or term shall be in accordance with FAR sections in effect at the time solicitation was issued.

1.05 ACRONYMS

A. The following acronyms apply to specifications Divisions 1 through 53:

1. CO: Contracting Officer.

2. COR: Contracting Officer’s Representative.

PART 2 PRODUCTS

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PART 3 EXECUTION

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Use of Site 01 14 10 - 1

SECTION 01 14 10

USE OF SITE

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Cost:

1. Include in prices offered in the Price Schedule for other items of work.

1.02 REFERENCE STANDARDS

A. Bureau of Reclamation (Reclamation)

1. Reclamation Cleaning Manual Inspection and Cleaning Manual for

Equipment and Vehicles to Prevent the Spread of Invasive Species, available at:

https://www.usbr.gov/mussels/prevention

1.03 SUBMITTALS

A. Submit in accordance with Section 01 33 00 – Submittals.

B. RSN 01 14 10-1, Land Use and Landscape Rehabilitation Plan:

1. For each Contractor use site on Government land.

a. Show use location and extent of impact. Uses include, but are not limited to, the following:

1) Buildings and service areas including offices, shops, warehouses, storage areas, fuel and oil storage areas, and fabrication yards.

2) Parking areas, temporary roads, and haul routes.

3) Utilities including air, power, and water lines; fire hydrants; and compressor station.

4) First-aid and medical facilities.

5) Areas for processing, storing, and disposing of waste materials from construction operations.

6) Temporary fences.

b. Describe methods to preserve, protect, and repair, vegetation (e.g., trees, shrubs, and grass) and other landscape features on or adjacent to jobsite, which are not to be removed and which do not interfere with work required under this contract. Include methods to mark work area limits, protect disturbed areas, and prevent erosion.

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c. Describe methods to protect, and repair if damaged, existing improvements and utilities at or near jobsite.

d. Describe methods for removing temporary structures and facilities, cleanup, and rehabilitating site after completion of construction activities.

2. Submit revised drawings of changes in use of Government land made during design and erection stages or after use of Government land is in operation.

1.04 PROJECT CONDITIONS

A. See Figure 01 14 10A –Pole Hill Powerplant Area Overview for site overview and loading and unloading areas.

B. Government land areas indicated on Figure 01 14 10B –Pole Hill Powerplant Contractor Use Area Closeup may be used for required construction facilities.

1. Protect and maintain stockpiled material in accordance with State, County, and local requirements, and requirements of this contract.

2. Coordinate with COR for locations of dedicated Government parking spaces within shared Contractor / Government parking areas.

C. When private land is used for construction facilities, or other construction purposes, make necessary arrangements associated with use of private land.

D. Location, construction, operation, maintenance, and removal of construction facilities on Government land are subject to approval.

E. Do not interfere with work of other contractors or the Government in vicinity, or with reservations made by the Government for use of such land.

F. Housing for construction personnel is not permitted on Government land.

01 14 10 - 3

Figure 01 14 10A –Pole Hill Powerplant Area Overview

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Figure 01 14 10B – Pole Hill Powerplant Contractor Use Area Closeup

PART 2 PRODUCTS

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3.01 CLEANING

A. Construction Equipment:

1. Before bringing on site, clean construction equipment, to remove dirt, vegetation, and other organic material to prevent introduction of noxious weeds, and invasive plant and animal species.

2. Contractor cleaning procedures shall result in equipment being cleaned as well or better than procedures described in Reclamation Cleaning Manual.

3. COR will inspect construction equipment following procedures described in Reclamation Cleaning Manual before allowing equipment onsite.

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3.02 RESTORATION

A. Restore disturbed areas to pre-construction conditions.

B. After completion of work, regrade and scarify Government land used for construction purposes and not required for completed installation so that surfaces blend with natural terrain and are in a condition that will facilitate revegetation, provide unimpeded surface drainage, and prevent erosion.

C. Seed disturbed areas of Government land used for construction purposes and not required for completed installation in accordance with Section 32 92 20 – Seeding.

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Work Restrictions

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SECTION 01 14 12

WORK RESTRICTIONS

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Cost:

1. Include in prices offered in the Price Schedule for other items of work.

1.02 PROJECT CONDITIONS

A. Onsite work hours restricted to Monday through Saturday, 6:30 a.m. to 5:00 p.m., unless otherwise authorized by COR.

1. Request additional work hours, for COR approval, in writing at least 7 days in advance of need.

2. Request additional shifts, for COR approval, in writing at least 21 days in advance of need.

B. No onsite work shall be performed on Federal Holidays.

C. Access to powerplant will be controlled.

1. Keys will not be issued to Contractor.

2. Coordinate entry to facility with COR.

3. Contractor personnel shall be onsite to accept and store deliveries.

PART 2 PRODUCTS

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Work Restrictions

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Turbine Modernization and Runner Replacement

Interruption of Service

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SECTION 01 14 30

INTERRUPTION OF SERVICE

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Cost:

1. Include in prices offered in the Price Schedule for other items of work which require interruption of services.

1.02 SUBMITTALS

A. Submit in accordance with Section 01 33 00 – Submittals.

B. RSN 01 14 30-1, Interruption of Service Request:

1. Equipment that will be out of service.

2. Commencement time of work.

3. Duration of work.

4. Area where work will be done (by number or other description).

5. Outline procedures for accomplishing work including:

a. Specific safety precautions.

b. Type and location of barricades.

c. Warning signs.

d. Protective grounds and devices.

e. Number of personnel and their classification.

f. Description of equipment.

6. Information indicating that required equipment and materials are on site or data indicating shipping dates of equipment and materials not on site.

1.03 PROJECT CONDITIONS

A. Coordinate and schedule interruption of services with COR:

1. Coordinate work with Government operations.

2. No specific interruption of service request will be considered unless:

a. COR has reasonable assurance that materials and equipment required for work will be onsite.

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b. Contractor is prepared to perform work on date and during period requested.

c. Submittals required to complete the work are approved.

3. Allowable time and available periods will govern interruption of service requests, work scheduling, and onsite delivery of materials.

B. When work cannot be performed during an approved interruption of service period, notify COR.

C. Show construction interruption of services greater than 4 hours in construction schedule.

PART 2 PRODUCTS

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Project Management and Coordination

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SECTION 01 31 19

PROJECT MANAGEMENT AND COORDINATION

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Cost:

1. Include in prices offered in the Price Schedule for other items of work.

1.02 SUBMITTALS

A. Submit in accordance with Section 01 33 00 – Submittals.

B. RSN 01 31 19-1, Weekly Coordination Meeting Documentation:

1. Provide agenda 3 Federal working days before meeting time.

2. 3-week look-ahead schedule covering the following as applicable:

a. Shop fabrication review items and tasks.

b. Construction review items and tasks.

3. Work completed to date.

4. Meeting minutes from the previous weekly coordination meeting to include:

a. Date, time, and list of attendees.

b. Summary of topics discussed.

c. List of action items, including:

1) Description of action item.

2) Responsible party.

3) Completion due date.

1.03 PROJECT COORDINATION

A. The following meetings are considered significant, but do not relieve Contractor from responsibility of attending other meetings required by the specifications.

1. Weekly Coordination Meetings:

a. Attendees as required:

1) Contractor’s project manager, project engineer, superintendent, and Quality Control Supervisor, and pertinent subcontractors.

2) COR, project manager, project engineer, safety personnel, and other required Reclamation staff.

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b. Purpose:

1) Review drawings, data, and technical requirements of specifications. Schedule, Progress, and Coordination:

a) Review safety, progress made, schedule, project issues, submittals, Request for Information (RFI), and resolution necessary to meet specifications requirements.

b) Review dates that activities were started and completed, remaining duration, and percent complete.

c) Review submittals register, submittals currently in review and approval, and meeting submittals due dates or delivery time frames.

d) Provide 3-week look-ahead schedule at least 3 Federal working days before start of meeting.

e) Review drawings.

f) Provide meeting minutes from the previous weekly meeting.

PART 2 PRODUCTS

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PART 3 EXECUTION

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Contract Document Management System

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SECTION 01 31 30

CONTRACT DOCUMENT MANAGEMENT SYSTEM

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Contract Document Management System:

1. Payment: Lump-sum price offered in the Price Schedule.

1.02 DEFINITIONS

A. CDMS: Contract Document Management System.

1. Contract Documents include, but are not limited to:

a. Specifications.

b. Contract Drawings.

c. Submittals.

d. RFCs: Requests for Change (Contractor generated document).

e. RFIs: Requests for Information (Contractor generated document).

f. RFPs: Requests for Proposal (Government generated document).

g. CMs: Contract Modifications.

h. Contractor Proposals.

i. Value Engineering Proposals.

j. Government Inspection Reports.

k. Invoices and Progress Payments.

l. Contract Schedules.

m. Meeting Agendas and Meeting Minutes.

n. Letters and Memos.

1.03 SUBMITTALS

A. Submit in accordance with Section 01 33 00 – Submittals.

B. RSN 01 31 30-1, Approval Data:

1. System provider experience, number of systems operating, references.

2. Documentation of system capabilities.

3. Instructions for system use.

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C. RSN 01 31 30-2, Final Data:

1. Reclamation supplied USB Drive with uploads to CDMS.

1.04 QUALIFICATIONS

A. System provider: At least 5 years successful performance in providing required services.

1.05 SYSTEM DESCRIPTION

A. CDMS shall be capable of generating, storing, tracking, categorizing, and managing Contract Documents.

B. Access:

1. Web-based:

a. Contract Documents are stored and accessed by authorized individuals via an internet site.

b. Compatible with web browsers Microsoft Edge, Apple Safari, Mozilla Firefox, and Google Chrome.

2. Ability to upload Contract Documents and make available for user download in supported file formats, minimum:

a. Adobe Acrobat.

b. MS Word.

c. MS Excel.

d. MS Project.

e. MS PowerPoint.

f. MP4 for Videos.

g. Autodesk AutoCAD Civil 3D Version 2021.

3. Allow Contract Documents to be prepared by Contractor or by Government.

a. Preparing organization will control access of documents. See Document

Security and Backup paragraph below.

4. Contractor and Government shall each have a project manager for CDMS.

a. Each project manager shall have capabilities to assign users within their organization and to assign user rights which control access to documents based on user class and document type.

b. Each organization shall be capable of defining its access hierarchy.

c. Inclusion of users will be prerogative of organizational project manager.

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d. Government project manager shall be able to create and modify project properties (i.e., Contractor, project location, description, bid amount, and project directory).

5. Email notifications shall be automatically sent to selectable users when new documents are submitted and available for viewing, or alerts are generated.

Examples include:

a. Updates to project information (e.g., entry of a new submittal);

b. Changes to project information (e.g., approval of a submittal);

c. Alerts (e.g., submittal under review for greater than 15 days without action).

6. Ability to link files. Examples include:

a. RFP linked to a CM.

b. Submittal linked to a Specification Section or Drawing.

C. Reports:

1. Generate reports that list and sort documents by status. Examples include:

a. Submittals that have been approved.

b. Invoices paid to date.

c. RFIs under review.

2. Generate alerts when documents requiring action approach or exceed allowable time.

3. Generate customizable summary reports. Examples include:

a. Submittal Turn-Around.

b. RFI Turn-Around.

c. CM Processing Turn-Around.

d. Total CM Costs.

e. Total CM Request Exposure.

4. Printable, exportable as searchable pdf or printer friendly HTML, and exportable to Excel, XML, or CSV.

5. Ability to link from an item in a report directly to item by clicking on it.

a. For example, in a submittal report, clicking on a submittal that is 15 days old takes you directly to information on that submittal.

6. Capable of producing a complete and logically organized set of documents within

CDMS in both .pdf and .xml format.

D. Document Security and Backup:

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1. Secure Server Language (SSL) encryption for secured data exchange between browser and server (i.e., secure access to documents and information).

2. Allow document access security until authoring party chooses to share it with others.

a. Show parties that have access to a document.

b. Extent of document sharing shall be determined by authoring party.

c. Once documents are shared, track documents so that changes cannot occur without a record of changes.

3. Backup/Archiving to FTP site of documents to which an organization has access on a regular (minimum monthly) basis.

a. Backups shall be in pdf format.

4. Documents shall be downloadable to FTP sites where Government and other organizations can each access their own data confidentially.

E. General Tracking and Control:

1. Documents shall be grouped into categories (Submittals, RFC, RFI, RFP, CM, Payments, Daily Inspection Reports, Meeting Minutes).

2. CDMS shall track:

a. When documents were received or returned, as well as status of documents (e.g., Under Review; Returned, Approved or Rejected).

b. Document changes including who entered or changed document and date change was made.

c. When a reviewer has opened an item.

F. Submittal Tracking and Control:

1. Ability to create master list of submittals (“Schedule of Submittals”).

2. Customizable standard submittal form for entering information:

a. Required submittal number (RSN), title, description, due date, and specification section.

b. Upload submittal data in electronic format.

3. Track date received, date response due, date returned, and approval status.

a. Status designations may be modified to fit Government standard designations – A/AWC/NA (Approved/Approved with Comments/ Not Approved).

4. Supply Submittal Tracking form for Government to enter review comments and action taken. Allow customizing of submittal tracking form.

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a. Allow for Government to route submittal to third parties (e.g., consultant, internal design, or operations and maintenance groups) by generating design-review transmittals with each submittal package item, to track status of individual sub-items within submittal package, to track status of individual sub-items within the submittal package, and to route each sub-item to appropriate reviewers.

5. Ability to generate automatic notification after specified days without response.

G. RFI Tracking and Control:

1. Supply standard RFI form to enter information.

2. Ability to create or attach documents to the RFI form or links to other documents within CDMS.

3. Ability for Government to route RFI to appropriate reviewers and for reviewers to enter comments into standard response form.

H. Inspection Reports Tracking and Control:

1. Ability to attach Government standard inspection and report forms into CDMS and ability to create customizable inspection forms in CDMS. Typical forms:

a. Daily Inspection Report (DIR).

b. Survey requests.

c. Plant inspection reports.

d. Testing reports.

2. Ability to link or attach photos to forms and link forms to other documents within

CDMS.

I. Contract Modifications:

1. Supply standard Contractor Proposal form with ability to attach documents and link to other documents within CDMS.

2. Supply ability to upload Government’s standard CM form and RFP forms, or create an acceptable alternative, to enter information.

3. Ability to attach documents to these forms, and link to other documents within

CDMS.

4. Ability for Contractor to respond to RFP and CM form with Cost and Time impacts.

5. Ability to track date CM issued and date responded, with automatic notification after specified days without response.

J. Cost Tracking and Payment Request Management:

1. Ability to import payment bid items cost from a MS Excel spreadsheet.

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2. Ability to edit percent complete and payment amount each month. Format to be spreadsheet (e.g., items available for editing at once, rather than needing to edit one item at a time, save, open next item and edit that).

K. Correspondence:

1. Ability to generate letters and memos and to:

a. Attach documents to letters and memos.

b. Reference other documents within CDMS.

c. Automatically assign sequential numbers to letters and memos.

2. Ability to generate responses to letters and memos.

a. System automatically generates memo suffixes (e.g., first response to

Memo 32 to be 32.1, second response to be 32.2).

3. Official correspondence from Government to Contractor will contain

Government’s official letterhead and corresponding logos.

4. Ability to generate meeting agendas and meeting minutes, and to:

a. Attach documents to minutes.

b. Automatically assign sequential meeting numbers.

L. Miscellaneous Tracking and Controls. Ability to:

1. Generate reports tracking RFCs, RFIs, RFPs, CMs, Submittals, Payments, Memos, DIR’s, survey requests, plant inspection reports and testing reports.

2. Filter logs based on criteria:

a. Submittals: Specification Section, Days Out, Status (Approved – Complete, Approved with Comments – Resubmit, Received, Not Approved).

b. RFI’s: Days out, Status (Open/Closed), Specification Section/Dwg No., Responsibility/Ball-In-Court.

3. Sort Logs based on criteria (e.g., for Submittal, Specification Section, Days Out, Status, or other criteria determined by COR).

4. Supply forms to match Government’s CM Form and Progress Payment Form or other forms when needed.

5. Track Cost Exposure with links to RFI and CM requests.

6. Measure productivity benchmarks on a project such as computing average review days for RFIs and submittals, categorize CMs, and track total CM percentages by category.

7. Keyword search documents in database.

8. Allow online Payment Requests (electronic invoicing) by Contractor.

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M. Budget and Funding Source Tracking:

1. Ability to enter funding sources and assign contract line items to multiple funding sources.

PART 2 PRODUCTS

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PART 3 EXECUTION

3.01 IMPLEMENTATION

A. CDMS shall be in place and operating within 45 days of Award:

1. CDMS operation includes COR, or other authorized Government representative, having program control to assign users and user rights to Government personnel to access appropriate areas of system.

B. Input Schedule of Submittals before making submittals. Include:

1. RSNs listed in Table 01 33 00A – List of Submittals.

2. Scheduled submittal date.

C. Provide a summary table report of submittal status monthly or as requested by COR.

Include:

1. Required Submittal Number (RSN).

2. Section Title.

3. Submittal Title.

4. Date Submitted.

5. Date of Response.

6. Approval Status (Approved – Complete, Approved with Comments – Resubmit, Received, Not Approved).

7. Days in Review.

8. Due Date.

D. CDMS shall be operational until final project closeout.

END OF SECTION

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Construction Program

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SECTION 01 32 20

CONSTRUCTION PROGRAM

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Cost:

1. Developing Baseline Schedule: Include in price offered in the Price Schedule for mobilization and preparatory work.

2. Updating and Using Construction Program: Include in prices offered in the Price

Schedule for other items of work.

1.02 DEFINITIONS

A. Cost Loading: Contractor earnings based on payments from Government to Contractor.

B. Project Calendar(s): Cross reference of numerical work days with calendar days. Project calendars serve as the basis for day/date conversion and assign work days and non-workdays.

C. Resources: Equipment, labor or crews, materials, subcontractors, fabricators, manufacturers, and consultants.

D. Schedule: Critical Path Method (CPM) of planning and scheduling a construction project where activities are arranged based on activity relationships and network calculations determine when activities can be performed and the critical path of the project.

1.03 REFERENCE STANDARDS

A. Associated General Contractors of America (AGC)

1. AGC Manual-04 Construction Planning and Scheduling

Manual

B. Bureau of Reclamation (Reclamation)

1. PM Framework Reclamation’s Project Management

Framework Report, available at:

https://www.usbr.gov/pm/docs/Project- Management-Framework-Report.pdf

1.04 SUBMITTALS

A. Submit in accordance with Section 01 33 00 – Submittals.

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United States Government

140R6026R0010 DRAFT SPECS

https://www.usbr.gov/pm/docs/Project-Management-Framework-Report.pdf https://www.usbr.gov/pm/docs/Project-Management-Framework-Report.pdf

01 32 20 - 2

1. Database files in format compatible with Microsoft Project (release 2010 or newer).

2. Schedule and analysis data.

3. Upon request, provide information and data used to develop and maintain the

Construction Program to the CO.

B. RSN 01 32 20-1, Baseline Schedule:

1. Include:

a. Construction Program/Schedule database.

b. Narrative explanation of project schedule development:

1) Describe intended work sequence addressing principal features of work, contract, and intermediate milestones.

2) Include impacts of resource limitations on project schedule development. Include planned number of work hours per day and hours per day for subcontractors.

3) Description of project calendar(s), to include workdays per week, non-workdays due to holidays.

c. Gantt chart (bar chart) for project.

d. Activity report including logic constraints consisting of predecessors, successors, and constraint dates.

e. Tabular listings of resources, resource limitations, and production rates used to produce baseline schedule:

1) Correlate resources with schedule assumptions and offered price.

2) Tabular listing of resources does not require resource loading in a schedule database.

C. RSN 01 32 20-2, Updated Schedule Reports:

1. Government disapproval will be considered failure of Contractor to comply with contract requirements. Payment due date may be delayed until 14 days after submittal contents are approved in accordance with subparagraph (a)(i)(A) of clause at FAR 52.232-27, Prompt Payment for Construction Contracts.

2. Include:

a. Construction Program database with updated activity and milestone data.

b. Narrative report:

1) State status of project including data date represented by project.

2) Discuss contract milestones and significant activities started, continued, or completed during update period.

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3) Discuss contract milestones and significant activities scheduled to start, continue, or be completed during next update period.

4) Definition of project calendars if revised from baseline calendars.

5) If negative float exists, cite specific actions and conditions which caused the "behind schedule" condition and provide proposed course of action to complete the project within the specified delivery time.

6) List of Contractor-initiated changes to current schedule. State reason for action taken and unresolved issues relating to the Construction Program.

c. Gantt chart for project.

d. Activity value report: As detailed below.

e. Earned value report: As detailed below.

1.05 SCHEDULE

A. Develop, maintain, and use approved Construction Program to plan, monitor, evaluate, and report accomplishment of work.

B. Prepare construction schedules using Critical Path Method outlined in AGC Manual.

C. Failure to include an element of the work will not release Contractor from completing required work under the contract.

D. Construction Program:

1. Prepare detailed activity network for accomplishing required work organized by work breakdown structure.

2. Prepare schedule based on required sequence and interdependence of activities.

3. Include work of subcontractors, Government interfaces, and contract milestones.

4. Include contract title, contract number, and Contractor's name on each sheet.

5. Adjust Construction Program/schedule for seasonal weather conditions.

6. Define activities to a level of detail resulting in their durations being no greater than 20 workdays unless otherwise accepted by CO.

a. Durations for administrative activities (e.g., submittals and reviews, fabrication, manufacturing) and typical level of effort activities identified in the contract will not be subject to the workday duration limitation.

7. Use durations in units of whole workdays.

8. Include activities for Government reviews and approvals of submittals that are critical to the project completion data.

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9. Update schedule with changes directed by contract modifications or approved changes to sequencing.

E. Baseline Schedule:

1. Represents Contractor’s as-planned approach to accomplishing the work.

2. Include planned start and completion dates for features of work.

F. Updated Schedule:

1. Enter actual progress.

2. Assign a unique project file name for each schedule update.

G. Cost Loading:

1. Allocate contract value to schedule activities per CLIN amounts in accordance with contract requirements and Measurement and Payment statements in specifications.

2. Provide a Schedule of Values for Lump Sum CLIN's. Coordinate content for Schedule of Values with COR prior to submitting Cost-Loaded Schedule.

3. Assign values to appropriate activities.

a. Total of activity values equal total contract value.

b. Every activity does not require a value. For example, submittals, submittal reviews, and manufacturing typically do not have values.

4. Include separate schedule activities to depict amount and timing of payment, if necessary, such as Delivery activities.

5. Activity Value Report:

a. Show expense allocation for each activity. Include for each activity:

1) Activity ID.

2) Activity Name.

3) CLIN.

4) Planned Cost.

5) Actual Cost.

6) Budget at Completion.

7) Remaining Cost.

6. Earned Value Report: Generate estimated monthly earned value of activities following guidance in PM Framework.

a. Show project cash flow (i.e., summation of activities) for project duration.

b. Show cumulative monthly cash flow for project duration, including:

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1) Budgeted cost of work scheduled or the planned value (PV) of work at monthly intervals.

2) Budget at Completion (BAC): Contract cost.

3) Estimated monthly placement (i.e., S-curve with estimated costs).

4) Actual cost (AC) of work performed for each month and the current cumulative amount.

5) Estimated physical percent complete of activity.

6) Earned Value (EV) of work performed for each month and the current cumulative amount.

7) Cost variance (CV).

8) Schedule variance (SV).

9) Cost performance index (CPI).

10) Schedule performance index (SPI).

11) Estimate to complete (ETC).

12) Estimate at completion (EAC).

13) Variance at completion (VAC).

7. Assign contract values for contract modification activities.

H. Contract Change or Delay:

1. Submit a time impact evaluation within 14 days of contract change or delay, showing effects of change order or delay on the progress schedule.

2. Time extensions for performance will be considered only to the extent that the

Contractor’s current scheduled milestone dates exceed the contract milestone dates.

I. Float is not for the exclusive use by or benefit of either the Government or the Contractor.

1.06 FAILURE TO COMPLY

A. Failure to comply with requirements of this section shall be grounds for determination by CO that Contractor is not prosecuting the work with sufficient diligence to ensure completion within the specified time.

B. CO may terminate Contractor’s right to proceed with the work, or separable part of it, in accordance with default terms of this contract.

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PART 2 PRODUCTS

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PART 3 EXECUTION

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END OF SECTION

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Submittals

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SECTION 01 33 00

SUBMITTALS

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Cost:

1. Include in prices offered in the Price Schedule for other items of work.

1.02 DEFINITIONS

A. Days: Calendar days.

B. Required Submittal Number (RSN): Identifies items to be submitted together as a complete submittal.

C. Submittals: Considered “shop drawings” within the terms of clause at FAR 52.236-21, Specifications and Drawings for Construction.

1.03 REFERENCE STANDARDS

A. National Institute of Building Sciences (NIBS)

1. NIBS NCS-14 United States National CAD Standards, Version 6

1.04 SUBMITTAL REQUIREMENTS

A. In case of conflict between requirements of this section and requirements included elsewhere in these specifications, requirements included elsewhere take precedence.

B. General:

1. Prepare in English.

2. Label with contract number and title, and RSN.

3. Measurement Units: US Customary Units.

C. Drawings:

1. Minimum Identification in Title Block:

a. Contract number and title.

b. Contractor’s or supplier’s title and drawing number.

c. Date.

2. Reserve 3- by 3-inch space next to title block for review stamps.

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3. Size: ANSI D size (22 inches by 34 inches).

4. Draw to scale using computer drafting.

a. In accordance with NIBS NCS.

b. Electronic file format: Compatible with AUTOCAD, Version 2021 or later.

c. Compile using “eTransmit” utility in AUTOCAD.

d. Government will provide electronic AutoCAD format template.

e. Title block and sheet format:

1) As shown on Standard Drawing 40-D-7102.

2) Government will supply template.

3) Government will supply specific title block information.

f. Show as-built changes, including revision dates, made during installation.

Indicate changes by clouding.

D. Product Data:

1. Mark manufacturer's data for commercial products or equipment, such as catalog cut sheets.

a. Identify manufacturer's name, type, model, size, and characteristics.

b. Illustrate the product or equipment meets requirements of specifications.

c. Mark items to be furnished in manner that will photocopy (no highlighter).

d. Strike through items that do not apply.

E. Certifications:

1. Certifications by a registered professional: Signed and sealed by registered professional.

2. Manufacturer’s certifications: Signed by authorized representative of manufacturer.

F. Photographs and Isometric Images:

1. Professional quality:

a. Include contract number, name of equipment, and view title.

b. Digital files in .jpeg.

G. Videos:

1. Include digital file in MP4 format.

2. Minimum resolution: 1080i or 1080p.

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H. Samples and Color Selection Submittals:

1. Submit samples to COR:

Bureau of Reclamation Eastern Colorado Area Office 11056 W. County Rd 18E Loveland, CO 80537-9711

2. Provide copy of transmittal letter with samples and on CDMS.

3. Label with complete manufacturer’s product and color identification.

4. Include type and quantity of materials specified in the referenced section in each

“set” of samples.

5. Samples: Representative of product to be installed. Xerographic sheets for color selection are not acceptable.

6. Color Chips: Sample paint chips. Ink color reproductions are not acceptable.

7. Label each sample, sample kit, set of color chips, of color chart with contract number and title.

8. Government will select architectural color and pattern after product approval.

1.05 SUBMITTAL PROCEDURES

A. Submit only checked submittals. Submittals without evidence of Contractor's approval will be returned for resubmission.

B. Submit complete sets of required materials for each RSN as specified in “Submittals Required” column in Table 01 33 00A – List of Submittals. Complete set includes all listed items for RSNs with multiple parts.

C. Submit in accordance with “Sets to be sent:” columns in Table 01 33 00A – List of Submittals.

1. Submittals identified with “CDMS” in the “Sets to be sent” column shall be submitted electronically in accordance with Section 01 31 30 – Contract Document Management System.

2. E-mail address for submittals identified with “electronic” in the “Sets to be sent” column shall be sent to:

a. Government will provide with Notice of Award.

D. Include the following information in transmittal letters:

1. Contract number and title.

2. RSN for submittal.

3. Responsible code.

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4. Identify submittal as initial or resubmittal.

E. Resubmittal of submittals not approved:

1. Mark changes such that they are readily identifiable and show revision date.

a. Resubmitted drawings shall include a revision block with date.

2. Describe reasons for significant changes in transmittal cover letter.

3. Resubmit returned submittals within 7 calendar days after receiving comments.

4. Requirements for initial submittals apply to resubmittals.

5. Resubmittals shall be complete submittals without reference to the original submittal.

1.06 REVIEW OF SUBMITTALS

A. Time Required:

1. Submittal review will require 28 days for review of each submittal or resubmittal, unless otherwise specified.

2. Time required for review of each submittal or resubmittal begins when complete sets of materials required for a particular RSN are received and extends through digital signature date stamp and upload date in CDMS.

B. Time in Excess of Specified:

1. CO may extend contract completion date to allow additional time for completing work affected by excess review time.

a. Time extension will be to extent that excess review time caused delay to contract completion date.

b. Time extension will not exceed time used in excess of specified number of days for review of submittals or resubmittals.

c. Concurrent days of excess review time resulting from review of 2 or more separate submittals or resubmittals will be counted only once in extending contract completion date.

2. No time extension will be allowed if Contractor fails to make complete action submittals in sequence and within time periods specified.

3. Adjustment for delay will be made only to extent that:

a. Approval was required under contract, and

b. Requests for approval were properly and timely submitted and were approved.

4. Adjustment will be subject to terms of paragraphs (b) and (c) of clause at FAR

52.242-14, Suspension of Work; however, no such delay shall be deemed to be a “suspension order” as the term is used in that clause.

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C. Return of Submittals:

1. Return of submittals will be by CDMS response or hard copy, as applicable.

2. Response letter will indicate whether submittal is approved, approved with comments, or not approved.

a. Submittals that are not approved shall be revised and resubmitted.

b. Do not change designs without approval of CO after drawings, documentation, and technical data have been approved.

c. Exception: Schedules will be either accepted, partially accepted or not accepted.

3. Request For Information (RFI): Response will be provided within 28 calendar days.

4. General Correspondence to the COR: Response will be provided within 14 calendar days.

PART 2 PRODUCTS

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PART 3 EXECUTION

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01 33 00 - 6

Table 01 33 00A – List of Submittals

** CO indicates Contracting Officer, COR indicates Contracting Officer’s Representative, and TSC indicates Technical Service Center.

RSN

Clause or

Section Title

Submittals required Due date or delivery time

Respon-sible code

No. of Sets to be sent: **

CO COR TSC

1 Performance and Payment Bonds – Construction 52.228-15

Performance and Payment Bonds

Within 10 calendar days after award

CO 1

electronic

0 0

2 Additional Bond Security 52.228-2

Additional Bond Security

Within 10 calendar days after award

CO 1

electronic

0 0

3 Insurance-Work on a Government Installation 1452.228-70

1) Written certification that the required insurance has been obtained

2) Current certification of insurance for each subcontractor

Before commencing onsite work

CO 1

electronic

0 0

4 Liability Insurance 1452.228-70

Acceptable Certificate of Liability Insurance

Prior to commencement of work under the contract

CO 1

electronic

0 0

5 Release of Claims 1452.204-70

Release of Claims (DI-137) against the Government

After completion of the work and prior to final payment

CO 1

electronic

0 0

6 Personal Identity Verification 52.204-09

SF-85 and OF-306 for each employee and subcontractor employee working on site

Within 10 days after receipt of Notice to Proceed or 10 days before commencing work (for new hire)

CO 1

electronic

0 0

7 Labor Standards Data 52.222-11

1) List of subcontractors

Within 14 days after award of contract

COR 1

electronic

8 Labor Standards Data 52.222-11

2) Statement and Acknowledgement Form (SF-1413) for each subcontract

Within 14 days after award of subcontract

COR 1

9 Payrolls and Basic Records 52.222-08

Copies of all payrolls Weekly for each week of contract performance

COR 1

electronic encrypted electronic encrypted

10 Site Security

WBR 1452.237-

List of contractor and subcontractor employees

Submitted and approved prior to arriving at worksite.

COR CDMS

11 Site Security

WBR 1452.237-

List of vehicles and equipment to be brought on site

Submitted and approved prior to arriving at worksite.

COR CDMS

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** CO indicates Contracting Officer, COR indicates Contracting Officer’s Representative, and TSC indicates or

Section Title

Submittals required Due date or delivery time

Respon-sible code

No. of Sets to be sent: **

CO COR TSC

12 Superintendence by the Contractor 52.236-6

Site Superintendent Submitted and approved at least 28 days before mobilization

COR CDMS

01 14 10-1 Use of Site Land Use and Landscape Rehabilitation Plan

Submitted and approved at least 28 days before mobilization

COR CDMS

01 14 30-1 Interruption of Service

Interruption of Service Request

Submitted and approved at least 28 days before mobilization

COR CDMS

01 31 19-1 Project Management and Coordination

Weekly Coordination Meeting Documentation

Weekly, 3 Federal working days prior to meeting

COR CDMS

01 31 30-1 Contract Document Management System

Approval Data Within 14 days of Award and approved before implementation

COR 1 1 1

CDMS

01 31 30-2 Contract Document Management System

Final Data Within 14 days of completion of work

COR 1 1 1

CDMS

01 32 20-1 Construction Program

Baseline Schedule Submitted within 28 days after preconstruction meeting

COR CDMS

01 32 20-2 Construction Program

Updated Schedule Reports

Submitted and approved for monthly progress payments

COR CDMS

01 35 10-1 Safety Data Sheets

Complete LHM and

SDS

At least 28 days before jobsite delivery of hazardous material

COR CDMS

01 35 10-2 Safety…