DRAFT Performance Work Statement Pilotage Services Okinawa_10July2025.pdf

Background:

There are no US Government employed pilots in Okinawa, so a commercial contractual arrangement must be established and maintained for pilotage services to support US Navy vessel visits to White Beach, Tengan Pier, and Naha Military Port, Okinawa, Japan.

Requesting a replacement of pilotage services contract that is expiring in December 2025 (N6824623D0002) for visiting USS and other ships in Kin-Nakagusuku Bay, Okinawa, Japan for Commander Fleet Activities Okinawa (CFAO) and Military Sealift Command Office (MSCO) Okinawa.

PERFORMANCE WORK STATEMENT

The Contractor shall provide pilotage services at Kin Nakagusuku Bay and Naha Military Port, Okinawa, Japan for vising USS and other vessels for CFAO, and USNS for MSCO.

The pilot should act as an advisor to the mater of the vessel and as an expert on the local waters and their navigation. Purpose of pilotage is to enhance the safety of vessel traffic and prevent environmental damage generated by vessel traffic. For Japan, pilotage service can only be provided by Government of Japan Ministry of Land, Infrastructure, Transport and Tourism certified license holder.

The Contractor shall, at all times, provide sufficient, skilled and licensed under Marine Pilot Law pilots to navigate vessels to Kin-Nakagusuku Bay and Naha Military Port. The pilots shall ensure, enhance safety of the vessel and prevent environmental damage such as avoiding coral reefs, specified organism protected area, unseen shallows and others. The pilots shall navigate and ensure that vessels are safely docked to pier or to specified destination for arrival. Navigation are to be provided also upon departure with same protocols.

Contract Period: 5 ordering years from 1 Jan 2026 through 31 Dec 2030

Area of Performance: The Contractor shall perform the services for White Beach area: Kin-Nakagusuku, Bay and Naha Military Port, Okinawa, Japan.

Prior Notice: The Contractor shall provide the services at the time prescribed by the Ordering Officer.

The Ordering Officer will, if practicable, place orders for the services required not less than eight (8) hours prior to start of operation, except in an emergency situation.

Note for "Day-time" & "Night-time" Rates: Day-time rate is applicable for services during one (1) hour after the sunrise through one (1) hour before the sunset. Night-time rate is applicable outside day-time hours.

Waiting charge: When start of the ordered pilotage services is delayed more than 30 minutes due to the Government convenience, including delay of arrival or departure of the ship, waiting charge of ¥ (10% of the applicable rate) for every 30 minutes will be added to the pilotage service. Pilot cannot bill CFAO for “waiting” if he/she services other vessels during the waiting hours.

Cancellation Charge: In case a cancellation notice is received by the Contractor with advance notice less than four (4) hours of the requested Pilot On Board time at designated pilot pick up points, the Government shall pay the cancellation charge, ¥ (50% of the applicable rate), provided that: Cancellation

DRAFT

charge will be increased by 50% when the pilot has already left to the operation site during the hours of 17:00 through 08:00. When the Pilot On Board time is 24:00 through 06:00 and the cancellation notice is received after 23:00, regardless of four (4) hour advance notice, the cancellation charge will be increased by 50%.

Type of Vessel: When pilotage services are required for a vessel which is not listed in the Contract, the Ordering Officer will order the services by using the Line Item that both tonnage and draft does not exceed and the one closest meets her tonnage and her draft.