DRAFT Performance Work Statement.pdf

PERFORMANCE WORK STATEMENT

FOR THE SERVICE AND REPAIR OF FORTY (40)

400 Hz CYCLE CONVERTERS

1) Background:

This performance work statement is to define the requirements to perform service to various TIER levels and six (6) emergency on call repairs on forty (40) 400 cycle converters located through-out Tobyhanna Army Depot. The converters are from various vendors as can be seen on table provided identifying converters to be serviced.

2) General Requirements:

Contractor shall supply all supervision, labor and test equipment, tools, travel and lodging to provide service to appropriate TIER level as per table located in SOW. Six emergency on call repairs are included in the contract. All service shall be performed by a qualified and trained technician with a minimum of 5 years of experience on all models of 400 Hz converters listed in SOW. Vendor shall be responsible to provide an experienced technician as described above to perform all services in accordance with (IAW) with manufacturer’s specifications as contained in technical manuals.

3) Specifications:

A. TIER I Preventative Maintenance: Preventative Maintenance (PM) shall identify any problems and make necessary adjustments and/or repairs in accordance with manufacturers specifications including, but not limited to, the following for each individual converter:

1. Inspect for proper operation and potential problems.

2. Correct any potential problems.

3. Disconnect all input power and lock out panel.

4. Open all panel doors and remove all covers to visually inspect for loose connections, deterioration, and charring. Items to be inspected shall include but not be limited to all power connections, power cables, capacitors, transformers and associated components, semi-conductors, wire harnesses, printed circuit boards, circuit breakers and power supplies.

5. Check/verify all the input and output voltages/wattages and ensure that all meters and indicator lights are operating properly. If voltages are out of tolerance or meters or lights are not working properly, the appropriate corrective action will be taken.

6. Clean or replace all filters. Vacuum inside of converter. This includes total cleaning of the unit.

7. Vendor will provide a written report to the point of contact (POC) on all findings and recommendations.

8. PM shall be scheduled through the POC one month prior to the PM taking place.

9. Preventative Maintenance (PM) will be performed on a quarterly basis (every 3 months) and will consist of four visits per year on all aforementioned converters.

B. TIER II Preventative Maintenance: Preventative Maintenance (PM) shall identify any problems and make necessary adjustments and/or repairs in accordance with manufacturers specifications including but not limited to the following for each individual converter:

1. Inspect for proper operation and potential problems.

2. Correct any potential problems.

3. Disconnect all input power and lock out panel.

4. Open all panel doors and remove all covers to visually inspect for loose connections, deterioration, and charring. Items to be inspected shall include but not be limited to all power connections, power cables, capacitors, transformers and associated components, semi-conductors, wire harnesses, printed circuit boards, circuit breakers and power supplies.

5. Check/verify all the input and output voltages/wattages and ensure that all meters and indicator lights are operating properly. If voltages are out of tolerance or meters or lights are not working properly, the appropriate corrective action will be taken.

6. Clean or replace all filters. Vacuum inside of converter. This includes total cleaning of the unit.

7. Vendor will provide a written report to the point of contact (POC) on all findings and recommendations.

8. PM shall be scheduled through the POC one month prior to the PM taking place.

9. Preventative Maintenance (PM) will be performed on a semi-annual basis (every 6 months) and will consist of two visits per year on all aforementioned converters.

C. TIER III Preventative Maintenance (PM): Preventative Maintenance (PM) shall identify any problems and make necessary adjustments and/or repairs in accordance with manufacturers specifications including but not limited to the following for each individual converter:

1. Inspect for proper operation and potential problems.

2. Correct any potential problems.

3. Disconnect all input power and lock out panel.

4. Open all panel doors and remove all covers to visually inspect for loose connections, deterioration, and charring. Items to be inspected shall include but not be limited to all power connections, power cables, capacitors, transformers and associated components, semi-conductors, wire harnesses, printed circuit boards, circuit breakers and power supplies.

5. Check/verify all the input and output voltages/wattages and ensure that all meters and indicator lights are operating properly. If voltages are out of tolerance or meters or lights are not working properly, the appropriate corrective action will be taken.

6. Clean or replace all filters. Vacuum inside of converter. This includes total cleaning of the unit.

7. Vendor will provide a written report to the point of contact (POC) on all findings and recommendations.

8. PM shall be scheduled through the POC one month prior to the PM taking place.

9. Preventative Maintenance (PM) shall be performed on an annual (once yearly) basis and will consist of one visit per year on units that are idle, in storage or utilized as temporary units. If and when the units are pulled out of storage to replace one of the units in TIER I or TIER II, that unit would then become a TIER I or TIER II unit and PM for that TIER would be followed for the remainder of the contract. Vendor will be responsible to visually inspect housekeeping and check the unit to be in working order.

4) Venue:

A. Vendor will perform all services on-site at Tobyhanna Army Depot, 11 Hap Arnold Blvd, Tobyhanna, PA 18466. Repairs and PM are to be performed during normal duty hours, Monday through Friday, 0730 to 1500 hours, excluding holidays and Base closure days. The only exception to this would be any emergency repairs required when units are inoperable and required to meet mission requirements.

5) Parts and Repair:

A. Vendor will provide all tools, equipment, travel, lodging and labor to successfully complete any repairs that are required. Upon completion of all repairs and PM, the vendor will demonstrate to appropriate personnel that all converters are fully operational under “load” conditions.

B. Cost of repair parts at the time of the service call: the contractor will submit a list of repair parts needed, if any. The POC (or appropriate personnel) will verify parts/work required.

Contractor shall not commence any work without prior authorization.

C. The contractor will provide a written report describing all repairs and any replacement parts required.

6) Evaluation and Upgrade:

Service will include evaluation of all the units for possible upgrade. Vendor is to discuss and provide a report on any engineering changes or installations that would be necessary, along with associated costs to convert units from the current configurations.

7) Emergency Calls:

Vendor will provide a qualified and trained technician with a minimum of 5 years of experience on all models of 400 Hz converters listed in SOW to perform all repairs for on-site emergency service calls. Response time for all emergency service calls on all units will be within a 48-hour timeframe, not to exceed 72-hour response time will be mandatory. An emergency call shall be defined as follows: any problem that threatens to cause any converter to become inoperable. The vendor will install all parts needed to return any aforementioned converter to its operational condition “under load”.

8) Payment:

A. Payment will be on a quarterly basis after certification by POC.

9) Quality Assurance:

Quality Assurance/Rejection of work: Any indication of lack of quality workmanship on the part of the contractor shall be sufficient grounds for TYAD to reject the work until the contractor performs the required repairs to conform to the contract. There will be no additional costs incurred to TYAD for these services.

PERFORMANCE WORK STATEMENT (PWS)

1. Introduction. Tobyhanna Army Depot serves an important role in supporting the Warfighter and is a recognized leader in providing World-Class Logistics Support for Command, Control, Communications, Computers, Intelligence, Surveillance and Reconnaissance (C4ISR) Systems across the Department of Defense. Integral to the success of this mission is the need to provide 400 Hertz power for the shops working on many of the radar systems and the radar test sites.

2. Background. The scope of this performance requirement includes inspecting, testing, minor repairs to 400 Hertz converters in use throughout the depot. Additional 400 Hertz converters may come online due to construction or depot mission requirements. Removals may result from the replacement or obsolescence of 400 Hertz converters or change in mission requirements. In the case of adding equipment, the Contractor may request an equitable adjustment to incorporate the new equipment into the contract. Likewise, an equitable adjustment shall be due the Government for equipment that no longer requires maintenance due to obsolescence or other reasons. The desired outcome is to have all systems fully operational should the need to employ them arises.

3. General Requirements.

3.1 Place of performance. Buildings and test sites located on Tobyhanna Army Depot.

Tobyhanna Army Depot (TYAD) is in the Pocono Northeast region of Pennsylvania.

3.2 Period of performance. The period of performance for this effort is a base year and two option years to extend services for an additional two years at the Government’s discretion.

3.3 Contractor Personnel.

3.3.1 General. The contractor shall provide trained and experienced service technicians with recent and relevant experience with the types/manufactures of 400 Hz converters located at TYAD and to provide quality services IAW manufacturers’ specifications. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

3.3.2 Service Contract Labor Standards. FAR 37.107 and 41 USC Chapter 67, Service Contract Labor Standards, provides for minimum wages and fringe benefits as well as other conditions of work under certain types of service contracts.

Service Contract Labor Standards are applicable to this acquisition. Prevailing wage rates may be referenced at the following links:

https://www.dol.gov/agencies/whd/government-contracts/construction and https://sam.gov/content/wage-determinations .

3.3.3 Specific Qualifications. The Contractor’s technicians shall be trained and have a minimum of 5 years of experience at servicing, maintaining, and repairing 400 Hz converters. Contractors must acknowledge that the personnel have been trained and are experienced as stated above on company letterhead by an authorized company representative.

https://www.dol.gov/agencies/whd/government-contracts/construction https://sam.gov/content/wage-determinations

3.3.4 Security clearance/access requirements. Prior to the commencement of performance under the contract and within seven (7) workdays of contract award, the Contractor shall submit to the Contracting Officers Representative (COR), a roster of all Contractor personnel, inclusive of on-site supervisory or managerial personnel and sub-contractor personnel, that the Contractor anticipates will be performing work on-site. The roster shall indicate which individuals are U.S.

citizens and which are resident aliens (immigrants). Due to limited availability of Government personnel, Contractors shall not be permitted to employ non-resident/non-immigrant aliens as part of the Contractor’s on-site workforce. All non-resident/non-immigrant aliens must have approval prior to being permitted access to TYAD. Such approval must be obtained by requesting access through the following: apply at the alien resident’s embassy; proceed to the U.S. Embassy; proceed to the Department of the Army; proceed to Army Materiel Command;

proceed to U.S. Communications - Electronics Command (CECOM); proceed to TYAD. All non-resident/non-immigrant aliens granted access to TYAD or assigned duty location are required to be escorted by Government personnel. One Government escort can accommodate a maximum of two non-resident/non-immigrant aliens. Due to limited availability of Government personnel, visitors requiring escort may not be permitted access, or access may be limited to a certain time and duration. The following documentation shall accompany the roster for each individual named on the roster as a resident alien (immigrant): a) a copy of a verifiable form of identification, such as a driver’s license or a passport; and b) a copy of a valid Department of Justice Immigration and Naturalization Service Form I-551, Alien Registration Receipt Card (“Green Card”). Contractors who fail to identify all resident aliens (immigrants) who will be used for onsite performance and who will seek access to TYAD or assigned duty location as a worker for or through the Contractor, inclusive of managerial and subcontractor personnel, may be subject to civil and criminal penalties and sanctions as well as contract remedies.

3.3.5 Within five (5) workdays of the submission of the roster and documentation, and ELTY Form 648-C, the Government will have completed the security check and the Contractor will be notified whether all listed personnel will be permitted to work on-site. However, actual access to TYAD by the roster personnel will remain contingent upon such resident alien (immigrant) individuals presenting two (2) forms of identification as they process into the Depot through the Security building: a valid Form I-551, Alien Registration Receipt Card (“Green Card”) in addition to at least one other verifiable form of identification.

3.3.6 The roster which the Contractor submits is amendable. However, up to five (5) workdays will be required to perform a security check on any personnel added to the roster. The Contractor is urged to include contingency or “backup” personnel in the original roster in order to avoid delays due to roster amendment. 9.5.5 TYAD will perform security screening of all Contractor employees, inclusive of subcontractor personnel that the Contractor anticipates will be performing work on-site, performing at TYAD and for any other representative/employee before a TYAD badge or TYAD site badge is issued. Any Contractor employee(s) already on site who have not been screened or employees who are on site in transition to this Task Order will be subject to security screening as scheduled by TYAD. This security screening does not relieve the Contractor of the responsibility to conduct thorough pre-employment background checks and drug screening if required. Applicable forms will be provided to the Contractor for completion by the Contractor and Contract worker. Contractor workers will not be granted access to the worksite until security screening is completed and access is approved. Any workers on site who fail screening will not be permitted further access to TYAD.

3.3.7 Contractors whose personnel are denied entry to TYAD or assigned duty location due to the security requirements are not relieved of their obligation to provide the required contract performance and must do so at no additional cost to the Government. Any Contractor failing to perform or that fails to perform in a timely manner under such circumstances may be terminated for default or be subject to other contractual remedies as appropriate.

3.3.8 If work requirements dictate that contractor personnel require access to secured locations/buildings, it is the responsibility of the contractor to coordinate with the COR to obtain the escort(s) required and any associated elevated security clearances.

3.4 Hours of Operation. All contractor services shall be performed between the hours of 7:00 AM and 4:30 PM Monday through Friday, excluding federal holidays, unless coordinated and approved by COR. Tobyhanna Army Depot operates on an alternate work schedule allowing for a regular day off (RDO) every other Friday.

3.5 Management and Supervision of Contractor Personnel. The contractor shall provide all management, quality control, labor, supervision, parts, materials, tools, equipment, supplies, transportation, and other services necessary for the inspection, cleaning, testing, maintenance, and repair of the 400 Hz converters at TYAD. The contractor shall inspect, clean, test, perform minor repairs to the 400 Hz converters to determine whether they are in service and in satisfactory operating condition IAW Standards and accomplish any minor repairs upon COR approval. The contractor shall, without additional expense to the Government, be responsible for obtaining any and all necessary licenses and permits and shall comply with any applicable safety and health requirements by Federal, State and Local laws, codes or ordinances in connection with performance of this contract.

3.6 Other Considerations.

3.6.1 Environmental. Protecting the environment is a priority at Tobyhanna Army Depot. In order to ensure that this is accomplished, policies and procedures are in place to cover spills, air quality, hazardous materials, and other environmental areas of concern. Contractors working at Tobyhanna Army Depot need to be familiar with and comply with the established policies and procedures. Specific questions, concerns, and clarifications are to be directed to the COR.

3.6.2 Safety. Reference - Contractor Safety Standards for TYAD are attached at the end of this document.

3.6.3 ISO 45001. TYAD is an Occupational Safety and Health Administration (OSHA) ISO 45001 site. Accordingly, TYAD expects and requires full Contractor compliance with all applicable safety regulations and standards. The Contractor is responsible for maintaining, monitoring, and enforcing full compliance.

3.6.4 OSHA Rules and Regulations. Contractors must comply with all Department of Labor and OSHA Rules and Regulations, 29 Code of Federal Regulations (CFRs) 1910 (General

Industries), and/or 1926 (Construction), and all applicable sections of the National Fire Protection Association (NFPA) Codes.

3.6.5 OSHA Fall Protection. In regard to OSHA Fall Protection requirements, the following shall be noted. Personnel performing any type of construction (29 CFR 1926) or general industrial work on elevated surfaces or platforms, over 6 feet, must adhere strictly to Occupational Safety and Health Standards, specifically 29 CFRs, Part 1926, Sections 500, 501 and 502.

3.6.6 Standards for Electrical Safety. Particular attention is directed to NFPA 70E, Standard for Electrical Safety Requirements for Employee Workplaces. Contractor shall fully comply with all sections of this standard, including but not limited to; PART I, Chapter 2 - Ground Fault Protection for Personnel on Construction Sites, PART I, Chapter 3-7.1 - Use of Flexible Cords and Cables, PART II, Chapter 2-3 - Working on or Near Electrical Conductors or Circuit Parts, PART II, Chapter 5 - Lockout/Tagout Practices and Devices.

3.6.7 Safety Video. All Contractors are required to view a Government Furnished Safety Video prior to any work performed on the Depot.

3.6.8 Personal Protective Equipment. All standard Personal Protective Equipment (PPE) required shall be provided by the Contractor at Contractors expense. Standard PPE includes but is not limited to protective eyewear, hearing protection, and safety shoes. Notwithstanding, the Contractor is responsible for determining the adequacy of the identified PPE and for determining the need for any additional PPE.

3.6.9 Accident Reporting. All accidents resulting in injury of any type shall be immediately reported to the COR, Contracting Administrator, and the Contracting Officer.

3.7 Pre-Work Conference. Prior to the initiation of any work under this contract, the contractor shall meet with the Contracting Officer Representative (COR) at a time, date, and location established by the COR for the purpose of coordinating the initiation of work.

4. Performance Requirements. The contractor shall inspect, test, and perform minor repairs (if approved by COR) to the 400 Hz converters located throughout TYAD buildings IAW manufacture’s service and technical manuals. Before performing minor repairs, approval must be obtained from the COR before commencing any work.

4.1 Converter Locations. Following is a list of the 400 Hz converters to be covered under this contract, including the buildings and converter characteristics:

4.2 Maintenance Inspection & Testing. Maintenance, inspection, & testing shall be accomplished based on the frequency identified by Tiers on 400 Hertz Table of converters.

Quarterly maintenance shall be coordinated with the COR 14 calendar days prior to arriving to perform maintenance. When additional work is required other than just routine maintenance to include replacing cooling fans/blower, any additional work will be performed under minor repairs and invoiced under the T&M CLIN but must be approved by the COR prior to commencement of any work.

4.3 Minor Repairs. Minor repairs are repairing or replacing cooling fans and blowers, capacitors, fuses, light bulbs, and circuit cards, as well as any additional work identified during inspection/testing (as approved by the COR). All minor repairs shall be performed IAW standard industry practices, equipment manufacturer’s recommendations, and applicable standards (National Fire Protection Association, National Electric Code, Standard Plumbing Code, etc.) It is noted that minor repairs shall include both services that require labor only and services that require both labor and parts. Any repairs must be approved by the COR before the commencement of any work.

4.4 Invoicing. Two contract lines (CLINs) will be used for invoicing inspection/testing and minor repairs. A firm fixed price (FFP) CLIN will be used for proposal pricing and invoicing for both quarterly and annual inspections. A separate time and material (T&M) CLIN will be used for proposal pricing and invoicing for any authorized minor repairs.

4.5.1 T&M Invoicing Labor. The contractor shall only invoice at the agreed upon fully loaded T&M labor rate. Travel expenses are not reimbursable under this contract.

4.5.2 T&M Materials. The contractor shall invoice all material at cost only. No indirect costs and fees on material will be approved. No rental/lease fees for parts or equipment for equipment needed that will not be incorporated into the 400 Hz converters.

4.6 T&M Funding. The T&M CLIN will be incrementally funded, not to exceed the ceiling price established upon award. The contractor exceeds the currently funded amount at their own risk.

Contractor shall be solely responsible for all costs incurred above the currently funded amount.

The contractor shall notify the COR upon reaching eighty (80) percent of the funded T&M line item amount to allow the Government to consider adding additional funding, if available.

5. Deliverables.

5.1 Quarterly and Annual Inspection Reports. Contractor shall submit quarterly and annual inspection reports following the approved format and schedule as agreed upon in the contractor’s accepted proposal. Inspection reports by 400 Hz converter are due on a quarterly basis to the COR NLT fifteen (15) days after the quarterly maintenance.

5.2 Approved Minor Repairs. Contractor shall submit a quote for all proposed minor repairs as identified by the contractor during performance of the inspecting and testing. Work shall not commence without approval from the COR.

6. Special Requirements.

6.1 AT OPSEC requirements