Draft_Performance_Work_Statement_1.pdf

Performance Work Statement

SACRAMENTO REGIONAL WATER BANK WATER MANAGEMENT OPERATIONS

PILOT (WMOP)

1.0 Background

The U.S. Department of the Interior, Bureau of Reclamation’s (Reclamation) 2016 Sacramento and San Joaquin Rivers Basin Study (SSJBS) identified a water bank as a key water management strategy to address water management challenges under potential changes in climate. Consistent with these findings, water providers in the Sacramento region are exploring establishing a federally acknowledged Sacramento Regional Water Bank (Water Bank). This project will be performed under the WaterSMART Basin Study Program.

This Pilot will coordinate with local, state, and Reclamation representatives to develop and assess operations for the Water Bank. The Pilot will use two modeling tools to fully assess groundwater and surface water conditions resulting from operating the Water Bank, and to refine Water Bank operational criteria to ensure no adverse impacts to Central Valley Project (CVP) operations.

Local agencies in the Pilot area are currently developing a groundwater model application using the California Department of Water Resources’ Integrated Water Flow Model (IWFM) platform.

This platform will provide a detailed look at groundwater conditions resulting from Water Bank operations. The second model application is CalSim 3, which will be used to assess effects on CVP operations from the Water Bank.

2.0 Scope

Services to be performed under this scope of work include (1) technical support to improve the groundwater module within CalSim 3, (2) use of the refined and updated model to develop mutually-beneficial operational criteria for the proposed federally-recognized Water Bank, and

(3) development of deliverables associated with items 1 and 2. The contractor shall provide project management, technical coordination, CalSim 3.0 operational model refinement, formulation of water bank operations, draft and final report, and communication and outreach plan.

3.0 Type of Contract

The government intends to award a hybrid type of contract (Firm-Fixed Price) and Time and Materials (T&M) for services.

4.0 Period of Performance

The period of performance shall be for two years from the award date.

5.0 Tasks

Task 1 – Project Management

The contractor shall provide project management-related study coordination and management support as outlined below.

Subtask 1.1 - Study Management

The contractor shall conduct project management activities, including maintain adequate financial records, and prepare accurate monthly invoices and reports on the progress on all tasks including accomplishments, budget, schedule, upcoming activities, and work products. This task also includes participation in monthly Project Management Team (PMT) meetings to provide updates and decision-making support, coordination with the PMT to prepare meeting materials for the meetings, and preparation of meeting summaries. The PMT will be established by Reclamation and the contractor to oversee study progress and will include Reclamation and non-Federal Partner representatives.

Task 1 Deliverables:

● Monthly invoices with status reports (electronic format only)

● PMT meeting materials (electronic format and hard copies (hard copies only need for in person meetings))

● Administrative records for Study development (electronic format only)

Task 2 – Technical Coordination Provide technical coordination and management support as outlined below.

Subtask 2.1 - Study Management Team Coordination The contractor in coordination with Reclamation will establish a Study Management Team (SMT), with representation from local agencies, state (California Department of Water Resources (DWR)), and Reclamation (California Great-Basin Region Planning and Central Valley Project Operations). The SMT will guide the development of operational strategies for the Water Bank to meet both local water reliability needs and Reclamation operational flexibility needs. The SMT will also develop operational principles to avoid impacts or constraints on CVP operations. The SMT meetings will be held quarterly (every 3 months).

The contractor shall participate in quarterly SMT meetings to provide updates and decision-making support, including coordination with the PMT to prepare meeting materials, and preparation of meeting summaries.

Meetings will be in person or via video teleconference as appropriate given COVID-19.

Acceptable video conference platforms are Microsoft Teams and WebEx.

Subtask 2.2 - Technical Team Coordination The Technical Team includes Reclamation staff providing technical support (including any Contractor staff), and the staff and other support of the non-Federal Partners for their cost-share studies and products. The necessary supports include coordination and management supports, planning and analytic services, and communications and outreach activities.

The contractor shall coordinate with other parallel planning and modeling efforts in the region and conduct meetings to support development of the WMOP, at least monthly with representation of technical staff designated by the SMT.

The contractor shall conduct monthly technical coordination meetings to provide updates and status of decision-making support, including preparation of meeting materials, and preparation of meeting summaries.

Meetings will be in person or via video teleconference as appropriate given COVID-19.

Acceptable video conference platforms are Microsoft Teams and WebEx.

Task 2 Deliverables:

● SMT meeting materials (electronic format and hard copies (hard copies only for in person meetings)) and meeting summaries (electronic format only)

● Technical meeting materials (electronic format and hard copies (hard copies only for in person meetings)) and meeting summaries (electronic format only)

Task 3 – IWFM Groundwater Model Development

Note that this task is being independently completed by the non-Federal Partners, and no tasks will be performed under this contract. It is included here because of the integral role the groundwater model plays in the analysis of the Water Bank and its operations. The task will include model development and calibration; model application and scenario analysis; and model documentation and review. Local agencies in the Pilot area are currently developing a groundwater model application using DWR’s IWFM platform. This model will provide a detailed representation of the groundwater conditions in the North and South American groundwater subbasins. The groundwater model will be linked with CalSim 3 to simulate the operations of the proposed Water Bank and assess regional and local effects of its operations.

Reclamation will provide data resulting from the work under this task but revisions could occur and the project will be informed on which version of the IWFM Groundwater Model to use.

Task 4 - CalSim 3.0 Operational Model Refinement

Using the CalSim3 model updated for the American River Basin Study (ARBS), the contractor will refine and couple the CalSim3 model with the IWFM groundwater model developed under Task 3. CalSim 3 simulation of the proposed Water Bank relies on its capability to model both the groundwater budget and surface water operations.

To simulate the groundwater budget and its interaction with surface water components, the groundwater simulation module of IWFM is included in CalSim 3 as an embedded groundwater module dynamic link library (DLL). Although the groundwater DLL greatly improves representation of groundwater fluxes and consistency with IWFM, stresses on the groundwater system in IWFM are different from those in CalSim 3.0 because of differences in the spatial distribution of land use types, methods used to compute agricultural and urban water demands, number of diversions simulated, stream flows, and groundwater pumping rates.

In addition, development of a fine-grid IWFM model under Task 3 will require further updates to CalSim 3 groundwater DLL to be effectively used. Subtasks 4.1 and 4.2 describe the steps involved in groundwater module DLL updates.

Subtask 4.1 - Revise for Consistency with the IWFM model The contractor shall review the groundwater module DLL embedded in CalSim 3 for consistency with IWFM-based on regional groundwater (developed under Task 3). The review will focus on the DLL simulation of stream-groundwater interaction and representation of groundwater fluxes.

The review will develop mapping of the groundwater fluxes from the fine-grid IWFM into the coarser CalSim 3 groundwater module. The mapped fluxes will be the basis to develop and implement automated procedures for input/output exchange between CalSim 3 and the IWFM regional groundwater model to increase efficiency of model application and analysis.

In addition, based on the review, model updates will also include reconciliation of stream nodes, stream gain/loss arcs, spatial boundaries, resolution of groundwater pumping, and resolution of deep percolation.

Subtask 4.2 - Refine Groundwater Banking Operations The contractor shall configure CalSim 3 to simulate Water Bank operations by developing agency-specific accounting routines and allocations for surface water use, groundwater use, banked and recovery groundwater, bank operations, and losses. This subtask will also develop functionality to streamline the implementation of changes to the size of the groundwater bank, bank participants, and operating rules. This functionality will also include the capability to specify operating rules in CalSim 3 depending on groundwater levels simulated by CalSim’s updated groundwater module.

Task 4 Deliverables:

● Updated CalSim 3 model data (electronic format only) o CalSim 3 groundwater module DLL o CalSim 3 operational logic (wresl files) and associated input data

Task 5 – Formulation of Water Bank Operations

This task will build on the "groundwater bank" adaptation portfolio developed under the ARBS to formulate up to four (4) operational scenarios for the Water Bank, evaluate up to two (2) refined operational alternatives, and assess system-wide effects of a preferred alternative.

Subtask 5.1 - Formulation of Alternative Operations The contractor shall formulate up to four (4) operational alternatives for the Water Bank using input from the SMT. The operational alternatives will reflect a range of different bank participants, bank size, bank partners (delivery recipients), and conditions of operations. The operational alternatives for storage of CVP supplies will be developed consistent with Reclamation's Groundwater Banking Guidelines, Reclamation constraints on Folsom operations, and local participants water supply reliability needs.

The updated CalSim 3 model developed under Task 4 will be used to evaluate the alternatives to identify the effects of proposed Water Bank operations on a system-wide basis, including Folsom Reservoir operations, Folsom carry-over storage, CVP yield, and Delta outflow requirements.

The SMT will review the initial alternatives formulated and evaluated under this subtask to select for further refinement a preferred operational alternative(s) that has the highest potential to result in mutual benefits to Reclamation and non-Federal partners, while minimizing any local groundwater impacts.

Subtask 5.2 - Evaluation of Refined Operations The contractor shall develop up to two (2) refined operational alternatives based on the retained initial alternatives. The updated CalSim 3 model will be used to quantify the potential benefits of the Water Bank for regional water supply reliability and for Reclamation's operation of Folsom Reservoir ability to meet all authorized purposes of the CVP. This subtask will also include evaluation of Folsom Reservoir operations, Folsom carry-over storage, CVP yield, and Delta outflow requirements.

Subtask 5.3 - Related Systemwide Effects The contractor shall assess the systemwide effects of one (1) preferred alternative for the Water Bank. These systemwide effects will be limited to temperature on the Lower American River, CVP hydropower production, and Delta water quality.

Subtask 5.4 - Climate Change Sensitivity Analysis The contractor shall use the CalSim3 model updated for the American River Basin Study (ARBS) to assess the operations of one (1) preferred alternative for the Bank under climate change conditions for 2070 conditions. The contractor shall perform up to three climate change sensitivity analysis using central tendency, warm-wet, and hot-dry scenarios for 2070 conditions, consistent with the approach used in the ARBS. The climate change sensitivity analysis will be used to refine the initial findings of the ARBS on how the Water Bank can contribute to climate change adaption in the region.

Task 5 Deliverables:

● Draft and Final Water Bank Alternatives Formulation and Evaluation TM (electronic format only)

● CalSim 3 logic and input files (electronic format)

Task 6– Draft and Final Report

The contractor shall prepare a draft Report and 508 compliant final Report to describe the Pilot process, stakeholder participation, and findings and recommendation. The draft Report will be prepared for review by Reclamation and the non-Federal partners. The draft report shall include an approved Technical Sufficiency Review Plan 60-days prior to release of the draft report in accordance with Reclamation Manual WTR 13-01. The contractor shall provide support to Reclamation for all reviews. The contractor shall withhold funding from prior tasks to respond and revise the draft Report for comments received from Reclamation, non-Federal partner, stakeholders, and technical sufficiency review. Based on the review comments, a final Report will be developed and will include a response and disposition of comments received on the draft Report in an appendix to the final Report.

Task 6 Deliverables:

● Draft Report (electronic format only)

● Final Report (electronic format only)

Task 7 – Stakeholder Outreach & Involvement

The contractor will develop a process in coordination with the PMT where stakeholders and other interested agencies, parties, and members of the public will have opportunities to be involved throughout this Pilot.

Subtask 7.1 - Communication and Outreach Plan The contractor shall develop a communication and outreach plan (C&O) that will detail the communication methods and strategies to be employed throughout the period the Pilot is being prepared. The C&O Plan will generally describe the communication and outreach process as follows:

• Meeting type(s), frequency, location(s), support materials (agendas, meeting notes, task lists, etc.).

• Information management, including website(s), email contact list, newsletters, etc.

• Preparation and management of a Master Project Schedule (includes all major study task milestones, meetings (including public, stakeholder, PMT etc.); other elements to be described by the PMT.

Subtask 7.2 - Stakeholder Briefings The contractor shall conduct communication and outreach activities for the Pilot and will leverage existing venues and opportunities for efficiency. The anticipated efforts for external stakeholder engagement throughout the Study include up to three (3) public workshops or webinars. Summary of the communication and outreach activities will be included in the Final Pilot Report.

Task 7 Deliverables:

● Materials for external communications and outreach activities (electronic format and hard copies (hard copies only for in person meetings)) and meeting summaries (electronic format only)

● C&O Plan and Master Project Schedule (electronic format and hard copies (hard copies only for in person meetings))

● Summary of Communication and Outreach Efforts as part of the Final Report (Task

7) (electronic format only)

6.0 Delivery Schedule

The delivery dates for this purchase order are summarized below.

TASK

Start Duration

Task 1 – Project Management

Subtask 1.1 - Study Management NTP 24 months Task 2 – Technical Coordination

Subtask 2.1 - Study Management Team Coordination (Quarterly) NTP 8 Quarterly meetings Subtask 2.2 - Technical Team Coordination (Monthly) NTP 24 monthly meetings Task 3 – IWFM Groundwater Model Development

Subtask 3.1 - Model Development and Calibration Mar-2019 18 months Subtask 3.2 - Model Application and Scenario Analysis After 3.1 12 months Subtask 3.3 - Model Documentation and Review 12 months After 3.1 6 months Task 4 - CalSim 3.0 Operational Model Refinement

Subtask 4.1 - Revise for Consistency with the IWFM model After 3.1 6 months Subtask 4.2 - Refine Groundwater Banking Operations After 3.1 6 months Task 5 – Formulation of Groundwater Bank Operations

Subtask 5.1 - Formulation of Alternative Operations 1 month after NTP 8 months Subtask 5.2 - Evaluation of Refined Operations After 5.1 6 months Subtask 5.3 - Related Systemwide Effects After 5.2 4 months Subtask 5.4 - Climate Change Sensitivity Analysis After 5.2 4 months Task 6 – Draft and Final Report

Draft Study Report After 5.4 3 months

Final Study Report 1 month after Draft Report 2 months

Task 7 – Stakeholder Outreach & Involvement

Subtask 7.1 - Communication Plan Draft Plan Final Plan

1 month after NTP After Draft Report

(Task 6)

1 month

Subtask 7.2 - Stakeholder Briefings Briefing #1 Briefing #2 Briefing #3

After 5.1 After 5.2

After Draft Report (Task 6)

7.0 Assessment of Contractor

(a) Monitoring Performance. During the course of the evaluation period, the COR will track

Contractor performance by attending meetings, reviewing submittals, and providing technical directions. Interim (mid-term) evaluations may be provided to identify strengths and weaknesses in the Contractor's performance during the period being evaluated. At the end of the period, the COR will assess the Contractor's performance in accordance with the Quality Assurance Surveillance Plan (QASP) and report to the Contracting Officer.

(b) Contractor Self-Assessment. Following each evaluation period, the Contractor may provide a written self-assessment of its performance to the COR to be considered in its report to the Contracting Officer. The self-assessment shall be submitted not later than five working days after the end of each evaluation period. The COR will review and approve the self-assessment. The self-evaluation shall not exceed 1 page per PRS element. The self-assessment shall address both the strengths and weaknesses of the Contractor's performance during the evaluation period. Where deficiencies in performance are noted, the Contractor shall describe the actions planned or taken to correct such deficiencies and avoid their recurrence.

(c) COR Recommendation. The COR will consider all evaluations and any other pertinent information, including Contractor self-assessment, and will prepare a report to the Contracting Officer with findings and recommendations in CPARS. The COR's draft recommendation is not subject to negotiation and the COR will not engage in discussions with the Contractor. Any errors identified by the Contractor will be addressed by the COR in its final report in CPARS. The Contractor will be provided a copy of the final COR report at the same time the report is submitted to the Contracting Officer.

(d) The Quality Assurance Surveillance Plan is one evaluation method the government uses to surveillance performance to determine whether the Contractor meets the standards of performance as defined in the PWS. The absence of a QASP for any contract requirement, however, shall not detract from its enforceability or limit the rights or remedies of the government under any other provision of the contract in determining the quality of the Contractor performance.

PERFORMANCE REQUIREMENTS SUMMARY AND

QUALITY ASSURANCE SURVIELLANCE PLAN (QASP)

Performance

Requirement Summary

(PRS)

Acceptable Quality Level Method of Surveillance

Tasks 1-7 Review Monitoring Plans and Assessment Strategies. The COR shall attend meetings, review submittals, and

(a) Timeliness: Timeliness will be evaluated by the COR during the period of performance.

(b) Quality: Collaboration during meetings results in meaningful

The COR shall attend meetings, review submittals, and provide technical input of the contractor’s performance.

provide technical input of the contractor’s performance.

reviews and reports. The COR will review submittal items for quality.