DRAFT Performance Work Statement (PWS)_Sources Sought.pdf

PERFORMANCE WORK STATEMENT (PWS)

Natural Resource Treatments

PART 1

GENERAL INFORMATION

1. General. This is a non-personal services contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Contractor and its employees.

1.1. Description of Services/Introduction. This is a non-personal services contract to provide mechanical and non-mechanical treatments, erosion repair and vegetation planting in support of the Integrated Natural Resources Management Plan (INRMP).

1.2. Background. Fort Campbell requires natural resource services (mowing, disking, mulching, hand clearing, and herbicide application) to maintain the training lands in conditions desirable for military readiness exercises and sustainable natural resources.

1.3. Scope. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform services as defined in this Performance Work Statement, except for those items specified as Government furnished property and services. The contractor shall perform to the standards in this contract.

1.4. Objectives. The Contractor shall perform the following:

1.4.1. Maintain the training lands in conditions desirable for military exercises thru tasks such as mowing, disking, and mulching.

1.4.2. Maintain the training lands in conditions that are sustainable for natural resources thru tasks such as hand clearing, and herbicide application.

1.5. General Information.

1.5.1. Quality Control Plan (QCP). The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (KO), through the Contracting Officer’s Representative (COR), for review within 30 days following contract award.

DELIVERABLE: QCP

1.5.1.1. The Government will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within 10 days. If the Government provides comments, the Contractor shall have 10 days to submit a final QCP. After receipt of the final QCP, the Contractor may receive the KO’s acceptance in writing. The contractor shall provide any proposed changes to the accepted QCP to the COR no later than 10 days prior to the anticipated change and before implementation by the Contractor. The timeline noted above will apply for review and acceptance for proposed changes. At a minimum, the QCP must include and address the following:

1.5.1.1.1. The Contractor’s organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control (QC) team.

1.5.1.1.2. The Contractor’s approach to monitoring work to ensure performance complies with all specifications and requirements of the contract.

1.5.1.1.3. The Contractor’s approach to identify, investigate, and correct any non-conforming performance, and prevent similar deficiencies in the future.

1.5.1.2. The Contractor shall provide the COR with an analysis of QC and timeliness of deliverables for the preceding month no later than the fifth (5th) of each month.

DELIVERABLE: QC and DELIVERABLE ANALYSIS

1.5.1.3. The Contractor shall inform the COR of issues or potential issues that might affect the performance within 24 hours of identifying those issues. Verbal reports shall be followed up by written reports within three (3) days.

DELIVERABLE: ISSUE IDENTIFICATION

1.5.2. Quality Assurance (QA). The Government will evaluate the Contractor’s performance under this contract in accordance with (IAW) the Quality Assurance Surveillance Plan (QASP). This plan primarily focuses on what the Government must do to ensure that the Contractor performs IAW performance standards. It defines how the Government applies performance standards, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3. Recognized Holidays. The Government does not require Contractor performance on United States (U.S.)

federally recognized holidays. When a U.S. holiday occurs on a Saturday or a Sunday, the preceding Friday or following Monday, respectively.

New Year’s Day 1st day of January Martin Luther King Jr.'s Birthday 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Juneteenth 19th day of June Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11th day of November Thanksgiving Day 4th Thursday of November Christmas Day 25th day of December

1.5.4 Operating Hours. The Contractor shall be responsible for providing services, between the hours of 0730 to 1600, Monday through Friday, except federal holidays or when the government facility is closed due to local or national emergencies, administrative closings or similar government directed facility closings.

1.5.5 Place of Performance. The work to be performed under this contract will be performed at Fort Campbell, KY.

Work will be performed at locations across the entire installation. Work will not be performed inside a Government facility due to the nature of the type of work to be performed.

1.6 Security Requirements. The following information is provided on security related matters.

1.6.1 Security Program. RESERVED

1.6.2 Personnel Security Clearance Requirements. RESERVED

1.6.3 Installation Access. Access to U.S. installations, buildings and controlled areas is limited to personnel who meet security criteria and are authorized. Failure to submit required information/data and obtain required documentation or clearances will be grounds for denying access to U.S. installations, buildings and controlled areas.

The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

The Contractor shall return installation passes to the COR when the contract is completed or when a Contractor employee no longer requires access.

1.6.3.1 Installation Pass Log. RESERVED

1.6.3.1.1 Contractor and all associated sub-contractors’ employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshall Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.3.1.1.1 AT Level 1 Training. This provision/contract text is for contractor employees with an area of performance within an Army controlled installation, facility, or area. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the KO, if a COR is not assigned within 30 calendar days after completion of training by all employees and subcontractor personnel.

AT level I awareness training is available at the following website:

https://www.mepcom.army.mil/Home/Contractors/

DELIVERABLE: AT Level I

1.6.3.1.2 In order to gain access to Fort Campbell, KY non-Federal Government and non-DoD issued ID cardholders require identity proofing and vetting to determine fitness and eligibility for access. Specifically, a check of records through the National Crime Information Center (NCIC) Interstate Identification Index (III) is the Army's minimum background check for the entrance onto Army installations for non-Common Access Card (CAC) holders, to include entrance of visitors.

1.6.3.1.3 Entry into Installation. Commercial trucks are required to enter the installation via Gate 7. Gate 7, located in Kentucky, is accessible from U.S. Highway 41A. Contractors should expect delays with commercial trucks entering via this gate as vehicles might be subject to physical inspections.

1.6.3.1.4 Fort Campbell applies the following non-Federal Government cardholder criteria to determine the authorized type of access control credentials:

Contractors TBD or 1-Day Pass Sub-Contractors TBD or 1-Day Pass Vendors TBD or 1-Day Pass Suppliers TBD or 1-Day Pass Service Providers TBD or 1-Day Pass Visitors (Case-by-Case Basis) 1-Day Pass

1.6.3.1.5 Personnel roster for Restricted Areas: Personnel rosters shall be submitted, as applicable. The rosters will be utilized to secure Contractor employee admission to restricted areas, when required. The Contractor shall coordinate with the COR prior to commencing work within a restricted access area.

DELIVERABLE: PERSONNEL ROSTER OF EMPLOYEES

1.6.3.1.6 Restricted Traffic Routes. Contractors are required to observe and adhere to restrictions for roads used for military physical training routes. These roads allow no access or limited access during specific times of the day.

1.6.3.2 Individual Termination or Expiration of Employment. The Contractor shall collect the installation access passes the same day employment of an individual has expired or has been terminated and shall return them to the COR within five (5) days.

DELIVERABLE: EXPIRED OR TERMINATED EMPLOYEE INSTALLATION ACCESS PASS

1.6.3.3 Contract Termination or Cancellation. Upon termination or cancellation of this contract, the Contractor shall collect all outstanding installation access passes and return them to the COR within five (5) days

DELIVERABLE: OUTSTANDING INSTALLATION ACCESS PASSES

1.6.3.4 Common Access Cards (CAC) and CAC Log. RESERVED

1.6.4 Background Checks. Contractor personnel shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Directorate of Emergency Services (DES), or Security Office.

1.6.4.1 U.S. Citizen. RESERVED

1.6.5 Physical Security. RESERVED

1.6.6 Operations Security (OPSEC) Requirements. Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel.

1.7 Key Control. RESERVED

1.8 Post Award Conference/Periodic Progress Meetings. The Contractor shall attend any post award conference convened by the contracting activity or contract administration office IAW FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.8.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.9 Contracting Officer’s Representative (COR). Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work.

The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.10 Key Personnel. The following personnel are considered key personnel by the Government: Project Manager (PM) and QC Manager. The Contractor shall provide a Project Manager who shall be responsible for the performance of the work. The Project Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Project Manager shall be available at all times whenever their contract personnel are working on Fort Campbell property. Contractor shall provide a Key Personnel Roster 15 days from contract award. Roster shall include point of contact (POC) name(s) and telephone number(s). Qualifications for all key personnel are listed below:

DELIVERABLE: KEY PERSONNEL ROSTER

1.10.1 Project Manager. The Project Manager shall be capable of possessing a valid driver’s license with vehicle insurance for the work vehicles. PM shall have access to the installation for the duration of the contract.

1.10.2 QC Manager. The QC Manager, may be same person as PM, shall be capable of possessing a valid driver’s license with vehicle insurance for the work vehicles. QC shall have access to the installation for the duration of the contract.

1.10. 2. 1 Any changes to the working status of these key personnel shall be transmitted (in writing) to the COR within 24 hours of the proposed change. If, for any reason, any of the key personnel becomes, or is expected to become, unavailable for work under this contract for a continuous period exceeding 14 calendar days the contractor shall promptly replace personnel with personnel who possess qualifications equal to or better than that of the original employee. The Contractor shall ensure all key personnel terminated or released from employment under this contract are replaced within five (5) calendar days of the termination.

1.10.2.2 Key Personnel shall be available for the COR to contact him/her when contract personnel are working. The Contractor shall provide a means of communication which allows the COR to be able to contact the Project

Manager/QC during the working days of the week.

1.10.3 Systems Administrator. RESERVED

1.10.4 Special Qualifications. Contractor to submit any certifications that would support the ability to perform work outlined in the PWS. Provide certification to the COR prior to commencing work.

DELIVERABLE: CERTIFICATION OF COMPETENCIES

1.10.4.1 Contractor to submit qualification demonstrating two-year (2) experience with applicable forestry work.

Submit qualifications to COR 10 days from contract award.

DELIVERABLE: QUALIFICATIONS DEMONSTRATING TWO YEARS OF EXPERIENCE

1.11 Identification of Contractor Employees. All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties must identify themselves, to include proper marking of signature blocks in correspondence, to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports, produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.12.1 Contractor workspace signage. RESERVED

1.12.2 Contractor Identification Badges. RESERVED

1.12.3 Contractor Personnel Appearance and Performance: The Contractor shall ensure their personnel do not perform work under the influence of alcohol, marijuana, illegal prescribed drugs or any other incapacitating agents.

Contractor shall ensure employees utilize protective equipment, in compliance with Engineering Manual (EM) 385- 1-1, Safety and Health Requirements Manual, while working to include at a minimum: high-visibility/reflective shirts (with short sleeves at a minimum, i.e. no cut-off shirt sleeves) with company Logo clearly legible and safety boots. Shirts to be replaced when Logo is unserviceable and/or unreadable.

1.12.4 Standards of Conduct: Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substances. The Contractor is responsible for ensuring that any contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. In accordance with DOD Directive 5500.7-R, “Joint Ethics Regulation”, Contractor employees must avoid improper influence in the execution of their duties under the contract. Particular attention should be paid to acceptance of gifts/ gratuities, and on non-disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 U.S. C 423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no contractor employees conduct political related activities or events on the installation.

1.12.4.1 The Contractor shall not in any way represent that it is a part of the U. S. Government, or that it has the authority to contract or procure supplies for the account of the United States of America

1.13 Contractor Travel. RESERVED

1.14 Data Rights. RESERVED

1.15 Non-Disclosure Requirements. RESERVED

1.16 Protection of Government and Contract Information. Per Public Use Notice of Limitations stated by Defense imagery Management operations Center and contained at www.dimoc.mil/resources/limitations/, the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools to include its company website.

1.17 Non-Disclosure Statements. RESERVED

1.18 Organizational Conflict of Interest (OCI). RESERVED

1.19 Phase In /Phase Out Period. RESERVED

1.20 Safety. The contractor shall safeguard and maintain all Government and Contractor property, as well as provide for the safety and well-being of personnel employed under this Contract. The contractor shall comply with AR 385- 10, The Army Safety Program.

1.20.1. Safety Requirements. To provide safety control for protection to the life and health of employees and other persons; for prevention of damage to property, materials, supplies, and equipment; and for avoidance of work interruptions in the performance of this Contract, the contractor shall comply with (EM) 385-1-1, as applicable.

1.20.2. Emergency Services. The contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The contractor will, in turn, notify the COR within 30 minutes following the incident.

DELIVERABLE: INJURY REPORT

1.20.3. Occupational Safety and Health Administration (OSHA). The contractor shall comply with the OSHA standards. The contractor shall be responsible for ensuring adherence to all applicable Fort Campbell, KY, and federal rules and regulations.

1.20.4. Safety Plan. The contractor shall submit a Safety Plan and an Activity Hazard Analysis (AHA) for each task, within 30 days following contract award. Any revisions shall be submitted 10 calendar days prior to the effective date of change.

DELIVERABLE: SAFETY PLAN AND AHA

1.21 Environmental Compliance. The following provides information on Environmental Compliance.

1.21.1 Environmental Compliance Plan and Program.

1.21.1.1 Disposition of Waste Material. The contractor shall only dispose of waste material IAW Part Five (5), Specific Tasks, of the PWS or as specified by the COR.

1.21.1.2 Maps of protected areas will be provided with each task order.

1.21.1.3 The contractor shall remove all gas and oil cans or other debris/trash generated by the contractor as work progresses.

1.21.1.4 Any damages caused by the contractor to private lands, such as but not limited to, cutting or falling trees on private property will be repaired by the contractor, and all associated costs will be paid by the contractor.

1.21.1.5 The contractor shall cut trees horizontal to the ground and not at an angle that will be a hazard to humans or equipment from puncture.

1.21.1.6 Stream Zones will be identified on a map with each task order.

1.22 Required Training. The following provides information on training requirements.

1.22.1 OPSEC Training. All Contractor employees, including subcontractors, shall complete OPSEC Awareness training within 30 days of employment under this contract. Verification of the training shall be provided to the COR within 30 days after completion of the training. OPSEC Awareness training is available at https://securityawareness.usalearning.gov/. Contractor personnel must complete refresher training every 12 months.

Verification of the training shall be provided to the COR within 30 days after completion of the training.

DELIVERABLE: OPSEC AWARENESS TRAINING/REFRESHER TRAINING

1.22.2 Personally Identifiable Information (PII). RESERVED

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions. Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

2.1.1 Ashes - The residue from burned wood, coal, coke, and other combustible material.

2.1.2 Basal Spray - Method of treatment application that applies herbicide to the bole of the tree.

2.1.3 Cannibalize - Remove parts from Government property for use or for installation on other Government property.

2.1.4 Cleaning - Removing stains, soil, and dirt; accomplished by chemical or mechanical means.

2.1.5 Competing Plants - Any plant that is ½ or greater than the height of the crop trees.

2.1.6 Contracting Officer – means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.7 Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the KO to perform specific technical or administrative functions. DoD Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified IAW this instruction. For example, local terminology can be COR, Contracting Officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line item manager, task order manager, QA personnel, QA evaluator, or COR management.”

In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing other surveillance support personnel to assist the COR when needed, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the KO as alternate CORs.”

2.1.8 Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.9 Contractor-acquired Property - means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

2.1.10 Cut Surface Treatment - Method of treatment where tree stems or vines are completely severed from the stump and followed with an application of herbicide.

2.1.11 Day – means, unless otherwise specified, a calendar day.

2.1.12 Debris - Includes, but is not limited to, paper, cans, bottles, cigarette butts, cardboard, plastic, limbs and branches, pine straw and pinecones, leaves, rocks, and other similar items.

2.1.13 Defective Service – means a service output that does not meet the standard of performance associated with the PWS.

2.1.14 Deliverable – means anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.15 Equipment – A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale and does not ordinarily lose its identity or become a component part of another article, when put into use. Equipment does not include material, real property, special test equipment or special tooling.

2.1.16 Fertilization – Fertilization is the process of applying nutrient elements to the soil where the soil has become deficient in nutrients essential for proper plant growth.

2.1.17 Foliar Spray - Method of treatment application where herbicide is applied to foliage of competing vegetation.

2.1.18 Government-furnished Property – As reflected in FAR 52.245-1, Government-furnished Property “means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes Contractor-acquired property if the Contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract

2.1.19 Government Property - means all property owned or leased by the Government. Government property includes both Government-furnished and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

2.1.20 Grass Cutting - Grass cutting includes cutting and trimming, within the designated area, all grasses, weeds, and other vegetation which is one inch or less in diameter (at ground level).

2.1.21 Hack and Squirt - Method of treatment application that applies herbicide through cuts in the stem, (bole) of the tree.

2.1.22 Hazardous Material - Any item or chemical, which is a “health hazard”, or “physical hazard”, as reflected in Federal Standard (FED-STD) 313 Material Safety Data and Disposal Data for Hazardous Materials Furnished to Government Activities, defined in OSHA 29 CFR 1910, and pursuant to FAR 23.301 (Hazardous Materials) Definition. It also includes any other material designated by a Government COR/technical representative as potentially hazardous and requiring safety controls (e.g., pesticides, fertilizers).

2.1.23 High Level Objective (HLO) – means a key overarching result-based objective for a project necessary to achieve the project’s vision. HLOs are similar to Level 2 in a Work Breakdown Structure. Each HLO may contain several statements to flesh out the areas necessary to meet the objective.

2.1.24 Installation Design Guide (IDG) - IDGs provide standards for site planning, buildings, vehicular and pedestrian circulation, landscaping, site elements (e.g., signage, utilities), force protection, and sustainable design.

The IDGs are specific to each Army installation.

2.1.25 Manual Felling - Method of treatment that mechanically fells the tree.

2.1.26 Material - Property that is consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling, and special test equipment or real property.

2.1.27 Mechanical Ripping - A method site prep using a dozer or farm tractor that scarifies the soil using a brush rake or some other device capable of penetrating the soil for a depth of 6 inches.

2.1.28 Non-Combustible Material - Material that doesn’t burn at ordinary temperatures.

2.1.29 Organic Storage Site - Area of accumulation for organic materials (e.g., leaves, logs, limbs, and grass clippings).

2.1.30 Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

2.1.31 Plant - A living organism, of the kind exemplified by trees, shrubs, herbs, grasses, ferns, and mosses, typically growing in a permanent site, absorbing water and inorganic substances through its roots.

2.1.32 Pre-commercial Thin - Method of treatment where tree stems are completely severed from the stump in order to improve tree spacing.

2.1.33 Property Administrator - means an authorized representative of the KO appointed IAW agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

2.1.34 Pruning - Pruning is selectively removing unwanted growth to make a plant or tree grow or respond in a desired manner. Pruning differs from "shearing". Pruning involves selection and judgment. "Shearing" means clipping all growth on a plant at a uniform distance and shape.

2.1.35 Quality Assurance (QA) – (or Government contract QA) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

2.1.36 Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic QA methods validate that Contractor QC efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the PWS. It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

2.1.37 QC – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.38 Raise - Selective pruning of limbs that pose a public safety hazard with a minimum clearance of 14 feet over streets, parking lots, and driveways; eight (8) feet over walk areas; four (4) feet over buildings and three (3) feet from buildings and streetlights, IAW established industry standards.

2.1.39 Real Property - DOD Lands, buildings, structures, utility systems, improvements, and appurtenances, thereto that includes equipment attached to and made part of buildings and structures, but not movable equipment. See Federal Management Regulation 102-71.20 (41 CFR 102-71.20).

2.1.40 Reforestation - The act of renewing tree cover by establishing young trees naturally or artificially.

2.1.41 Release - A treatment designed to free young trees from undesirable, usually overtopping, competing vegetation.

2.1.42 Service/Maintain - These words are interchangeable.

2.1.43 Shrub - A woody plant with perennial stems. It will usually have a height less of than 13 feet and stems no more than about three (3) inches in diameter.

2.1.44 Site Preparation - Hand or mechanized manipulation of a site, designed to enhance the success of regeneration.

2.1.45 Slash Accumulation - Any woody debris that came from trees being cut.

2.1.46 Soil - Includes, but is not limited to dust, dirt, stains, grease, smudges, streaks, spots, lint, or odors. Soil can be removed chemically, mechanically, or by a combination of both. Mechanical soil removal is removing soil with a machine such as a vacuum cleaner. Chemical soil removal is removing soil with a liquid that contains cleaning agents such as detergents, surfactants, and emulsifiers. The combination of chemical and mechanical methods such as an automatic floor scrubbing machine, uses the chemical method to breakdown and loosen soil which then the mechanical method picks up and carries the soil away. Which soil removal method is used depends on the cleaning objectives and on size, location, and type of surface to be cleaned and is the prerogative of the Contractor.

2.1.47 Solid Waste - Garbage, refuse, sludge, and other waste materials not excluded by Federal regulations. Solid waste is any solid, liquid, semi-solid, or contained gaseous material resulting from institutional, industrial, commercial, mining, agricultural, or community operations and activities. Solid wastes are accumulated, stored, or treated before being discarded. A material is discarded if abandoned and not used, reused, reclaimed, or recycled by being disposed of, burned, or treated. Regulated medical wastes are not included in this category.

2.1.48 Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s). Statements focus on “what” is to be accomplished;

however they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

2.1.49 Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

2.1.50 Tree - A woody plant having one erect perennial stem (trunk), at least three inches in diameter, at a point 4- 1/2 feet above the ground, a definitely formed crown of foliage, and mature height of at least 13 feet.

2.1.51 Trimming - Cutting of grass and other vegetation around grounds obstacles that prevent mowing.

2.1.52 Vector - A carrier, usually an arthropod, which can transmit a pathogen from one organism to another.

2.1.53 Wide Area Work Flow (WAWF) - A secure web-based system for electronic invoicing, receipt, and acceptance. WAWF allows Government vendors to submit and track invoices and receipt or acceptance documents over the web allowing Government personnel to process those invoices in a real-time, paperless environment.

2.1.54 Work Day - The number of hours per day the Contractor provides services IAW the contract.

2.1.55 Work Week - Monday through Friday, unless otherwise specified.

2.1.56 Yard Wastes - Materials such as: tree and shrub branches, trimmings, brush, grass clippings, leaves, Christmas trees, weeds, etc.

2.2 Acronyms. Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

AR Army Regulation C&D Construction and Debris CAC Common Access Card

CDR

CFE

CFM

CFP

CFR

Contractor Discrepancy Report Contractor Furnished Equipment Contractor Furnished Material Contractor Furnished Property Code of Federal Regulation

CLIN Contract Line Item Number

COR

CPARS

CST

Contracting Officer Representative Contract Performance Assessment Reporting System Central Standard Time

DBH

DD250

Diameter at Breast Height (4.5’ from the ground) Department of Defense Form 250 (Receiving Report)

DFARS Defense Federal Acquisition Regulation Supplement DPTMS Directorate of Plans, Training, Mobilization & Security

DOD

ECO

EM

Department of Defense Environmental Compliance Officer Engineering Manual, US Army Corps of Engineers (USACE)

EPA Environmental Protection Agency EQO Environmental Quality Officer

FAR

FPCON

Federal Acquisition Regulation Force Protection Condition

GFP Government Furnished Property GPP Green Procurement Program

HHW

IAW

IMCOM

INRMP

IPM

IPMC

IPMP

Household Hazardous Waste In Accordance With Installation Management Command Integrated Natural Resources Management Plan Integrated Pest Management Integrated Pest Management Coordinator Integrated Pest Management Plan

KO Contracting Officer MRE Meals Ready-to-Eat

MWR

N/A

Morale, Welfare, and Recreation Not Applicable

NCIC National Crime Information Center

NIOSH

OSHA

PAM

National Institute for Occupational Safety and Health Occupational Safety and Health Administration Pamphlet

PM Program Manager

POC

POP

Point of Contract Period of Performance

PPOC Pollution Prevention Operations Center

PRS

PUB

Performance Requirements Summary Publication

PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Plan

RC

RCRA

Recycling Center Resource Conservation and Recovery Act

RT/HW Regulated Toxic or Hazardous Waste SDS/MSDS Safety Data Sheet/Material Safety Data Sheets SSA Supply Support Activity TE Technical Exhibit UFC Unified Facilities Criteria USC United States Code

VCC

WAWF

Visitor Control Center Wide Area Work Flow

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services

3.1 Services. The Government will NOT provide any services for Contractor use in the performance of this contract.

3.2 Facilities. The Government will NOT provide facilities or a building or on-post site for use as a lay down area for Contractor use in the performance of this contract.

3.3 Utilities. The Government will NOT provide any utilities for Contractor use in the performance of this contract.

3.4 Equipment. The Government will NOT provide any equipment for Contractor use in the performance of this contract.

3.5 Materials. The Government will NOT provide any materials for Contractor use in the performance of this contract.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General. The Contractor shall furnish all supplies, equipment, facilities, utilities, and services required to perform work under this contract.

4.1.1 The Contractor shall provide all facilities, vehicles, equipment, parts, tools, fuel, oil, materials and any other items required to perform all Contract requirements. The Contractor's property shall be operational as intended by the manufacturer, and be safe, clean, and suitable for use at a military installation.

4.1.2 The Contractor shall secure the necessary office space and other facilities required for the performance of this contract off the military installation.

4.1.3 All Contractor furnished, material, property and equipment shall meet applicable Federal, State, local, DOD and Army laws, codes, and regulations.

4.2 Secret Facility Clearance. RESERVED

4.3 Materials. The Contractor shall provide all materials required to perform all Contract requirements. For example:

fertilizer, herbicide, tree seedlings, grass seed, gloves, coveralls, PPE, etc. This is not an all-inclusive list.

4.4 Vehicles and Equipment. The Contractor shall provide all vehicles and equipment required to perform all Contract requirements.

4.4.1 The Contractor shall remove all vehicles, trailers and equipment from the installation at the end of each workday, unless continuous work is expected the next day or otherwise coordinated with the COR.

4.4.2 The Contractor's equipment and other slow-moving equipment shall be equipped with the slow moving vehicle sign.

4.4.3 Onsite fuel cells are prohibited, as such the contractor shall utilize mobile fuel storage throughout the performance of this PWS.

PART 5

SPECIFIC TASKS

5.1 Basic Services. The Contractor shall provide services for mechanized treatments, non-mechanized treatments, herbicide application, vegetation planting, grass planting, and erosion repair.

5.2 Tasks.

5.2.1 Mechanized Treatments.

5.2.1.1 Mulching.

5.2.1.1.1 The contractor shall mulch designated vegetation, utilizing a front mounted heavy duty rotary cutter or mastication head that can be raised or lowered.

5.2.1.1.2 All standing woody vegetation, slash, and trees, up to 10 inches diameter at breast height, shall be mulched as specified in the individual task order. Stumps must be mulched to ground level.

5.2.1.1.3 The contractor shall cut stems no higher than three (3) inches above ground level unless obstructed by rocks, terrain, etc.

5.2.1.1.4 Contractor shall reduce to within two (2) feet of ground level felled trees and brush, including existing down material.

5.2.1.1.5 Contractor shall not remove trees located along any property boundary marked with red paint, signs, tags, blazes or other survey information.

5.2.1.1.6 Mulching operations shall not be implemented on slopes exceeding 35% or as specified in the individual task order.

5.2.1.2 Disking.

5.2.1.2.1 Utilizing a wheeled 10-15 feet wide disk, disk areas to mineral earth or as specified in the individual task order.

5.2.1.2.2 Strip disking shall be done in long, linear strips (at least 30 feet in width).

5.2.1.2.3 Strips shall follow the contour of the land and be separated by un-disked strips two to three (2-3) times the width of the disked area (90 feet) to prevent erosion.

5.2.1.2.4 The ground shall be disked to no less than three to four (3-4) inches in depth. This may require more than one pass to adequately kill the vegetation.

5.2.1.2.5 Following disking, at least 50% residue shall remain on the ground surface.

5.2.1.2.6 The contractor shall conduct all disking between October 1 and March 30.

5.2.1.3 Brush Hogging.

5.2.1.3.1 The contractor shall cut all vegetation down to an average stubble height of 10 inches in fields and wildlife openings. These areas may contain shrubs and tree saplings as large as three (3) inches in DBH.

5.2.1.3.2 Contractor shall conduct all bush hogging between October 1 and March 30 unless otherwise coordinated with the COR.

5.2.1.4 Wildlife Opening.

5.2.1.4.1 The contractor shall remove all vegetation and debris so that the mineral soil is exposed and that surface area will be leveled to allow a tractor to safely transverse the area.

5.2.1.4.2 The contractor shall remove all stumps greater than two (2) inches in diameter and rocks greater than one

(1) foot wide at its widest point from the area.

5.2.1.4.3 The contractor shall pile debris at the location marked by the COR.

5.2.1.4.4 The contractor shall not cause damage to residual trees during operations, a reduction at the current appraised rates for the damaged trees will be subtracted from payment.

5.2.1.4.5 The contractor shall keep debris from these activities from concentrating around residual trees.

5.2.1.5 Reconstruction.

5.2.1.5.1 The contractor shall perform this work in existing openings to remove old brush piles, ice damage, and overhanging limbs from adjacent trees and/or encroaching vegetation too large to be cut using a standard brush hog.

5.2.1.5.2 The contractor shall deposit the debris from this activity in the area in or adjacent to the opening as designated by the COR.

5.2.1.5.3 The contractor shall leave any trees in the opening designated by the COR.

5.2.1.5.4 The contractor shall angle blade all areas that are disturbed by this activity to level the area in order to allow a tractor to safely transverse the area.

5.2.1.5.5 The contractor shall remove from the area all stumps greater than two (2) inches in diameter and rocks greater than one (1) foot wide at its widest point.

5.2.1.5.6 The contractor shall not cause damage to residual trees. A reduction at the current appraised rates for the damaged trees will be subtracted from payment.

5.2.1.5.7 The contractor shall keep debris from these activities from concentrating around residual trees.

5.2.2 Non-Mechanized Treatments.

5.2.2.1 Site Preparation/Post Harvest.

5.2.2.1.1 The contractor shall fall and completely sever from the stump, trees and vegetation to accomplish site preparation or apply herbicide treatment to kill the tree and leave the tree as wildlife habitat.

5.2.2.1.2 The contractor shall treat all trees greater than two (2) feet in height unless otherwise indicated in the individual task order.

5.2.2.1.3 The contractor shall not cut trees larger than eight (8) inches diameter at breast height unless designated in the individual task order.

5.2.2.1.4 The contractor shall not cut or damage shortleaf pine and/or hardwood reserve trees as specified in the individual task order.

5.2.2.1.5 The contractor shall cut trees that are felled as close to the ground as practical, but not higher than three (3) inches from ground level on the uphill side of the trees.

5.2.2.1.6 The contractor shall not leave trees that are cut hanging or leaning.

5.2.2.1.7 Trees and Areas NOT To Be Treated During Site Prep/Post Harvest.

5.2.2.1.7.1 The contractor shall not cut any trees with paint or flagging identifying unit boundaries including exclusions and the trees within the exclusion area.

5.2.2.1.7.2 The contractor will not cut any trees located along property boundary marked with paint, signs, tags, blazes or other survey information.

5.2.2.1.7.3 The contractor shall not cut trees within five (5) feet of a defined channel and 20 feet of a perennial stream or spring. If a stream is not identified as a perennial stream, assume it is a defined channel. Perennial streams will be designated on a map that will come with each task order.

5.2.2.2 Understory Removal.

5.2.2.2.1 The contractor shall deaden all stems less than 11 inches in DBH that are undesirable.

5.2.2.2.2 The contractor shall fell all trees to be removed or apply herbicide treatment to kill the tree and leave the tree as wildlife habitat. (The cutting restriction window is March 15th to November 15th).

5.2.2.2.3 The contractor shall complete herbicide stump treatment on species designated by the government.

5.2.2.2.4 The contractor should leave the following residual trees: white oak, post oak, red oak, black oak, black cherry, walnut, other trees may be designated by COR.

5.2.2.2.5 The contractor shall cut trees as close to the ground as practical; but, no higher than six (6) inches from ground level on the uphill side of the tree.

5.2.2.2.6 The contractor shall remove all debris from these activities from the clearing limits along any road, taking sufficient precautions to prevent pollution of streams, lakes and reservoirs by fuels, oils, other chemicals, silt or other harmful materials.

5.2.2.2.7 The contractor shall keep felled trees and vegetation from concentrating around residual trees.

5.2.2.2.8 The contractor shall keep trees from falling on private property. Any damages caused by the contractor to private lands such as but not limited to cutting or falling trees on private property will be repaired by the contractor, and all associated cost will be paid by the contractor. If excessive damage occurs during tree felling, a reduction at the current appraised rates will be subtracted from payment.

5.2.2.2.9 The contractor shall remove any portion of cut trees from wing ditches, lead off ditches, and tail ditches so that these ditches can be maintained by road maintenance equipment and continue to function properly.

5.2.2.2.10 The contractor shall remove all debris from these activities from Wildlife Openings.

5.2.2.2.11 The contractor shall keep roads and trails identified by the COR and/or contract maps free of logs, slash and debris. Any road or trail, used by the contractor, which is damaged by his operations, shall be repaired at the contractor’s expense.

5.2.2.2.12 Trees and Areas NOT To Be Treated During Understory Removal.

5.2.2.2.12.1 The Contractor will not cut any trees located along property boundary marked with red paint, signs, tags, blazes or other survey information.

5.2.2.2.12.2 The contractor shall not cut trees within five (5) feet of a defined channel and 20 feet of a perennial stream or spring. If a stream is not identified as a perennial stream, assume it is a defined channel.

5.2.2.3 Mid-Story Removal.

5.2.2.3.1 The contractor shall deaden all…