DRAFT MVACIS PWS.pdf

PERFORMANCE WORK STATEMENT

FOR

VACIS NON-INTRUSIVE INSPECTION SYSTEM MAINTENANCE PROGRAM

BLDG. 659/325 SECURITY FORCES

ON TYNDALL AFB, FLORIDA

SUPPORT SERVICES

12 November 2024

PERFORMANCE WORK STATEMENT

TABLE OF CONTENTS

SECTION PAGE

1 DESCRIPTION OF SERVICES 3

2 SERVICES SUMMARY 4

3 GOVERNMENT FURNISHED PROPERTY AND SERVICES 5

4 MAJOR REPAIRS 6

5 GENERAL INFORMATION 6

6 CONTRACT ADMINISTRATION/POINTS OF CONTACT 5

1.0. DESCRIPTION OF SERVICES

1.1. General. The work covered herein consists of MVACIS maintenance program providing comprehensive maintenance services for the MVACIS in the continental U.S.

This service is utilized to maintain system performance and prolong the life of the system.

Key features of this program consists of 24/7 help desk, problem resolution, preventive maintenance, hardware replacement, software updates and remote monitoring.

1.1.1 Description of Services/Objectives.

1.1.1.1. The vendor shall provide all permits, personnel, equipment, supplies, Facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to conduct maintenance and or repair on the system at no additional cost.

Services include 24/7 help desk, problem resolution, preventive maintenance, hardware replacement, software updates and remote monitoring.

1.1.1.2. The contractor shall dispose of any hazardous material in accordance with state and federal regulations. Contractor shall provide the environmental office with documentation demonstrating that all hazardous materials were disposed in an Environmental Protection Agency (EPA) approved and permitted facility.

1.1.1.3. The contractor shall to the greatest extent practicable, avoid and minimize physically altering the location where the MVACIS operates. Contractor shall obtain any permits required to perform the work. Contractor shall be responsible to remediate any temporary impacts caused by the contractor. Best Management Practice shall be used at all time during the duration of this contract.

1.1.1.4. The contractor shall provide spare parts in case of any defective or malfunctioning equipment.

1.2. Background. The Government procured the VACIS M6500 Mobile X-Ray Inspection System 30 September 2020 with three annual options for VACIS M6500 maintenance (CONUS) built into the order, however the maintenance options were not exercised. The base currently possesses two VACIS M6500 Mobile Imaging Vehicle that were procured from Leidos, but only one (#88) has an active maintenance contract. This contract action is to provide maintenance for the #89 MVACIS (Mobile Vehicle and Cargo Inspection System) truck at Tyndall AFB. The MVACIS is a truck-mounted, gamma-ray scanning system that captures an image, similar to an x- ray, of a vehicle's contents which provides 325 SFS a unique advantage in defending the base. MVACIS maintenance will include: preventive maintenance, as well as parts necessary for proper MVACIS truck operation. Therefore, due to the operational importance of these vehicles, the VACIS M6500 Maintenance Service is required.

1.3. Deliverables.

1.3.1. The Contractor shall provide to 325 SFS the following deliverables: copies of any required permit to perform preventative maintenance or repair and remove associated debris, documentation demonstrating that hazardous materials (if any), and debris were disposed in accordance with state, federal, and tribal regulations.

2.0. SERVICES SUMMARY

2.1. The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The Services Summary is the contractor’s quality control plan which provides information on contract requirements, the expected level of contractor performance, and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success.

Item Number

Performance Objective

PWS

Reference Paragraph

Performance Threshold

#1

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform 24/7 help desk monitoring, problem resolution, preventive maintenance, hardware replacement, software updates and remote monitoring defined in this Performance Work Statement.

1.1.1.1 100% compliant

#2

The contractor shall dispose of any hazardous material in accordance with state and federal regulations.

Contractor shall provide the environmental office with documentation demonstrating that all hazardous materials were disposed in an Environmental Protection Agency (EPA) approved and permitted facility.

1.1.1.2 100% compliant

#3

The contractor shall to the greatest extent practicable, avoid and minimize physically altering the MVACIS operating area

1.1.1.3 100% compliant

Contractor shall obtain any permit required to perform the work.

Contractor shall be responsible to remediate any temporary impacts caused by the contractor. Best Management Practice shall be used at all time during the duration of this contract.

#4 The contractor shall provide spare parts in case of any defective or malfunctioning equipment.

1.1.1.4 100% compliant

3.0. GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1. The Contractor shall use Government property IAW FAR 52.245-1, Government Property, either furnished or acquired under this contract, only for performing this contract, unless otherwise provided for in this contract or approved by the Contracting Officer.

Modifications or alterations of Government property are prohibited, unless they are reasonable and necessary due to the scope of work under this contract or its terms and conditions; required for normal maintenance; or otherwise authorized by the Contracting Officer. The Contractor shall not cannibalize Government property unless otherwise provided for in this contract or approved by the Contracting Officer.

4.0. MAJOR REPAIRS

4.1. In case of any defective or malfunctioning equipment the contractor shall immediately inform 325 SFS and the Contracting Officer (CO) before continuing with any repairs not covered within the MVACIS Maintenance Program. Once the repairs are approved, additional funding will be requested and applied to the contract via a contract modification. Once the formal modification is received, the contractor may proceed with major repairs. No additional work shall be completed outside what was approved and funded under the modification.

5.0 GENERAL INFORMATION

5.1. Installation Security Requirements

5.1.1 Personnel working in a government facility for less than 6 months or working anywhere on Tyndall AFB property are required to have a Background and Local Files Check.

The Unit Security Manager will coordinate the Background Affidavit (with 325 SFS Pass & ID) and Defense Biometrics Identification System (DBIDS) Application– allow 3-5 day process time. A favorable local files check is required to be granted base access.

5.1.2. Pass and Identification Items. The contractor shall ensure the following pass and identification items required for contract performance are obtained for employees and non-government owned vehicles:

5.1.2.1. AF Form 75, Visitor/Vehicle Pass (DoDM 5200.08v3_AFMAN31- 101v3_AFGM2020-01, Installation Perimeter Access Control): The contractor shall adhere to local security policy, applicable installation rules, regulations, and Florida State Statutes when applying for short/long term visitors’ passes. Any contractor requesting a pass for more than 3 days will complete a Background/Local Files Check with 325 SFS/Pass & ID. Contractor shall ensure vehicles (both commercial and private) utilized in the performance of this contract have required insurance and registration documentation to access the installation.

5.1.2.2. DBIDS, Defense Biometrics Identification System - Contractor Identification Card. Process a DBIDS Application to obtain a DBIDS contractor ID card (If no network access is required), and base access is required for more than 30 days. A DBIDS contractor ID card is required for performance on the installation in a contractor capacity, regardless of alternate base access forms of identification (ex: retired military ID).

5.1.2.3. DoD Common Access Card (CAC), AFI 36-3026_IP, Vol 1. Process through USM, Trusted Agent Sponsorship System (TASS) point of contact for a CAC card (If network access is required). A CAC (contractor) ID card is required for performance on the installation in a contractor capacity, regardless of alternate base access forms of identification (ex: retired military ID).

5.2. Retrieving Identification Media. The contractor shall retrieve all identification media from employees who depart for any reason before the contract expires; e.g., terminated for cause, and submit them to the Contracting Office Representative (COR). The COR will return terminated identification media to the 325 SFS for disposition and destruction.

5.3. Anti-Terrorism/force Protection. Contractor personnel, including subcontractors, must comply with and participate in the installation Antiterrorism (AT)/Force Protection (FP) Program, specifically including the conduct of Random Antiterrorism Measures (RAMs) and Random Installation Entry/Exit Vehicle Checks (RIEVCs).

5.4. Environmental Control. The Contractor shall comply, and assure that all subcontractors comply, with all applicable federal, state, and local laws, regulations, ordinances, policies and standards related to environmental matters. Where applicable, the Contractor shall use environmentally safe products in the course of completion of their project. The Contractor shall maintain, in company vehicle on site, Safety Data Sheets (SDS) for all chemicals. A copy of all SDS will be provided to the CO/COR. The MSDS data is subject to random checks by the government. Contractor shall maintain, and provide on demand, an inventory of materials being brought on the Government facility. The Contractor shall complete, and provide on demand, inventories of HAZMAT used, including but not limited to: solvents, paints, degreasers, greases, Ozone Depleting Substances, and oils brought on to the Government facility. If the Contractor spills or releases any HAZMAT or other substance contained in 40 CFR 302 into the environment, the Contractor shall immediately notify the CO/COR and appropriate emergency responders. The Contractor is responsible for all costs associated with clean-up and restoration, including any applicable fines and/or penalties. The Contractor shall maintain a spill plan as required by federal, state, and local laws and regulations.

5.5. Tyndall AFB observes the following Federal Legal Holidays:

New Year’s Day 1 January Martin Luther King Day Third Monday in Jan Presidents Day Third Monday in Feb Memorial Day Last Monday in May Juneteenth Monday, 20 June Independence Day 4 July Labor Day First Monday in Sep Columbus Day Second Monday in Oct Veterans Day Second Monday in Nov Thanksgiving Day Fourth Thursday in Nov Christmas Day 25 Dec

5.6. The normal duty hours are from 7:00 AM to 5:00 PM, Monday thru Friday excluding

Federal Holidays, ACC, and 325th Fighter Wing down days. All work shall be performed during normal duty hours. All other hours to include weekend, holidays, and down days shall be requested through the CO for approval. The contractor may work, with prior approval of the CO, extended hours to ensure timely completion of work at no additional cost to the government. This request shall be submitted no less than three (3) workdays prior to the time requested.

6.0 CONTRACT ADMINISTRATION/POINTS OF CONTACT

6.1. Contracting Officer (CO), the term used herein, does not include any representative not acting within the scope of his/her authority. Notwithstanding any of the provisions of this contract, the CO shall be the only individual authorized to in any way amend or modify the terms of this contract.

6.2. The Contracting Officer will be assigned upon contract award.

6.3. The Contracting Officer Representative will be assigned upon contract award.

6.4. The 325 SFS Points of Contact are:

TSgt Hembree, Phillip W.

Phone: 850-283-9933 Email: Phillip.Hembree@ us.af.mil

MSgt Scott N. Maciel.

Phone: 850-283-9933

Email: Scott.Maciel@us.af.mil