DRAFT PERFORMANCE WORK STATEMENT - AAE Specialist (002).pdf

DRAFT PERFORMANCE WORK STATEMENT (PWS)

NAVAL CRIMINAL INVESTIGATIVE SERVICE (NCIS)

ADMINISTRATIVE AND PROGRAM MANAGEMENT SUPPORT SERVICES

1.0 PURPOSE:

The purpose of this Performance Work Statement (PWS) is to obtain administrative and program management support services that are required by the Naval Criminal Investigative Service (NCIS) Acquisition and Logistics Department in support of the Arms, Ammunition, and Explosive (AA&E) Program.

2.0 BACKGROUND:

The NCIS is an organization of approximately 2200 personnel of which 750 serve at Headquarters and the remaining staff serve at offices worldwide. NCIS is a Department of the Navy (DoN) component with primary responsibility for criminal investigation, law enforcement (LE), counter-terrorism (CT), counter-intelligence (CI), and physical and personnel security matters. NCIS has the primary investigative and CI jurisdiction within the DoN, and exclusive investigative jurisdiction in non-combat matters involving actual, potential, or suspected criminal, terrorism, sabotage, espionage, and subversive activities. Further, NCIS has primary responsibility for liaison on all criminal investigative, CI, and security matters with Federal, state, local law enforcement, facility security, and intelligence agencies.

3.0 SCOPE:

In support of the Ordnance Division, the contractor shall perform the following tasks:

Provide support in inventory management, explosives safety, physical security enforcement, and customer service of NCIS AA&E Program.

Maintain strict enforcement of the physical security of weapons to ensure that 100 percent accountability is maintained at all times.

Ensures that weapons and ammunition are properly stored in designated areas.

Perform receipt, storage, issue, packing, shipping, and transfer of ordnance items and associated equipment from the NCISHQ Armory to NCIS Field Offices at within the continental united Sates (CONUS) and outside CONUS (OCONUS) locations.

Maintain range vehicles ensuring they are in good working order for uninterrupted service of range functions.

Conduct armorer level maintenance on various types of NCIS weapons and associated equipment. Ensure weapons are in excellent working condition, have no damaged parts and are well cleaned and stowed when not in use.

Update data within the Management Support and Data Analysis (MSADA) weapons and accessories inventory information system ensuring of 100% accuracy.

Coordinate monthly inventories of weapons and accessories with appointed disinterested parties ensuring the inventory cycle is 100% complete.

Perform explosives safety and physical security enforcement at the Field Office level in CONUS and OCONUS locations via use of NCIS checklists.

Provide range support as a Range Safety Officer (RSO).

Meet requirements of the National Agency Check (NAC).

Contractor personnel shall maintain a safe work environment and promptly address allegations of noncompliance of EEO/EO principles NCIS.

Contractor personnel performing under this contract shall be armed with authorized firearms only during the performance of specific assigned duties, limited to:

o Safeguarding and physical security within the Russell-Knox Building (RKB) armories when Intrusion

Detection Systems (IDS) are deactivated or degraded.

o Escort and secure transport of ammunition, weapons, or sensitive ordnance between designated facilities.

o Security, access control, and safeguarding duties at firing ranges and training sites.

Statutory Compliance & Suitability:

o Prior to arming, the Contractor shall ensure and certify in writing that all armed personnel:

o Comply fully with the Lautenberg Amendment (18 U.S.C. § 922(g)(9)), certifying no qualifying convictions for misdemeanor crimes of domestic violence.

o Possess the appropriate security clearance and favorable suitability determination.

o Complete annual NCIS provided Use of Force training.

4.0 DELIVERABLES:

The contractor shall provide the Contracting Officer’s Representative (COR) with a monthly report that summarizes accomplishments of the previous month. The monthly reports shall also briefly project the next month’s goals and task activity. Finally, these monthly reports shall address any problems/concerns with the program (including any delays or potential delays to project deliverables) and resolutions/remedies taken (if applicable). These monthly reports shall be submitted to the COR electronically by the fifth working day of each month. The contractor shall provide quarterly pistol qualification sheets to COR as they occur.

The COR’s contact information is as follows:

Vincent Sampson – 571-305-9269 – sophia.mizrahi@navy.mil

5.0 PERSONNEL QUALIFICATIONS:

Provide support in inventory management, explosives safety, physical security enforcement, and customer service of NCIS AA&E Program.

Maintain strict enforcement of the physical security of weapons to ensure that 100 percent accountability is maintained at all times.

Ensures that weapons and ammunition are properly stored in designated areas.

Perform receipt, storage, issue, packing, shipping, and transfer of ordnance items and associated equipment from the NCISHQ Armory to NCIS Field Offices at CONUS and OCONUS locations.

Maintain range vehicles ensuring they are in good working order for uninterrupted service of range functions.

Conduct armorer level maintenance on various types of NCIS weapons and associated equipment. Ensure weapons are in excellent working condition, have no damaged parts and are well cleaned and stowed when not in use.

Update data within the Management Support and Data Analysis (MSADA) weapons and accessories inventory information system ensuring of 100% accuracy.

Coordinate monthly inventories of weapons and accessories with appointed disinterested parties ensuring the inventory cycle is 100% complete.

Perform explosives safety and physical security enforcement at the Field Office level in CONUS and OCONUS locations via use of NCIS checklists.

Provide range support as a Range Safety Officer (RSO).

Meet requirements of the National Agency Check (NAC).

Weapons Qualifications & Training: Contractor personnel must successfully achieve and maintain qualification on the specific firearm(s) authorized, utilizing the applicable NCIS Course of Fire prior to performing armed duties. Requalification shall occur semi-annually, and training course of fire semi-annually as designated by the Contracting Officer's Representative (COR). Contractor shall maintain training/qualification records and provide proof of currency to the COR upon request.

6.0 MANDATORY CERTIFICATIONS:

Contractor personnel are required to have training in Explosive Safety, physical security, weapon maintenance and AA&E. The required training is as follows:

mailto:Vincent.sampson@navy.mil

Certification in maintenance of Navy common small arms and NCIS standard issue weapons for the following weapons (re-certification is required based on most current manufacturer established periodicities):

o ArmaLite Rifle (AR) platforms o Glock pistol platforms o Sig Sauer pistol and rifle platforms o Mossberg shotgun platforms o Benelli shotgun platforms o Remington sniper rifle platforms

Explosive Safety Qualification/Certification Program as necessary.

Explosives Driver Course

NOTE: There may be other training/certifications that are required throughout the duration of this purchase order.

Each performance period contains a not-to-exceed (NTE) cost-reimbursement CLIN to cover these expenses to the contractor. Contractor shall only invoice for actual cost of the training and shall provide the COR with ALL applicable documents at the time of invoice submission.

7.0 SECURITY CLEARANCE REQUIREMENT:

Contractor personnel shall be required to obtain and maintain a SECRET security clearance for the entire duration of this purchase order. If at any point, contractor personnel fail to maintain a SECRET security clearance, the contractor shall immediately notify the COR and contracting office. The contractor shall propose replacement personnel with two (2) calendar days from date of notification. Replacement of personnel shall not be made until approval of the Contracting Officer and NCIS Personnel Security Office.

9.0 PLACE OF PERFORMANCE:

The place of performance is as follows:

NCIS Russell Knox Building (RKB) – Government Site 27130 Telegraph Road Quantico, VA 22134

10.0 HOURS OF OPERATION:

Monday through Friday (excluding federal holidays) from 0730 through 1600 (Eastern Standard Time). Contractor is required to perform situational telework during times of emergencies.

The office will be closed during the following federal holidays:

New Year’s Day Martin Luther King Jr. Day Presidents Day Memorial Day Juneteenth Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Christmas Day

11.0 GOVERNMENT PROVIDED MATERIAL (EQUIPMENT/FACILITIES/SUPPLIES) (ALL

INCIDENTAL):

Contractor personnel will be provided a desk, computer, telephone, and office supplies for use throughout the duration of this purchase order. In addition, contractor personnel will have access to NCIS equipment (e.g., copiers, fax machines, and other equipment) necessary to perform the requirements outlined in this PWS. Contractor personnel will be required and are expected to adhere to all NCIS polices, guidelines, and standards of conduct throughout the duration of this purchase order. The use of Government facilities, equipment, and materials shall be used for official Government business only. GFE will also be provided for situational telework.

12.0 NON-PERSONAL SERVICES:

The Government and the contractor understand and agree that the services delivered by the contractor to the Government are non-personal services. The parties also recognize and agree that no employer-employee or master servant relationship exists or will exist between the Government and the contractor. Contractor personnel are not employees of the federal Government and are not eligible for entitlement and benefits given federal employees.

13.0 TRAVEL:

The Contractor may be required to perform local and temporary duty (TDY) non-local travel (both CONUS and OCONUS) in the performance of this purchase order. The Contractor shall provide necessary information for compliance with travel policies and requirements. The Contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR).

The Contractor shall submit all travel requests in writing to the COR for approval at least one (1) week prior to the date that the required travel is scheduled to begin. With the approval of the COR, contractor personnel are authorized to use Government vehicles to support the purchase order requirements in accordance with 41 CFR 101- 38.301-1. Emergency (last minute) travel requirements shall also be coordinated as indicated above by telephone, email or fax, as necessary.

13.1 REIMBURSEMENT OF TRAVEL COST:

(a) Travel

(1) Area of Travel. Performance under this purchase order may require travel by contractor personnel. If travel, domestic or overseas, is required, the contractor is responsible for making all needed arrangements for his personnel. This includes but is not limited to the following:

Medical Examinations Immunization Passports, visas, etc.

Security Clearances

All contractor personnel required to perform work on any U.S. Navy vessel will have to obtain boarding authorization from the Commanding Officer of the vessel prior to boarding.

(2) Travel Policy. The Government will reimburse the contractor for allowable travel costs incurred by the contractor in performance of the purchase order and determined to be in accordance with FAR Subpart 31.2, subject to the following provisions:

Travel required for tasks assigned under this purchase order shall be governed in accordance with rules set forth for temporary duty travel in FAR 31.205-46.

(3) Travel. Travel, subsistence, and associated labor charges for travel time are authorized, whenever a task assignment requires work to be accomplished at a temporary alternate worksite.

Travel performed for personal convenience and daily travel to and from work at contractor’s facility will not be reimbursed.

http://www.defensetravel.dod.mil/site/travelreg.cfm

(4) Per Diem. Per diem for travel on work assigned under this purchase order will be reimbursed to employees consistent with company policy, but not to exceed the amount authorized in the Department of Defense Joint Travel Regulations.

(5) Shipboard Stays. Whenever work assignments require temporary duty aboard a Government ship, the contractor will be reimbursed at the per diem rates identified in paragraphs C8101.2C or C81181.3B(6) of the DOD Joint Travel Regulations, Volume 2.

(6) Air/Rail Travel. In rendering the services, the contractor shall be reimbursed for the actual costs of transportation incurred by its personnel not to exceed the cost of tourist class rail, or plane fare, to the extent that such transportation is necessary for the performance of the services hereunder and is authorized by the Ordering Officer. Such authorization by the Ordering Officer shall be indicated in the order or in some other suitable written form.

NOTE: To the maximum extent practicable without the impairment of the effectiveness of the mission, transportation shall be tourist class. In the event that only first-class travel is available, it will be allowed, provided justification therefore is fully documented and warranted.

(7) Private Automobile. The use of privately owned conveyance within the continental United States by the traveler will be reimbursed to the contractor at the mileage rate allowed by Joint Travel Regulations.

Authorization for the use of privately owned conveyance shall be indicated on the order. Distances traveled between points shall be shown in standard highway mileage guides. Any deviations from distance shown in such standard mileage guides shall be explained by the traveler on his expense sheet.

(8) Car Rental. The contractor shall be entitled to reimbursement for car rental, exclusive of mileage charges, as authorized by each order, when the services are required to be performed outside the normal commuting distance from the contractor’s facilities. Car rental for TDY teams will be limited to a rate of one car for every four

(4) persons on TDY at one site.

14.0 INSTALLATION SECURITY:

Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information Technology (IT) Systems or Protected Health Information

Executive Order 13467, Reforming Processes Related to Suitability for Government Employee, Fitness for Contractor Employees and Eligibility for Access to Classified National Security Information, Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The 5 CFR 32 Part 157 in concert with DoD Manual 1000.13, Vol 1, implements the Federal Standards.

APPLICABILITY

This text applies to all DoD sponsored individuals who require CAC eligibility (or login and P/W if acceptable per contract) for: Physical access to DoD facilities or non-DoD facilities on behalf of DoD; Logical access to information systems (whether on site or remotely); or remote access to DoD networks that use only the CAC logon for user authentication, or access to sensitive and protected information. This applies to the Office of the Secretary of Defense, the Military Departments, the Office of the Chairman of the Joint Chiefs of Staff and the Joint Staff, the Combatant Commands, the Office of the Inspector General of the DoD, the Defense Agencies, the DoD Field Activities and all other organizational entities within the DoD (hereinafter referred to collectively as the "DoD Components").

Each contractor employee providing services at a Navy Command under this contract is required to obtain a Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Command’s Security Manager upon arrival to the Command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

START-UP PERIOD

All contractor resource onboarding documents must be submitted via the prime contractor. The prime contractor shall make all necessary preparations to assume full responsibility for productive performance of the performance start date.

Definition of “productive”:

a. Visit Authorization Request (VAR)

b. Contractor Information Sheet (CIS)

c. Completed EQIP (Electronic Investigation)

d. All contractor resource(s) must have an active JPAS profile.

e. Common Access Card (CAC)

Note (1): Invoicing by the contractor will begin as of the commencement of the performance period of services and no reimbursement will be paid by the government for efforts expended during the start-up period.

Note (2): Foreign Nationals are not allowed access to the functional/system side of Enterprise Resource Planning

(ERP).

ACCESS TO DOD INFORMATION TECHNOLOGY ( IT) SYSTEMS

In accordance with (IAW) Secretary of the Navy (SECNAV) M-5510.30, contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M- 5510.30, includes positions which require access to sensitive information. Sensitive information includes information protected under the Privacy Act, to include Protected Health Information (PHI). All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity’s Command Information System Security Manager (ISSM)/Information Assurance Manager (IAM).

Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) or T5 or T5R equivalent investigation, which is a higher-level investigation than the National Agency Check with Law and Credit (NACLC)/T3/T3R described below. Due to the privileged system access, an investigation suitable for High-Risk national security positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g., system administrator, database administrator) require training and certification to Information Assurance Technical Level 1, and must be trained and certified on the Operating System or Computing Environment they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the contractor employee’s duties, such employees shall in-process with the Navy Command’s CSM and ISSM/IAM upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Completion and approval of a System Authorization Access Request (SAAR) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR; therefore, the government employee with knowledge of the system/network access required or the COR shall sign the SAAR as the “supervisor”.

The SAAR shall be forwarded to the Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Cyber Awareness training, and maintain a current requisite background investigation. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

INTERIM ACCESS

The Command's Security Manager may authorize issuance of a DoW CAC and interim access to a DoN or DoW unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTOR’S SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the Contractor’s Security Representative. Within three work days after contract award, the contractor shall provide to the requiring activity’s Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the Contractor’s Security Representative. The Contractor’s Security Representative shall be the primary point of contact on any security matter. The Contractor’s Security Representative shall not be replaced or removed without prior notice to the Contracting Officer and Command Security Manager.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR

CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS OR PERFORMING SENSITIVE

DUTIES

Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Contractor employees under this contract are recognized as Non- Critical Sensitive [ADP/IT-II] positions when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to contractor employees who access Privacy Act and Protected Health Information (PHI), provide support associated with fiduciary duties, or perform duties that have been identified as National Security Positions. At a minimum, each contractor employee must be a US citizen and have a favorably completed NACLC or T3 or T3R equivalent investigation to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The investigation consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check. Each contractor employee filling a non-critical sensitive or IT-II position is required to complete:

• SF-86 Questionnaire for National Security Positions (or equivalent OPM investigative product)

• Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

• Original Signed Release Statements

Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

Regardless of their duties or IT access requirements ALL contractor employees shall in-process with the CSM upon arrival to the command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Employees requiring IT access shall also check-in and check-out with the Navy Command’s ISSM/IAM. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date.

The contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual Cyber Awareness training, and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the Command Security Manager. The Command’s Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM); Potential suitability or security issues identified may render the contractor employee ineligible for the assignment. An unfavorable determination is final (subject to SF-86 appeal procedures) and such a determination does not relieve the contractor from meeting any contractual obligation under the contract. The Command’s Security Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DoD Central Adjudication Facility (CAF) for a determination.

If the contractor employee already possesses a current favorably adjudicated investigation, the contractor shall submit a Visit Authorization Request (VAR) via the Joint Personnel Adjudication System (JPAS) or a hard copy VAR directly from the contractor’s Security Representative. Although the contractor will take JPAS “Owning” role over the contractor employee, the Navy command will take JPAS "Servicing" role over the contractor employee during the hiring process and for the duration of assignment under that contract. The contractor shall include the IT Position Category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee’s performance under the contract.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR

CONTRACTORS ASSIGNED TO OR PERFORMING NON-SENSITIVE DUTIES

Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc. ...) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

• Must be either a US citizen or a US permanent resident with a minimum of 3 years of legal residency in the

United States (as required by The Deputy Secretary of Defense DTM 08-006 or its subsequent DoD instruction) and

• Must have a favorably completed National Agency Check with Written Inquiries (NACI) or T1 investigation equivalent including a FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the Contractor’s Security Representative must submit for all employees each of the following:

• SF-85 Questionnaire for Non-Sensitive Positions

• Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

• Original Signed Release Statements

The contractor shall ensure each individual employee has a current favorably completed National Agency Check with Written Inquiries (NACI) or T1 equivalent investigation, or ensure successful FBI fingerprint results have been gained and investigation has been processed with OPM

Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

* Consult with your CSM and ISSM/IAM for local policy when IT-III (non-sensitive) access is required for non-US citizens outside the United States.

13.1 REIMBURSEMENT OF TRAVEL COST: