Draft Officials PWS - Aug 16 24.docx

DRAFT

Performance Work Statement (PWS)

1.0 Description of Services. The Contractor shall provide non-personal services to include all personnel, equipment, tools, materials, supervision, and other items and services necessary to perform the Sports Officials Services as defined in this PWS except as specified in paragraph 3.0 Government-Furnished Property and Services at Joint Base San Antonio Fort Sam Houston, Lackland AFB, Randolph AFB. The contractor shall perform the agreed services to the standards identified in this PWS. The estimated quantities of games are listed in Appendix 1.

1.1.1 Sports Officials.

1.1.1.2 Intramural Sports—Contractor shall furnish sports officials for the following intramural sports: Soccer, Flag Football, Softball, Basketball and Volleyball

1.1.1.3 Varsity Sports—Contractor shall furnish sports officials for the following varsity level sports: Soccer, Flag Football, Softball, Basketball and Volleyball.

1.1.2 Enforce Rules and By-laws. Sports Officials are direct representatives of the Sports Program and as such are authorized and required to enforce all pertinent rules and by-laws established, with no deviations for each sport they are officiating, along with the current official association rules established for each particular sport, to include:

1.1.2.1 BASKETBALL: Governed by the National Collegiate Athletic Association Basketball Rule Book (current edition).

1.1.2.2 Soccer: Governed by International Federation of Association Football (FIFA) Soccer Rule Book (current edition)

1.1.2.3 Softball: Intramurals will be governed by Amateur Softball Association of America/USA Softball Rule Book & Varsity events can be either Amateur Softball Association of America/USA Softball or United States Specialty Softball Association (USSSA) (current edition)

1.1.2.4 Volleyball: Governed by the United States Volleyball Association Rule (current edition)

1.1.2.5 Flag Football: Governed by National Intramural Recreational Sports Association NIRSA Flag Football Rule Book (current edition)

1.1.3 Prohibited Participation by Sports Officials. Officials shall not participate as players, coaches or team managers in the sport in which the official is officiating. In addition, the sports official must not be closely related to any participants of the sport. If so, the official must make this known as soon as possible; the second official will be designated as head official for that particular game.

1.1.4 Pre-season Meeting. The contractor shall meet with the sports coordinator for each sports program at least 30 days prior to the start of the scheduled sport to review the specific rules and by-laws governing that particular sport. The Quality Assurance Personnel (QAP) will provide the sports schedule to the contractor at the time of formulation of the Blanket Purchase Agreement (BPA) of this BPA and as changes occur.

1.1.5 Control of Game. The contractor shall take full authority and responsibility for the proper conduct and control of the game. The contractor will take proper position on the playing area for making calls and eject game participants and spectators which display poor sportsmanship as determined by the sports official.

1.1.6 Scheduling Officials for Games. The contractor shall confirm the date, time and location of each game with the QAP at least 2 calendar days prior to the game. Contractor shall be responsible for scheduling of sports officials for the games they are required to work to ensure the game starts on time.

1.1.7 Validating Calls. The sports official may consult with another sport official at any time or when requested to do so by a team manager. However the final decision will rest with the sports officials whose executive authority it is to make the decision.

1.1.8 Pre-game Meeting. The sports officials shall be at the proper location for the scheduled game 15 minutes before the game time and ready to officiate (including scorekeepers)

1.1.9 Wear of Proper Uniform. The sports official shall wear the proper uniforms and have proper equipment in their possession at each game (including scorekeepers). The contractor is responsible for providing uniforms.

1.1.10 Cancellation of Games. The sports official(s) has/have the authority to cancel any game because of gross misconduct or teams late for a game. This determination will be made at the discretion of the of the sports official(s). The first game of the night is allotted a 10 minute grace period, every scheduled game after that is Game time is forfeit time.

1.1.11 Postponement of Games. The sports official shall have the authority to postpone any game due to inclement weather. Outdoor games shall be temporarily postponed due to lightening that is within approximately 5 miles. If lightening remains in the area the sports official may postpone the game(s) to another day if needed. Mandatory 30 minute pause on all lightening with 5 notifications. If there are two in a row, games shall be canceled for the night. If any soccer or flag football game is at least 5 minutes into the second half or softball game has hit 4 innings, those games will count.

1.1.12 Reporting Injuries. The sports officials shall be responsible to report all injuries. Any injury sustained by a player or sports official shall be brought to the attention of the sports coordinator or fitness center staff before 0800 the next duty day.

1.1.13 Contractor Notification of Postponement. The QAP will notify the contractor when a rainout or postponed game occurs not later than 2 hours before game time. In case of postponements less than the 2 hour period the contractor will be paid only for the first scheduled game of the day when notification was given.

1.1.14 Holidays and Weekends. Sports Officials shall be required to work weekends and holidays as required by the game schedule or make-up games/tournaments games. Time schedule will be determined prior to games

1.1.15 Consumption of Alcohol. No sports officials shall be allowed to work a game if it is determined by the QAP that he/she has been consuming alcoholic beverages. At no time will an official consume alcoholic beverages in, on, or around the playing area. The contractor shall adhere to the “no smoking policy” during games, intermission, half times or between games.

1.1.16 Scores. Score books/score sheets shall be tuned into the sports coordinator or athletic center before 1000 the next day.

1.1.17 Conduct Officials Duties. The Contractor shall ensure full coverage in accordance with Appendix 1 for all games. Should a sports official or scorekeeper/timekeeper fail to report, the remaining sports officials and scorekeeper/ time keeper (if appropriate) will proceed with the game until another sports official or scorekeeper/timekeeper can fill the empty slot. Late officials shall be present for a minimum of ¾ of the sports event in order for it to be considered full coverage and to get paid. The Contractor will be paid at the rates listed in price list. Sports officials and scorekeepers/timekeepers shall sign the score sheets at each game to verify coverage. It is the contactors responsibility to ensure a minimum of one coach per sports contest signs the score sheer to verify coverage requirements of the PWS where met. The sports officials are required to keep the games on track to ensure the games start on time.

1.1.18 Equipment Pick-up. Sports Officials shall pick up all necessary equipment to conduct the game prior to game time and return it immediately following the game.

1.1.19 Ejection of Players. The sports officials shall be responsible to report all ejections. Any ejection sustained by a player, coach, or fan shall be brought to the attention of the sports coordinator or fitness center staff before 0800 the next duty day.

1.1.20 Outdoor Sports. Sports officials for outdoor sports shall have the sole responsibility for making sure outdoor lights are turned on when needed and off prior to leaving the playing fields.

1.2 By-laws and Rules. By-laws and rules for Joint Base San Antonio Fort Sam Houston, Lackland AFB, Randolph AFB will be provided to the contractor by the government 4 weeks prior to the start of the particular sport season.

1.3 Personnel. The QAP will ensure that all facilities where games are hosted will be set-up and ready to go before the start of all games for the night.

1.3.1 BPA Manager. The contractor shall provide a BPA manager who shall be responsible for the performance of work. The name of this person, and an alternate (or alternates) shall act for the contractor when the manager is absent. The personnel shall be designated in writing to the contracting officer no later than 5 workdays after BPA is cemented; name, number and email will be required of this/these individuals.

1.3.2 The BPA manager and alternate shall have full authority to act for the contractor on all BPA matter relating to daily operation of this BPA

1.3.3 The BPA manager and alternate (or alternates) shall posses and English Language Proficiency Level 1 as follows:

a) Speaking—able to satisfy minimum courtesy requirements and maintain very simple face to face conversations on familiar topics.

b) Reading –Sufficient comprehension to read very simple connected written material

1.4 Contractor Employees. The contractor shall not employ person for work on this BPA if such an employee is identified to the contactor by the contracting officer as a potential threat to the health, safety, security, general well being of operational mission to the installation and its population. Each official is required to get a pass to come on and off base. If they cannot pass the background check, they cannot be allowed to work events. At least 1 official on duty for games should possess basic AED/CPR training.

1.5 Quality Assurance. The government will evaluate the contactor’s performance under this BPA. Government personnel will record all surveillance observations. The contractor shall attend meeting approximately once a month to discuss performance. QAP will coordinate location, date/time with contractor.

1.6 Security Requirements. The contractor shall obtain the following pass and identification items: Base/Vehicle passes IAW AFFARS 5352.242-9000 Contractor Access to Air Force Installations.

1.7 Employee Training. Only personnel that are properly trained in sports officiating shall be allowed to perform work under this BPA. The contractor shall maintain records of each individual’s training.

2.0 Services Summary

2.1 The contractor shall have a Quality Control Plan which as a minimum shall include the items listed in the services Summary above. This shall be provided to the contracting officer NLT 5 days after award

3.0 Government Furnished Equipment/Services.

3.1 The government will provide the following for all games: All athletic facilities required for all spring events in the Sports Program at Joint Base San Antonio Fort Sam Houston, Lackland AFB, Randolph AFB. All athletic equipment and supplies necessary for competitive play in all sports events score books, clocks, nets, referee stands, bases, softballs, basketballs, soccer balls.

3.2 The following services will be provided by the Government:

3.2.1 Utilities. Utilities will be provided while the contractor is performing on base.

3.2.2 Security and Fire Protection. Security Forces phone number is Joint Base San Antonio Fort Sam Houston 210-221-3735, Lackland AFB 210-617-2419, Randolph AFB 210-652-1646. For any type of Fire issue, dial 9-1-1.

3.2.3 Emergency Medical Services. Ambulance and emergency medical services will be provided on a cost-reimbursable basis.

4.0 Appendices

4.1 Appendix 1 Estimated Number of Games/Officials/Scorekeepers

DRAFT