DRAFT Performance Work Statement 1-28-2021.pdf

ATTACHMENT 1 PERFORMANCE WORK STATEMENT (PWS)

ON-SITE PAPER SHREDDING

10 JUNE 2020

Statement of Services: This contract shall provide on-site shredding services for Puget Sound Naval Shipyard in Bremerton, Washington. This is a reoccurring service two (2) times per week for all of PSNS&IMF’s paper waste destruction as described herein.

Period of Performance: 01 July 2021 through 30 June 2026

Contracting Officer Representative (COR):

Greg Larson greg.a.larson1@navy.mil

(360) 620-4355

The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning performance, scheduling and technical aspects of the contract;

issue written interpretations of technical/schedule requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property or facilities; and provide site entry of Contractor personnel. The COR is not authorized to change any of the terms and conditions of this contract. If the contractor believes the COR has effectively issued a change resulting in a change in effort and price/cost of the contract, the Contractor shall immediately notify the Contracting Officer.

1. Volume and type of material: Provide on-site mobile shredding services to Puget Sound Naval Shipyard and Intermediate Maintenance Facility (PSNS & IMF).

a. Multiple stops in a 170 acres or .28 square mile area.

b. 12 Month PSNS Usage Historical tonnage:

i. 2016 – 2017 – 225 tons (average)

ii. 2018 – 215 tons

iii. 2019 (anticipated) – 240 tons

c. All paper shall be shredded down to 5/8 inch wide by 1 ¾ inch long with a variance of + 1/8 inch, pulverized, in size or smaller. The Government reserves the right to inspect the shredded material for compliance, at any time, prior to leaving PSNS & IMF.

i. The shredded material shall be unrecognizable and unable to be reconstructed. The Government reserves the right to inspect the shredded material for compliance with this contract with a 72 hour notice of inspection to take place at the contractor’s facility.

d. All paper products meeting 1.c. shred size requirements shall be recycled through a Material Recovery Facility (MRF) or mill direct.

i. All facilities handling all shredded paper shall be located within the continental United States.

e. Contractor must report back to government any material that shall be wasted by the contractor that shall be discarded to a landfill prior to wasting.

i. Unidentifiable waste is considered anything other than Shredded Paper.

2. General Information :

a. Contractor shall enter each building and remove containers with material to be shredded.

i. Buildings may have more than one floor.

ii. Contractor shall only use elevators or ramps to move containers from floor to floor.

iii. If ramp or elevator is not available government shall bring containers to a pre-determined location accessible by an elevator or ramp.

iv. The Contractor shall coordinate with the COR in event material bins are not able to be moved or are not in pre-determined location as required by points ii. and iii. above.

v. Some buildings have specific requirements for container pick-up. Those requirements are listed in Attachment A.

b. Contractor shall return each container to original location (or pre-determined location identified in 2.a.iii.) once paper has been shredded.

c. Contractor shall wipe any dust from containers after shredding container contents and prior to returning container to original location.

d. Contractor shall have access to elevators or ramps during contractor operational hours.

i. Operational Hours:

Hours of Operation: The contractor is responsible for conducting business, between the hours of 07:30 – 15:30, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The COR shall be responsible for communicating emergency, administrative or similar Government directed facility closings to the Contractor.

ii. Recognized Federal Holidays:

• New Year’s Day

• Labor Day

• Martin Luther King Jr. Day

• Columbus Day

• President’s Day

• Veteran’s Day

• Memorial Day

• Thanksgiving Day

• Independence Day

• Christmas Day

iii. PSNS & IMF is also closed between Christmas Day and New Year’s Day. Collection is not required during that time period (approximately 1-week).

e. The government considers a container ready to be serviced when the container is placed in the designated collection location.

f. The contractor shall manage the schedule to ensure containers at each designated collection location do not exceed 75% cumulative capacity. The Contractor shall inform the COR if usage indicates the need for a schedule change.

g. Contractor shall provide scheduled services in accordance with Attachment A to this PWS.

h. Contract Changes:

i. The contractor at any time may submit a request for a change to the schedule or other contract terms to the government through a request for modification in accordance with FAR Clause 52.212-4(c) Changes. The Proposed changes will be evaluated by the Government, and if necessary negotiated. All changes to any contract terms shall be made through a Bilateral Modification to this Contract.

ii. If a revised schedule is proposed, through a request for modification to the contract, it shall clearly designate the building number/location, scheduled service day and stop order. Any proposed revised schedule shall include checking each container at a minimum of once per month to determine which containers need to be emptied. The Request for Modification shall be submitted to the Contract Specialist and the Contracting Officer.

i. Security Requirements: The Contactor will abide by the security requirements defined in the contract and standard PSNS&IMF Security Policies. These policies if applicable shall be provided to the Contractor by the COR. Badging requirements shall be provided in separate attachment contained within this contract.

3. Map and Location/Schedule: Attachment B shows a map with the buildings to be serviced and the route to be taken. The COR shall also provide support in identifying locations of buildings to be serviced and to provided support to truck drivers maneuvering about PSNS.

4. Contractor Vehicles: Contractor vehicles shall not exceed 40,000 pounds Gross Vehicle Weight (GVW) without Government approval. Vehicles in excess of 40 feet long may have difficulty maneuvering throughout PSNS. Verifying accessibility to container collection locations is the Contractor’s responsibility.

5. Containers: All containers are government owned, 64 gallons each, and are America National Standards Institute (ANSI) Compliant.

The Government will unlock all containers for the contractor to service. The Government is responsible to lock the container once all material has been shredded. Contractor shall return each container to the staging area once paper has been shredded. Contractor is authorized to place removable bar codes/RFID on containers for tracking purposes.

6. Shred Activity Monitoring: The assigned COR or designated authority will be witness to shredding activity and shall follow the contractor from one location to the next. The COR or designated authority will meet the contractor driver at a pre-determined time and location agreed upon between the Government and the Contractor.

The COR or designated authority will have the proper keys to open all containers that need to be shredded. The COR or designated authority will unlock each container prior to being lifted into the truck for shredding and shall lock the container once it is dumped and back on the ground. Once all shredding is completed, the contractor shall move to the next scheduled stop. The COR or designated authority is responsible for their own transportation while following the Contractor’s vehicle.

a. In the event there are building(s) that cannot be serviced, the contractor shall provide written notification to the COR by the following business day. The COR and the contractor will work out if the building(s) will need to be added to the next scheduled route and added as a call in service or if the contractor will service the containers on the following normal scheduled route day for that building(s).

7. Interruptions in Service: Government Caused Delay –If the government monitor is not present at pre-determined time and location for beginning the route, the contractor shall call (via phone) the COR, Contract Specialist and Contracting Officer. The contractor will leave a message for any government representative that does not answer, stating that the driver is waiting on the escort and confirming the call back number.

a. If the government cannot provide an escort within 120 minutes then the contractor is to leave the base.

The contractor shall prior to leaving the base, email the COR, Contract Specialist, and Contracting Officer to document the missed service. The contractor shall make every effort to contact the government before leaving the base.

8. Air Permit: Contractor shall meet all Puget Sound Clean Air Act (PSCAA) requirements, which can be found at www.pscleanair.org. Shredding trucks that are operating and shredding at any facility under this contract shall control fugitive dust emissions in accordance with PSCAA Regulation 1. It is the contractors' responsibility to ensure dust capture during operations at PSNS installations. Should any dust emission become apparent, EPA method 9 evaluations shall be required by PSNS Code 106. Additionally, visual inspections and random periodic EPA Method 9 testing shall be conducted to validate compliance with PSCAA requirements. More information regarding methods used to validate PSCAA compliance may be found at http://www.epa.gov/ttn/emc/methods/method9.html. As a proactive measure, the contractor may choose to provide personnel certified in visual opacity readings should the Method 9 testing become necessary.

9. Information Security: In no event shall the contractor leave any Government facility under this contract with un-shredded material. In case of truck breakdown during shredding operations, the driver shall coordinate with the Contracting Officer’s Representative for instructions on how to handle any un-shredded paper that may remain in the truck.

All shredded material, loose or baled, shall be recycled or disposed of through the following methods:

1. Pulping – Only U.S. Mills that can guarantee the bales shall go directly from the delivery trailer into the pulp process upon delivery; or from the delivery trailer to a secured holding area.

2. Incineration – Only U.S. incineration facilities that can guarantee the bales or loose shredded paper shall go directly from the trailer into the incineration process; or from the delivery trailer to a secured holding area.

3. Landfill – Material shall be shredded further into a dust. Only NAID certified shredding facilities shall continue to handle the additional shredding of the paper to turn it into dust to be landfilled.

10. NAID (National Association for Information Destruction) and Government Training Requirements: The contractor shall be NAID certified. Proof of NAID certification must be maintained during the entire life of the contract, and made available to the COR upon request.

After award and before start of contract the contractor shall be required to have all personnel requiring a government identification badge who shall be performing the work to complete the governments “Safeguarding Classified Information in the NISP IS109.16” training. The industry contractor is required to create an account at https://cdse.usalearning.gov/login/index.php and register for the course. The course is estimated to take 150 minutes. Personnel taking the training shall be required to sign for completion of the training. Completion of the training shall be required as part of the badging process and is an annual training requirement.

11. Notification of Weather or Other Delays: In the event that unusual weather or other delay inhibits a scheduled day of performance, notification shall be made to the Contracting Officer’s Representative not later than 7:00 AM via phone call followed by an e- mail with a copy to the Contracting Officer. The e-mail shall specify the nature of the delay and the preferred date to make-up services within the next 5 business days after weather permits.

The COR is responsible for checking notification to the Contractor for any closure of PSNS. In a closure situation the COR’s notification may be delayed due to unavailability of information or situation’s outside the control of the COR. The contractor is advised, they should check the status of the base prior to beginning route:

Base closure information can be found at: 360-315-4636.

12. Contractor Manpower Reporting (NMCARS 252.237.102-90)

Contractor Manpower Reporting on labor hours used in the performance of CLINs 0001, in accordance with the PWS. For price estimating purposes, reporting takes approximately 1-2 hours of time for one employee to complete and is generally calculated using an accepted hourly wage for an administrative assistant or similar position.

The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

http://www.pscleanair.org/ http://www.epa.gov/ttn/emc/methods/method9.html https://cdse.usalearning.gov/login/index.php

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) D, Automatic Data Processing and Telecommunications, IT and Telecom- Telecommunications Transmission (D304) and Internet (D322) ONLY;

(5) S, Utilities ONLY;

(6) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil

ATTACHMENT A

PSNS TUESDAY ROUTE

STOP BLDG. # CYCLE LOCATION INSTRUCTIONS

844 Weekly Front door on Burwell. Use sidewalk for truck.

2 495 Weekly 1st Floor by freight elevator.

3 460 Weekly Staged bins inside Door 2 4 445 Weekly Bins staged inside door on West side with ramp 5 290 Weekly Bins staged in basement. Use ramp in back of Bldg.

6 857 Weekly Inside roll-up door on corner next to the parking area for

Bldg. 290 7 107 Weekly Bins staged inside Door 11 8 59 Weekly Bins staged at 1st floor elevator lobby 9 452 Weekly Bins staged in office left of the front door to the south side of building 58 past soda machines 10 58 Weekly Bins staged out front when full 11 M-0573 Weekly Bins under trailer steps on south side of building 452 trailer North & South ends 12 Pier 6

Trailers Weekly Bins on platforms between trailers

13 856 Weekly Park at Door 5 and ring buzzer for access 14 78 Weekly Bins staged in 1st floor hallway by elevator 15 879 Weekly Bins staged on 1st floor by freight elevator 16 438 (Pier 5) Weekly Bins staged outside front door 17 T1157 Weekly Bins staged behind TLD shack, West of Bldg. 78 18 431 Weekly Bins staged at door 3 19 427 Weekly Bins staged at Door 19 20 435 Weekly Bins staged in 1st floor elevator lobby 21 940 Weekly Bins staged under cover in front of Bldg.

22 850 Weekly Bins staged in 1st floor elevator lobby, or outside by sidewalk 23 1106 Weekly Bins staged in elevator lobby on 1st floor https://doncmra.nmci.navy.mil/ https://doncmra.nmci.navy.mil/

PSNS THURSDAY ROUTE

1 T-4882

(Pier 3) Weekly Bins located at M-10183 and M-10184

2 M-14398 (Pier 3)

Weekly Bins located at trailer across street from Bldg. 980

3 980 Weekly Under awning area outside 1st floor elevator 4 1167 Weekly Bins staged on the East side of Bldg.

5 457 Weekly Bins staged outside by freight elevator (South end) 6 457 Weekly Bins staged on 1st floor at Door 9 7 850A Weekly Bins staged in 1st floor elevator lobby, or outside by sidewalk 8 880 Weekly Bins staged in the area next to the front door, 1st floor 9 873 Weekly Bins staged outside in covered area

10 983 Weekly Bins staged outside 11 1247 Weekly Bins staged by front door 12 851 Weekly Bins staged by Door 10 13 Mooring A Weekly Bins staged the head of Mooring A 14 368 Weekly Bins staged inside bay door, on 1st floor 15 462 Weekly Bins staged at East side of Bldg.

16 819 (DD6 East) Weekly Bins staged in front of Bldg.

17 893 (DD6 East) Weekly Bins staged outside between buildings 18 1026 (DD6 East) Weekly Bins staged at end of Pier 9, past Bldg. 893 19 998 (Pier B) Weekly Bins staged in tent outside Bldg.

20 1124 Weekly Bins staged on sidewalk outside front door (glass) 21 450 Weekly Bins staged inside front door at North end of Bldg.

22 455 Weekly Bins staged inside Door 10 23 455 Weekly Bins staged on opposite side of Bldg. from Door 10 24 448 Weekly Bins staged inside sliding door on 1st floor 25 367 Weekly Bins staged outside back door between Bldg. 448 & Bldg.

26 449 Weekly Bins staged through front door 27 970 Weekly Bins staged in office area through front door 28 514 Weekly Bins staged in offices on both sides of Bldg.

29 467 Weekly Bins staged on loading dock by freight elevator 3. Call

C/120 30 minutes prior to pick-up - 360-627-5223 OR

360-627-5030 OR 360-627-5266 OR 360-627-5200 OR

360-627-5222, tell them you are there for shred services

30 943 Weekly Bins staged in 1st floor lobby 31 7052 (Pier D) Weekly Bins staged at trailer 7052 32 535 Weekly Bins staged outside the Bldg.

33 434 Weekly Bins located in parking lot East of Bldg. 434

PSNS THURSDAY ROUTE CONTINUED

34 466 Weekly Bins staged by Door 4 35 1015 Weekly Bins staged inside front door 36 1022 Weekly Bins staged inside Bldg.

37 900 Weekly Stage bins in 1st floor elevator lobby 38 944 Weekly Bins staged in covered area

ATTACHMENT B

To be attached later (Drawings under Construction)