Draft Performance Work Statement (15 August 2023).pdf

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Wright Patterson AFB Service Music Director Position Performance Work Statement

Faith Group: Protestant Date: 15 August 2023

Title. Music Director for the Wright Patterson AFB Protestant service here-in called “music director” or “contractor.”

Scope of Responsibilities. Provides music activities for the Wright Patterson AFB Community. The Music Director shall provide labor and management to support the responsibilities outlined within this PWS. The contract includes, but is not limited to playing, training, scheduling, and processing music for liturgies within the Protestant Service in collaboration with the Protestant Servicing Chaplain. Directorship shall be required for rehearsals, services, and special services. Special services include but are not limited to:

Memorial services, Funeral services, combined services, faith specific holidays, and occasional support for special events as needed.

Education and Experience. Music Director shall:

1. Have two or more years of college in music (or related field), or equivalent years of related experience in a chapel/church setting.

2. Must possess a broad knowledge of Contemporary music, Contemporary and blended style of Praise and Worship music, and how to lead a worship service in Contemporary worship style.

3. Be able to plan organize and lead a Protestant contemporary and blended style praise team.

4. Must possess a detailed knowledge of Contemporary music and appropriate ability to perform tasks such as sight-reading sheet music for piano, play from chord charts and vocal means.

5. Must have a general understanding and support Christian Protestant theology while working in a pluralistic environment in which the worship service is under the direction of the lead Protestant Worship Service Chaplain.

6. Must be proficient at individual singing, playing piano/keyboard or guitar, and leading congregational singing in a Contemporary Christian musical style, Contemporary Christian musical genre, and may be accompanied by other musicians as well as playing and singing individually.

7. Possess the ability to develop and maintain a healthy and positive relationship with volunteers, Chapel staff, contracting officer representative (COR), and parishioners.

8. Be fluent in reading, writing, and speaking English to perform all responsibilities outlined within the PWS.

General Responsibilities. Music Director shall:

1. Provide musical directorship for the Protestant Service at Wright Patterson AFB.

2. Provide musical directorship for a minimum of one rehearsal and one worship service each week.

3. Follow direction of Protestant Service Chaplain for music selection.

4. Lead the praise team and congregation in worship and vocally lead them as required by the Chaplain.

5. Coordinate all support requirements with the Chaplain or their designated representative.

6. Assist the Chaplain or their designated representative in developing as appropriate:

annual calendar of events, Chapel Tithes and Offerings fund budget, Appropriated Fund budget, and volunteer training requirements under music programming.

7. Return all government-owned music equipment obtained in the performance of the required duties following the last service provided under the contract.

8. Not engage in the unauthorized duplication of copyrighted materials by photocopying or any other means that would expose the government to liability for penalties under existing or future copyright laws. The contractor will ensure that newly acquired music and equipment are properly identified and that music is catalogued and filed with the Christian Contemporary Licensing Incorporated (CCLI) where applicable.

9. Provide a replacement as necessary to ensure coverage for all responsibilities listed within this PWS. The replacement shall meet or exceed the qualifications of the Contractor. This will be coordinated with and approved by the COR or their designee at least 10 days prior to the start of performance by the approved replacement.

Approval of a replacement for illness will be handled on a case by case basis.

10. May be called upon during special services such as funerals, memorial services, specific religious observances and holy day services, and other special services upon request by the chaplain of the Protestant Worship Service, the Senior Protestant Chaplain, or the Wing Chaplain.

11. Communicate with the assigned Protestant Worship Service chaplain weekly to discuss upcoming music selections.

Specific Responsibilities. Music Director shall:

1. Arrive at least 30 minutes prior to the beginning of worship services and special services, and 30 minutes prior to the beginning of each rehearsal.

2. Submit purchase/repair requests as needed for support of the music program to the contracting officer or their designated representative.

3. Will actively recruit volunteer musicians and singers to ensure a robust music program is offered at the Chapel Protestant Contemporary Worship Service.

4. Be accountable for opening, restoring to its neutral setting, cleaning, and securing any facilities used for music events, rehearsals, worship services, or special services.

5. Maintain a professional attitude and environment to include personal hygiene and appearance.

6. Sing music from a religious music, ecclesiastical, or suitable type publication resource consistent with the nature of the Protestant Service.

7. Provide arranged and approved music as appropriate for compatibility with the type of worship service or other functions of the Chaplain’s program at which it was rendered.

8. Provide Audio/Visual (A/V) lyrics (e.g. PowerPoint slides) for all services as required.

9. Attend meetings and/or training related to the music program as identified by the contracting officer or their designee.

10. Be available to attend worship clinics and professional conferences in both music and sound if required. Travel may be required.

11. Be responsible for leading all songs for congregational singing in order to create a worshipful atmosphere during the worship service.

12. Will maintain a good rapport with the Chapel staff, base military members and leadership, the COR, musicians, praise team members, and congregants.

13. Will coordinate with Protestant worship service chaplain, continually review new music releases for suitability of text to the Christian faith, the church season, and for the performance level of the Chapel Protestant Contemporary Worship Service.

Security and safety.

1. The contractor will comply with all Air Force computer and information security requirements, if applicable.

2. The contractor will ensure that all facilities are properly secured and locked at the conclusion of all rehearsals, performances, and or worship services when a chaplain or religious affairs member is not present.

Criminal History Background Check.

1. The contractor shall submit a completed background check application to the Chaplain Corps background check program manager within 30 days of contract award. It is mandatory that all Chaplain Corps employees and contractors working with children under the age of eighteen (18) undergo a background check investigation in compliance with DoDI 1402.05 and DAFI 52-101, Planning and Organizing. This will include, at minimum, a favorably adjudicated Tier 1 investigation with Child Care Coverage, plus FBI fingerprint check and installation records check. Installation records check will include, at minimum, Installation Law Enforcement and Family Advocacy.

2. Disqualifying information on the background check can be grounds for automatic termination of the contract. In accordance with DAFI 52-101, the Senior Installation Chaplain has final approval authority for personnel (including contractors) working or participating in military-sanctioned chapel programs.

3. Provisional background check guidance: The contractor may begin performance of this contract after initiating the background check, but must remain under line of sight supervision (LOSS) at all times until the background check is favorably adjudicated while around children under the age of 18 years when parents or guardians are not present.

4. The Government shall reserve the right to terminate the contract if the required background check is not completed within 60 days of contract award or if the background check reveals disqualifying information as determined by the Senior Installation Chaplain.

Duty Hours.

1. Music Director shall be required to be present for all rehearsals, services, and special events at any Wright-Patterson Chapel facility. Requirements will vary per season/month and will be established by the Chaplain. The estimated number of events over the course of 12 months is 60, to include a minimum of 60 rehearsals and 1 service per week. The Music Director will coordinate with the lead faith group chaplain on which Chapel facility to render service.

2. For any anticipated absences, the contractor shall provide a replacement director as necessary to ensure 100% coverage for all responsibilities listed within this PWS. The replacement shall meet or exceed the qualifications of the music director. This shall be coordinated with the Chaplain and approved by the contracting officer representative (COR) at least 10 days prior to the start of performance. Absences due to illness or family emergency will be dealt with on a case-by-case basis. The contractor shall not employ/sub-contract any person to perform any of work required by this PWS without prior approval.

3. Rehearsals shall be held at an appropriate time to allow for maximum participation of the chapel community and shall be an appropriate length to ensure adequate preparation for performances at weekly services or special services (no less than 1 hour and no more than 3 hours in length).

Other.

1. All liturgies within the parish are at the discretion of the Chaplain.

2. May be required to attend and/or participate in Chaplain Corps annual training.

3. Rehearsals, weekly performances, and worship services will generally be held in one of the Chapel facilities. Alternate locations may occur during renovations, special worship services, special circumstances, or other extraneous events.

4. Equipment and supplies necessary to accomplish duties will be provided. A piano, guitars, drums, as well as any unique Chapel specific items that will assist the contractor will be provided by the Wright-Patterson AFB Chapel

5. The contractor will comply with all Department of Defense Instructions (DoDI), Air

Force Instructions (AFIs) Chapel Operating Instructions (OIs), specifically those regarding facility usage, resource protections, fire prevention, and funds utilization.

The contractor will submit facility requests to arrange for use of facilities for all meetings, rehearsals, worship services, and programs.

6. Government Furnished Property. The Wright Patterson AFB Chapel will provide telephone and copier access for official use only. Computer access will not be provided under the terms of this contract. The contractor will be issued a key for necessary access to the Chapel facility as needed in performance of the activities scheduled. Government owned instruments and sound equipment are available for the use by the Music Director. Government owned equipment shall not be removed without the permission of the Equipment Custodian or their designee.

7. The Government will maintain proper care of Government owned instruments and equipment. The Music Director shall report to the Chapel staff on the condition of Government’s musical instruments and identify any needs for maintenance on them.

The contractor will be responsible for repair or replacement of damaged equipment due to negligence or misuse.

Quality Control.

1. The Contracting Officer and/or the COR may observe the Contractor’s performance at any time to ensure that the services are operating in accordance with this PWS. The

Contracting Officer and/or COR may inspect files and records at any time. The contractor will be notified in writing of all non-compliance, and will be given an opportunity to correct, if possible, nonconforming work. The contractor will be given an opportunity to respond in writing to any notice of noncompliance within 10 calendar days of notice.

2. The Contractor shall ensure issued keys/combinations are not used by unauthorized persons and all keys are returned upon contract termination. The Contractor shall not duplicate any keys issued by the Government. The Contractor shall immediately report to the Chaplain of lost keys. In the event of lost keys, the contractor may be responsible for costs incurred in rekeying/replacing affected locks and keys.

Taxes.

The Music Director will be responsible for filing any applicable social security, federal, state or host nation taxes. The Music Director will obtain any applicable business licenses and registrations as required by law.

Compliance with Public Law.

In accordance with Public Law 105-270, Section 5(2)(A) the contractor will not perform inherently governmental functions. Section 5(2)(A) of this Public law defines the term "inherently governmental function" as "a function that is so intimately related to the public interest as to require performance by Federal Government employees." Per Section 5(2)(B), inherently governmental functions include management of Government programs requiring value judgments, conduct of foreign relations, selection of program priorities, and the direction of intelligence and counterintelligence operations. Per Section 5(2)(C), inherent governmental functions DO NOT include (i) gathering information for or providing advice, opinions, recommendations, or ideas to Federal Government officials or (ii) any function that is primarily ministerial and internal in nature."

Confidentiality.

The provisions of Privacy Act of 1974, Public Law 93-57 dated December 31, l974 (5 USC 552a) apply. Services rendered and all materials including records, files, documents, and work papers provided to the Music Director by the Government and data results, conclusions and recommendations obtained thereof shall be considered Government property. The information shall not be disclosed, copied, modified, used (except in the completion of this contract) or otherwise disseminated to any other person or entity at any time to include, but not limited to, inclusion in any database external to the Government without the Government’s expressed consent.