DRAFT Performance Work Statement.pdf

PERFORMANCE WORK STATEMENT FOR

INSPECTION OF VERTICAL TRANSPORTATION SYSTEMS

1. SCOPE

A. VA requires a QEI-1 Certified Elevator Inspector to witness and certify one Periodic

Inspection per year, one Annual Safety Test per year, and one Five Year Load Test of all elevators, cartlifts and dumbwaiters.

B. Furnish all supervision, labor, equipment, travel and supplies necessary to witness

Periodic Inspections, Annual Safety Tests, and Five-Year Load Tests of all Vertical

Transportation Equipment.

C. This is annual contract with 1 base year and four additional 1 year options to extend.

2. REQUIREMENTS AND QUALIFICATIONS OF INSPECTOR

A. The inspector must meet the qualification requirements of the ANSI/ASME

QEI-1 certification. Inspectors must be certified by an organization accredited by

ANSI/ASME in accordance with the requirements of ANSI/ASME QEI-1.

B. The contractor must provide proof of QEI-1 certification for their inspectors. A copy of the certificates must be provided with the proposals.

C. All work performed under this contract must be accomplished by QEI-1 Certified

Inspectors with the COR and a Certified Elevator Technician.

3. INSPECTIONS

A. There must be two inspections per year, every six months, on all the equipment listed in the Schedule of Vertical Transportation Equipment.

B. Periodic inspection must be performed at six-month intervals between the annual inspections.

C. Annual Inspection and No-Load Test must be performed annually.

D. Five-year Inspection and Full Load Test must be performed at the time the Annual

Test is due. Full Load Testing may be during off tour hours, between 5:00pm on a

Friday and 8:00am on Monday. The Contractor must be notified in advance by the

COR on date and times of the Five-Year Inspection & Test. The five-year inspection

SOW Guide for Inspection of 11-04-2024 Vertical Transportation Systems and load tests may be performed during or over a weekend or holiday to reduce the impact to the facility.

E. Inspections must include but are not limited to inside of the elevator, elevator machine room, elevator control room, secondary equipment machine room, top of elevator, hoistway, elevator lobbies, and elevator pit.

F. All inspections must be conducted in accordance with the ASME A17.1 code year edition the elevator was installed to comply with and ASME A17.2 Inspectors Guide.

G. Site visit/inspection must include a review of the existing equipment for safety code compliance, firefighters' service, ADAAG requirements, recommended upgrades, and modernization needs based on long term life expectancy of the current equipment.

H. Findings and recommendations must be submitted in the required narrative and included with the inspection report.

I. During any inspection parts must be removed where necessary to determine the exact condition of parts which could not otherwise be determined, and the equipment must be cleaned where necessary to make the proper inspection. All parts must he reinstalled after removal.

J. All inspections must be performed in the presence of the elevator maintenance technician currently under contract as the VA elevator preventative maintenance contractor and a COR.

K. First inspection must be within 60 days after contract award. Second inspection must be 6 months later. All subsequent inspections in the following option years must be on the same twice per year schedule.

L. Each site visit/inspection must include an out brief meeting with the COR to discuss the inspection violations, findings, immediate needs, and necessary corrections.

4. DOCUMENTATION

A. Each inspection survey/evaluation must include a comprehensive report.

1. Listing and narrative of the operating performance for each elevator/lift.

2. A narrative, which summarizes the inspection and tests conducted.

3. Explains and identifies any conditions found to exist, that require repair or replacement.

4. Provide recommendations as to what actions should be implemented to correct deficiencies and/or conditions identified.

5. A list of all parts that are needed and are recommended for replacement to keep the equipment in good operating condition.

6. Contractor must, if necessary, clearly indicate any adjustments, repairs, or replacements necessary to correct troubles encountered.

7. Furnish specifications (if requested by the COR) sufficient to enable the VA to purchase the materials required for those purposes.

8. Indicate all items and locations inspected.

9. Reports must be submitted electronically within two (2) weeks after completion of the inspection.

10. Narrative and recommendations listed above must be in addition to standard

ASME report/checklists and reports per the required ASME codes. At a minimum, refer to attachment “Traction Elevator Inspection Report” and “Hydraulic Elevator

Inspection Report”.

5. RECOGNIZED HOLIDAYS

A. Unless otherwise indicated the contractor is not required to perform services on these

Federal holidays.

New Year Day Presidents Day Independence Day Veterans Day

MLK Birthday Memorial Day Labor Day Thanksgiving Day

Inauguration Day June 19th Columbus Day Christmas Day

6. HOURS OF OPERATION

A. Unless otherwise indicated the contractor is responsible for conducting business, between the hours of 7:00AM and 5:00PM Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

7. PLACE OF PERFORMANCE

A. The work to be performed under this contract will be performed at the following government facility.

Name: Overton Brooks VAMC________________________

Street Address: 510 E. Stoner Avenue

City, State, & Zip code: Shreveport, LA 71101____________

8. SECURITY REQUIREMENTS

A. Contractor personnel performing work under this contract must check in with the

Contracting Officer Representative and must be escorted by the COR and/or the elevator maintenance technician during all elevator inspections.

9. INTERFERENCE TO NORMAL FUNCTION

A. Contractor personnel are required to interrupt their work at any time so as not to interfere with the normal functioning of the facility, including utility services, fire protection systems, and passage of patients, personnel, equipment, and carts.

10. SAFETY

A. The Contractor must consider the clinical environment and instruct his/her employees on applicable safety precautions and specific requirements.

11. CONTRACTORS ON SITE RESPONSIBILITIES

A. The Contractor's employees and/or subcontractors approved by the COR must always wear visible identification while on the premises of the VAMC. Identification must include but not be limited to a company identification card, which must include the company name, employee name, title, and a photograph of the employee.

B. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VAMC Police Section. The VAMC will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

C. Any interior or exterior doors that must be unlocked to gain access must be kept locked during the performance of work unless it results in the creation of a safety hazard. In those instances, the Contractor is responsible to take necessary actions to maintain the same level of security prior to gaining access/performing work. Should any other devices need to be unlocked like an entry gate, those devices must be locked immediately upon entry or exit. At no time must the Contractor allow any person into a locked area or loan keys/access cards to another person. Contractor may be held in default for failure to comply with this requirement and subject the Contractor and employees to contract and other legal remedies.

D. Due to the nature of working at a government facility, the Contractor's staff must be required to sign in and out each day at a designated location determined by the COR.

E. The Contractor agrees that none of its officers or employees must use or reveal any research, statistical, medical, or security information which may be obtained during the performance of the work or as a result their presence on Government premises without the written consent of the Government.

F. Smoking is prohibited inside any buildings at the VAMC.

G. Possession of weapons is prohibited.

H. Enclosed containers, including tool kits, may be subject to search. Violations of VA regulations may result in citation answerable in the United States District Court.

12. SCHEDULE OF ELEVATORS, CARTLIFTS, AND DUMBWAITERS

Location Elevator# Manufacturer # Stops Controller Installed Speed feet/minute Machine

Bldg 57 1 Tach 2 Tach 32 06/2012 125

Bldg 1 –

West Bank

1 Otis 11 MCE 03/1985 500 Traction

Bldg 1 –

West Bank

2 Otis 11 MCE 03/1985 500 Traction

Bldg 1 –

West Bank

3 Otis 11 MCE 03/1985 500 Traction

Bldg 1 5 Otis 11 MCE 01/1983 500 Traction

Bldg 1 6 Otis 11 MCE 01/1983 500 Traction

Bldg 1 -

Morgue

7 Otis 2 Otis Relay 1951 50 Traction

Location Elevator# Manufacturer # Stops Controller Installed Speed feet/minute Machine

Bldg 1 –

East Bank

8 Dover 11 MCE 07/1987 500 Traction

Bldg 1 –

East Bank

9 Dover 11 MCE 07/1987 500 Traction

Bldg 1 –

East Bank

10 Dover 11 MCE 07/1987 500 Traction

Bldg 1 -

Annex

11 Dover 3 Motion 2K 07/1987 150 Hydraulic

Bldg 1 -

Annex

12 Dover 3 Motion 2K 07/1987 150 Hydraulic

Bldg 55 1 MCE 4 Motion 2K 06/2009 125 Hydraulic

Bldg 1 DW1 MATOT 11 MATOT 07/1988 200 Cable

Bldg 1 DW2 MATOT 11 MATOT 07/1988 200 Cable

P14 Hollister

Whitney

3 Motion 4K 12/2012 350 Traction

P20 Hollister

Whitney

3 Motion 4K 12/2012 350 Traction

Parking

Garage

1 Schindler 2 Schindler

330A

02/2012 150 Hydraulic

Records Management:

The following standard items relate to records generated in executing the contract and should be included in a typical procurement contract:

1. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33;

Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

2. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

6. The Government Agency owns the rights to all data/records produced as part of this contract.

7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974.

These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

9. No disposition of documents will be allowed without the prior written consent of the Contracting

Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

10. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.