DRAFT-LZAV - SOW.docx

[DRAFT] Statement of Work (SOW) Replacement of Audio-Visual Equipment at The Landing Zone, Cannon Air Force Base, Building number Cannon Air Force Base, New Mexico 26 August 2024

OBJECTIVES: The objectives of this Work are:

a) The purpose of this Scope of Work (SOW) is to outline the requirements for the replacement of audio-visual (AV) equipment at The Landing Zone Collocated Club, Cannon Air Force Base (CAFB). This project will cover several designated areas, including.

a. Escape Room

b. Air Commando Room

c. Tri-rooms A, B, &C.

d. Refueling Pit

e. Dagger Alley

b) The Contractor shall provide all necessary labor, materials, equipment, and supervision to replace the existing AV equipment in the specified areas of The Landing Zone. This includes the removal of old equipment, installation of new systems, and provision of warranties for all installed equipment. All work to be phased to limit space that is closed at one time. Contractor to provide a phasing plan.

c) The Contractor shall perform the following tasks for each designated area:

1. C.1 Equipment Assessment and Removal - Conduct a thorough assessment of the current AV equipment in each designated area. - Safely remove and properly dispose of all existing AV equipment, including screens, projectors, speakers, amplifiers, wiring, control systems, and any other related components.

2. C.2 Procurement of New AV Equipment - Escape Room: Procure and install advanced AV equipment suitable for an immersive escape room experience, including high-definition projectors or monitors, surround sound systems, and interactive control interfaces. - Air Commando Room: Install high-definition displays, realistic sound effects systems, and control interfaces tailored for the Aiming Commando area. Tri-Room A, B, and C: Equip each Tri Room with new projectors or large-format displays, surround sound systems, and versatile AV control systems that support various configurations for presentations, training, and events. - Refueling Pit: Upgrade AV systems in this area with durable, high-performance audio and visual equipment that can withstand heavy usage and provide clear communication and display capabilities. - Dagger Alley: Install AV equipment that enhances the atmosphere of Dagger Alley, including strategic lighting, sound systems, and display screens.

3. C.3 Installation and Integration - Install all AV equipment in accordance with manufacturer specifications and industry best practices. - Ensure proper integration with existing infrastructure, including network connections, power supply, and mounting systems. - Calibrate all equipment to ensure optimal performance, including audio balancing, screen alignment, and image quality adjustments.

4. C.4 System Testing and Quality Assurance - Perform comprehensive testing of all installed equipment to confirm full functionality, including sound checks, video quality assessments, and system controls. - Address any issues or defects identified during testing to ensure that all systems are operating correctly.

5. C.5 Staff Training and Documentation - Provide on-site training to MWR Club staff on the operation and maintenance of the new AV equipment. This includes instructions on using control systems, troubleshooting common issues, and performing routine maintenance. - Supply all necessary documentation, including user manuals, installation guides, and warranty information. Warranty Requirements: The Contractor shall provide a comprehensive warranty for all installed AV equipment, covering: - **Warranty Period: A minimum warranty period of 3 years from the date of installation. - Coverage: The warranty shall cover all parts and labor required to repair or replace defective equipment. It shall also include technical support and on-site service calls if necessary. - Response Time: The Contractor must respond to warranty claims within 48 hours and provide a plan for resolution within 5 business days.

6. C.6. Deliverables: The following deliverables are required upon project completion: - Fully installed and operational AV systems in all designated areas. - Comprehensive staff training sessions completed. - Submission of all relevant documentation, including user manuals, warranty details, and maintenance schedules.

7. C.7. Project Schedule: The Contractor shall complete the project within 90 days from the date of contract award.

8. A detailed project timeline shall be submitted to The Landing Zone management within, 15 days of the contract award.

9. C.8 Quality Control: The Contractor is responsible for ensuring the highest standards of quality in the installation and performance of all AV equipment. Any defects or issues identified during or after installation must be promptly addressed at no additional cost to The Landing Zone.

10. C.9 Safety Requirements: All work must comply with Air Force safety regulations and protocols. The Contractor must ensure that all personnel are trained in relevant safety procedures and that all installations meet safety standards

d) Please refer to Attachment 1 – Specifications for guidance on the materials to be used.

e) Please refer to Attachment 2 – As Builts for room locations.

BACKGROUND: The audio-visual (AV) equipment at the landing Zone needs replacement due to its outdated and faulty condition. The current equipment has deteriorated over time, resulting in frequent malfunctions, poor sound and image quality, and limited functionality. This not only hampers the overall experience for patrons but also disrupts events and activities hosted at the club. Upgrading the AV systems is essential to ensure reliable performance, enhance the quality of services provided, and meet the modern expectations of our community members.

GOVERNMENT FURNISHED INFORMATION: Upon the Contractor’s request, the Government will provide electronic and/or hard copies of available documents and correspondences pertinent to the Work.

DELIVERABLES: The following must be provided to the designated Contracting Officer (CO) and Program Manager (PM):

a. Operation and Maintenance Manuals: Provide O&M Manuals including all warranties, vendor contacts, relevant product data including proper maintenance and operation. Manuals must be organized by CSI specification sections.

b. If an equal to item is to be used it must be approved prior to installation by contracting office.

REFERENCES:

Comply with all applicable Cannon AFB (CAFB) standards including:

· CAFB Architectural Compatibility Guide – 2012

UNIFED FACILITIES GUIDE SPECIFICATIONS

UFGS 01 35 26 Governmental Safety Requirements (February 2010) UFGS 09 65 00 Resilient Flooring (August 2010) US Air Force Interior Design Standards (July 2002) OSHA (Occupational Safety and Health Administration) and AFOSH (Air Force Occupational and Environmental Safety, Fire Protection and Health Standards)

UNITED FACILITIES CRITERIA (UFC)

END OF STATEMENT OF OBJECTIVES