Draft Performance Work Statement_Archival Processing.docx

PERFORMANCE WORK STATEMENT

NAVY ARCHIVES, NHHC, WNY, DC

ARCHIVAL PROCESSING PROJECT

1.0 Period of Performance

2.0 Purpose

The Naval History and Heritage Command (NHHC) requires a contractor that will conduct a document-by-document inspection of digitized deck logs on CD to review for classification and completeness. NHHC is located at the Washington Yard and is responsible for the preservation, analysis and dissemination of U.S. Naval history and heritage. NHHC is composed of 42 facilities in 13 geographic locations that includes the Navy Library, 10 Museums, a Heritage Center, and the Historic ship Nautilus.

NHHC’s mission is to:

· Collect, preserve, protect and make available the artifacts, documents, and art that best embody our naval history and heritage for present and future generations.

· Advance the knowledge of naval history and heritage through professional research, analysis, interpretation, products and services.

· Remind America of its need to maintain a strong Navy and Marine Corps to protect its citizens, their freedoms, and the nation's maritime commerce.

2.0 Scope

The contractor shall provide all work-related project management, technical support, labor, and other items or services necessary to perform the support services as defined in this document.

The contractor shall ensure that all staff assigned to the project shall have current TOP SECRET eligibility.

2.1 Minimum Qualifications

The contractor personnel shall possess:

· High school diploma

· Must have Top Secret eligibility with a current Continuous Evaluation enrollment

· Five years of experience working with TOP SECRET records.

· Intermediate experience working with Microsoft Office or comparable programs, particularly spreadsheet software.

· Strong attention to detail and organizational skills.

· Ability to communicate effectively in writing.

2.2 Tasks

The contractor will process a collection of digitized deck logs on CDs and 3.5 in. floppy disks. Collection is approximately 2,987 CDs and 14 linear feet of floppy disks. Processing includes:

1. Review of each CD, floppy disk, or reel for classification

2. Review each deck log for completeness, verifying date entries by month

3. Complete spreadsheet inventory. NHHC will provide spreadsheet framework. Inventory must include:

a. Ship name

b. Hull number

c. Month and year

d. Classification

e. Notation of any days missing

4. Pull files from storage media and save to NHHC provided hard drives depending on classification of deck log.

2.3 Deliverables

At the conclusion of the period of performance, the Contractor will deliver a spreadsheet inventory of all deck logs found on CDs and floppy disks. Hard drives containing all files pulled from CDs and floppy disks. One hard drive containing unclassified deck logs. One hard drive containing classified deck logs.

3.0 Travel

3.1 Place of Performance

The requirements under this effort shall be performed at the Naval History & Heritage Command, Washington Navy Yard.

· Working hours at the Washington Navy Yard consist of a nine-hour period between 8:00 AM and 5:00 PM, Monday through Friday, excluding Government holidays.

· NHHC’s archival collection housing the records pertaining to this project are located in Building 108 on the Washington Navy Yard; records may be moved to Building 46 at some point during the period of performance.

· Parking on the Navy Yard is extremely limited. Contractor staff may have to park off-site near the Yard and use the pedestrian gates for entry.

· Processing of government issued CAC cards for Contractor staff to gain base and NMCI access can take up to 30 days. Contractor should plan accordingly.

3.2 Government Resources

NHHC will provide access to the Navy Archives’ stacks, Navy Marine Corps Intranet (NMCI)-compatible workstations, and workspace and furniture required to complete work.

· NHHC will identify material to be reviewed/inventoried under this project.

· NHHC will provide hard drives

· If any items are damaged or lost, the Contractor shall be held fully responsible for providing compensation for the repair or reimbursement of the item(s). The cost to repair or replace the damaged item will be determined by the Government, based on documented appraisals and/or repair estimates/proposals.

4.0 Security

Contractor personnel shall successfully complete, at a minimum, a T5/T5R with favorably adjudicated Top Secret eligibility with current Continuous Evaluation enrollment and have the appropriate access briefings before accessing.

Government facilities and/or operating Government furnished workstations that have access to Navy e-mail systems. Upon successful adjudication of a favorable T5 or T5R, contractor personnel will be permitted to access the work site and perform associated duties on this requirement.

Once assigned, Contractor personnel shall be required to obtain a Common Access Card (CAC) with PKI for access to Department of Defense facilities and websites. Granting of logical and physical access privileges remain a local policy and business operation function of the local facility. The Contractor shall be responsible for contacting the assigned COR to coordinate CAC privileges.

Access to North Atlantic Treaty Organization (NATO) information is required. The Contractor Facility Security Officer (FSO) will ensure appropriate briefing is accomplished and provided to the NHHC Security Office. Access to Non-SCI intelligence Information, specifically collateral level Not Releasable to Foreign Nationals (NOFORN) information. No additional authorized intelligence level information access is expected. Authorization is provided via the approved DD Form 254.

Access to Restricted Data (RD), Formerly Restricted Data (FRD), and Critical Nuclear Weapons Design (CNWDI) information is required. The Contractor Facility Security Officer (FSO) will ensure appropriate briefing is accomplished and provided to the NHHC Security Office.

Access to Naval Nuclear Propulsion Information (NNPI) information is required. Authorization is provided via the approved DD Form 254.

Access to Foreign Government Information (FGI) information is required. Authorization is provided via the approved DD Form 254.

Access to Controlled Unclassified Information (CUI) is required. Authorization is provided via the approved DD Form 254.

Actual performance location is authorized to receive and store task relevant classified information up to collateral Top Secret.

Contractor will ensure successful completion of the Defense Counterintelligence and Security Agency (DCSA) Center for Development of Security Excellence (CDSE) DOD Initial Orientation and Awareness Training (IF140.06) and Derivative Classification (IF103.16) eLearning courses prior to initial assignment. The Derivative Classification (IF103.16) course, or designated replacement course, will be completed annually thereafter.

The contractor and his other employees and representatives shall comply with all security regulations currently in force at DON Personnel Security Program (PSP) Manual, SECNAV M- 5510.30; DON Information Security Program (ISP) Regulation, SECNAVINST 5510.36, 32 CFR Part 117, National Industrial Security Program Operating Manual (NISPOM), DOD 5220.22-M; and NHHCINSTR 5500.9, NHHC Command Security Program instruction. These regulations are available for review upon request.

Security Clearance. Only those persons whose job it is to handle, read, store, etc. per the performance of work under this contract shall be given access to classified information or material.

Physical Security. The contractor shall be responsible for safeguarding all Government property in the work areas. At the close of each work period, facilities and equipment shall be secured.

The contractor shall conform to the provisions of applicable Navy, DOD, and NHHC guidance and regulations for safeguarding the Government-furnished facilities, equipment, and materials.

5.0 Points of Contact

5.1 Technical Assistant