DRAFT_NGWSP-Block2-3HDD_90-Pct-Specifications_06132025_1.pdf

U.S. Department of the Interior June 2025

San Juan Lateral – Block 2-3 Horizontal Directional Drilling

Navajo-Gallup Water Supply Project, New Mexico

Upper Colorado Basin Region

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Navajo-Gallup Water Supply Project San Juan Lateral – Block 2-3 Horizontal Directional Drilling Solicitation No.

Price Schedule

B - 1

CONTINUATION OF

SECTION B – SUPPLIES OR SERVICES AND PRICES

SAN JUAN LATERAL – BLOCK 2-3 HORIZONTAL DIRECTIONAL DRILLING

NAVAJO-GALLUP WATER SUPPLY PROJECT, NEW MEXICO

B.1 PRICE SCHEDULES

(a) Offers will be considered for award on the following Price Schedules, but no offer will be considered for award on only part of the Price Schedules. Offers are subject to the terms and conditions of this solicitation.

(b) Quantities in Price Schedule are estimated quantities for comparison of offers only.

Except as provided in contract clause at FAR 52.211-18, Variation in Estimated Quantity, no claim shall be made against Government for overruns or underruns. Contract clause at FAR 52.211-18, Variation in Estimated Quantity does not apply to lump sum items.

(c) See contract clause at WBR 1452.232-81, Payment for Mobilization and Preparatory Work, for CLIN 1-1 and 2-1.

(d) Definitions:

(1) CLIN – Contract Line Item Number

(e) Note: In accordance with Section 7-9-3.3 of New Mexico Statutes Annotated (NMSA) 1978 and Section 402 of Navajo Nation’s Business Activity Tax Statute, it is Contractor’s responsibility to ensure that all applicable New Mexico Gross Receipts Tax and Navajo Nation Gross Receipts Tax are included in their price proposal.

(f) In accordance with FAR 52.232-5 (Payments under Fixed-Price Construction Contracts) (b)(2), payment may be approved for materials delivered to Contractor at locations other than the site if Contractor obtains CO approval prior to making arrangements for obtaining the materials. Contractor shall also be required to complete a “Materials on Hand Certificate” which will certify:

(1) Materials described for use on identified contract.

(2) Materials are clearly marked to identify that they belong to contract cited.

(3) Full title for those materials vested in Prime Contractor sited.

(4) Materials are free of liens and encumbrances.

(5) Materials are properly stored, secured, and protected against loss or damage.

B - 2

PRICE SCHEDULE 1 (Reach 2)

CLIN Section Supplies or Services Quantity and Unit

Unit Price Amount

1-1 WBR

1452.232-

Mobilization and Preparatory Work

For the lump sum of $

1-2 01 31 30 Contract Document Management System (CDMS)

For the lump sum of $

1-3 01 56 15 Utility Crossing Investigations Reach 2

For the lump sum of $

1-4 01 78 30 As-built Drawings Reach 2 For the lump sum of $75,000

1-5 01 78 30 Final Drawings Reach 2 For the lump sum of $30,000

1-6 31 02 10 Water for Dust Abatement 10,500 M (1,000)

Gal

1-7 33 05 22 Shumway Arroyo Pilot Bore 2,000 Lin Ft $

1-8 33 05 22 Shumway Arroyo Horizonal Directional Drilling (HDD)

2,000 Lin Ft $

1-9 33 05 22 Shumway Arroyo Conductor Casing

290 Lin Ft $

1-10 33 05 22 San Juan River Pilot Bore 2,400 Lin Ft $

1-11 33 05 22 San Juan River Horizontal Direction Drilling (HDD)

2,400 Lin Ft $

1-12 33 05 22 San Juan River Conductor Casing

310 Lin Ft $

1-13 33 05 22 Nenahnezad Bluff Pilot Bore 3,300 Lin Ft $

1-14 33 05 22 Nenahnezad Bluff Horizontal Directional Drilling (HDD)

3,300 Lin Ft $

1-15 33 05 22 Nenahnezad Bluff Conductor Casing

70 Lin Ft $

TOTAL FOR PRICE SCHEDULE 1 (Reach 2) $_________________

B - 3

PRICE SCHEDULE 2 (Reach 3)

CLIN Section Supplies or Services Quantity and Unit

Unit Price Amount

2-1 WBR

1452.232-

Mobilization and Preparatory Work

For the lump sum of $

2-2 01 31 30 Contract Document Management System (CDMS)

For the lump sum of $

2-3 01 56 15 Utility Crossing Investigations Reach 3

For the lump sum of $

2-4 01 78 30 As-Built Drawings Reach 3 For the lump sum of $25,000

2-5 01 78 30 Final Drawings Reach 3 For the lump sum of $10,000

2-6 31 02 10 Water for Dust Abatement 6,000 M (1,000) gal

2-7 33 05 22 Chaco River Pilot Bore 2,080 Lin Ft $

2-8 33 05 22 Chaco River Horizontal Directional Drilling (HDD)

2,080 Lin Ft $

2-9 33 05 22 Chaco River Conductor Casing

150 Lin Ft $

TOTAL FOR PRICE SCHEDULE 2 (Reach 3) $_________________

END OF SUPPLIES OR SERVICES AND PRICES

B - 4

Table of Contents

00 01 10 - 1

SECTION C - DESCRIPTION/SPECIFICATIONS

TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

01 11 00 Summary of Work 01 12 10 Other Contracts 01 14 10 Use of Site 01 14 12 Work Restrictions and Limitations 01 31 04 Partnering 01 31 19 Project Management and Coordination 01 31 30 Contract Document Management System 01 32 10 Construction Program 01 33 00 Submittals 01 35 10 Safety Data Sheets 01 35 20 Safety and Health 01 35 30 Contractor's Onsite Safety Personnel 01 42 10 Reference Standards 01 46 00 Quality Procedures 01 46 20 Testing Agency Services 01 51 00 Temporary Utilities 01 55 00 Vehicular Access and Parking 01 55 20 Traffic Control 01 56 10 Protection of Existing Installations 01 56 15 Protection of Existing Utilities 01 56 20 Existing Fences 01 56 32 Temporary Safety Fence 01 57 20 Environmental Controls 01 57 30 Water Pollution Control 01 57 40 Pesticides 01 57 50 Tree and Plant Protection 01 57 60 Protected Species 01 57 90 Preservation of Historical and Archeological Data 01 60 00 Product Requirements 01 71 20 Surveying 01 74 00 Cleaning and Waste Management 01 78 30 Project Record Documents

DIVISION 09 – FINISHES

09 96 20 Coatings

Table of Contents

00 01 10 - 2

DIVISION 31 – EARTHWORK

31 02 10 Water for Dust Abatement 31 02 30 Dust Palliative 31 11 00 Clearing and Grubbing 31 14 10 Topsoil Stripping, Stockpiling, and Placement 31 23 39 Disposal of Excavated Waste Materials

DIVISION 32 – EXTERIOR IMPROVEMENTS

32 15 10 Gravel Surfacing

DIVISION 33 – UTILITIES

33 05 22 Horizontal Directional Drilling (HDD) 33 42 30 Corrugated Metal Pipe Culverts

DIVISION 51 – INFORMATION AVAILABLE TO OFFERORS

51 00 00 Information Available to Offerors 51 00 50 Electronic Media Release

DIVISION 52 – DRAWINGS

52 00 00 Drawings

DIVISION 53 - GEOLOGIC INVESTIGATIONS AND RECORDS

53 10 00 Geologic Investigations 53 20 00 Records of Geologic and Subsurface Investigations

END OF CONTENTS

Summary of Work

01 11 00 - 1

SECTION 01 11 00

SUMMARY OF WORK

PART 1 GENERAL

1.01 LOCATION

A. Work is located on the Block 2-3 pipeline alignment, which begins south of the Frank Chee Willetto Reservoir approximately 17 miles east of Shiprock, New Mexico and terminates at the San Juan Lateral Water Treatment Plant approximately 6 miles east of intersection of U.S. Highway 491 and Navajo Route 36 in San Juan County.

1.02 PRINCIPAL COMPONENTS OF WORK

A. Provide:

1. Horizontal Directional Drilling (HDD) for 42-inch buried water transmission pipeline crossings.

a. Reach 2 Nenahnezad Bluff: approximately 3295-foot HDD bore length.

2. HDD for 36-inch buried water transmission pipeline crossings:

a. Reach 2 Shumway Arroyo: approximately 2000-foot HDD bore length.

b. Reach 2 San Juan River: approximately 2400-foot HDD bore length.

c. Reach 3 Chaco River: approximately 2080-foot HDD bore length.

1.03 SPECIFICATIONS REQUIREMENTS

A. Requirements in Division 1, General Requirements, apply to Divisions 2 through 53.

B. Imperative statements in these specifications are Contractor requirements, unless otherwise stated.

C. Where specifications are written in streamlined form, the words “shall be” are included by inference where a colon (:) is used within the sentence or phrase.

1.04 DEFINITIONS

A. When specifications use a word or term defined in the Federal Acquisition Regulations (FAR), definition of word or term shall be in accordance with FAR sections in effect at the time solicitation was issued.

1.05 REQUIREMENTS

A. Design and construct per National Fire Protection Association, NFPA 101, Life Safety Code.

Summary of Work

01 11 00 - 2

1.06 ACRONYMS

A. The following acronyms apply to specifications Divisions 1 through 53:

1. CO: Contracting Officer.

2. COR: Contracting Officer’s Representative.

3. NTUA: Navajo Tribal Utility Authority.

4. OGR: Onsite Government Representative.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

Not Used

END OF SECTION

Other Contracts

01 12 10 - 1

SECTION 01 12 10

OTHER CONTRACTS

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Cost: Include in prices offered in the Price Schedules for other items of work.

1.02 OTHER WORK

A. During work under this contract, other work may be performed in the vicinity of the work by Government or other contractors, including:

1. San Juan Lateral – Block 2-3 Line Pipe.

2. San Juan Lateral – Reach 1 Pipeline Improvements.

3. San Juan Lateral – Frank Chee Willetto Reservoir Improvements.

4. San Juan Lateral – Pumping Plant No. 1.

5. San Juan Lateral Water Treatment Plant.

B. Cooperate and coordinate with other contractors on access to and use of work areas and contractor use areas. Comply with clause at FAR 52.236-8, Other Contracts.

C. Coordinate work with COR so to not interfere with work of other contractors or Government in vicinity of work.

D. Cooperate and coordinate with other contractors on traffic control and use of temporary utilities.

E. Access roads are not for sole use of any one contractor.

F. Cooperate and coordinate with other contractors on maintaining dust-free operations.

G. Cooperate and coordinate work with surrounding residents.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

Other Contracts

01 12 10 - 2

Use of Site 01 14 10 - 1

SECTION 01 14 10

USE OF SITE

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Cost: Include in prices offered in the Price Schedules for other items of work.

1.02 REFERENCE STANDARDS

A. Bureau of Reclamation (Reclamation)

1. Cleaning Manual Inspection and Cleaning Manual for Equipment and Vehicles to Prevent the Spread of Invasive Species, available at:

https://www.usbr.gov/mussels/prevention/do cs/EquipmentInspectionandCleaningManual 2021.pdf

1.03 SUBMITTALS

A. Submit in accordance with Section 01 33 00 – Submittals.

B. RSN 01 14 10-1, Land Use and Landscape Rehabilitation Plan:

1. Use site on Right-of-Way (ROW) or easements:

a. Show use location and extent of impact. Uses include but are not limited to the following:

1) Buildings and service areas including onsite offices, shops, warehouses, storage areas, fuel and oil storage areas, and fabrication yards.

2) Parking areas, temporary roads, and haul routes.

3) Utilities including gas, air, power, and water lines; fire hydrants;

and compressor station.

4) First-aid and medical facilities.

5) Concrete, CLSM, pressure grouting, and aggregate plants. Show sizes, rated capacities, and general features of aggregate processing plant including transporting, storing, screening, and washing facilities; concrete batching and mixing plant; and concrete conveying, placing, and cooling plants.

6) Areas for processing, storing, and disposing of waste materials from construction operations.

https://www.usbr.gov/mussels/prevention/docs/EquipmentInspectionandCleaningManual2021.pdf https://www.usbr.gov/mussels/prevention/docs/EquipmentInspectionandCleaningManual2021.pdf https://www.usbr.gov/mussels/prevention/docs/EquipmentInspectionandCleaningManual2021.pdf

01 14 10 - 2

7) Temporary fences.

b. Describe methods to preserve, protect, and repair, vegetation (such as trees, shrubs, and grass) and other landscape features on or adjacent to jobsite, which are not to be removed and which do not interfere with work required under this contract. Include methods to mark work area limits, protect disturbed areas, and prevent erosion.

c. Describe methods to reseed disturbed areas.

d. Describe methods to preserve, protect, identified cultural resources adjacent to jobsite, which are not to be removed and which do not interfere with work required under this contract. Include methods to mark work area limits, protect sensitive areas, and prevent erosion.

e. Describe methods to protect and repair, existing improvements and utilities at or near jobsite.

f. Describe methods for removing temporary structures and facilities, cleanup, and rehabilitating site after completion of construction activities.

g. Describe methods for cleaning construction equipment.

2. Submit revised drawings of changes in use of Government land made during design and erection stages or after use of Government land is in operation.

1.04 PROJECT CONDITIONS

A. Government land, ROW, and Easements as shown on drawings may be used for required construction facilities:

1. Refer to Contractor Use Areas as shown on drawings.

B. When private land is used for construction facilities, or other construction purposes, make necessary arrangements associated with use of private land:

1. Prior to using land outside of ROW, obtain cultural and environmental approvals in accordance with Section 01 31 19 – Project Management and Coordination and Section 01 57 90 – Preservation of Historical and Archeological Data.

C. Location, construction, operation, maintenance, and removal of construction facilities on ROW or Easements will be subject to approval of COR.

D. Do not interfere with work of other contractors, Navajo Nation or Government in vicinity, or with reservations made by Government for use of such land.

E. Government may backcharge contractor for costs incurred by the Government from contractors failing to cooperate with Government or other contractors.

F. Blasting is not allowed.

G. See 01 51 00 – Temporary Utilities.

01 14 10 - 3

H. Natural Conditions, Contractor to verify (https://wrcc.dri.edu/cgi-bin/cliMAIN.pl?nm3340):

1. Ambient Temperature Range: Averages 16 to 93 degrees F with extremes of minus 21 to 110 degrees F possible.

2. Annual Average Precipitation: 7.48 inches.

3. Altitude: 5,000 to 5,300 feet.

4. Wind:

a. Maximum sustained: 9.5 mph.

b. Maximum gust: 64 mph.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

3.01 CLEANING

A. Construction Equipment:

1. Before bringing on site, clean construction equipment, to remove dirt, vegetation, and other organic material to prevent introduction of noxious weeds, and invasive plant and animal species.

2. Contractor cleaning procedures shall result in equipment and vehicles being cleaned as well or better than procedures described in Cleaning Manual.

3. OGR will inspect construction equipment following procedures described in Cleaning Manual before allowing equipment onsite.

3.02 MAINTENANCE

A. Clean and service portable toilets weekly or more frequently as directed by COR.

B. Keep approach walks free of mud, water, ice, and snow.

3.03 RESTORATION

A. Restore Contactor use areas to preconstruction condition.

B. Restore temporary construction roads to original contours and make impassable to vehicular traffic when no longer required.

C. After completion of work, regrade and scarify Government land, easements, and ROWs used for construction purposes and not required for completed installation so that surfaces https://wrcc.dri.edu/cgi-bin/cliMAIN.pl?nm3340 https://wrcc.dri.edu/cgi-bin/cliMAIN.pl?nm3340

01 14 10 - 4 blend with natural terrain and are in a condition that facilitates revegetation, provides drainage, and prevents erosion.

Work Restrictions and Limitations

01 14 12 - 1

SECTION 01 14 12

WORK RESTRICTIONS AND LIMITATIONS

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Cost: Include in prices offered in the Price Schedules for other items of work.

1.02 WORK RESTRICTIONS AND LIMITATIONS

A. Allowable Work Hours: Sunrise to sunset, Monday through Saturday, unless otherwise authorized by COR.

B. Comply with noise and light restrictions listed in Section 01 57 20 – Environmental Controls and 01 35 20 – Safety and Health.

C. Perform work in roadways in accordance with Section 01 55 20 – Traffic Control.

D. Contractor will not have access to north and west sides of Road 6800.

E. Shumway Arroyo HDD:

1. Allowable Work Period: November 1 to February 28 of any given year

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

Work Restrictions and Limitations

01 14 12 - 2

Partnering

01 31 04 - 1

SECTION 01 31 04

PARTNERING

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Cost: Include in prices offered in the Price Schedules for other items of work.

1.02 MEETINGS

A. Team scoping/partnering workshop will be held immediately following Notice to Proceed to discuss the specific elements related to the preconstruction services phase of the project. Discussion shall include submittal requirements and process, reconciliation of submittal review comments, project goals, project communication and issue escalation plan, schedule management, risk analysis, construction partnering.

B. Traditional construction Partnering workshops will be held in addition to the initial team scoping/partnering workshop.

1.03 INTENT

A. Discuss effectively and successfully implementing work throughout construction. Form an informal management partnership with the Contractor to develop a cohesive building team.

B. Form a bilateral relationship striving for mutual trust, dedication to common goals and an understanding of individual expectations and values.

C. Develop a cooperative management team drawing on strengths of each team member.

Expected benefits include improved efficiency, cost effectiveness and innovation between parties to ensure a quality deliverable completed on time and within budget.

D. Anticipated partnership between the primary contractor, subcontractors, and Reclamation.

E. Partnering Sessions:

1. Facilitated by a third party selected by the Contractor with approval by

Reclamation.

2. Held in Farmington, New Mexico.

3. One half-day initial partnering session.

4. Quarterly half day sessions during construction.

5. Half-day final lessons learned session after construction is completed.

Partnering

01 31 04 - 2

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

Project Management and Coordination

01 31 19 - 1

SECTION 01 31 19

PROJECT MANAGEMENT AND COORDINATION

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Cost: Include in prices offered in the Price Schedules for other items of work.

1.02 REFERENCE STANDARDS

A. Bureau of Reclamation (Reclamation)

1. RSHS Reclamation Safety and Health Standards, including revisions, available at https://www.usbr.gov/safety/rshs/index.html

1.03 SUBMITTALS

A. Submit in accordance with Section 01 33 00 – Submittals.

B. RSN 01 31 19-1, Written Summary:

1. Written weekly summary of upcoming work, traffic plans and progress meeting minutes. Provide work schedule for next 3 weeks including list of RSNs and RFIs.

C. RSN 01 31 19-2, Off ROW Land Use Coordination:

1. Show expanded use location and extent of impact.

2. Request cultural approvals:

a. In accordance with Section 01 57 90 – Preservation of Historical and Archeological Data.

b. Minimum information required for cultural analysis: Map and UTM data in NAD83 format of the location, narrative of intended use of the new area, summary of intended access to the new area, and a need by date.

3. Request or revise Environmental Permits in accordance with:

a. Section 01 57 20 – Environmental Controls.

b. Section 01 57 30 – Water Pollution Control.

c. Section 01 57 50 – Tree and Plant Protection.

d. Section 01 57 60 – Protected Species.

4. Do not use proposed land until approved by COR:

a. Approvals may require up to 6 months.

https://www.usbr.gov/safety/rshs/index.html

01 31 19 - 2

5. Requirement does not apply to existing commercial facilities.

D. RSN 01 31 19-3, Key Personnel:

1. Submit list of key personnel:

a. Project Manager.

b. Site Superintendent.

c. Contractor’s Onsite Safety Representative.

d. Quality Control Supervisor.

2. Include resume of Project Manager and Site Superintendent.

3. CO approval of key personnel required prior to work being performed.

4. Personally Identifiable Information (PII) shall be encrypted using WINZip or Adobe Acrobat before transmitting electronically.

E. RSN 01 31 19-4, Replacement of Key Personnel:

1. Submit key personnel changes with a minimum notice of 48 hours to CO.

2. CO approval of changes in key personnel required prior to work being performed by new personnel.

1.04 QUALIFICATIONS

A. Project Manager

1. Comparable role on three projects of similar nature, size, complexity.

2. Employed by prime contractor.

B. Site Superintendent:

1. Comparable role on three projects of similar nature, size, complexity.

2. Employed by prime contractor.

C. Contractor’s Onsite Safety Representative: Meet requirements of Section 01 35 30 – Contractor’s Onsite Safety Personnel.

D. Quality Control Supervisor: Meet requirements of Section 01 46 00 – Quality Procedures.

PART 2 PRODUCTS

01 31 19 - 3

PART 3 EXECUTION

3.01 PROJECT COORDINATION

A. Coordinate work with COR, other Bureau of Reclamation (Reclamation) staff, Bureau of Indian Affairs, and other Federal, Tribal, State, and local agencies, as needed.

B. Facilitate onsite work with above listed agencies.

C. 48-Hour Look Ahead Notification:

1. Provide COR, OGR, Cultural Contract COR, and Cultural Resource Contractor via email, and phone with a 48-hour notice when Cultural Resource Contractor monitoring services are required.

2. Contact information including Cultural Contract COR and Cultural Resource Contractor will be provided at preconstruction meeting.

3.02 MEETINGS

A. The following meetings are considered significant, but do not relieve Contractor from responsibility of other meetings required by contract:

1. Preconstruction Meeting:

a. Meet with Government prior to start of construction. Meeting to occur after approval of RSN 01 35 20-1, Safety Program.

b. Provide, as a minimum, Project Manager, Project Superintendent, HDD Contractor, and Project Engineer for Preconstruction Meeting.

c. Review will include, but may not be limited to:

1) Use of premises by Contractor, Government, and public:

a) Off ROW land use coordination.

2) Construction facilities and controls.

3) Access to work and haul routes.

4) Temporary utilities.

5) Survey layout and installation of temporary fencing of the entire project work area prior to surveying.

6) Security.

7) Housekeeping procedures.

8) Schedules and sequence of work.

9) Procedures for testing.

10) Procedures for maintaining record documents.

11) Special site requirements:

01 31 19 - 4

a) Archeological: Refer to Section 01 57 90 – Preservation of Historical and Archaeological Data.

b) Biological: Refer to Section 01 57 60 – Protected Species.

c) Environmental: Refer to:

i. Section 01 57 20 – Environmental Controls

ii. Section 01 57 30 – Water Pollution Control.

12) Roles and responsibilities:

a) Government organization and personnel.

b) Contractor organization and personnel.

c) Subcontractors.

d) Proposed work schedule.

13) Contract requirements:

a) Progress payments.

b) Invoices.

c) Differing site conditions.

d) Changes.

e) Superintendence by Contractor.

f) Payment for mobilization and preparatory work.

g) Submittal procedures.

h) Emails and telephone calls.

2. Cultural Resource Sensitivity Awareness Training:

a. Refer to Section 01 57 90 – Preservation of Historical and Archaeological Data.

b. Complete Government-provided training before initial groundbreaking.

Schedule for training will be mutually agreed upon.

3. Preconstruction Safety Meeting:

a. Meet with COR prior to start of construction. Meeting to occur after approval of RSN 01 35 20-1, Safety Program.

b. Review will include:

1) Safety requirements.

2) Protection of cultural resources and cultural sensitivity training requirements.

3) Monthly joint safety policy meetings.

4) Weekly toolbox safety meetings.

01 31 19 - 5

5) Safety program.

6) Job hazard analysis.

7) Required safety inspections.

8) Government will monitor Contractor’s operations for compliance with RSHS.

4. Progress Meetings:

a. Meet weekly with Government to review:

1) Progress made.

2) Review as-built drawings.

3) Difficulties in performing work.

4) Safety performance.

5) Resolution necessary to meet specifications requirements.

6) Status of contract documents (e.g., RFI’s, submittals).

7) Three-week look ahead, including installing temporary safety fencing and upcoming cultural monitoring areas discussed.

8) Updating of progress reports.

9) Other items as determined by COR and OGR.

b. Develop meeting agenda and minutes, may be used as Written Summary.

01 31 19 - 6

Contract Document Management System

01 31 30 - 1

SECTION 01 31 30

CONTRACT DOCUMENT MANAGEMENT SYSTEM

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Contract Document Management System:

1. Payment: Lump-sum price offered in Price Schedule 1 (Reach 2) and Price

Schedule 2 (Reach 3).

1.02 DEFINITIONS

A. CDMS: Contract Document Management System:

1. Contract documents include, but are not limited to:

a. Specifications.

b. Contract Drawings.

c. Submittals.

d. RFCs: Requests for Change (Contractor generated documents).

e. RFIs: Requests for Information (Contractor generated documents).

f. RFPs: Requests for Proposal (Government generated documents).

g. CMs: Contract Modifications.

h. Contractor Proposals.

i. Value Engineering Proposals.

j. Invoices and Progress Payments.

k. Contract Schedules.

l. Meeting Agendas and Meeting Minutes.

m. Letters and Memos.

1.03 SUBMITTALS

A. Submit in accordance with Section 01 33 00 – Submittals.

B. RSN 01 31 30-1, Approval Data:

1. System provider experience, number of systems operations, references.

2. Documentation of system capabilities.

3. Instructions for system use.

01 31 30 - 2

C. RSN 01 31 30-2, Final Data:

1. Documents uploaded to CDMS on a Reclamation provided USB drive.

1.04 QUALIFICATIONS

A. System Provider: At least 5 years successful performance in providing required services.

1.05 CDMS REQUIREMENTS

A. CDMS shall be capable of generating, storing, tracking, categorizing, and managing Contract Documents.

B. Access:

1. Web-based:

a. Contract Documents are stored and accessed by authorized individuals via an internet site.

b. Compatible with web browsers Microsoft Edge, Apple Safari, Mozilla Firefox, and Google Chrome.

2. Ability to upload Contract Documents and make available for user download in the following supported file formats, minimum:

a. Adobe Acrobat.

b. MS Word.

c. MS Excel.

d. MS Project.

e. Oracle Primavera P6 Project Manager.

f. AutoCAD Civil 3D Version 2018 or later.

g. Contract Manager.

3. Allow Contract Documents to be prepared by Contractor or by Government:

a. Preparing organization will control access of documents. See Document

Security and Backup paragraph below.

4. Contractor and Government shall each have a project manager for CDMS:

a. Each project manager shall have capabilities to assign users within their organization and to assign user rights which control access to documents based on user class and document type.

b. Each organization shall be capable of defining its access hierarchy.

c. Inclusion of users will be prerogative of organizational project manager.

d. Government shall be able to create and modify project properties (i.e., Contractor, project location, description, bid amount, and project directory).

01 31 30 - 3

5. Email notifications shall be automatically sent to selectable users when new documents are submitted and available for viewing, or alerts are generated.

Examples include:

a. Updates to project information (e.g., entry of a new submittal).

b. Changes to project information (e.g., approval of a submittal).

c. Alerts (e.g., submittal under review for greater than 15 days without action).

6. Ability to link files; examples include:

a. RFP linked to a CM.

b. Submittal linked to a Specification or Drawing.

C. Reports:

1. CDMS shall:

a. Generate reports that list and sort documents by status; examples include:

1) Submittals that have been approved.

2) Invoices paid to date.

3) RFIs under review.

b. Generate alerts when documents requiring action approach or exceed allowable time.

c. Generate customizable summary reports; examples include:

1) Submittal Turn-around.

2) RFI Turn-Around.

3) CM Processing Turn-Around.

4) Total CM Costs.

5) Total CM Request Exposure.

d. Reports shall be printable, exportable as searchable .pdf or printer friendly .html, and exportable to Excel (.xls, .xml, or .csv).

e. Ability to link from an item in a report directly to item by clicking on it:

1) For example: In submittal report, clicking on submittal that is 15 days old takes you directly to information on that submittal.

f. Capable of producing complete and logically organized set of documents within CDMS in both .pdf and .xml formats.

D. Document Security and Backup:

1. Secure Server Language (SSL) encryption for secured data exchange between browser and server (Secure access to documents and information).

01 31 30 - 4

2. Allow document access security until authoring party chooses to share it with others:

a. Show parties that have access to document.

b. Extent of document sharing shall be determined by authoring party.

c. Once documents are shared, track documents so that changes cannot occur without record of changes.

3. Backup/archiving to FTP site of documents to which an organization has access on a regular (minimum monthly) basis. Backups shall be in .pdf format.

4. Documents shall be downloadable to FTP sites where Government and other organizations can access their own data confidentially.

E. General Tracking and Control:

1. Documents shall be grouped into categories (Submittals, RFI, RFP, CM, Payments, Daily Inspection Reports, and Meeting Minutes).

2. CDMS shall track:

a. When documents were received or returned, as well as status of documents (e.g., Under Review; Returned, Approved or Rejected).

b. Document changes including who entered or changed document and date change was made.

c. When a reviewer has opened an item.

F. Submittal Tracking and Control:

1. Ability to create master list of submittals (“Schedule of Submittals”).

2. Supply standard submittal form for entering information. Allow customization of standard submittal form. Contractor shall be able to:

a. Enter required submittal number (RSN), title, description, due date, and specification section.

b. Upload submittal data in electronic format.

3. Track date received, date response due, date returned, and status:

a. Status designations may be modified to fit Government standard designations – A/AAN/PAR/NA/ACK (Approved/Approved As Noted/Partially Approved - Resubmit/Not Approved/Acknowledged).

4. Supply Submittal Tracking form for Government to enter review comments and action taken. Allow customizing of submittal tracking form.

a. Allow for Government to route submittal to third parties (e.g., consultant, internal design or operations and maintenance groups) by generating design-review transmittals with each submittal package item, to track status of individual sub-items within the submittal package, and to route each sub-item to appropriate reviewers.

01 31 30 - 5

5. Ability to generate automatic notification after specified days without response.

G. RFI Tracking and Control:

1. Provide standard RFI form to enter information.

2. Ability to create or attach documents to the RFI form or links to other documents within CDMS.

3. Ability for Reclamation to route RFI to appropriate reviewers and for reviewers to enter comments into standard response form.

H. Contract Modifications:

1. Supply standard Contractor Proposal form with ability to attach documents and link to other documents within CDMS.

2. Supply ability to upload Government’s standard CM form and RFP forms, or create an acceptable alternative, to enter information.

3. Ability to attach documents to these forms, and link to other documents within

CDMS.

4. Ability for Contractor to respond to RFP and CM form with Cost and Time impacts.

5. Ability to track date CM issued and date responded, with automatic notification after specified days without response.

I. Cost Tracking and Payment Request Management:

1. Ability to import payment bid items cost from a MS Excel spreadsheet.

2. Ability to edit percent complete and payment amount each month. Format to be spreadsheet; for example, items available for editing at once, rather than needing to edit one item at a time, save, open next item, and edit that.

J. Correspondence:

1. Ability to generate letters and memos:

a. Ability to attach documents to letters and memos, and to reference other documents within CDMS.

b. CDMS shall automatically assign sequential numbers to letters and memos.

2. Ability to generate responses to letters and memos:

a. System automatically generates memo suffixes (e.g., the 1st response to

Memo 32 to be 32.1 and 2nd response to be 32.2).

3. Official correspondence from Government to Contractor shall contain Government’s official letterhead and corresponding logos.

4. Ability to generate meeting agendas and meeting minutes and to attach documents to the minutes:

01 31 30 - 6

a. CDMS shall automatically assign sequential meeting numbers.

K. Miscellaneous Tracking and Controls. Ability to:

1. Generate logs tracking RFIs, CORs, COs, Submittals, Payments, Memos, daily inspection reports, survey requests, plant inspection reports, and testing reports.

2. Filter logs based on criteria:

a. Submittals: Specification Section, Days Out, Status

(A/AAN/PAR/NA/ACK).

b. RFIs: Days out, Status (Open/Closed), Specification Section/Drawing Number, Responsibility/Ball-In-Court.

3. Sort logs based on a criteria (e.g., for Submittal, Specification Section, Days Out, Status, or other criteria determined by COR).

4. Supply forms to match Government’s CM Form and Progress Payment Form or other forms when needed.

5. Track Cost Exposure with links to RFI and CM requests.

6. Measure productivity benchmarks on a project such as computing average review days for RFIs and submittals, categorize CMs, and track total CM percentages by category.

7. Keyword search of documents in database.

8. Allow online Payment Requests (electronic invoicing) by Contractor.

L. Budget and Funding Source Tracking:

1. Ability to enter funding sources and assign contract line items to multiple funding sources.

PART 2 PRODUCTS

2.01 SOFTWARE

A. Procore, as manufactured by Procore, www.procore.com; or equal, having the following essential characteristics: Capable of performing requirements of Part 1 and Part 3.

PART 3 EXECUTION

3.01 IMPLEMENTATION

A. CDMS shall be in place and operating before Contractor transmits Contract Documents to Government, except RSN 01 31 30-1, Approval Data.

1. CDMS operation includes COR, or other authorized Government representative, having program control to assign users and user rights to Government personnel to access appropriate areas of system.

http://www.procore.com/

01 31 30 - 7

B. Input Schedule of Submittals before making submittals. Include:

1. RSNs listed in Table 01 33 00A – List of Submittals.

2. Scheduled submittal date.

C. Provide a report of submittal status monthly or as requested by COR. Submittal status report shall be in a table format and include:

1. Required Submittal Number (RSN).

2. Section Title.

3. Submittal Title.

4. Date Submitted.

5. Date of Response.

6. Approval Status: A/AAN/PAR/NA/ACK (Approved/Approved As

Noted/Partially Approved - Resubmit/Not Approved/Acknowledged).

7. Days in Review.

8. Due Date.

D. CDMS shall be operational until final project closeout.

01 31 30 - 8

Construction Program

01 32 10 - 1

SECTION 01 32 10

CONSTRUCTION PROGRAM

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Costs:

1. Developing Baseline Schedule: Include in lump-sum price offered in the Price

Schedules for mobilization and preparatory work.

2. Updating and Using Construction Program: Include in prices offered in the Price Schedules for other items of work.

1.02 DEFINITIONS

A. Schedule: Critical Path Method (CPM) of planning and scheduling a construction project where activities are arranged based on activity relationships and network calculations determine when activities can be performed and critical path of project.

B. Project Calendar(s): Cross reference of numerical work days with calendar days. Project calendar serves as basis for day/date conversion and assigns work days and non-workdays.

C. Resources: Equipment, labor or crews, materials, subcontractors, fabricators, manufacturers, and consultants.

D. Out of Sequence Work: An activity that starts before its predecessor activities are completed.

1.03 REFERENCE STANDARDS

A. Associated General Contractors of America (AGC)

1. AGC Manual-04 Construction Planning and Scheduling Manual, 2nd Edition

1.04 SUBMITTALS

A. Submit in accordance with Section 01 33 00 – Submittals:

1. Furnish database files in format compatible with Oracle Primavera P6

Professional Project Management.

2. Furnish schedule and analysis via CDMS.

3. Upon request, provide information and data used to develop and maintain Construction Program to COR.

01 32 10 - 2

B. RSN 01 32 10-1, Representative Information:

1. Designation of authorized representative to develop and maintain Construction

Program. Include resume with training and experience.

C. RSN 01 32 10-2, Baseline Schedule:

1. Include:

a. Construction Program/Schedule database.

b. Definition of project calendars.

c. Primavera layout file (.plf).

d. Gantt chart (bar chart) for project on 11- by 17-inch prints and in portable document format (.plf).

e. Activity report including logic constraints consisting of predecessors, successors, and constraint dates.

f. Tabular listings of resources and resource limitations used to produce baseline schedule. Correlate resources with schedule assumptions and offered price. Resource listing may be independent of schedule database.

g. Narrative explanation of project schedule development. Include impacts or resource limitations and weather conditions on project schedule development. Include planned number of work hours per day and hours per day for subcontractors.

D. RSN 01 32 10-3, Updated Schedule Reports:

1. This submittal is required for a proper invoice for progress payments in accordance with the clauses at FAR 52.232-27, Prompt Payment for Construction Contracts.

2. Include:

a. Construction Program database with updated activity and milestone data.

b. Definition of project calendars if revised from baseline calendars.

c. Primavera layout file (.plf).

d. Gantt chart for project on 11- by 17-inch prints and in portable document format (.plf).

e. Narrative report specifically stating status of project:

1) When negative float exists, cite specific actions and conditions which caused "behind schedule" condition and provide proposed course of action to complete project within specified delivery time.

When float changed from previous month’s updated schedule, explain reason for change.

01 32 10 - 3

2) List of Contractor-initiated changes to current schedule stating reason for action taken and any unresolved issues relating to Construction Program. Government reserves right to reject Contractor-initiated changes to current schedule which negatively impact any Government action which was initiated on basis of current schedule.

3) Discuss contract milestones and significant activities that were started, continued, or completed during update period or scheduled during next update period.

f. Submittals Register:

1) List submittals as listed in Table 01 33 00A – List of Submittals.

2) Update Submittal Register monthly to include submittals and revised submittal. Register fields shall include RSN name and number, planned submittal date, date submitted, date of response, status (e.g., approved, approved as noted/partially approved -resubmit/not approved/ acknowledged).

3) This register document is separate from scheduling database.

E. RSN 01 32 10-4, Time Impact Analysis:

1. Include:

a. Construction Program database with proposed revised activity and milestone data.

b. Proposed revised schedule due to change or delay with added, changed, or deleted activities.

c. Primavera layout file (.plf).

d. Gantt chart for project on 11- by 17-inch print(s) and in portable document format (.plf).

e. Narrative report explaining results and conclusions.

1.05 QUALIFICATIONS

A. Representative: Experienced in developing and maintaining construction schedules and knowledgeable of activities and progress onsite to develop and maintain accurate and reliable schedules.

1.06 GENERAL

A. Develop, maintain, and use Construction Program to plan, monitor, evaluate, and report accomplishment of work.

01 32 10 - 4

1.07 SCHEDULES

A. Prepare construction schedules using Critical Path Method, outlined in AGC Manual. Use computer software program to perform mathematical analysis of scheduling data:

1. Prepare schedule based on required sequence and interdependence of activities.

Logically sequence activities.

2. Prepare detailed activity network for accomplishing required work organized by

Work Breakdown Structure (WBS). Utilize WBS in lieu of activity codes for organization of schedule. If activity codes are utilized in addition to WBS, use unique activity code names assigned as project codes rather than global codes.

3. Activities except “Award” shall have predecessor activities and activities except “Contract Complete” shall have successor activities.

4. Meet contract requirements; milestone(s) in accordance with the clause at FAR 52.211-10, Commencement, Prosecution, and Completion of Work; and relevant clauses and specification sections. Include interim milestone dates, Government interface dates, contract completion date, and other time or seasonal constraints specified in contract documents.

5. Include work of subcontractors, Government interfaces, and contract milestones.

6. Adjust Construction Program/schedule for seasonal weather conditions. Provide a narrative explaining expected weather and plan for incorporation in schedule.

Consider work influenced by high or low ambient temperatures or precipitation.

Utilize Primavera P6 calendars to depict historical weather days that impact work.

Assign weather calendars to work impacted by weather.

7. Define activities to level of detail resulting in durations being no greater than 20 workdays:

a. Durations for administrative activities (e.g., submittals and reviews) fabrication, manufacturing, and typical level of effort activities (e.g., dewatering, storm water management) will not be subject to workday duration limitations.

8. Include separate activities for submittal preparation and submittal reviews when submittal addresses work that involves significant quantities, long lead times, is on the critical path or near critical path, or as requested by COR. Assign Government submittal review activities to a seven-day calendar with durations as specified in Section 01 33 00 – Submittals. Include required Submittal Number (RSN) in activity description.

9. Include separate activities for fabrication or manufacturing when work involves significant quantities, long lead times, is on the critical path or near critical path, or as requested by COR.

10. Include contract title, contract number, and Contractor’s name on transmittal cover sheet and each sheet of Gantt chart.

01 32 10 - 5

11. For each activity on Gantt chart, display activity identification number, activity description planned or original duration, start date, finish date, total float, and calendar identification. Do not display early start and late start fields.

12. Include table of abbreviations used in schedule, listed and defined alphabetically.

13. Use finish to start logic relationships between activities. Do not utilize start to start, finish to finish, or start to finish logic relationships. Do not use negative lead or lag times.

14. Use durations in units of whole workdays.

15. Provide best estimate of time required to complete activity considering quantity of work, work conditions, location of work, and planned resources for activity.

16. Equate durations of Government reviews and other identified actions to maximum number of calendar days specified in their respective paragraphs.

17. Establish workday calendar(s), and use these in schedule to translate activity's workday duration into calendar dates. Use unique calendar names unique; do not use software default calendar names. Save as project calendars, not global calendars.

B. Baseline Schedule:

1. Represents Contractor’s as-planned approach to accomplishing work. Do not include actual start dates, percent completes, or actual finish dates.

C. Updated Schedule:

1. Meet monthly with COR at Government’s project office, or at location approved by COR, to review progress made to end date of progress payment period.

Establish dates that activities were started and completed and remaining duration for each activity started but not completed during period:

a. Discuss and mutually agree upon changes to schedule.

b. Out-of-sequence activities are not allowed. Revise logic to reflect change in work plan.

c. Finalize updated Construction Program database with mutually agreed upon changes.

2. Following receipt of executed contract modification, incorporate activity data stipulated in modification into current schedule for inclusion in next scheduled progress update. Provide appropriate logic relationships for revised activities.

3. Assign unique project file name for each schedule update.

1.08 TIME IMPACT ANALYSIS

A. Provide time impact analysis for contract changes, (e.g., a change order, proposed modification, or value engineering change proposal) to support a claim or request for equitable adjustment to contract which involves a delay or accelerated schedule.

01 32 10 - 6

B. CO may use time impact analysis to determine if a time extension or reduction to contract milestone dates are justified:

1. Time impact analysis is required for contract changes whether Contractor’s current schedule milestone dates are same as, earlier than, or later than, those required under contract.

2. Changes, additions, or deletions to activities; activity durations; or activity time frames; or activity predecessors and successors will not automatically determine that an extension or reduction of contract time is warranted or due Contractor.

3. Time extensions for performance will be considered only to extent that Contractor’s current scheduled milestone dates exceed contract milestone dates.

C. Float is not for exclusive use by or benefit of either Government or Contractor.

D. Perform time impact analyses using data in most recent approved schedule update prior to change or delay event:

1. Prepare proposed revised schedule and narrative description describing and highlighting changes or delays.

2. Prepare summary comparing results of two schedule analyses: One using current schedule data from last approved updated schedule prior to event requiring analysis, and one using proposed schedule data incorporating changes or delays:

a. Show contract milestones and activities whose periods of performance have shifted as result of change which affects production and/or manufacture schedules, material orders, construction seasons, and labor and/or equipment utilization.

b. For activities directly affected by change or delay, include current and proposed items:

1) Activity description.

2) Types and quantities or major pieces of equipment, principal manpower, and pacing materials (materials that affect activity start, duration, or finish).

3) Activity duration.

4) Narrative containing rationale used in developing proposed logic relationships and activity data.

c. Data date for impacted schedule used in comparison shall be same as approved updated schedule data date.

d. Base schedule comparisons on status or work and available float at time CO directs or proposes change to work, Contractor submits a value engineering change proposal, or when a delay occurs as shown in approved updated schedule.

01 32 10 - 7

1.09 REVIEW AND EVALUATION

A. Baseline Schedule:

1. Within 21 calendar days after receipt of baseline schedule:

a. CO will accept or not accept proposed baseline schedule.

b. Upon request from CO, meet with COR for joint review of proposed baseline schedule.

c. If schedule is not accepted, revise and resubmit within 7 calendar days following date of rejection letter.

2. Do not proceed with onsite work, except mobilization and surveying, until baseline schedule has been approved by Government.

B. Updated Schedules:

1. Government will require 21 calendar days after receipt of each monthly updated schedule to review and accept or not accept updated schedule.

2. Submit updated schedule at time of submission of each invoice request for progress payment.

3. If updated schedule is not accepted, revise and resubmit updated schedule within

7 calendar days following date of rejection letter.

C. Failure to include any element of work in schedules will not release Contractor from completing required work under contract.

D. Performance will be evaluated by Government using approved CPM schedules.

1.10 FAILURE TO COMPLY

A. Failure to comply with requirements of this Section shall be grounds for a determination by CO that Contractor is not prosecuting work with sufficient diligence to ensure completion within specified time.

B. CO may terminate Contractor’s right to proceed with work, or any separable part of it, in accordance with default terms of this contract.

PART 2 PRODUCTS

Not Used

01 32 10 - 8

Submittals

01 33 00 - 1

SECTION 01 33 00

SUBMITTALS

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Cost: Include in prices offered in the Price Schedules for other items of work.

1.02 REFERENCE STANDARDS

A. American Society of Mechanical Engineers (ASME)

1. ASME Y14.1-2020 Decimal Inch Drawing Sheet Size and Format

B. National Institute of Building Sciences (NIBS)

1. NIBS NCS-2014 United States National CAD Standards, Version 6

1.03 DEFINITIONS

A. Days: Calendar days.

B. Required Submittal Number (RSN): Identifies items to be submitted together as a complete submittal.

C. Submittal Types, as listed in Table 01 33 00A – List of Submittals:

1. A – Action:

a. Government will respond as to adequacy of submittal.

b. Action submittals: Considered to be “shop drawings” within terms of the clause at FAR 52.236-21, Specifications and Drawings for Construction.

2. I – Informational:

a. Government will acknowledge receipt of Informational submittals.

b. Government may reject an Informational submittal when submittal does not comply with contract. Contractor shall correct mistakes or deficiencies in rejected Informational submittals and resubmit.

c. Informational submittals: Considered to be “shop drawings” within terms of the clause at FAR 52.236-21, Specifications and Drawings for Construction, except that approval by Government is not required.

01 33 00 - 2

1.04 SUBMITTAL REQUIREMENTS

A. In case of conflict between requirements of this section and requirements included elsewhere in these specifications, requirements included elsewhere take precedence.

B. General:

1. Prepare in English.

2. Label with contract number, title, and…