Draft New Eustis PWS V1.4 5 SEP 21.pdf

Draft Fort Eustis PWS V 1.4 dated 5 Sep 21

Table of Contents C 1.0 Introduction

C 1.1 Mission

C 1.2 Background

C 1.3 Scope

C 2.0 General Requirements

C 2.1 Government Right to Perform Work

C 2.2 Documentation

C 2.3 Business Relations

C 2.4 Non-Personal Services

C 2.5 Contract Administration and Management

C 2.6 Transition Phase-In and Phase-Out

C 3.0 Maintenance Requirements

C 3.1 General Requirements

C 3.2 Program Management

C 3.3 Aviation Field Maintenance and Approved Sustainment Maintenance

C 3.4. Maintenance Production Control

C 3.5 Status Reporting

C 3.6 Technical Library

C 3.7 Engineering Services

C 4.0 Logistics, Supply and Equipment Management

C 4.1 Supply Management

C 4.2 Bench Stock

C 4.3 Supply Status

C 4.4 Materials and Services

C 4.5 Quality Deficiency Report (QDR) and Equipment Improvement Report

C 4.6 Warranties

C 4.7 General Government Property and Services

C 4.8 Government Facilities

C 4.9 Contractor Provided Supplies, Material and Services

C 4.10 Tool Control Program

C 4.11 Local Purchase

C 4.12 Ordering Equipment, Special Tooling and Special Test Sets through the Government

Supply System

C 4.13 Vehicle and Equipment Status Report

C 4.14 Transfer of Government Property from an Army Property Book for Use on a Contract... 24

C 4.15 Local Manufacturer Tools, Equipment, and Modification to Government Property

C 4.16 Ground Support Equipment (GSE) and Material Handling Equipment (MHE)

C 4.17 Calibration

C 4.18 Hand Tools

C 5.0 Quality

C 5.1 Quality Management System

C 5.2 Government Quality Assurance

C 6.0 Safety Program

C 6.1 Environmental, Health and Safety (EH&S) Program Manager

C 6.2 Comprehensive safety program

C 6.3 Accidents/Incidents

C 6.4 Certified Industrial Hygienist (CIH)

C 7.0 Environmental Compliance

C 7.1 Environmental Compliance

C 7.2 Utilities Conservation

C 8.0 Security Program and Training

C 8.1 Security Requirements

C 8.2 Access and General Protection/Security Policy and Procedures

C 8.3 Training

C 8.4 Contractor Common Access and Identification Cards

C 8.5 Identification of Contractor employees

C 8.6 OPSEC SOP / Plan Requirements

C 8.7 Key Control

C 8.8 Security Education, Training & Awareness (SETA) Training

C 1.0 Introduction

C 1.1 Mission.

Provide quality maintenance and logistics services to support the United States Army

Aviation Center of Excellence (USAACE) training requirements supporting initial and advanced maintenance and logistics training conducted at Fort Eustis, VA. Unless otherwise approved by the Government, maintenance and maintenance support work will be performed in Government furnished facilities utilizing Government furnished tools and support equipment. The Government considers the quality of maintenance services critical to the program's success.

C 1.2 Background.

The Aviation Center Logistics Command (ACLC) was organized to provide oversight and surveillance of maintenance and logistics operations conducted in support of

TRADOC training requirements at Fort Eustis as part of the Fleet Management

Expansion (FMX) initiative between TRADOC and the Army Material Command (AMC).

The mission of ACLC is to ensure quality aviation systems sustainment, logistics and materiel to the United States Army Aviation Center of Excellence in support of the

TRADOC training requirements.

C 1.3 Scope

The contractor shall provide the USAACE and its customers quality maintenance and logistics support for training aircraft, training support/ training base equipment, and

Ground Support Equipment assigned to the USAACE and 128th Aviation Brigade, as well as supporting United States Army Program Executive Offices (PEO) Program

Management Offices (Attack, Utility, Cargo Helicopters) requirements associated with

USAACE training activities and other minor maintenance and logistics requirements supporting USAACE training at other locations. The contractor shall provide field and approved sustainment level maintenance of assigned and supported training aircraft, training support and training base equipment, and Ground Support Equipment. All work will be performed at Fort Eustis, Virginia, using government furnished facilities. All work shall be accomplished through the use of work orders. Government oversight and performance shall be conducted I/A/W the Quality Assurance Surveillance Plan.

C 2.0 General Requirements

The primary requirement of this contract is to provide aircraft maintenance and logistics services in support of the 128th Aviation Brigade and Program Management Office (PM-

Cargo, PM-Utility, PM-Attack) aircraft and component work requirements supporting the

128th Aviation Brigade training at Fort Eustis, VA. The Contractor shall furnish all personnel, management, materiel, parts, supplies, transportation, and equipment, except as provided herein as Government Furnished Property (GFP) or provided via the

Federal Supply System, to perform all field and approved sustainment maintenance

IAW AR 750-1 of all assigned training equipment and maintenance of all associated aviation and ground support equipment. The Contractor shall ensure that training, safety and quality control programs are performed and documented IAW AR 95-20. The

Contractor shall ensure all subcontractors comply with Technical Manuals (TM), Department of the Army Pamphlets (DA PAM), and Army Regulations (AR).

C 2.1 Government Right to Perform Work

The Government expressly reserves the right to incorporate additional maintenance and logistics support, including maintenance of other or additional Mission Design Series

(MDS) aircraft and support equipment.

C 2.2 Documentation

The Contractor shall generate and/or provide documentation as required by this

Performance Work Statement, and at a minimum the Contract Data Requirements List

(CDRL) which shall also apply to all option years.

C 2.3 Business Relations

The Contractor shall successfully integrate and coordinate all activities needed to execute the requirement. The Contractor shall ensure the professional and ethical behavior of its personnel.

C 2.4 Non-Personal Services

The Government shall neither supervise Contractor employees nor control the method by which the Contractor performs required tasks. Under no circumstances shall the

Government assign tasks to, or prepare work schedules for, individual Contractor employees. The Contractor shall be responsible for managing its’ employees and guarding against any actions that are of the nature of personal services or give the perception of personal services. If the Contractor believes that any actions constitute or are perceived to constitute personal services, the Contractor shall notify the Contracting

Officer (KO) immediately.

C 2.4.1 The Government reserves the right to use military, Department of the Army civilians (DAC), and contractor personnel to perform interim maintenance on specially designated electronic, armament, and major systems, complete airframes, Government required inspections, and conduct classified projects. Maintenance may include aircraft ground handling equipment, auxiliary power units (APU), aircraft systems, and complete airframe maintenance, as directed by Contracting Officer’s Representative (COR) or

KO.

C 2.5 Contract Administration and Management

The following subsections specify requirements for contract, management, and personnel administration.

C 2.5.1 Key Personnel

Key personnel shall include the Project Manager and personnel responsible for the management of Quality, Maintenance, Logistics/Property, and EHS (Environmental, Health, and Safety). The Contractor may designate other key personnel if required. The

Contractor shall provide a Key Personnel Roster IAW DI-MGMT-81834A. The

Contractor shall notify the KO and COR within four hours of the commencement of work where such key person(s) would be used to perform, supervise, and/or manage such work. Personnel performing in any key position shall have their resumes approved by the KO or prior to commencing any work under this contract. Key personnel whose resumes are submitted as part of the contractor's proposal, and are accepted as part of the award process, are considered approved and may commence work without additional approval.

C 2.5.1.a Standard. The contractor shall submit a monthly staffing report listing all employees working on this effort and identifying Key personnel.

C 2.5.1.b The Staffing Report shall contain the number of employees on contract, broken down by hourly, direct and indirect employees, including Government Email

Address, phone numbers and Office /Building numbers.

C 2.5.1.c Deliverable: See CDRL A001 Staffing Report

C 2.5.2 The Contractor shall designate a single point of contact to support this contract.

The Contractor shall assign work effort and maintain accurate time keeping records of personnel assigned to work on the requirement.

C 2.5.3. The Contractor shall designate individuals authorized to authenticate documents, directives, reports and other administration actions. The Contractor shall provide a list of personnel authorized to sign designated documents.

C 2.5.4 Personnel Administration

C 2.5.4.1 The Contractor shall assure centralized control and overall management of personnel and shall assure required federal, state, and local licenses, permits, and certifications are acquired prior to contract personnel performing any services.

C 2.5.4.2 The Contractor shall not hire or employ for performance under this contract any person(s) whose employment would result in a conflict with the Government

Standards of Conduct as defined in the Joint Ethics Regulation, DoD 5500.7-R. The

Contractor shall be responsible for the adherence of its personnel to all rules, regulations, directives, and requirements pertaining to the conduct of personnel on Fort

Eustis or other military reservations prescribed or issued by the Garrison or Senior

Mission Commander.

C 2.5.4.3 When the Contractor requires personnel assignment/reassignments, changes are required to be made in a manner which shall minimize the impact on maintenance and logistical service support and the training of Contractor personnel.

C 2.5.4.4 The contractor shall provide a Performance and Cost Statistical report monthly to capture costs and data for this effort by CLIN. The Contractor shall input all man-hours expended in support of this program into the appropriate

STAMIS\Government Tracking systems. The Contractor shall identify indirect cost and man-hour cost not tracked by the primary STAMIS system in a verifiable automated format reviewable by the government upon request.

C 2.5.4.4.a Deliverable: CDRL A002 Performance and Cost Statistical Report I/A/W DI-

FNCL-80912.

C 2.5.4.5 The Contractor shall be responsible for the cost of training Contractor personnel and maintaining required certifications to provide fully qualified personnel to meet the requirements of this PWS. As an exception to this requirement, Government directed special training may be provided by the Government without equitable adjustment. The Government will, when able, provide NET to the contractor for the maintenance of new equipment introduced which the contractor is required to support.

C 2.5.4.6 The contractor shall presume that all labor is included and no equitable adjustment is authorized unless equitable adjustment is specially authorized. Travel and per diem only will be reimbursed under the Travel CLIN for travel outside the local flying area.

C 2.5.4.7 Unless expressly stated elsewhere, operating hours established by the

Contractor shall be consistent with meeting the contract performance requirements or as directed by the KO.

C 2.5.4.7.a Contractor scheduling the workforce shall account for the following government office closures. The Federal Government observes the following days as holidays as well as any other day designated by Federal law, Executive Order, or

Presidential Proclamation.:

• New Year's Day (January 1).

• Birthday of Martin Luther King, Jr. (Third Monday in January).

• Washington's Birthday (Third Monday in February).

• Memorial Day (Last Monday in May).

• Juneteenth National Independence Day (19 June).

• Independence Day (July 4).

• Labor Day (First Monday in September).

• Columbus Day (Second Monday in October).

• Veterans Day (November 11).

• Thanksgiving Day (Fourth Thursday in November).

• Christmas Day (December 25).

C 2.5.4.7.b When any such day falls on a Saturday or Sunday, the following Monday is observed. Observance of such days by Government personnel shall not be cause for additional period of performance or entitlement to compensation except as set forth in the contract. If the contractor’s personnel work on a holiday, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, unless authorized pursuant to an overtime clause elsewhere in this contract.

C 2.5.5 Subcontract Management

C 2.5.5.1 The Contractor shall be responsible and accountable for any subcontract performance on this requirement. The Contractor shall manage work distribution to ensure there are no personal or Organizational Conflict of Interests (OCI) as required in

Federal Acquisition Regulations (FARs) Subparts 3.11 and 9.5.

C 2.5.7.2 The Contractor shall be responsible for all contract requirements subcontracted or delegated to other sources. The Contractor shall be responsible for ensuring that the subcontractor has procedures in place to implement the requirements.

The Contractor shall not be relieved from liability for damage, loss, or destruction of aircraft while contract aircraft is in the possession or control of its subcontractors, except to the extent that the subcontract, with the written approval of the KO, provides for relief from each liability.

C 2.6 Transition Phase-In and Phase-Out

C 2.6.1 Phase-In The contractor shall work in coordination with the incumbent contractor (if different) for a period not to exceed 30 calendar days after Program award to ensure uninterrupted support of operations and seamless transfer of services. During this period the contractor shall perform all actions required to ensure a seamless transition occurs including but not limited to; a joint inventory of all GFP and materials under this Program as directed by the PA and KO, finalizing all documentation and security checks required to allow personnel to have access to required government systems related to the performance of their duties.

C 2.6.2 Transition Period Phase-Out

In the event the incumbent contractor is not awarded subsequent option year contracts;

the incumbent contractor shall be required to provide transition information and coordination to the incoming contractor. The contractor shall perform a joint inventory of all GFP and materials under this Program as directed by the PA and KO. The contractor shall ensure all lease arrangement include a three month option beyond the term of the

Program, assumable by a successor contractor. The contractor shall provide a detailed written plan for transition, including instructions and procedures for any ongoing or recurring activities that, in the best interest of the US Government, require continued oversight during phase-out period. This information is required 90 working days prior to the end of the Program IAW DI-MISC- 80508B.

C 2.6.2.a Deliverable: CDRL A003 Phase-Out Plan

C 2.6.2.1 The Contractor shall ensure return of all applicable documentation, excluding contractor internal operating procedures, such as manuals, and external operating procedures. The contractor shall identify all passwords used by personnel on government systems in performance of their duties. Theses passwords shall be made available to the COR by the contractor during N/L/T the final 20 working days of the

Program. The contractor shall then make no further changes to these passwords without notification to the COR. Internal operating procedures shall be excluded from this requirement. The reporting mechanism shall be IAW DI-MISC-80508.

C 3.0 Maintenance Requirements

C 3.1 General Requirements.

The Contractor shall maintain all assigned and supported training aircraft, training support and training base equipment, Ground Support Equipment and any other items in accordance with (IAW) Technical Manuals (TMs), Maintenance Engineering Calls

(MECs), Maintenance Engineering Orders (MEOs), Army Regulations (ARs), and other approved technical directives/service guidance. The contractor must be well versed in the policies, procedures, maintenance requirements and mission of the 128th Aviation

Brigade to train the Army’s aviation mechanics. Qualified personnel shall perform all work in accordance with applicable laws, regulations, and documents. Specific versions of a document, where a specific version of a document is called out as a reference, the contractor shall use the most current version in publication. The applicable version of subsidiary (second-tier) documents shall be that version dated either concurrent with or just prior to the date of the listed documents.

C 3.2 Program Management.

The contractor shall successfully manage the technical approach, organizational resources and implement management controls employed to meet the price, performance and schedule requirements throughout the execution of this program.

Performance Standards.

C 3.2.a Standard: The performance standard to which the contractor effectively manages and executes the program is 100% of all Work Orders (WOs) deemed successfully executed within established priority timelines.

C 3.2 b Standard: Upon request from the COR, the contractor shall provide support for planning and forecasting to accomplish cost benefit analysis, supply requirements, maintenance man-hour forecasting and associated requirements. These items will be provided and briefed as required and electronic Copies will be provided to the COR.

C 3.3 Aviation Field Maintenance and Approved Sustainment Maintenance.

The contractor shall furnish all personnel, management, material, parts, supplies, transportation, and equipment, except as provided herein as Government furnished, to perform all Aviation Field Maintenance, and approved Sustainment maintenance of all assigned and supported training aircraft, training support and training base equipment, Ground Support Equipment and any other items submitted through government approved work orders for supported organizations, including all aviation associated equipment at Fort Eustis, Virginia with a valid work order. Performance Standards.

C 3.3.a Standard: Perform Field and Selected Sustainment level maintenance with

100% completeness and accuracy in accordance with all applicable technical manuals, directives, bulletins and local policies.

C 3.3.b Standard. The contractor shall not allow any assigned and supported training aircraft, training support and training base equipment, Ground Support Equipment and any other items to become non mission capable maintenance (NMCM) for more than 3 days for priority 03 work orders, 5 days for priority 06 work orders, and 10 days for priority 13 WOs without justification. The COR will be notified of any equipment exceeding these periods with substantiating documentation of cause and efforts made to rectify the issue. Documentation will include; Supply actions, Item Manager contacted and availability of the item in the DOD system.

C 3.3.c The contractor shall operate back shops to accomplish Field and approved limited Sustainment level repair of aviation components and fabrication of like items as requested.

C 3.3.1 Unscheduled maintenance Perform unscheduled maintenance as required. Repair coordination for unscheduled maintenance will be accomplished I/A/W the Levels of priority. Performance Standards.

C 3.3.1.a Levels of priority: Priority levels will be identified by the Priority Designator DA

Pamphlet 710-2-1 unless otherwise notified the Force/Activity Designators (FAD) for the supported organization is FAD III. Response time: Based off the FAD III designator the following response time is required as identified by the organizations Urgency of need designators (UND).

C 3.3.1.b Standard. 03 Priority. The 03 priority will be reserved for use by the unit

Commander or his designated representative. Work orders designated as 03 priorities will require contractor response within six (6) working hours from receipt of the work order. This priority further requires completion of the work, maintenance, and administrative actions within three working days from work order receipt.

Commented [PWMCU1]: Need to state onsite repairs as well

C 3.3.1.c Standard. 06 Priority - Work orders designated as 06 priorities will require contractor response within twelve (12) working hours from receipt of the work order.

This priority further requires completion of the work, maintenance, and administrative actions within five working days from work order receipt.

C 3.3.1.d Standard. Priority 13 - Work orders designated as 13 priorities will require contractor response within sixteen (16) working hours from receipt of the work order.

This priority further requires completion of the work, maintenance, and administrative actions within ten working days from work order receipt.

C 3.3.1.e Standard. Normal working hours: Working hours for measurement of this requirement is defined as those hours between 0630 and 1530 Monday through Friday.

C 3.3.1.f Standard. If the customer desires additional maintenance support or support outside the normal working hours, request will come through the ACLC COR or designated representative to the KO. The KO will verify the request is contractually valid and request the contractor provide a proposal to support the requested action.

AQL: If NMCS conditions exist, the Contractor will employ all methods possible to compensate for the lack of parts. The Government will evaluate contractor actions and if the Contractor has accomplished all possible actions and the work order completion requirements cannot be met due to NMCS, then measurement of contractor’s performance will be adjusted

C 3.3.2 Perform inspections

Perform inspections in accordance with applicable maintenance service manuals for all assigned and supported training aircraft, training support and training base equipment, Ground Support Equipment and any other items equipment assigned to or supporting the USAACE and 128th Aviation Brigade

C 3.3.3 Sustainment Level Maintenance and Repair shall be performed in accordance with the maintenance authorization. This area includes but is not limited to limited

Sustainment-Level maintenance, GSE modification work orders, Sustainment- Level airframe and component condition evaluations, and preparation of documentation required for Sustainment-Level authorization. Performance Standard.

C 3.3.3.a Standard. Any repair/overhaul beyond Field level maintenance shall require prior Government approval. These maintenance activities will be documented and reported per Department of Army (DA) Pamphlet 738-751 or applicable publications.

C 3.3.3.b Standard. Deviations to all Field, and DMWR standard repair materials and processes shall be approved through the COR and coordinated with the appropriate

AMCOM activity.

C 3.3.3.c Standard. The Contractor shall document Government Property Administrator

(GPA) approved equipment and non-aircraft actions in the PMS prior to starting work.

C 3.3.4 Local manufacturing of parts, tools, fabrications of components and kits. The contractor shall modify, locally manufacture, and fabricate components, equipment, aircraft parts, systems, and subsystems for all assigned and supported training aircraft, training support and training base equipment, Ground Support Equipment and any other items Performance Standards.

C 3.3.5 The Contractor shall modify and de-modify aircraft and training aids and devices to meet USAACE training requirements when directed by the KO or COR.

C 3.3.6 The Contractor shall prepare aircraft, support equipment, and training devices for shipment by air and surface modes to directed locations. Performance Standards:

C 3.3.6.a Standard. The Contractor shall prepare equipment IAW approved equipment and technical requirements. The contractor shall coordinate with the COR if guidance is not available for supported equipment.

C 3.3.6.b. Standard: The Contractor shall perform IAW Government provided shipping requirements.

C 3.3.7 Ground handling of aircraft The contractor shall provide trained personnel to support ground handling of aircraft and training base equipment in support of maintenance, training, weather events, and static display requirements. Performance Standard.

C 3.3.7.a Standard: Requirements and timelines provided by the 128th Aviation Brigade using work order.

C 3.3.8 Nondestructive Inspection, Testing, and Processing. The contractor will be capable of providing qualified personnel support to conduct Eddy Current Testing (ET), Magnetic Particle Testing (MT), and Dye (Fluorescent) Penetrant Testing (PT) on various aircraft components, subsystems and any other related material. Verification of any required certification of contracted services or subcontractor services in support of this action is the responsibility of the contractor.

C 3.3.9 Avionics and electronics equipment The contractor shall provide Field, and approved sustainment maintenance for requested avionics and electronics equipment .Performance Standard.

Commented [PWMCU2]: Need to add moving aircraft for training support and

C 3.3.9.a Standard: Procurement of items for support of avionics equipment will be governed by the provisions of current Army policies and directives applicable to items for which the US Army Communications and Electronics Command (CECOM) has logistical responsibility.

C 3.3.10 Operational Checks The contractor shall provide coordination and support for all maintenance operational checks required by the equipment governing technical publications or local operational guidelines when repair is completed.

C 3.3.11 The Contractor shall manage and implement a comprehensive Corrosion

Control Program for the prevention, early detection, and repair of corrosion damage on all assigned equipment IAW AR 750-1, AR 750-59, TM 1-1500-328-23 TM 1-1500-344-

23-1, TM 1-1500-344-23-2, TM 1-1500-344-23-3, TM 1-1500-344-23-4, TM1-1500-345-

23, and applicable aircraft or equipment technical requirements.

AQL: Material and process deviations shall be coordinated with ACLC Environmental and approved by corresponding airworthiness (if required) authority.

C 3.3.11 The Contractor shall manage equipment divestments and integrations.

Performance Standards:

C 3.3.11.a Standard: The contractor shall develop a plan to meet integration and divestment timelines provided by the Government.

C 3.3.12 The Contractor shall comply with all Government approved directives, Modification Work Orders (MWOs), Aircraft Engineering Bulletins, Service Bulletins, OEM Service Bulletins, Safety of Flight (SOF) messages, Aviation Safety Action

Messages (ASAM), Technical Bulletins (TBs), Maintenance Information Messages

(MIMs), Aviation Maintenance Action Messages (AMAMs), Airworthiness Releases

(AWRs), All Army Activities (ALARACTs), Maintenance Engineering Call/Order

(MEC/MEO), and special one- time inspections for all assigned and supported training aircraft, training support and training base equipment, Ground Support Equipment and any other assigned equipment. Performance Standard.

C 3.3.12.a Standard. The contractor shall coordinate with the COR and 128th Aviation

Brigade to determine applicability of directives to training equipment.

C 3.3.12.b Standard: The Contractor shall develop a Work Flow plan and have available

ACLC review prior to implementation.

C 3.3.13 The Contractor shall support aircraft, training equipment and component improvement projects to facilitate Government initiatives.

C 3.4. Maintenance Production Control.

The contractor shall establish and manage a process for maintenance production control. The contractor shall maintain a centralized production control to manage the maintenance program, coordinate requirements, and a maintain production data to support the requirements of the PWS. Performance Standard.

C 3.4.1.a Standard: The Contractor shall manage the maintenance program to accomplish 128th Aviation Brigade support requirements and support USAACE training.

C 3.4.1.b Standard. Maintain a centralized Production Control capable of delivering current and accurate maintenance work order statuses, NMCM, NMCS and deferred maintenance statuses in electronic media.

C 3.4.1.c Standard: Production control will make available upon request current operational, production, statistical and historical reports on organizational operations.

C 3.4.1.d Standard. The contractor shall assist the government in the preparation of monthly equipment status reports by providing any required maintenance/supply data on reportable equipment.

C 3.4.1.e Standard: The Contractor shall provide a weekly production control status report including the following data:

1. Shop assigned

2. Days Open

3. Accepted Date

4. Unit

5. Work Order Number

6. Status Code

7. Nomenclature /Model

8. Serial Number

9. Work Order priority

10/11. Work Order date opened/closed

12. Deficiency

13. Remarks

14. Estimated Completion Date

15. Parts on Order (DOC #, nomenclature, QTY)

See CDRL A004 Weekly/ Monthly Production control status report

C 3.4.1.f Standard: The Contractor shall provide production control status monthly listing and rollup of closed work orders including the following data:

1. Work Order data required in C 3.4.1.e

2. Total Man hours expended.

C 3.4.1.g Deliverable: CDRL A004 Weekly/ Monthly Production control status report

C 3.4.2 The contractor shall manage the controlled exchange process. Performance

Standard.

C 3.4.2.a Standard: The contractor shall not perform any controlled exchange actions without written approval obtained from the COR or KO.

C 3.4.2.b Standard. The Contractor shall execute and manage the controlled exchange

IAW AR 750-1, TM 1-1500-328-23, and DA PAM 738-751.

C 3.4.3. The contractor shall attend scheduled production and forecasting meetings with the supported activity when requested by the COR.

C 3.5 Status Reporting

The contractor shall comply with all maintenance and inspection reporting requirements for all assigned and supported training aircraft, training support and training base equipment, Ground Support Equipment and any other reportable items. Performance

Standard.

3.5.1.a Standard: The contractor shall maintain and update all maintenance and historical records used for controlling the operation and maintenance of all Army materiel IAW the Army Maintenance Management System – AVIATION (TAMMS-A) prescribed in Department of Army (DA) Pamphlet 738-751, in current edition

Maintenance Management Update, DA pamphlets, and Army regulations.

AQL: Deviations require approval of the COR.

C 3.5.1.b The contractor shall maintain sufficient files to document information contained in all reports required. The contractor shall make all records and files available for review at any time by any agency or individual authorized by the COR.

C 3.5.1.c The contractor shall update records for all assigned equipment in such a manner as to ensure 100 percent accuracy at all times in approved LIS systems utilized by requiring activity. The Government reserves the right to conduct inspections and serial numbers verification at any time and to any depth desired.

C 3.5.1.d The contractor shall maintain records and reports required of the applicable

Maintenance Management System. Reports shall be submitted in accordance with the unit’s system requirements and shall be complete and accurate in accordance with applicable regulations.

C 3.5.1.e. The Contractor shall modify and update all approved Government aircraft maintenance and record keeping systems when service guidance has been changed.

C 3.5.1.f Standard: The Contractor shall update systems to reflect new operation and maintenance guidance.

AQL: Post changes within six business days of receipt for urgent changes; 12 business days of receipt for normal changes. The Contractor may request extensions to these timelines through the KO or COR.

C 3.6 Technical Library.

The contractor shall maintain an electronic technical library for equipment maintained under this contract, including Army approved directives, applicable publications, and locally approved procedures.. The contractor shall requisition, maintain, and keep current a complete Technical Library in support of all aircraft, training and Trainer based equipment, vehicles, ground support, special purpose, and all other Government

Furnished Property (GFP) supported under this program. Publications shall be maintained in electronic format if available. The publications shall be located so as to be readily accessible to all contractor and Government oversight personnel. This library shall be maintained so that personnel performing maintenance functions will have access to the required technical publications at the location where the work is being performed. Performance Standard.

C 3.5.2.a Standard. Urgent changes shall be posted no later than two working days from the day the reference library receives the change. Normal changes shall be posted no later than 5 working days from the day the reference library receives the change

AQL: Deviations to the timeline can be requested to, and approved by, the COR or KO.

C 3.5.2.b The contractor shall submit technical publication change recommendations for errors, inconsistencies, or clarifications identified during usage of Army publications.

The contractor shall coordinate these recommendations with the COR for concurrence and tracking.

C 3.7 Engineering Services

Support the development/manufacturing and/or update/upgrade of desktop/classroom trainers, part task trainers, and part-scale and full-scale aircraft training devices according to customer requirements and specifications.

C 3.7.1 The Contractor shall provide expertise, hardware and software, concept development, requirements elicitation/elaboration, electrical/hardware/software/mechanical design, development/manufacturing, implementation/installation/integration, testing, training, and maintenance/sustainment for designated training devices or components thereof.

C 3.7.2 Provide contractor field support (CFS) (maintenance/sustainment) for designated training Platforms.

C 3.7.3 Provide lifecycle development/sustainment documentation for training devices and their operating environments, including, but not limited to:

Operational requirements documents

System requirements specifications

Test Plans

Conceptual Design Drawings

Technical Data Packages

Software version descriptions

Software development plans

Software design descriptions

Fidelity Matrices

Facility Reports

Drawings and Lists

Performance specifications

Schedules

Operator’s manuals

System maintenance manuals

Training Packages

Logistics management lists

Engineering Change Proposals (ECPs)

Requirements Traceability Matrices (RTM)

C 4.0 Logistics, Supply and Equipment Management

C 4.1 Supply Management

The contractor shall coordinate the receipt and shipment of material to include arranging for appropriate transportation support, delivery to the designated transportation point, loading/unloading carrier’s vehicles, and other functions associated with the preparation and movement of supplies and equipment to and from, maintenance shops, and the designated Central Receiving Point (CRP). The contractor shall be responsible for packing, crating, loading, unloading, picking up, delivering and/or receiving components, repair parts, supplies, and materials at designated installation supply/transportation pickup points such as the CRP, storage warehouses, airfields, and open storage areas, maintenance shops, Defense Reutilization and Marketing Office (DRMO), or other locations as identified by the Government. The contractor shall coordinate the receipt and shipment of material, including the appropriate transportation support, loading and unloading the carrier’s vehicle, and other functions associated with the preparation and movement of supplies and equipment to and from the aircraft maintenance activity.

Performance Standard.

C 4.1a Standard. The contractor shall process lost shipments in accordance with

MILSTRIP and MILSTAMP regulations. The contractor shall submit appropriate Supply

Discrepancy Report (SDR) or Transportation Discrepancy Report (TDR) when there is evidence that the shipment has been lost, damaged, contains incorrect quantity, incorrect item, or has evidence of pilferage during receipt processing at the installation.

C 4.2 Bench Stock

The contractor may maintain a bench stock on the applicable LIS system for low cost, high use, Consumable Class IX (less components) items used by maintenance personnel at an unpredictable rate. Bench stock consists of common hardware, i.e., resistors, transistors, capacitors, and wire. Bench stock authorization shall be IAW AR

710-2. These items will be maintained in the appropriate LIS systems or other system if approved by the COR. Performance Standard.

C 4.2.a Standard. Reports identifying stock level, reordering points, utilization, trend analysis, and forecast usage shall also be maintained in an automated system approved by the government.

C 4.3 Supply Status

Contractor shall provide as part of the daily status any supply requisition in an open state for more than 15 working days and the actions taken to ensure the item is receiving maximum attention through the DOD supply system. Alternative methods of procurement, allowable substitutions, and item manager point of contact will be included at a minimum.

C 4.4 Materials and Services

The contractor shall provide all material and services required for performance of the program not available from the Government through normal supply system requisitions in a timely manner. Purchases in excess of $250 shall be reviewed by the COR to ensure cost is reasonable, allocable, and allowable. Request for review of purchases shall be supported by economic analysis. Such equipment shall be provided by the most economical means. The contractor shall track and ensure at no time expenditures exceed the total amount allocated for these actions. Performance Standard.

C 4.4.a Standard. The contractor shall receive prior approval for the procurement of materials that would normally be Government Furnished and is required as a result of non-availability of material through the DOD Supply System. Request for purchases shall be reviewed and approved by the COR. The contractor shall provide all receipt documentation to the COR for items received.

C 4.4.b Standard. The contractor shall receive prior authorization from the COR for any local purchases, rework, or local manufacture to ensure the source meets all technical requirements for critical safety items/flight safety parts.

C 4.5 Quality Deficiency Report (QDR) and Equipment Improvement Report.

The contractor shall comply with Quality Deficiency Report (QDR), Equipment

Improvement Report, and Report of Discrepancy programs as prescribed in appropriate publications and as directed by the COR. Product QDR shall be prepared in accordance with applicable federal regulations and guidance. Performance Standard.

C 4.5.a Standard: The Contractor shall comply with submission and timelines IAW DA

PAM 738-751, DA PAM 385-40, AR 702-7, and AR 702-7-1.

C 4.5.b. Standard: The Contractor shall complete and submit PQDRs using Product

Data Reporting and Evaluation Program (PDREP), Joint Deficiency Reporting System

(JDRS), or other Government approved system.

C 4.5.c Standard: The Contractor shall provide cumulative monthly PQDR status report for each calendar year including the following data:

1. RCN

2. CAT No

3. MDS

4. Failure Date

5. Submission Date

6. Warranty Item

7. Source of Supply (SOS)

8. Nomenclature

9. NSN

10. Part Number

11. Serial Number

12. Operating Hours

13. Failure Code

14. Recoverability Code

15. Reply Date from Screening Point

C 4.5.d Deliverable. CDRL A005 PQDR status

C 4.6 Warranties.

The contractor shall adhere to all warranty and repair provisions for all Government

Furnished Property (GFP), components, systems and subsystems thereof. Written authorization must be obtained from the Property Administrator (PA) prior to any deviations. All warranty items will be tracked in an approved electronic system.

C 4.7 General Government Property and Services

The Government will furnish the property identified in Contract Attachment 0002 Government Furnished Property and Attachment 0003 “As Is” Equipment. Property provided by the Government will be IAW current Table of Distribution and Allowance (TDA), Government Supply System or through the use of local purchase from a commercial supplier as reviewed by the COR and approved by the KO. The Contractor shall not use Government Property (GP) or services for any other purpose than execution of work under this contract unless approved by the KO. Any requests for GP for use outside the execution of this contract will be sent to the COR for decision by the KO. Modification, alterations or cannibalization of GP is not authorized unless approved by the KO.

C 4.7.1 Property Management System (PMS) The Contractor shall provide an automated system to maintain stewardship records, calibration and maintenance records. The Contractor shall ensure that the PMS includes the requirements of this Contract and meets requirements contained in FAR 52.245-1 and the Defense Federal Acquisition Regulation Supplement (DFARS). The Contractor shall disclose any significant changes to its PMS to the GPA prior to implementation of the changes. The Contractor shall submit in writing, a complete property control system to the Government Property Administrator (PA) for approval within 60 days after the effective date of the program.

C 4.7.1.a Deliverable CDRL A006 Property Management System (PMS)

C 4.7.2 Government Furnished Property – “as is equipment” The Government will furnish Attachment 0003 -“As Is” Equipment in an "as is” condition.

The Contractor will be given the opportunity to inspect such property prior to the property being provided. In such cases, the Government makes no warranty with respect to the serviceability and/or suitability of the property for contract performance.

Any repairs, replacement, loss and/or refurbish

C 4.7.3 Property Manager The Contractor shall appoint a Property Manager for all GP in writing within 30 days of contract start date and provide a copy to the ACLC GPA. The Contractor shall provide a copy of any changed appointment within one business day of new appointment. This notice shall contain the effective date of the appointment, name of individual and responsibilities.

C 4.7.4 Contractor Vehicles The Contractor shall provide all vehicles and equipment not provided as GFP necessary to support PWS requirements. All Contractor vehicles operating on any portion of Fort

Eustis, Felker Army Airfield flight line will be clearly marked with a unique identification number or other symbol to allow identification of individual vehicles from taxing aircraft and the Air Traffic Control Tower. 4.7.1.1 All contractor employees operating

Government owned vehicles shall have a valid appropriate state operator’s permit and documentation required by the installation for use.

C 4.7.5 Periodic Inventory

The Contractor shall provide ACLC a detailed inventory plan describing start and completion dates and the methodology (e.g. cycle counts, by exception, wall to wall or sampling) used to inventory GP on a fiscal year calendar (1 Oct - 30 Sept). This plan shall include the inventory of all Army or commercial material on a quarterly basis. The

Contractor shall conduct special inventories as directed by the COR or KO. The

Contractor shall prepare and submit GP inventory results as completed IAW DI-MISC-

80508B; to include the following information:

1. Cover Letter identifying the location that was inventoried

2. Spread sheet that has the following information noted for shortages and gains:

a. Barcode / Asset ID Number

b. Nomenclature

c. Part Number

d. National Stock Number

e. Serial number

f. Acquisition Cost

If any of the items are on the Installation Property Book Office GFP Asset Listing the spreadsheet shall include the Unit Identification Code (UIC), Line Item Number (LIN) and Nonstandard Line Item Number (NSLIN).

The Contractor shall prepare and submit a fiscal year inventory schedule including, at a minimum, the following information:

1. Location

2. Category (GP / Shop Stock / CAP / Bench Stock)

3. Dates of Inventory

C 4.7.5.a Deliverable. CDRL A007 Periodic Inventory

C 4.7.6 Turn-in, Increase, and Replacement of Government Property When GP is no longer required or suitable for intended use, is excess to the needs of the contract, or fair wear and tear (FWT) has reached the end of its economic life, the

Contractor shall submit all request for disposition through the Plant Clearance

Automated Reutilization and Screening System (PCARSS) (DFAR 252.245-7004 and

FAR 52.245-1 (j)). The Contractor shall establish an account for PCARSS through the

DCMA E-tools External Web Access Management portal (EWAM). For aircraft parts the

Contractor shall use the supporting SSA and any issues shall be coordinated with the

COR.

C 4.7.6.a The Contractor shall prepare and process all turn-ins as specified by the procedures contained in AR 710-2 (Ch. 1 and 2), DA PAM 710-2-1(Ch. 3), PBO SOP

Commented [PWMCU3]: Should this be the PMS CDRL or a separate one.

and the Supply Support Activity SOP when disposition is directed to the Fort Eustis

Supply Support Activity (SSA).

C 4.7.6.b The Government retains the right to withdraw any GFP at any time during the performance of the Contract. The Government will provide a written 20 day notice of the impending withdrawal of GFP for use on this contract. Upon receipt of the notice to withdrawal GFP the Contractor shall respond with the cost and schedule impact if equipment is still required for contract performance with-in five working days. If such equipment is still required to perform work on the contract the KO will replace the GFP or allow the Contractor to replace the equipment with Contractor Acquired Property. In the event the Contractor determines a need for additional items of GFP/CAP, the

Contractor shall submit a request, accompanied by a detailed justification to include the impact on the Contractor's ability to perform the requirements of the contract to the

COR.

C 4.7.7 Delivery of Contractor Acquired Property (CAP)

The Contractor shall annually provide a listing of all CAP acquired, fabricated or purchased by the Contractor to the GPA for modification to the contract.

The report shall include the following:

1. CLIN

2. Manufacturer/Source

3. Nomenclature

4. Item Description

5. NSN

6. Part Number

7. Quantity

8. Unit of Measure

9. Serial Number (UII)

10. Original Unit Acquisition Cost

11. Date Placed in Service by Contractor

12. Manufacturer CAGE

C 4.7.7.7.a Deliverable: CDRL A008 Contractor Acquired Property (CAP) listing

C 4.7.8 Army Enterprise System Integration Program (AESIP) Account Contractor shall establish an Army Enterprise System Integration Program (AESIP) account for cataloging Contractor Acquired Property being delivered to the Government that will be added to the Accountable Property System of Record (APSR) for the Army.

Account access will be initiated in Logistics Information Warehouse (LIW) https://liw.logsa.army.mil

C 4.7.9 Reporting Loss of Government Property https://liw.logsa.army.mil/

The Contractor shall use the Property Loss Function in the Government Furnished

Property (GFP) Module of the Procurement Integrated Enterprise Environment (PIEE) for reporting loss of Government property within fifteen working days from occurrence and notify the GPA of all incidents of loss within 24 hours of occurrence. Reporting value shall be at unit acquisition cost. Current PIEE users can access the GFP Module by logging into their account. New users may register for access and obtain training on the PIEE home page https://wawf.eb.mil/piee-landing.

C 4.8 Government Facilities

The Government will provide all facilities in support of the maintenance services contract located on Attachment 0004 Real Property (Facilities Listings). The Contractor shall not relocate activities that will change the purpose of the facility/shop/office unless approved by the KO or COR. The Government will provide the Contractor with a marked set of keys to facilities being used by the Contractor in the performance of this Contract.

Facilities are co-use with the Government. The Contractor shall not mark or affix any decals, emblems, or signs portraying any logos to Government facilities or equipment without approval of the COR.

C 4.8.1 Facility Inspections and Repairs The Contractor shall perform daily facility inspections to identify safety, damage, fair/ wear/ tear and mechanical deficiencies. The Contractor shall coordinate through the

COR prior to submitting a Facilities Engineering Work Request (DA Form 4283). The

Contractor shall call in a service order to correct deficiencies IAW DA PAM 420-11 and local installation procedures. The maintenance of facilities, commonly referred to as

"repairs and utility functions,” will be the responsibility of the Government. The

Government will furnish all utility services for all facilities. The Government reserves the right to reallocate assigned facilities. Report shall be segregated from Work Order and

Service Order / Open and Closed. The Contractor shall maintain a database and provide a report of all corrective actions monthly. The report shall include the following information:

1. Work/Service order number

2. Date submitted

3. Brief Description

4. Location

5. Open/Closed

6. Current Status

7. Priority of

C 4.8.2 Facility Survey The Contractor shall prepare and submit the Facility Survey IAW DA PAM 420-11 as directed by the COR. The survey shall be submitted IAW DI-MISC-80508B. Report shall contain the following:

https://wawf.eb.mil/piee-landing

1. Facility Number

2. Usage by room number and square footage

3. Personnel assigned to room

4. Identify Hazardous Areas/Special Equipment Requirement

5. Facility Point of Contact, phone number and email

C 4.8.2.a Deliverable:…