DRAFT PERFORMANCE WORK STATEMENT MA004 Elevators.pdf

CONTROLLED UNCLASSIFIED INFORMATION - CUI

PERFORMANCE WORK STATEMENT (PWS)

ELEVATOR MAINTENANCE & REPAIRS SERVICES

BARNES BUILDING

BOSTON, MA

DATED 05 NOVEMBER 2020

1. PERFORMANCE WORK STATEMENT: The Contractor shall furnish all plant, labor, transportation, materials, equipment, supervision, and appliances, complete; and perform all operations for the inspection, maintenance, service, adjustment, and repairs to six (6) active elevators located at the Barnes building, 495 Summer St, Boston, Massachusetts in accordance with Performance Work Statement..

1.1. PERSONNEL: The Contractor shall provide the name, address, telephone number, pager number, and/or cell phone number of the person(s) who will perform the work to the Contracting Officer at the Pre-Performance conference.

1.1.1. The Contractor shall not hire any person(s) whose employment would result in a conflict with the Joint Ethics Regulation DOD 5500.7R.

1.1.2. The Contractor shall prohibit the use of alcoholic beverages and illegal drugs by contractor personnel while on duty. Any violations shall be cause for removal.

1.2. PERSONNEL QUALIFICATIONS: The Contractor shall provide only qualified personnel to perform the services required by this contract. Any additional personnel, as may be required from time to time, will be provided at no additional cost to the

Government. Further, all personnel present on the work site shall be properly attired for work in a public building.

1.3. ACCIDENT PREVENTION: In order to provide safety controls for protection of the life and health of employees and other persons; for the prevention of damage to property, material, supplies, and equipment; and for avoidance of work interruptions in the performance of this contract; the Contractor shall comply with all pertinent provisions of the publication “Safety and Health Requirements Manual,” EM 385-1-1 prepared by the Department of the Army, U.S. Army, and published by the U.S.

Government Printing Office.

1.3.1. The Contractor shall notify the Regional Facilities Operation Specialist

(RFOS)/Contracting Officer Representative (COR) immediately of any injury or accident. The Contractor shall also maintain an accurate record of accidents resulting in death, traumatic injury, occupational disease or damage to property, materials, supplies, and equipment incidental to work performed under this contract. The Contractor shall submit to the Contracting Officer an original and one copy of such records within 24 hours of incident.

1.4. DAMAGES OF LOSS OF CONTRACTOR’S SUPPLIES AND EMPLOYEE’S

PROPERTY: The Government does not assume any liability for fire, theft, accident, or any other cause resulting in damage or loss of stolen Contractor’s supplies, materials, or equipment, or of personal property or belongings of Contractor’s employees.

1.5. DAMAGES TO GOVERNMENT PROPERTY: Any damages to Government property as a result of the Contractor performing this service, will be repaired and/or replaced and the cost will be borne by the Contractor.

1.6. LOSS OF KEYS: The Contractor shall be responsible for the cost of replacing any keys that are lost by his personnel. If the Contracting Officer determines that a lock must be replaced due to the loss of a key by the Contractor’s personnel, the

Contractor shall bear the cost of replacing the lock.

1.7. IDENTIFICATION: Employees of the Contractor, while working in or on station premises, shall display on their outer garments identification badges indicating the

Contractor’s name.

1.8. QUALITY CONTROL: The Contractor shall establish a complete Quality Control

Program to assure the requirements are provided as specified. One copy of the

Contractor’s Quality Control Program shall be provided to the Contracting Officer for approval at the Pre-Performance conference. An updated copy must be provided to the Contracting Officer on contract start date and as changes occur. The program shall include, but is not limited to:

1.8.1. An inspection system covering all services to be performed under this contract. It must specify the areas to be inspected in a scheduled or unscheduled basis, how often inspections will be accomplished, and the title of the individual(s) who will perform the inspection.

1.8.2. The methods of identifying deficiencies in the Quality of Services performed before the level of performance becomes unacceptable.

1.8.3. The Contractor shall maintain a file of all inspections conducted by the

Contractor, deficiencies found, and corrective action taken. This documentation shall be made available to the government during the term of the contract.

1.9. QUALITY ASSURANCE: The Government will monitor the Contractor’s performance under this contract. The Government may change its inspection techniques from time to time if the conditions in the contract or Contractor performance warrants change. The Government will appoint a Contracting Officer’s

Representative (COR).

1.10. EMERGENCY SERVICES:

1.10.1. The Contractor shall provide emergency service on a twenty-four (24) hour, seven days a week basis, as required to respond to emergency service calls. The name, address, and phone number of a person to be contacted shall be furnished by the Contractor and affixed to the elevator machine room door. Service at the site, in response to emergency services shall be made within one (1) hour of notification. The following personnel may place service calls to the Contractor: the Contracting

Officer, the Building Manager, Regional Facility Operations Specialist

(RFOS)/COR.

1.10.2. Each Contractor’s employee shall sign in and out with the Building

Manager’s Office at the start and finish of each visit. This shall include all daily, weekly, semi-monthly, monthly, semi-annual, and annual visits.

1.10.3. The Contractor shall be available to reset elevators to normal operating mode following false alarm activation. The Contractor shall respond to fire alarm activation calls within one (1) hour of notification, regardless of time of day notified.

1.11. CONTRACTOR’S WORKING HOURS: Routine inspection and maintenance shall be accomplished during regular working hours, 6:30 a.m. – 5:00 p.m.

excluding Federal Holidays. Annual inspection and testing of equipment and all related operations shall be conducted during weekends.

Federal Holidays: New Year’s Day, Birthday of Martin Luther King, Jr., Washington’s Birthday, Memorial Day, Independence Day, Labor Day, Columbus

Day, Veterans Day, Thanksgiving Day, Christmas Day.

1.12. NOTIFICATIONS: The RFOS/COR, U.S. Army Barnes building, 495 Summer St, Boston M.A. telephone # (617) 482-0461, shall be notified 24 hours in advance via telephone prior to any proposed work.

1.13. FIRE AND SAFETY: The Contractor shall comply with the most current edition of the National Fire Codes, installation fire prevention standards and Army

Regulations 420-90.

1.14. KEY CONTROL: The Contractor shall establish and implement methods ensuring that all keys issued to the Contractor by the Government are not lost, misplaced, or used by unauthorized persons. No keys issued to the Contractor by the

Government shall be duplicated. The Contractor shall develop procedures covering key control that will be included in the Contractor’s Quality Control Plan.

1.15. HAZARDOUS MATERIALS:

1.15.1. Hazardous materials will not be stored on site. The Contractor shall ensure compliance with all Federal, State, and local Environmental

Regulations. The Contractor shall not turn in hazardous waste generated during performance of this contract for disposal to the Government unless such disposal is explicitly provided for in this contract. The Contractor shall not dispose of any hazardous materials/waste in any dumpster, sanitary sewer, or dispose of hazardous materials/waste by any other means on government property without authorization from the

Government. Any release (spill) of a hazardous material greater than one

(1) pound or one (1) gallon shall be immediately reported to the

RFOS/COR at (617) 482-0461 during normal duty hours. During nonduty hours, report the incident to RFOS Donal O’Rourke at (330) 573-8737.

1.15.2. The Contactor shall be responsible for the proper clean-up. Handling, and disposal of any hazardous waste generated by the release (spill) of a hazardous material as defined above. The clean-up, handling, and disposal shall be done in accordance with all applicable Federal, State, and

Local Laws, ordinances, and regulations.

1.16. WORK SCHEDULES: The Contractor shall arrange his work so as to not cause interference with the normal conduct of Government Business. Within five (5) working days after receipt of Award, the Contractor shall submit to the Contracting

Officer for approval, a schedule planned performance of work (to include all weekly, monthly, quarterly, etc. maintenance tasks and type of work performed) for the contract period. Any deviation from the proposed schedule shall be approved by the Contracting officer and an updated copy shall be submitted thereafter as changes occur.

2. DEFINITIONS:

2.1. MAINTENANCE: Routine recurring work required to keep the elevators in such condition that they may be utilized at its original capacity and efficiency, for its intended purpose.

2.2. REPAIR: Restoration of equipment to a condition equivalent to its original or designated capacity and efficiency by replacement, overhaul, or reprocessing of components parts or material.

2.3. EMERGENCY SERVICE CALL: Request for repairs which are required when a person is trapped in an elevator or when two or more elevators are down simultaneously.

2.4. DAILY SERVICE: Service provided every weekday (Monday through Friday), exclusive of Federal Holidays.

2.5. SEMI-MONTHLY SERVICE: Service provided twice a month (i.e. the first and third weeks or the second and fourth weeks).

2.6. MONTHLY SERVICE: Service provided once per month.

2.7. QUARTERLY SERVICE: Service provided at three (3) month intervals.

2.8. SEMI-ANNUAL SERVICE: Service provided every six (6) months, or twice a year.

2.9. ANNUAL SERVICE: Service provided once per year.

3. GOVERNMENT PROPERTY:

3.1. GOVERNMENT FURNISHED PROPERTY AND SERVICES: The Government will furnish, without cost to the Contractor, all water and electricity needed to complete work in accordance with contract specification; and all available manuals.

3.1.1. Five (5) passenger elevators: Manufacturer: Kone, 3500 l. capacity FPM, Selective Automatic, Winding Drum.

3.1.2. One (1) freight elevator: Manufacturer: Montgomery Kone, 6000 lb.

capacity, 200 FPM, Selective Automatic, Winding drum.

3.2. UTILITIES, SUPPLIES, EQUIPMENT, AND SPACE FURNISHED BY THE

GOVERNMENT: The Government will furnish, without cost to the Contractor, designated space for storage of Contractor supplies and equipment in the elevator machine room and a reasonable amount of water and electricity from existing sources. The elevator room is located on the roof. It is heated.

3.2.1. The Contractor shall be responsible for maintaining the storage space provided by the Government in a neat and orderly manner and in accordance with State and Local fire Regulations. Contractor shall maintain the elevator machine room in a clean and tidy condition, provide storage for rags, oil, and parts, safely dispose of oily rags and other potentially fire hazardous materials at all times. Security of the space and responsibility for securing of equipment and supplies will be the sole responsibility of the Contractor. The Government will not be responsible for any lost or stolen property.

3.2.2. The Contractor shall not make any alterations to the space provided.

3.2.3. The Contractor shall vacate the building on the effective date of contract completion. All facilities shall be returned to the Government in the condition it was received, except for reasonable wear and tear.

3.2.4. Utilities are to be used only in connection with the performance of this contract.

3.2.5. The Contractor may use Government telephones for calls within the building only.

3.2.6. Government furnished space and utilities cannot be used for any purpose other than the performance of this contract.

3.2.7. Equipment shall not be left outside the Contractor’s assigned storage space during Government working hours unless it is in use.

3.3. CONTRACTOR FURNISHED ITEMS: The Contractor shall furnish all materials, tools, equipment, and supplies to perform the requirements of this contract. The

Contractor shall maintain a supply of spare parts adequate to the normal maintenance and repairs required under this contract.

4. MATERIALS AND EQUIPMENT:

4.1.The materials and equipment required herein shall comply with the specifications and standards as listed in 8.2.American Society of Mechanical Engineers (ASME)

A17.1.1-81, A17.2-82, and shall be certified for specifications compliance upon request of the Contracting Officer. Such certification shall be obtained from the manufacturer by the Contractor.

4.2. REPLACEMENT PARTS: Replacement parts shall be of the same kind, type, style, quality, grade, and class in order to obtain specific operating characteristics and to match other items already placed.

4.3. MATERIAL AND WORKMANSHIP: All parts and material permanently installed in the work shall be new, of high quality, modern in design, and suitable in all respects for the intended purpose and shall give long life and reliable operation. The items of equipment used shall be standard products of manufacturers regularly engaged in the production of such equipment. All workmanship shall be of a quality high enough to restore the equipment to safe and efficient operation, all within the tolerances and operating characteristics of the elevator manufacturer. The Contractor shall have and maintain on hand locally, a supply of spare parts adequate for the normal maintenance and repair of elevators.

4.4. BARRICADES OR WARNING SIGNS: For any elevator out of service or unusable for other reason, the Contractor shall provide a barricade and warning sign which shall indicate other means of travel. Barricades shall be placed where directed by the RFOW/COR

4.5. REPAIR PARTS: The Contractor shall provide all lubricants, tools, and equipment used to perform all necessary maintenance and repairs at no additional cost to the

Government. The Government will reimburse the contractor for all parts permanently installed in the work unit if the price of the part exceeds $100.00.

The Contactor shall provide replacement parts with a unit price of $100.00 or less at no additional cost to the Government. Any repair not exceeding $500.00 shall be authorized for replacement by the RFOS/COR. Amy repair part with a unit cost in excess of $500.00 shall be authorized by the Contracting Officer. (Replacement parts are those which are permanently installed in the equipment) The Contractor shall provide a receipt for all parts replaced (regardless of cost) and submit a separate invoice for these parts along with the monthly invoice for payment. The

Contractor shall not charge more than the amount authorized on the PARTS AND

MATERIALS CONTRAT LINE. The Government reserves the right to purchase parts from other sources.

5. REPORTS, RECORDS, AND WORK REQUEST:

5.1. Records shall be kept of each repair and maintenance task for each elevator. The records shall be such that the stock of materials maintained by the Contractor will be adequate for the prospective needs. These records shall be made available to the Government for examination and reproduction upon request, and a complete copy shall be furnished to the Contracting Officer upon termination of the contract.

5.2. The Contractor shall complete, in triplicate, a service order for each visit that is made to this site and this shall include all monthly services and emergency services. One (1) copy shall be left at the RFOS/COR office to provide a record of services performed, one (1) copy to be retained by the Contractor, and one (1) copy submitted to DFAS. The service order shall contain the following: serial number identifying the elevator involved, its location, nature of trouble, name(s) of the contractor’s employees assigned to the task, the amount and nature of materials used, the time and date work stated, the time and date of completion, and signature of QAR/QAE and signature of serviceman.

6. INSPECTION/MAINTENANCE:

6.1. The Contractor shall perform inspection, maintenance, and services which shall include, but are not limited to the following:

6.1.1. Retaining the design characteristics of the equipment in the same condition as when it is taken over in this maintenance program, and in a continuously safe, reliable, operating condition.

6.1.2. Maintaining an adequate stock of spare parts that are subject to frequent replacement.

6.1.3. Providing normal inspection and lubrication in accordance with ASME

A17.2-85 and ASME A17.2-82.

7. SCHEDULED MAINTENANCE: This section lists the services which the Contractor shall be required to perform at regular and specific intervals.

7.1. SEMI-MONTHLY SERVICE:

7.1.1. Inspect and clean motors, machines, and generators.

7.1.2. Inspect, clean, and adjust controllers, selectors, and contacts. Renew worn contacts and/or shunts where necessary. Check sequence of operation.

7.1.3. Clean and lubricate direction and accelerating switches.

7.1.4. Inspect brake operation. Check shoe to brake pulley clearance and adjust as required for proper operation. Clean pulley if necessary.

7.1.5. Thoroughly examine and clean starter and control panels. Check each contact and relay by hand for wear, cleanliness, and proper adjustment.

Clean and readjust.

7.1.6. Blow-out and vacuum controller motors and MG sets.

7.2. MONTHLY SERVICE:

7.2.1. Inspect, clean, lubricate car guides (unless roller guides are used).

7.2.2. Check bearings for proper operation and wear.

7.2.3. Perform electrical test of door interlock circuits.

7.2.4. Clean rails, hatch walls, car tops, pit, overhead sheaves and beams.

7.2.5. Clean hoist way pits and inspect equipment in them.

7.2.6. Check zonematic operation and make necessary adjustments and corrections.

7.3. QUARTERLY SERVICE:

7.3.1. Contractor shall examine all safety devices.

7.3.2. Inspect selector drives. Inspect more often after repairs or whenever unusual wear is observed.

7.3.3. Wipe and clean motor. Clean and check brushes, brush holders: renew or reset brushes, if necessary.

7.3.4. Inspect working parts of all governors for free operation: clean, lubricate, and adjust as necessary. Check contact shaft, bushings, and rubbing surfaces for cleanliness and wear.

7.3.5. Inspect all door operating equipment. Clean, lubricate, and adjust where necessary, replacing worn parts.

7.3.6. Examine traveling cables for wear and tear.

7.3.7. Inspect door monitoring equipment and safety shoe units. Clean, lubricate, adjust, or repair as necessary. Change light fixture bulbs and or ballast as necessary

7.3.8. Inspect drive and secondary sheaves. Clean if required.

7.3.9. Equalize the tension on all hoist cables.

7.4. SEMI-ANNUAL SERVICE:

7.4.1. Contractor shall renew guide line shoe gibbs or guide rollers to ensure smooth and quiet operation and, except where roller guides are used, to keep the guide rails properly lubricated. Perform more often, if necessary.

7.4.2. Examine car and counterweight guide shoe and fastenings.

7.4.3. Clean and lubricate hatch door hinges, truck, and door arms.

7.5. ANNUAL SERVICE:

7.5.1. Check, clean, and adjust operation of hoist way slow down and limit switches.

7.5.2. Inspection and testing: in addition to the testing required of safety devices on all elevators as required by the Commonwealth of Massachusetts, the

Contractor will be required to perform the following listed inspections and testing annually. All inspections will be performed in the presence of the

QAR. All inspection and testing shall be accomplished exclusively on

Saturday and Sunday. The Government will have an independent inspector inspect and observe the contractor’s tests. All cost of inspection and testing to include permits, overtime, and all other fees that may be related to this service shall be the full responsibility of the Contractor.

The Government will not incur any additional expense for this service.

The contractor shall take necessary precautions to assure the risks of the tests are minimized.

7.5.3. Inspection and test of the governor in accordance with Rules 900-1 and

900-2 ASME Standard A17.1-81.

7.5.4. Governors shall be inspected and operated by hand to determine that all parts, including the rope-grip jaw, and all rubbing surfaces are in working condition. All parts shall be checked to ensure they are not worn excessively and are free of paint.

7.5.5. Perform tests to ensure safeties are in accordance with Item 112.1 of the

ANSI/ASME Standard A17.2-1985.

7.5.6. Type A, B, or C governor operated safeties shall be operated by tripping the governor by hand with the car operating at the lowest operating seed in the downward direction.

7.5.7. Annual Safety Test: Smoke and fire alarms (Massachusetts State Code

Book CMR 524, line 17.39)

7.5.8. Contractor shall stand by for scheduled fire drills, twice per year, approximately one (1) hour each time drills are performed.

7.6. TO BE PERFORMED AS NECESSARY:

7.6.1. Contractor shall renew all wire ropes that appear damaged as often as is necessary to maintain safety: lubricate as necessary.

7.6.2. Lubricate selector drive mechanism and guides and clean contacts as needed.

7.6.3. The Contractor shall provide the QAR with daily written notification of all services performed under this contract to include date, time, and any additional corrective action that has been or needs to be taken care of in the future.

7.6.4. Completion of repairs: All deficiencies shall be corrected, and the elevator returned to full service within 48 hours of fist observation of this deficiency. This does not relieve the Contractor of Paragraph 1.10.1 that requires response to all emergency service calls shall be made within one

(1) hour.

8. APPLICABLE PUBLICATIONS: The publications listed below form a part of the specification to the extent referenced. The publications are referred to in the text by the basic design.

8.1. American National Standards Institute, Inc. (ANSI) Standard: A17.1 – 1981 &

A17.1a – Safety Code for Elevators and Escalators 1982 & A17.1b – 1983

8.2. American Society of Mechanical Engineers (ASME)

8.2.1. ASME A17.1 – 2013 Safety Code for Elevators and Escalators with

Supplement A17.1a and Supplement A17.1b

8.2.2. ASME A17.2 – 2015 Guide for Inspection of Elevators, Escalators, and

Moving Walks, including Inspection Procedures for Electric Traction and

Winding Drum Elevators, Hydraulic Elevators, Escalators, and moving

Walks with Supplement A17.2a and A17.b

8.2.3. ASME A17.3 – 2015 Safety Code for Existing Elevators and Escalators

8.2.4. US Army Corps of Engineers Manual EM 385-1-1 Safety and Health

Requirement Manual

8.2.5. Massachusetts State Code Book CMR 524

9. ACC-NJ OPSEC – SECURITY

10. The Contractor Superintendent of the project shall inform their employees (contractors) about suspicious activity reporting, iWatch procedures and Antiterrorism/OPSEC Awareness.

The COR shall keep proper accountability of their personnel. In the event of an escalated

FPCON, there may be extra security measures put in place and it may cause a hindrance to complete the project in the allotted time according to the contract. This will be at no expense to the government.

11. The correct web address for AT Level I is: https://jkodirect.jten.mil

12. Non CAC card holders also have to complete AT Level I, training available at:

http://jko.jten.mil/courses/atl1/launch.html

13. OPSEC Training: OPSEC Fundamental Course (OPSE-1301) CBT, https://www.iad.gov/ioss/

14. (1) AT Level I training. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT

Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 5 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website:

http://jko.jten.mil

15. (2) Access and general protection/security policy and procedures. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost

Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

16. (2b) For contractors that do not require CAC, but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center

Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army

Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

https://jkodirect.jten.mil/ http://jko.jten.mil/courses/atl1/launch.html https://www.iad.gov/ioss/ http://jko.jten.mil/

17. (4) iWATCH Training. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 5 calendar days of new employees commencing performance with the results reported to the COR NLT

5 calendar days after contract award.

18. (7) For contracts that require OPSEC Training. Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter.