DRAFT Lebanon Dam PIT Antenna OM_PWS NOI.pdf

Performance Work Statement (PWS) for the

Lebanon Dam PIT Interrogation System Maintenance, Linn County, Oregon

1 INTRODUCTION

The U.S. Army Corps of Engineers – Portland District (USACE) has a requirement to solicit services to perform operation, maintenance, and data management of a newly installed Passive Integrated Transponder (PIT) Interrogation System on Lebanon Dam, Oregon. This is a non-personal services requirement. Perform these services in accordance with the terms of the contract as defined in this Performance Work Statement and comply with all local, state and federal regulations.

2 LOCATION

Project site is located at Lebanon Dam on the South Santiam River, Linn County, Oregon. The dam is owned and operated by the City of Albany, Oregon Public Works Division however the PIT Interrogation System attached to the dam is owned by USACE. See Attachment A for overview of PIT interrogation system.

3 GENERAL

3.1 Existing Conditions

The City of Albany Public Works Division have allowed the USACE to install and operate the PIT Interrogation System on Lebanon Dam. The USACE will coordinate all work for this requirement between the Contractor and the City of Albany Public Works Division.

Reference drawings and operation and maintenance manuals for the PIT interrogation system are provided in Attachment A and Attachment B.

3.2 Attachment List

a. Attachment A –System Reference Drawings

b. Attachment B - Equipment List and User Manual

3.3 Government Furnished Equipment

The Government will furnish the PIT Interrogation System at Lebanon Dam, see Reference drawings and operation and maintenance manuals for the PIT interrogation system are provided in Attachment A and Attachment B. The PIT Interrogation System comes equipped with remote capability via cellular service in the Master Controller however the Contractor is responsible for providing cellular service to the system should remote capability to utilized.

3.4 Contract Period of Performance

The period of performance for the base CLINs begins TBD.

DRAFT

The period of performance for the optional CLINs, if awarded, begins TBD.

4 CONTRACT REQUIREMENTS

The USACE is procuring a Firm Fixed Price services contract to

1. Perform routine operation maintenance, and data management of the PIT interrogation system at

Lebanon Dam as outlined in section 6.1.

5 DEFINITIONS

5.1 Contracting Officer (KO)

The Government employee who is authorized to enter into, administer, and/or terminate contracts and make related determinations and findings.

5.2 Contracting Officer’s Representative (COR)

The Government employee who has been authorized in writing by the Contracting Officer as the Contracting Officer’s Representative, acting within the limits of their authority.

6 PERFORMANCE OBJECTIVES SUMMARY

Provide all personnel labor, equipment, tools, materials, vehicles, testing, supervision, and incidental services necessary to satisfactorily complete the performance objectives as defined by the tasks listed herein.

6.1 Task 1 – Routine Operation and Maintenance

6.1.1 Task 1.1 - System Data Management

Payment will be made by job to perform data management on the PIT Interrogation System including performance of daily downloads from the PIT Interrogation System Master Controllers, quality check the data for errors, and upload data to PTAGIS, (http://www.ptagis.org). Provide qualified personnel as defined by Section 7.3 and submittals as outlined in Section 7.5. Payment will be measured by Contractor adherence to the acceptable quality levels listed in the table in section 7.1.

6.1.2 Task 1.2 – System Operation and Maintenance

Payment will be made by job to perform the following system operation and maintenance:

1) Perform daily system health checks of the PIT Interrogation System to include diagnostics check on the system, monitor the diagnostic data, and evaluate and interpret if the entire PIT Interrogation System is functioning and collecting data as outlined in the provided O&M manual, see Attachment B.

2) Perform weekly check of Biomark website (https://www.biomark.com) for firmware updates for the Master Controllers and perform firmware updates to the Master Controllers.

3) If health check reveals system malfunction, perform system restarts of the Master Controller.

System reboots can be completed remotely.

4) If damage or degraded parts of the PIT Interrogation system are identified during the period of performance, notify the COR within 48 hours.

5) Procure all essential spare parts as listed in Attachment B to have on hand. On-site storage or essential spare parts must be coordinated with the COR.

6) If damage is identified to any of the system involving essential spare parts in Attachment B, replace those system parts during the system annual inspection unless otherwise coordinated and approved by the COR.

6.1.3 Task 1.3 – System Annual Inspection

Payment will be made by job to perform an annual onsite physical inspection of the entire PIT Interrogation System, to include inspecting all equipment, Master Controllers, exposed cables, wires, and antennas as outlined herein:

1) Coordinated with the COR at least 14 calendar days in advance and during summer months of July through September when the river flows are lowest.

2) Dewater the North and South Fish Ladders for visual inspection of the antennas. Provide a crane to install the headgates the South Fish Ladder exit to dewater the ladder. The headgates are stored in the vault at the dam. Dewater the North Ladder by closing a valve and placing a section of plywood at the upstream ladder exit.

3) Inspect the flexible cord PIT antenna in the South Fish Ladder.

4) Inspect the spillway antennas for damage. The spillway sections will be raised, one or two sections at a time, to stop flow to allow physical inspection.

5) Inspect the cable bands for the antennas on the Juvenile Fish Bypass pipe.

6) Inspect and replace in-kind the 12-volt batteries powering the spillway and juvenile fish bypass Master Controllers and antennas.

7) Identify any parts or equipment that are damaged or degraded whether functional or not.

8) Submit a letter report documenting the status of the PIT Interrogation System and findings after annual inspection within 30 calendar days of the inspection. The report should document any non-functioning or damaged parts (antennas, readers, data cables, Master Controllers) and list any replacement or repair needs discovered during inspection.

7 PERFORMANCE REQUIREMENTS SUMMARY

The Performance Requirement Summary (PRS) determines if the contractor meets the performance standards of the contract, as well as provides guidelines for how and when surveillance will be performed.

The PRS ensures timeliness, effectiveness, and contract conformance.

If the Contractor fails to perform at any time and the work is deemed critical by the COR, Government forces may be assigned to perform the work. If this occurs, reimbursement to the Government for the full costs of the work performed including labor, materials, transportation, and supervision will be required.

7.1 Performance Requirement Summary Table

Below are the criteria against which the performance will be evaluated. Work shall be considered deficient if any one of the following conditions are not in accordance with the following requirements.

PERFORMANCE REQUIREMENTS SUMMARY

Performance Objective

Performance Standard

Method of Surveillance Acceptable Quality Level

Task 1 – Routine Operation and Maintenance

Task 1.1 - System Data Management

Reference Section 6.1.1

Periodic Inspections and Customer Input

Minor problems are encountered less than 5% of the time and are resolved in a timely fashion and in a satisfactory manner.

Task 1.2 – System Operation and Maintenance

Reference Section 6.1.2

Periodic Inspections and Customer Input

Minor problems are encountered less than 5% of the time and are resolved in a timely fashion and in a satisfactory manner.

Error! Reference source not found.

Reference Section 6.1.3

Periodic Review and Customer Input

Minor problems are encountered less than 5% of the time and are resolved in a timely fashion and in a satisfactory manner.

Quality of Personnel Provided

Qualified Personnel were provided per Section 7.3

Periodic Review and Customer Input

100% compliance

7.2 Surveillance

Random inspections by the Government, in addition to complaints from project under this contract, will serve as the surveillance method. If the COR discovers deficiencies and/or receives complaints, the COR will pass them on to the Contractor's Quality Control Manager for correction.

7.3 Contractor Required Personnel

Required personnel must have general knowledge of PIT Interrogation systems operation and maintenance gained through education and/or experience. Required personnel cannot be removed or replaced without proper transition plan being submitted and approved by the government to ensure proper coverage is maintained. It is recommended to appoint alternates to each of the required positions to maintain coverage.

If required personnel become, or is expected to become, unavailable for work under this contract for a continuous period exceeding 15 workdays, immediately notify the COR, provide replacement candidate resume(s) to the COR for approval, with personnel of at least substantially equal ability and qualifications.

Each request for approval of alternates must be in writing and contain a detailed explanation of the circumstances necessitating the proposed substitutions/replacements. The COR will provide written concurrence/non-concurrence for each request within 5 business days of the Contractor’s submittal. It is the Contractor’s responsibility to ensure all contract requirements are met and that performance is not interrupted or impaired while this process is completed.

7.3.1 Data Manager

Provide a Data Manager with a minimum of three years of experience in downloading data from PIT Interrogation Systems and uploading the data to the PTAGIS website (https://www.ptagis.org/). The DM will be responsible for requesting access from PTAGIS, downloading PIT tag data, reviewing data for errors, and uploading PIT tag data to PTAGIS. Submit a resume of the assigned person(s) that demonstrate required experience performing the following tasks:

7.3.2 Quality Control Manager

Provide a Quality Control Manager (QCM) with at least three years of experience in operating, maintaining, tuning, and optimizing a PIT Interrogation System, including Master Controllers, antennas, and associated equipment. Submit resume demonstrating qualifications.

7.3.3 Site Safety and Health Officer (SSHO)

Provide a Site Safety and Health Officer meeting the requirements of EM-385-1-1 section 1 during any onsite operations including but not limited to the annual inspections. The SSHO must implement and administer the Contractor’s safety program and Government accepted accident prevention plan.

The SSHO’s training, experience, and qualifications must be as required by EM 385-1-1. Submit resume demonstrating qualifications.

7.4 Quality Control

The Contractor, not the Government, is responsible for quality control actions necessary to meet the quality standards set forth by the contract. The Government reserves the right to inspect and test the services called for by the contract, to the extent practicable at all times and places during the term of the contract. If the COR discovers deficiencies and/or receives complaints, the COR will alert the Contractor for correction. Non-conforming services will be rejected.

7.5 Submittals

Government review of each submittal will be completed within 14 calendar days of receipt. Submit the following via email to the COR:

a. Accident Prevention Plan (APP)

b. Quality Control Plan

c. Required Personnel Qualifications, reference section 7.3.

d. Annual Inspection Reports, reference section 6.3

7.5.1 Accident Prevention Plan

Submit an APP in accordance with the requirements of EM 385-1-1 within 30 calendar days prior to any onsite activity involving load handling equipment, fall protection, or hazardous energy such as spillway or electrical work. Use the Safety and Occupational Health Office checklist A-02 to ensure all required elements are captured. If an item on the checklist is not applicable because of the nature of the work, state this exception and provide justifications.

7.5.2 Quality Control Plan

Within 30 calendar days of Contract Award, submit the Contractor Quality Control (CQC) Plan for Government acceptance.

7.6 Antiterrorism and Operational Security (AT-OPSEC) Requirements

7.6.1 Pre-screen candidates using E-Verify Program

Pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

8 CONTRACT ADMINISTRATION

8.1 Prework Conference

A prework conference will be coordinated between COR and Contractor within 14 calendar days after Contract Award to discuss submittals, personnel, and review contract requirements.

8.2 Contract Changes

Changes in scope, time, or deliverables can only be authorized by the Contracting Officer. The contractor must notify the Contracting Officer immediately if they have received direction to perform work outside the scope of the contract. Changes in scope will be negotiated and a written modification issued, before proceeding with the work.

8.3 Invoicing

Invoicing is permitted as outlined in the following table:

Performance Objective

CLIN Frequency

Task 1 – Routine Operation and Maintenance Task 1.1 - System Data Management

0001 Monthly

Task 1.2 – System Operation and Maintenance 0001 Monthly

Error! Reference source not found. 0001 Annually

Submit one electronic PDF invoice to the COR and CEFC-G2invoices@usace.army.mil.

For invoice receipt verification or for a vendor's payment problem, the vendor may contact COR or USACE Finance Center (Millington) at phone number (901) 873-9077.

8.4 Unacceptable Performance

If any of the services do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount.

8.5 Damage Caused by the Contractor

Contractor will be held accountable and liable to the Government for any damages to Government facilities, fixtures, furnishings, equipment, plantings (except those impacted by the intended work), or grounds (including roads) including leased property caused by the Contractors or their employees.

8.6 Interference with Government Operations

The Government may undertake or award other contracts for additional work during the performance of work on this contract. Do not commit or permit any act which interferes with the performance of work by any other Contractor and/or subcontractor, or by Government employees.

8.7 Media/Publicity

Immediately refer all media and public inquiries or access requests to the worksite to the COR and USACE Public Affairs Office if warranted -- without further comment. The initial demonstration may request or require the Contractor to provide access to the worksite to those groups approved by the Government. Any VIP/media access to the work site will require a Government and Contractor representative for escort.

8.8 Walsh-Healey Public Contracts Act or the McNamara-O'Hara Service Contract Act (SCA)

Every employer performing work covered by the Walsh-Healey Public Contracts Act or the McNamara- O'Hara Service Contract Act (SCA) is required to post a notice of the compensation required (including, for service contracts, any applicable wage determination) in a prominent and accessible location at the worksite where it may be seen by all employees performing on the contract. A copy of the poster is available in two versions at the following DOL website:

http://www.dol.gov/whd/regs/compliance/posters/sca.htm. The rest of the content is subjective to each location’s needs.

8.9 Government Holidays

The Contractor is not required to perform services on the following recognized Federal holidays: New Year’s Day, Birthday of Martin Luther King, Jr., Washington’s Birthday, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day.

8.10 Veterans Employment Emphasis for U.S. Army Corps of Engineers Contracts

In addition to complying with the requirements outlined in FAR Part 22.13, FAR Provision 52.222-38, FAR Clause 52.222-35, FAR Clause 52.222-37, DFARS 222.13 and Department of Labor regulations, U.S.

Army Corps of Engineers (USACE) Contractors and subcontractors at all tiers are encouraged to promote the training and employment of U.S. veterans while performing under a USACE contract. While no set-aside, evaluation preference, or incentive applies to the solicitation or performance under the resultant contract, USACE Contractors are encouraged to seek out highly qualified veterans to perform services under this contract. The following resources are available to assist USACE Contractors in their outreach efforts:

Federal Veteran employment information at http://www.fedshirevets.gov/index.aspx

Department of Labor Veterans Employment Assistance at http://www.dol.gov/vets/

Department of Veterans Affairs-VOW to Hire Heroes Act at http://benefits.va.gov/vow

U.S. Chamber of Commerce Foundation – Hiring Our Heroes at http://www.hiringourheroes.org/

Guide to Hiring Veterans – https://www.dol.gov/veterans/hireaveteran/pdf/Employer-Guide-to-Hire- Veterans-June-2019.pdf