DRAFT Performance Work Statement (PWS) Disintegrator and Shredder Preventive Maintenance.pdf

Disintegrator (Pulverizer) and Shredder Preventive Maintenance

Part 1

GENERAL INFORMATION

1.1 GENERAL: This is a non-personal services contract to provide preventive maintenance on the disintegrator with briquettor system and shredders. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform disintegrator and shredder preventive maintenance as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.1 Background: The Joint Task Force Guantanamo Bay (JTF-GTMO), Cuba requires a disintegrator/shredder maintenance/repair services. The equipment on island include the following: The Security Engineered Machinery (SEM) Model 23/5 Disintegrator is designed for heavy volume destruction of paper, optical media, key tape and a variety of media in various waste particle sizes. The briquettor system produces compact briquettes from the shredded material, thereby reducing waste volume by up to 90%.

The shredders that are located throughout JTF-GTMO enable each unit to destroy their documents without having to go to the one location of the disintegrator. The following is a complete list of shredders that will be maintained. Attachment 4: Shredders and Locations will provide greater detail on location of the actual units.

Make Model Quantity SEM 266/3 or 266/4 16

SEM 5140C 4

Dynamo 662 Dual 19

1.2 Objectives: The objective of the preventive maintenance service is to ensure the disintegrator with briquettor system and shredders remains in operational conditions in order to destroy the JTF’s classified and sensitive but unclassified materials on a daily basis. Preventive maintenance and blade sharpening services must be conducted once per year to ensure the proper operation of the equipment.

1.3 Scope: The Contractor shall provide all personnel, management, supervision, and services necessary to perform onsite preventive maintenance on the SEM Model 23/5 Disintegrator with Briquettor system and shredders, the objective is to have all JTF shredders serviced quarterly, with each service visit to JTF-GTMO. Services include performing preventive maintenance service calls, knife sharpening services, and parts replacement, as necessary for the SEM Model 23/5 Disintegrator with Briquettor system. The shredders services include performing preventive maintenance service calls, knife sharpening services, and parts replacement, as necessary for those shredders deemed in need of service by the Contracting Officer Representative (COR). The threshold number of shredders serviced is thirty nine (39) per visit to JTF-GTMO while the objective is to have all shredders serviced at JTF-GTMO.

1.4 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years. The Period of Performance reads as follows:

1.6 General Information

1.6.1 Quality Control Plan (QCP): The Contractor shall develop, implement and maintain a QCP and program to ensure all work described in this contract is performed at or above the standard defined in the Performance Requirements Summary (PRS). The QCP is developed by the contractor for its internal use to ensure that it performs and delivers high-quality service. The contractor’s QCP is the means by which the contractor assures all work complies with the requirements of the contract. The QCP identifies and corrects potential and actual problem areas throughout the entire scope of the contract.

1.6.1.2 The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The QCP shall be submitted within thirty

(30) days of contract award. After acceptance of the QCP, the contractor shall receive the contracting officer’s (KO) acceptance in writing or any proposed changes to the QC procedures. The contractor shall submit QCP changes within five (5) days to the KO and COR for review and approval prior to implementation

1.6.2 Quality Assurance: The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3

1.6.4 Recognized Holidays: The contractor is not required to perform services on the following holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.5 Hours of Operation: The contractor is responsible for conducting business, between the hours of 7:30 a.m. - 4:00 p.m. Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential. The contractor is responsible for coordinating on-site services between non-mission critical hours, approved by COR.

1.6.6 Place of Performance: The work to be performed under this contract will be performed at Naval Station Guantanamo Bay (NSGB), Cuba .

1.6.7 Type of Contract: Reserved.

1.6.8 Security Requirements: All contractor personnel performing work under this contract shall be a U.S. citizen and hold a current Top Secret (TS) security clearance and be Special Compartmentalized Information (SCI) eligible.

1.6.8.1 Personnel Security Clearance Requirements: Personnel are required to complete and submit the following documents at least 60 days prior to arrival on Guantanamo Bay Naval Station. Paperwork will be coordinated through JTFGTMO/J6 Future Operations at JTFGTMO-J6-FutureOps@jtfgtmo.southcom.mil.

Naval Station Entry Clearance Form 5512-1 Aircraft and Personnel Automated Clearance System (APACS) https://apacs.dtic.mil

1.6.8.2 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured in accordance with Army Regulation (AR) 190-13, “The Army Physical Security Program.”

1.6.8.3 Operations Security (OPSEC) Requirements Contractor personnel shall adhere to facility security policies and restrictions. If applicable, government issued access badges shall not be worn outside designated facilities where visible to the general public. The Contractor shall immediately report suspicious activities to security personnel.

1.6.9 Contractor Personnel Requirements.

1.6.9.1 Conduct of Personnel: In accordance with Department of Defense (DoD) regulation 500.7, Standards of Conduct and 18 U.S.C. 1382 (1972), the installation commander has the authority to bar individuals from the installation. The removal from the job site or dismissal from the premises shall not relieve the contractor of the requirement to provide sufficient personnel to perform the services as required by this PWS. The Government will not reimburse the contractor for travel and other expenses associated with the removal of personnel. The Government reserves the right to require the contractor to remove from the job site any employee working under this contract for reasons of suspected misconduct, a suspected security breach, or suspected to be under the influence of alcohol, drugs, or any other incapacitating agent. Contractor personnel shall be subject to dismissal from the premises upon determination by the Contracting Officer that such action is necessary and is in the best interest of the Government.

1.6.8.1.1 Contractor personnel are not authorized to carry or possess firearms while in GTMO NAS.

1.6.8.1.2 The contractor shall provide personnel for this contract possessing the skills, knowledge, and training to satisfactorily perform the services required by this contract.

Contractor personnel shall be trained and certified to accomplish all work required by their designated position.

1.6.9.2 Training: Prior to arrival at JTF-GTMO, all contractor and subcontractor employees shall complete the following training. Contractor will furnish copies of certificates upon request by the COR.

1.6.8.2.1 Human Rights- Log on to http://jko.cmil.org. Select “Take Courses”; this will take you to the homepage of the Learning Management System (LMS). Scroll over “Enrollment” and select “Browse Courses”. Select the “J3S” tab. Check the box next to “J3SN-US649-HB” and select Enroll at the bottom of the page; you should then be able to launch the course from the homepage of the LMS. Approximate time to complete is 1-2 hours. For any questions or difficulties, please contact the JKO Help Desk at jkohelpdesk@jfcom.mil, or (757) 203-5654.

1.6.8.2.2 ISOPREP- Training found at link: https://medinah.sed.apg.army.mil/PRO- File/login. Two digital photos will be needed, one of the individuals face from the front and one of the individuals profile. Approximate time to complete is 30 minutes.

Print certificate once complete. Personnel are required to digitally submit their ISOPREP within six (6) months of entering Southern Command (SOUTHCOM) Area of Responsibility (AOR) or, if already completed, they must review/update their ISOPREP every six (6) months.

1.6.8.2.3 Operation Security (OPSEC): Contractor employees shall complete Level I OPSEC training within 30 calendar days of employment under this contract. OPSEC Level I training is available at https://www.iad.gov/ioss/opse1301/index.htm.

Contractor personnel must complete refresher training every 12 months. If training cannot be conducted on the website, the Contractor shall coordinate with the COR who will contact the local OPSEC Officer at their assigned location for classroom training.

Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the OPSEC Officer. Verification of the training shall be provided to the COR upon request.

1.6.8.2.4 Information Assurance (IA). For access to Government computers, contractor’s personnel shall complete IA training. The link may be found at:

https://ia.gordon.army.mil/courses.asp. Approximate time to complete online is 1 hour. Certificates for the DoD Information Assurance Awareness training are valid for 12 months.

1.6.8.2.5 Anti-Terrorism (AT) Level 1 Training. The AT training course is available at https://atlevel1.dtic.mil/at. Print certificate once complete. Additional SOUTHCOM

AT information is also available on SIPRNET at http://scportalanon.southcom.smil.mil/DIRandLNOs/J3/J34/J342/default.aspx. AT training must be current and completed prior to entry into the AOR. Contractor personnel must complete refresher training every 12 months.

1.6.8.2.6 Survival, Evasion, Resistance, and Escape (SERE) Training. The SERE training is available at http://jko.jten.mil/. Follow instructions for enrollment. Click “I’ve been directed to take required training on JKO”. Select “SERE. I need to take the Survival, Evasion, Resistance, and Escape (SERE 100 course)”. Follow the instructions to complete the training and print the certificate once complete.

Completed training meets the requirement for 3 years. Verification of the training will be made available to the KO or COR upon request.

1.6.10 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5.

The KO, COR, with other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the KO will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government and could be done via conference call.

1.6.11 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions:

assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract;

monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.12 Key Personnel: The following personnel are considered key personnel by the government: The contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the KO. The Contract Manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The Contract Manager or alternate shall be available between 8:00 a.m. to 4:30 p.m. (U.S.

Eastern Time Zone), Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.12.1 Special Qualifications. The Contractor shall have disintegrator with briquettor system and shredder certified technician(s) with in-depth knowledge of disintegrator with briquettor system and shredders and its components and must be an authorized distributor and/or repair partner for disintegrator with briquettor system and shredders.

1.6.13 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.13.1 Contractor personnel will be required to obtain and wear JTF badges in the performance of this contract.

1.6.13.2 At least 60 calendar days prior to arrival in GTMO, the Contractor shall register each individual who will be performing on-site under this contract in the Joint Personnel Adjudication System (JPAS) [https://apacs.dtic.mil/apacs/login.jsp] to obtain a JTF-GTMO badge. Instructions on how to get a JPAS account can be found at https://www.fcg.pentagon.mil/fcg.cfm.

1.6.13.3 The Contractor shall notify the COR when JPAS registration is accomplished.

The COR will assist Contractor personnel to obtain a JTF badge. The Contractor shall complete and submit to the COR the “J2 Badging Request” form no later than 30 calendar days prior to arrival at GTMO for personnel performing on-site.

1.6.14 Contractor Travel: The contractor shall be responsible for all travel expenses. The contractor shall be responsible for all contractor personnel leave expenses for the duration of the contract.

1.6.15 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer.

All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI.

The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 Medical Requirements: Contractor personnel shall retain medical insurance coverage that includes provisions to cover the costs of emergency medical evacuation from GTMO if so ordered by the local medical authorities.

1.6.17.1 Contractor personnel shall obtain the vaccinations and immunizations required by local hospital prior to arriving in GTMO.

1.6.17.2 Medical and dental services available in GTMO are limited. The Naval Hospital and Naval Dental Clinic are staffed to treat primarily DoD personnel. The contractor shall screen prospective employees with the objective to exclude those with admitted chronic disorder from traveling to GTMO. Advise prospective employees of the limited medical and dental services available on-island; and explain the contractor’s policy concerning extent of liability and coverage for required treatment.

Additional medical services information can be found at:

http://www.med.navy.mil/sites/gtmo/Pages/default.aspx and http://www.cnic.navy.mil/guantanamo/Contact/index.htm.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. Definitions:

2.1.1. Contractor. The total contractor organization or a separate entity of it; such as an affiliate, division, or plant that performs its own purchasing.

2.1.2. Contracting Officer (KO). A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

2.1.3. Contracting Officer’s Representative (COR). An individual designated and authorized in writing by the contracting officer to perform specific technical or administrative functions.

2.1.4. Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. Performance Work Statement (PWS). A statement of work for performance-based acquisitions that describes the required results in clear, specific, and objective terms with measurable outcomes.

2.1.8. Physical Security. Protection of the perimeter area, government property, and assets that prevent the loss or damage of Government property.

2.1.9. Quality Assurance. The various functions, including inspection, performed by the government to determine whether a contractor has fulfilled the contract obligations pertaining to quality and quantity.

2.1.10. Quality Assurance Surveillance Plan (QASP). A plan describing how the agency will survey, observe, test, sample, evaluate and document the contractor’s performance in meeting critical performance standards identified in the contract.

2.1.11. Quality Control (QC). Tasks performed by the contractor to improve the quality of the organization’s output.

2.1.12. Shall. Imperative.

2.1.13. Subcontractor. Any supplier, distributor, vendor, or firm that furnishes supplies or services to or for a prime contractor or another subcontractor.

2.1.14. Top Secret. Required security clearance required for contractor personnel to work on shredder and disintegrator equipment at JTF-GTMO.

2.1.15. Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.16. Work Week. Monday through Friday, unless specified otherwise.

2.2 Acronyms:

AFFSSIR -Armed Forces Repository of Specimen Samples ANSI - American National Standards Institute AOR - Area of Responsibility AR - Army Regulation AT - Anti-Terrorism CFR -Code of Federal Regulations CLIN - Contract Line Item Number CMR - Contract Manpower Reporting CONUS - Continental United States (excludes Alaska and Hawaii) COR - Contracting Officer Representative DOD - Department of Defense DODD - Department of Defense Directive DODI -Department of Defense Instruction FAR - Federal Acquisition Regulation FHP - Force Health Protection FY - Fiscal Year GFE -Government Furnished Equipment GFP - Government Furnished Property GFS - Government Furnished Services IA - Information Assurance IAW - In Accordance With IT - Information Technology JPAS - Joint Personnel Adjudication System KO - Contracting Officer LOA - Letter of Authorization OCI - Organizational Conflict of Interest OCONUS - Outside Continental United States (includes Alaska and Hawaii) ODC - Other Direct Costs OPSEC - Operation Security PRS -Performance Requirements Summary PWS - Performance Work Statement QA - Quality Assurance QASP - Quality Assurance Surveillance Plan QCP - Quality Control Program RA Requiring Activity SCI - Special Compartmentalized Information

SEM - Security Engineered Machinery SOP - Standard Operating Procedures SPOT -Synchronized Pre-deployment and Operational Tracker TCN - Third Country National

TE - Technical Exhibit TS - Top Secret USC -United States Code USNB -United States Naval Base USSOUTHCOM -United States Southern Command

PART 3

GOVERNMENT FURNISHED EQUIPMENT (GFE), GOVERNMENT

FURNISHED PROPERTY (GFP), AND GOVERNMENT FURNISHED

SERVICES (GFS)

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 GENERAL: The Government shall provide information on lodging reservations;

contact information for rental vehicles; and information concerning entry clearance requests for contractor personnel.

3.2 Facilities: Contractor personnel are authorized to use U.S. Government facilities and services at United States Naval Base (USNB) GTMO at their own expense.

Authorized facilities within USNB GTMO include the Commissary, Base Exchange, Post Office, medical and dental facilities, MWR recreation facilities, restaurants, banking facilities, and legal assistance. All items bought at the Base Exchange shall be for personal use and consumption only and shall not be sold or used for commercial purposes. The Government reserves the right to withhold the privileges from any contractor personnel in case of abuse.

3.3 Utilities: The Government will provide all utilities in the facilities used for the performance of this contract and will be available for the Contractor’s use in the performance of tasks outlined in this PWS. The contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 GENERAL: The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and non-personal services necessary to perform disintegrator with briquettor system and shredders refurbishment, preventive maintenance, emergency repair and extended warranty services, as defined in this PWS.

The contractor shall perform to the standards in this contract. All contractor personnel performing work under this contract shall be a U.S. citizen, hold a current Top Secret (TS) security clearance and be Special Compartmentalized Information (SCI) eligible.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1. Basic Services. The contractor shall provide all personnel, management, supervision, and services necessary to perform on-site preventive maintenance on the Security Engineered Machinery (SEM) Model 23/5 Disintegrator with Briquettor System and shredders per Attachment 4.

5.2. Quarterly Preventative Maintenance (PM) Service Calls and Knife Sharpening.

PM service calls and knife sharpening will be conducted on each service visit to JTF- GTMO and will include the following services:

a. Remove old knives

b. Sharpen spare knives

c. Install sharpened knives

d. Calibrate installed knives to application for optimal performance

e. Grease rotor bearings

f. Inspect hopper for easy opening and closing to cutting chamber

g. Inspect rotor for excessive wear

h. Inspect screen for proper fit and wear

i. Inspect drive belt for wear

j. Adjust drive belt tension to factory specifications for maximum efficiency

k. Check sheave bolt tension and set to factory specifications

l. Maintenance on the Evacuation System

(1) Inspect fan for proper operation

(2) Inspect evacuation system for leaks

(3) Lubricate and grease air system as required

(4) Adjust flow controls as needed

(5) Inspect filter

(6) Shake filter and empty debris if required

m. Maintenance on the Electrical System

(1) Inspect all safety switches ensuring they function properly

(2) Inspect all starters ensuring proper operation

n. Maintenance on briquettors

(1) Inspect all fluid levels including oil levels

(2) Tightening of hydraulic hoses and blank screws on the hydraulic blocks

(3) Greasing the clamp bearings

(4) Cleaning of the filling shaft for escaping material with the vacuum

o. Reports

(1) Complete evaluation report with recommendations

5.2.1 The contractor shall provide a technician to travel to JTF-GTMO for a total of 7 full calendar days (travel days to and from JTF-GTMO are included in the 7 days) to perform the PM. Contractor will coordinate with COR all travel requirements.

Contractor shall provide a copy of a Work Plan to the COR ten (10) business days before travel. Following the visit the contractor shall provide a Site Report detailing the

PM.

5.3 Emergency Maintenance/repair: The contractor shall provide an authorized technician to travel to JTF-GTMO as required to perform emergency preventative maintenance and or repair. Each site visit may consist of up to seven (7) calendar days of on-site support. The contractor will coordinate with and approved by the COR at least 72 hours in advance on all travel requirements.

5.3.1 The contractor shall submit a Site Report documenting the actions taken during the site visit, and recommendations no later than five (5) business days following the site visit to COR and KO. The report shall include a summary of actions taken during the visit and a description of any recommended actions that could further improve the usability and capabilities of the disintegrator with briquettor system and shredders.

5.4 Contractor Manpower Reporting (CMR): Reserved.

5.5 Synchronized Pre-deployment and Operational Tracker (SPOT): Contractor shall enter all U.S. citizen and third country national (TCN) contractor employees and sub-contractor employees performing services under this contract who will provide services for 30 consecutive days or longer into the SPOT system. This requirement also applies to Contractor personnel with a place of performance within the U.S., including USSOUTHCOM Headquarters and the service component commands, that may, within the terms of their contracts, deploy to the USSOUTHCOM AOR for periods anticipated to exceed 30 consecutive days. The KO or COR will approve all employees in the SPOT system and a Letter of Authorization (LOA) is generated to the Contractor on each employee. The signed LOA is required for travel to, from, or within the USSOUTHCOM AOR. The LOA also will identify any additional authorizations, privileges, or Government support to which Contractor personnel are entitled under this contract. The LOA will be regenerated by the Contractor upon expiration of the LOA.

Information and standards for the SPOT system is posted on the U.S. Government Foreign Clearance Guide website at https://www.fcg.pentagon.mil/fcg.cfm for the country of employment. Access to SPOT is https://spot.altess.army.mil.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1 The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.1.1 DOD Core Data Center Reference Architecture Version 1.0 and TIA 942

6.1.2 AR 190-13, The Army Physical Security Program

6.1.3 6.1.4 Defense Federal Acquisition Regulation Supplement (DFARS)

6.1.5 Joint Travel Regulation (JTR)

6.1.6 AR 735-5, Policies and Procedures for Property Accountability

6.1.7 DODD 8570.01, Information Assurance Training Certification and Workforce Management

6.1.8 DOD 8570.01-M, Information Assurance Workforce Improvement Program

6.1.9 AR 25-2, Information Assurance

6.1.10-1 DODI 3020.41, Contractor Personnel Authorized to Accompany the U.S. Armed Forces

6.1.11 USSOUTHCOM SC Regulation 40-501, Medical Suitability Screening

6.1.12 DoDM 5200.01, Volume 3, DoD Information Security Program: Protection of Classified Information. http://www.dtic.mil/whs/directives/corres/pdf/520001_vol3.pdf.

6.1.13 Security Engineered Machinery Co., Inc Operational & Maintenance Manual, SEM Model 3, 1012, 1012P, 22 & 23 Disintegrator w/ Fan System Value Kits

6.1.14 Security Engineered Machinery Co., Inc Operational & Maintenance Manual, SEM Model 814 DUO Briquettor

PART 7

ATTACHMENT EXHIBIT LISTING

7. ATTACHMENT EXHIBIT LIST:

7.1. Attachment 1 – Performance Requirements Summary

7.2. Attachment 2 – Deliverables Schedule

7.3. Attachment 3 – Shredders and Locations

ATTACHMENT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance

Objective (The Service required—usually a shall statement)

Standar d

Performanc e Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillan ce

Deduction from monthly invoice for not meeting Performanc e Standards

1. All Personnel will have a TS clearance and be SCI eligible

All contractor personnel performing work under this contract shall be a U.S.

citizen, hold a current Top Secret (TS) security clearance and be Special Compartmentalized Information (SCI) eligible.

100% Compliance

100% Inspectio n, COR Validation

100% of yearly invoice will not be paid until all services have been performed

2. Combating Trafficking in Persons FAR 52.222-50 c

The Contractor shall Notify its employees of

a. The United States Government's zero tolerance policy described in paragraph

(b) of this clause The actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment

100% Compliance

100% Inspectio n, COR Validation

5% of total price will be deducted

3. Contracting Manpower Reporting

PWS 5.4

The Contractor shall completely fill in all the information in the format using the following web address https://cmra.army.mil. The contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement.

Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. If contract

100% Compliance

100% Inspectio n, COR Validation

5% of total period of performance ends prior to September 30, the contractor has 30 day from end date of the contract to complete the CMR requirement.

4. DoD Level I Antiterrorism FAR 5152.209-4000

The Contractor shall complete AT Level I Training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or 30 calendar days after employment of new personnel, all contractor employees, including subcontractor employees, who are employed under the contract shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies.

Contractor personnel travelling overseas shall complete area of responsibility (AOR) specific AT awareness training for U.S. based contractor employees and associated sub-contractor employees. The Contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR (or to the contracting officer, if a COR is not assigned) within 10 calendar days after completion of this training by all employees and subcontractor personnel.

AT Level I awareness training is available at

100% Compliance

100% Inspectio n, COR Validation

5% of total https://jkodirect.jten.mil.

Contractor personnel must complete refresher training every 12 months except AOR specific AT Level I training which shall be completed as required by local AT policies.

PRS # 1.

The contractor shall provide preventive maintenance and blade sharpening services in accordance with PWS 5.2.

The contractor shall conduct all services listed under PWS 5.2 in accordance with the standards listed in the Operational & Maintenance Manuals.

Zero deviation from standard (39 shredders serviced per service visit)

100% Inspectio n, COR Validation

100% of yearly invoice will not be paid until all services have been performed

PRS # 2

The contractor shall provide

The contractor shall conduct all services listed under PWS

5.2 in

Zero deviation from standard

100% Inspection, 100% of yearly invoice will not preventive maintenance and blade sharpening services in accordance with PWS 5.2.

accordance with the standards listed in the Operational & Maintenance Manuals.

(39 shredders serviced per service visit)

COR

Validation be paid until all services have been performed

ATTACHMENT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium Submit To Evaluation Report, Quarterly within 5 1 copy Hard copy or COR and KO

PWS 5.2.o(1) days of completing electronic via e-mail preventive maintenance and blade sharpening

QCP Within 30 days of contract award

1 copy Hard copy or electronic via e-mail

COR and KO