DRAFT JOC SOW for Carlisle Barracks.pdf

DRAFT DOCUMENT ONLY

Carlisle Barracks

Directorate of Public Works

Statement of Work

Job Order Contracting (JOC)

29 April 2019

Table of Contents

SECTION C

DESCRIPTIONS AND SPECIFICATIONS

STATEMENT OF WORK

C.1. General Requirements C.1.1. Scope of Work C.1.2. Contractor Responsibility C.1.3. General C.2. Directorate of Public Works C.3. Management and Personnel C.3.1. General C.3.2. Personnel C.3.3. Contractor In-House Workforce C.3.4. Contractor Employee Compliance C.3.5. Conduct of Personnel C.3.6. Qualifications/Certifications C.3.7. Planner/Estimators C.3.8. Equipment Operators C.3.9. Quality Control (QC) Representative C.3.10. Identification of Employees C.3.11. Common Access Card (CAC) C.3.12. Contractor ID C.3.13. Display of ID Badges C.4. Contingencies C.4.1. Contingency Plan C.5. Contractor Quality Control C.5.1. Quality Control (QC) C.5.2. Quality Control Plan C.5.3. Contractor Quality Control Organization/Staffing

C.5.4. QC Files and Reporting C.5.5. Joint QC/Project Management Meeting C.5.6. Acceptability

C.6. Installation Closures C.7. Hours of Operation C.8. Federal Holidays C.9. Key Control C.10. Interfaces

C.10.1 Restricted Areas C.10.2. Secure Areas C.10.3. Security C.11. Reports C.11.1. Safety Requirements and Reports C.11.2. Damage Reports C.11.3. Accident Reporting C.12. Antiterrorism and Operations Security C.12.1. AT Level I Training C.12.2. Access and General Protection/Security Policy and Procedures C.12.3. iWATCH Training C.12.4. Formal OPSEC Program C.12.5. OPSEC Training C.12.6. Threat Awareness Reporting Program C.13. Government-Furnished Property and Services C.13.1. Utilities C.13.2. Fire Protection C.13.3. Emergency Medical Services C.13.4. Facilities C.13.5. Equipment C.14. Contractor Furnished Property, Items, and Services C.14.1. Property C.14.2. Telephone Services C.14.3. Contractor-Furnished Software C.14.4. Sanitation and Cleanliness C.14.5. Utility Location C.14.6. Digging Permits C.14.7. Permits C.15. Facilities’ Access C.15.1. Work Coordination C.15.2. Family Housing or Billeting Tenant Not Home C.16. Job Order C.16.1. Job Order Work Schedule a.k.a. Gantt Chart C.16.2. General C.16.3. Unauthorized Instructions from Government Personnel C.16.4. Problems with Contract Performance C.16.5. Job Order Work Files C.16.6. Manufacturer’s Manuals C.16.7. Warranty Program C.16.8. Conflicts C.16.9. Provision of Materials and Supplies

C.16.10. Salvage C.16.11. Scheduled System Outages C.17. Work Processes C.17.1 Pre-Ordering Procedures C.17.2. Ordering Procedures C.17.3. Work Execution C.18. Construction Task Catalog (CTC)

C.18.1. CTC

C.18.2. Option Year Adjustment C.18.3. CTC Vendor Clarifications C.19. CTC Application – Specific Considerations C.19.1. Demolition C.19.2. Assemblies Pricing C.19.3. Line Item Cost Adjustments C.19.4. Storage of Materials C.19.5. Waste and Excess Quantities Included with Contract Coefficient C.20. Environmental Services C.20.1. General C.20.2. Handling Hazardous or Toxic Material C.20.3. Hazardous Plan C.20.4. Polychlorinated Biphenyl (PCB) C.20.5. Asbestos C.20.6. Pesticides and Herbicides C.20.7. Disposal C.20.8. Regulations/Laws C.20.9. Oil and Pollutants C.20.10. Inspection by Regulatory Agencies C.20.11. Chlorofluorocarbons (CFC) C.20.12. Fluorescent Tubes and Ballast C.20.13. Transportation of Hazardous Materials and Hazardous Wastes C.20.14. Transport and Pick-up C.20.15. Emergency Response Capabilities C.20.16. Material Safety Data Sheets (MSDS) C.21. Definitions C.22. Acronyms

SECTION H

SPECIAL CONTRACT REQUIREMENTS

H.1. Employees of Contractor H.2. Contractor Staff and Technical Capabilities H.3. Computer Hardware and Software Requirements H.4. Fire Prevention H.5. Liability of Contractor H.6. Accident Prevention and Safety Requirements H.7. Insurance H.8. Inspection of Work H.9. Miscellaneous Notes H.10. Coefficient H.11. Post Award Orientation

SECTION C

DESCRIPTIONS AND SPECIFICATIONS

STATEMENT OF WORK

C.1. General Requirements

C.1.1. Scope of Work. This is an Indefinite Delivery, Indefinite Quantity contract (IDIQ) for construction at US Army Garrison Carlisle Barracks. The Contractor shall provide all materials, equipment and personnel necessary to accomplish the multidisciplinary work for a broad range of maintenance, repair and minor construction work. Job orders shall vary in size and complexity and will include tasks in a variety of trades to include carpentry, mechanical, HVAC, excavating, interior and exterior electrical and high voltage, plumbing, painting and concrete masonry. All work performed by the Contractor shall be in strict accordance with all the terms, clauses, conditions, general and special contract requirements, specifications, attachments, etc., contained herein or incorporated by reference. In addition, the Contractor shall furnish ancillary professional engineering services in cases where required per the line item in the Gordian Group Construction Task Catalog (CTC), and shall provide as-built drawings in .dwg format, which conform to the Directorate of Public Works’ (DPWs) electronic computer aided drafting and design (CADD) software. All work performed by the Contractor shall be in strict accordance with current, published industry and trade organization standards, and adopted building and National Fire Protection Association (NFPA) codes and standards. All work performed by the Contractor shall also be in strict accordance with Carlisle Barracks requirements (i.e. fire department and environmental requirements). As new standards and codes are published, they will become the mandatory reference criteria incorporated, and control subsequent work performed under this contract, without requirement of further notice or negotiation.

C.1.1.1. Technical Specifications.

The purpose of specifications is to furnish concise standards for work and/or materials used in the maintenance and repair, or construction of Government facilities. The specifications will be used to define and enforce minimum requirements during the construction phase of each order. The Technical Specifications to be utilized under this contract for construction of military facilities shall consist of the following:

a) Unified Facilities Guide Specifications (UFGS). These specifications may be accessed on the Internet at http://www.wbdg.org/ccb/browse_cat.php?c=3. These Specifications are numbered and organized by the Construction Specification Institute's (CSI) Master Format. The Contractor shall note however, that there is not necessarily a direct correlation between a particular specification number and a particular UFGS number (e.g., UFGS 26 60 13 40 Low-Voltage Motors, and CTC Section for Motors), so the content of each applicable specification and CTC section will be reviewed for logical and reasonable applicability. These specifications may be further supplemented with industry specifications, and result in no additional cost to the Government, provided that in the Government’s view the supplemental specification supports, and does not conflict with or clearly exceed the work described in the applicable CTC line item(s).

b) Industrial / Commercial Specifications. Specifications written by standards organizations (ASTM, ISO, CEN, etc.), trade associations, corporations, or others to define an explicit set of requirements to be satisfied by a specific material, design, product, or service may be used in the absence of applicable UFGS specifications.

However, installation of all products and equipment shall conform to the specific product/equipment manufacturer’s instructions.

c) Job Order Contract Construction Task Catalog (CTC) and Technical

Specifications. All work shall be accomplished per the line item descriptions contained in the CTC and in accordance with the JOC Technical Specifications, which furnish concise industrial and/or commercial standards for construction, maintenance and repair of Government facilities.

d) Scopes of Work and Project Drawings. Government provided scopes of work and

Government furnished project drawings (when provided) shall establish minimum requirements for construction. All work performed shall be in accordance with these documents.

C.1.1.2. Gordian Group Construction Task Catalog and eGordian SAAS JOC Management Tool.

Job Order Contract Construction Task Catalog (CTC), commonly referred to as the Unit Price Book (UPB), modified for Carlisle Barracks, Pennsylvania, is the pricing catalog to be used for all Job Order Contracting (JOC) Job Orders. The CTC contains:

a) Unit pricing data to be used by the Contractor in development of price proposals for each job order. The pricing data is presented as basic items and as price adjustment modifiers to the basic item.

b) Descriptions of work to be accomplished for each line item, in the unit of measure specified.

c) Divisions 01 through 50 that are applicable to Divisions 01 through 50 of the Job Order

Contract Technical Specifications.

d) Demolition factors that include loading and hauling two (2) miles, disposal and return, unless stated otherwise in the CTC.

e) A list of abbreviations.

C.1.2. Contractor Responsibility. The Contractor's work and responsibility shall include all Contractor planning, programming, administration, and management necessary to provide work as specified. The work shall be conducted in accordance with the contract and all applicable Federal, State and local laws, regulations, codes, or directives, to include applicable documents listed. The Contractor shall ensure that all work meets critical reliability rates or tolerances specified or included in applicable eGordian Technical Specification, Scope of Work and Government supplied drawings. The Contractor shall perform all related Contractor administrative services necessary to perform the work including, but not be limited to, the following: supply, quality control, Contractor financial control, and maintenance of accurate and complete records, files, and libraries of documents to include Federal, State, and local laws, regulations, codes, technical manuals, and manufacturer's instructions and recommendations.

The Contractor shall provide related services such as formatting data for automated systems inputs and data base maintenance, preparing and providing required reports, compiling historical data, performing administrative activities and submitting necessary information as specified. The contractor shall be responsible for making an onsite review of the site where the work is to be performed, prior to the start of any work, list any damaged areas and turn them into the Contracting Officer’s Representative (COR), so as to preclude any responsibility for damages present that are not a result of the performance of work required in the Job Order.

Any other damages found after the work is completed will be investigated by the COR. If caused by the Contractor, damages shall be corrected by the contractor at no additional cost to the Government.

C.1.3. General. The Contractor shall commence all operations required by the contract as of the first day of the contract period. Therefore, on the initial day of performance, the Contractor shall provide a work force which is fully qualified and capable of performing all work required under this contract. Prior to contract start date, the Contracting Officer will provide, to key Contractor management and supervisory personnel, an orientation to properly familiarize the Contractor and Contractor's key personnel with the installation facilities and pertinent regulations.

C.1.3.1. Transition Period. During the 30 calendar days prior to contract start, the Contractor's key personnel, as identified in the solicitation, shall observe all operations pertinent to the requirements to include office functions, procedures, and operations, and any other operations as deemed necessary by the Contractor that will enable Contractor personnel to become both knowledgeable in, and familiar with, their assigned areas of responsibility. In addition, the Contractor shall have adequate staff on board 30 calendar days prior to the contract start date to process Work Orders, or Work Order estimate requests to be executed on contract start date. The cost for this staff in the previous sentence shall be included in the contractor’s coefficient bid item. See Section H.15, Coefficient.

C.1.3.2. Start-Up Period. Prior to contract start date, the Contracting Officer will provide, to key Contractor management and supervisory personnel, orientation to properly explain the work and familiarize the Contractor and Contractor's key personnel with the installation facilities and pertinent regulations. The Contractor is responsible to orient or train all Contractor personnel at the Contractor's own expense.

C.2. Directorate of Public Works. The DPW acts as the Garrison Commander's installation principal staff officer for all matters pertaining to facilities engineering and housing activities.

This directorate plans, programs, prioritizes, and coordinates all facilities engineering and housing activities, including Real Property Maintenance Activities (RPMA), and Government housing/buildings & structure repairs.

C.3. Management and Personnel.

C.3.1. General. The Contractor shall designate a Project Manager and provide written notice of such designation to and approved by the KO and COR. The Project Manager shall conduct overall management coordination, and shall be the central point of contact with the Government for performance of all work under the contract. A Contractor employee shall be designated to act for the Project Manager when work is being performed at hours other than those listed above, or during the Project Manager's absence. The Contractor shall provide written, 48-hour advance notice of such designation, to be approved by the KO and COR. The Project Manager, and any individuals designated, shall have full authority to bind the Contractor contractually for prompt action on matters pertaining to execution of the contract.

The Project Manager and any individuals designated shall be able to understand, speak, read, and write the English language. A current copy of the Management Plan shall be provided to the Contracting Officer (KO) and COR on the contract start date and thereafter as changes occur, at a minimum annually. The plan shall be implemented on the contract start date. As a minimum, the plan shall include management of all resources, i.e. equipment and staffing plan.

C.3.2. Personnel. The Contractor shall provide necessary personnel to accomplish all contract work within specified time frames. All personnel shall be legal residents of the United States.

The Contractor shall submit, within five (5) calendar days of contract award, in writing to the KO and COR, a current copy of an organization chart and identify personnel proposed to perform the contract requirements; and any changes within five (5) working days of the change.

C.3.3. Contractor In-House Workforce. The Contractor shall perform on the site, and with its own in-house workforce, work equivalent to at least 15 percent of the total amount of work to be performed under the contract.

C.3.4. Contractor Employee Compliance. The Contractor shall ensure that Contractor employees observe and comply with all local installation and higher headquarters' policies, regulations, and procedures concerning fire, safety, environmental protection, sanitation, security, traffic, parking, gratuities, flag courtesy, “off limit” areas, and possession of firearms or other lethal weapons.

C.3.5. Conduct of Personnel. The KO may require the Contractor to remove from the job site any employee working under this contract for reasons of misconduct, security, or found to be or suspected to be under the influence of alcohol, drugs, or other incapacitating agent. Such removal from the job site shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the services as required by the contract.

C.3.6. Qualifications/Certifications. The Contractor shall submit, within five (5) calendar days of contract award, in writing to the KO and COR, the individual(s) tasked as key personnel who will execute the work that may be awarded under this contract and provide a summary of the minimum acceptable qualifications and experience. Any changes to the working status of these key personnel shall be transmitted to (in writing) and approved by the KO and COR within five

(5) working days of the change.

C.3.7. Planner/Estimators. Contractor planner/estimators who accomplish job cost estimates for indefinite quantity work shall use the Construction Task Catalog (CTC) Estimating procedures.

C.3.8. Equipment Operators. The Contractor shall maintain records of licenses and other required qualifying documentation of Contractor personnel operating construction equipment/vehicles. The Government has the right to review these records at any time.

C.3.9. Quality Control (QC) Representative. The Contractor shall identify a QC representative for this contract within 5 calendar days of contract award the contractor shall provide, in writing to the KO and COR the individual(s) tasked as the QC Representative with a summary of the minimum acceptable qualifications and experience. Any changes to the working status of the QC representative shall be transmitted to (in writing) and approved by the KO and COR within 5 working days of the change.

C.3.10. Identification of Employees.

C.3.11. Common Access Card (CAC). Each contractor employee will be required to obtain a CAC issued by the government. Each contractor employees’ name, social security number, date of birth and email address will be entered into a database (by the COR) called the Contractor Verification System (CVS). CVS is an automated system to allow contractors’ personal information to be verified when applying for a new or renewal government identification card referred to as the CAC. Once the contractor employee’s information is registered, the COR will electronically forward the form to the individual contractor. Each contractor employee is required to electronically fill out the CAC request form. Once the form is properly filled out, the COR will verify that they are authorized and required to have a CAC. The contractor employee will be directed to go to the designated in-processing facility and obtain the CAC. All prescribed identification shall immediately be delivered to the COR for cancellation upon the release of any employee.

C.3.12. Contractor ID. The contractor shall be responsible for furnishing to each employee, and for requiring each employee to display or possess appropriate identification. The contractor shall provide each employee an identification (ID) badge on contract start date or on employment start date. The ID badge shall be made of nonmetallic material to prevent electrical shock. The ID badge shall be easily readable and include the employee’s name, contractor’s name, functional area of assignment, security clearance if applicable, and color photograph. Additionally, the contractor shall obtain a Common Access Card (CAC) for those employees whose functions require access to systems or facilities controlled by the Common Access Card. All contractor employees shall obtain CAC at DEERS/RAPIDS terminal when application is approved by the Government. Failure, inability, or delay in obtaining the CAC does not relieve the contractor from performing under the terms of the contract. Should an employee leave prior to the contract expiration, the contractor is responsible for ensuring the employee turns-in their CAC at that time.

C.3.13. Display of ID Badges. Contractor personnel shall wear the ID badge at all times unless it presents a safety hazard. ID badges will be worn when performing work under this contract to include attending Government meetings and conferences. Unless otherwise specified in the contract, each contractor employee shall wear the ID badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit such placement.

C.4. Contingencies. Sudden or unusual events could result in a great impact upon Contractor performance and contract requirements. In the event that unusual conditions develop, the Contractor shall continue, and expand performance if necessary. In all cases, the Contractor shall assume that the Army cannot provide any supplemental forces and continue to need the same or additional performance under contract, which the Contractor shall be required to meet. Examples of such events include:

• A sudden build-up of military forces that increases contract requirements.

• A natural disaster

• A labor strike that impacts is upon the Contractor's ability to perform

• Special circumstances identified by the Contracting Officer.

C.4.1. Contingency Plan. The Contractor shall submit with the proposal an outline covering the methods the Contractor will use to meet the contract requirements in the above-cited emergency situation. Upon award the plan will be submitted. After award this plan will be formalized and submitted to the Contracting Officer for approval prior to start of work.

C.5. Contractor Quality Control.

C.5.1. Quality Control (QC). The Contractor shall establish and maintain a quality control program that has been reviewed/accepted by the Government for compliance with contract specifications and in accordance with the inspection system required IAW FAR clause 52.246-12 entitled the "INSPECTION OF CONSTRUCTION" clause, Section E. The Contractor shall submit, in writing, to the KO and COR a Draft copy of the QC Plan within five (5) calendar days of contract award. The final QC Plan shall be submitted to and approved by the KO and COR within thirty

(30) calendar days of contract award, and changes/revisions made. All work shall conform to the referenced Clauses, Technical Specifications and Manufacturers Recommendations. When there is a question the most stringent shall apply.

C5.2 Quality Control Plan. The Contractor's Quality Control Plan shall include a separate section that addresses the Contractor's proposed method of managing quality of Individual Job Order work. The plan shall address the following:

C.5.2.1. The Contractor's organizational structure.

C.5.2.2. The names and minimum acceptable qualifications of individuals tasked to perform inspections and the extent of their authority. Their functional role shall be depicted in the organization chart. No lead person or first line supervisor shall be considered a Quality Control Inspector.

C.5.2.3. Frequency and manner in which inspections are to be conducted.

C.5.2.4. Method of identifying deficiencies in the quality of work to be performed, before the level of performance becomes unacceptable.

C.5.2.5. Method of documenting and enforcing quality control operations of both prime and subcontractor work, including inspection and testing.

C.5.2.6. Key control as required by paragraph C.9.

C.5.2.7. Special safety equipment/clothing required. The Contractor shall provide all supplies, tools, and clothing (including personal protective clothing and equipment for Contractor employees when required by OSHA regulations, 29 CFR 1910, SUBPART I) required to meet the terms of the contract.

C.5.2.8. Detailed specifics as to how the Contractor will ensure that all personnel take required safety precautions when working with steam, chemicals, electricity, vehicles, power tools, welding equipment, etc., and when entering or working in confined spaces.

C.5.3 Contractor Quality Control Organization/Staffing. The quality control staff shall be functionally separate from the Contractor's production or supervisory staff. The organization shall include, but not be limited to, a full-time QC Manager, responsible for managing the Contractor's QC & Safety Programs, and one or more additional quality control inspectors (supplemented as necessary) to meet contract and project specifications quality requirements.

This responsibility includes, but is not limited to, ensuring inspections are planned and accomplished for all work under construction to ensure compliance with contract requirements, and developing and maintaining QC files and reports. Quality Control personnel shall be a part of the prime Contractor's staff and not members of the staff of a subcontractor.

The QC personnel shall be empowered to direct contractor and/or sub-contractor personnel to correct deficiencies.

C.5.3.1. Quality Control Manager:

Qualifications: The Quality Control (QC) Manager shall possess the following minimum experience and/or training:

a) Formal QC education and/or training in building construction inspection.

b) A minimum of three years’ experience as a QC manager and/or senior QC inspector in the building construction industry.

C.5.3.2. Quality Control Inspector(s):

Qualifications: The Quality Control (QC) Inspector shall possess the following minimum experience and/or training:

a) Formal QC education and/or training in building construction inspection.

b) A minimum of two years’ experience as a QC inspector in the building construction industry.

C.5.4 QC Files and Reports.

C.5.4.1. Files. The Contractor shall maintain a file of all inspections and/or tests conducted by the Contractor to include any corrective actions taken. This file shall be subject to review upon demand by the Government

C.5.4.2 QC Reporting. The Contractor shall submit a Weekly Quality Control Summary to the Contracting Officer and COR by 10:00 a.m. each Monday (or Tuesday if Monday is a Government holiday) for each on-going task order. A summary report shall be submitted for each task order for which construction has physically started, and it shall address Contractor activities for each day of the covered week (whether or not work was accomplished on a day or days during the subject week). The summary reports submitted on a given Monday shall address the work performed the week immediately previous to the date of submission. The minimum information required to be provided within the task order Weekly QC Summaries includes: dates covered by the report, and date of submission; project name and order number; estimated overall project completion status (%); and a thorough narrative of work performed and issues encountered and their resolutions during the week. Narrative content shall include: names of contractor/sub-contractor personnel working on site; weather conditions; description of actual type and location of work being performed each day (e.g., painters applying primer to block walls in Room 123, etc.), and applicable QC and/or progress photographs and or video clips to support statement of progress and balance of narrative. Report narrative shall be in sufficient detail to fully describe work accomplished on any given day during the covered week. Reports submitted that are considered insufficient or inaccurate will be returned to the Contractor at the joint QC/project management meeting with the requirement for correction and resubmission by close of business (COB) that day.

C.5.5. Joint QC/ Project Management Meeting. Weekly (day and time to be specified by the Government after contract award,) the Contractor shall meet with the Government to discuss on-going project reporting, performance, and quality issues. Minimum attendees for this weekly meeting are: Contracting Officer or designated Contract Specialist, DPW Ordering Officer, DPW COR, DPW & Contractor Project Manager, and Contractor QC Manager. Any requirements identified for action during this meeting will be recorded, and suspense established for accomplishment. Failure to satisfy an identified tasker from this meeting by the identified suspense will be addressed at the meeting immediately following the applicable suspense.

C.5.6. Acceptability. The work and any construction performed shall be accepted only when in full compliance with the contract specifications, applicable Clauses, and the Scope of Work.

The QC program shall be subject to acceptance throughout the term of the contract. The Contractor shall notify the KO and COR, or designated representative, in writing of any proposed change to the QC program. No change shall be implemented prior to review and approval of the change by the KO and COR, or designated representative.

C.6. Installation Closures. When an unforeseen installation closure occurs on a regularly scheduled day of work, the Government will have the following options:

C.6.1. Reschedule the work to be performed the following day unless the following day is a Saturday, Sunday, or a legal public holiday and routine work is not scheduled for that day.

C.6.2 Reschedule the work on any day mutually agreed upon by the Government and the Contractor.

C.6.3. No additional payments will be due the Contractor for unscheduled closures. Additional time to accomplish the job order will be granted to coincide with the days of installation closure.

C.7. Hours of Operation. All work shall be accomplished during normal duty hours from 0700 to 1700 hours, Monday through Friday (excluding federal government holidays), or as otherwise specified by the Contracting Officer. The Contractor shall also perform work outside of normal working hours as directed by the Contracting Officer. Work required outside normal duty hours will be specified prior to task order award.

C.8. Federal Holidays. Except as otherwise specified, routine work shall not be scheduled on holidays or holidays observed in lieu thereof. Federal Government holidays are:

New Year’s Day 1st day of January Martin Luther King Jr.'s Birthday 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day last Monday of May Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October

Veterans Day 11th day of November Thanksgiving Day 4th Thursday of November Christmas Day 25th day of December

When one of the above designated Federal holidays falls on a Sunday, the following Monday will be observed as a Federal holiday. When a Federal holiday falls on a Saturday, the proceeding Friday is observed as a Federal holiday.

C.9. Key Control. The KO and/or the COR are the only persons authorized to issue keys to the Contractor. Customers, building occupants, and Project Managers are not authorized key issuers. The Contractor shall establish a control system to ensure that keys issued are not lost, misplaced, or used by unauthorized persons. Government keys shall not be duplicated by the Contractor without the COR’s authorization. Procedures developed to control Government keys shall be included in the Contractor's Quality Control Plan. The Contractor shall comply with FM

3419.30 and AR's 190-13 and 190-51, applicable to key and lock control.

C.9.1. The Contractor shall reimburse the Government for replacement of locks or for re-keying required as a result of Contractor losing any key. In the event a master key is lost or duplicated without authorization, all locks and keys for that system shall be replaced at the Contractor’s expense.

C.9.2. The Contractor shall report to the KO and COR, or their designated representative, any occurrence of a lost key within one hour of discovery of the loss.

C.9.3 The Contractor shall prohibit the use of Government issued keys by any person other than authorized Contractor employees. The Contractor shall not permit entrance to locked areas to any person other than Contractor personnel engaged in the performance of work in those areas, or personnel assigned to the activity where the Contractor is performing work, without written authorization by the KO and COR, or their designated representative. The Contracting Officer and his or her designated representative shall always be allowed access to any Contractor controlled point providing entry to any Government owned property at any time.

C.10. Interfaces.

C.10.1. Restricted Areas. Certain buildings and other facilities are "restricted" to the general public. Contractor personnel shall not enter any "restricted" facilities without specific permission from the KO and COR. The Contractor shall comply with restricted area procedures and instructions. Contractor personnel working in restricted areas such as computer rooms shall be required to sign in and out and state the nature of business at the entrance desk. All work in restricted areas shall be coordinated with the respective area Security Officer through the KO and COR.

C.10.2. Secure Areas. Portions of the work under the contract are performed in secure areas.

In these cases, the Contractors will be escorted by the activity or Government personnel and adequate security measures will be established, maintained, and monitored by the appropriate Government personnel. A 48 hours advance notice to the activity shall be required when the Contractor needs an escort, except in emergency or urgent work.

C.10.3. Security. At all times during the performance of work within a facility, the Contractor and its employees shall remain cognizant of the security restrictions existing within the facility.

The Contractor’s employees shall ensure that any doors, windows or access panels which may have been opened for them during the course of the work period are secured at the end of the day. Circumstance which appear unusual, unhealthy or otherwise hazardous shall be reported to the KO and COR immediately.

C.10.3.1. Security Requirements. The Contractor shall comply with all Installation security requirements. The Contractor shall submit to the Contracting Officer the name and address of each employee working under this contract ten days prior to the start of work, and fill out questionnaires or other forms as may be required for security purposes.

C.10.3.2. Secure Areas. Portions of the work under the contract are performed in secure areas, and all persons requiring access to a secure area must possess the minimum security clearance required for access to that area or, in most cases, will be escorted by activity or government personnel. In the case of escort, 48 hours advance notice to the activity will be required except in emergency or urgent work. Contractor employees must be free of felony convictions, and prior military service members must have an honorable discharge. No cell phones or other electronic devices will be allowed in Secure Areas.

C.10.3.3. Vehicle Registration. Contractor personnel utilizing Contractor-owned or privately owned vehicles on Carlisle Barracks shall comply with appropriate vehicle registration policies and regulations.

C.10.3.4. Administrative Office Areas. Government personnel will be working in office areas during working hours. Contractor work shall not unduly interfere with Government work in the area. In the event a Government building supervisor so requests, the Contractor shall temporarily cease work in the area and report the instructions, to include name of the Government person involved, to the KO and COR, or their designated representative, immediately by the most expedient means.

C.11. Reports.

C.11.1. Safety Requirements and Reports. All work shall be conducted in a safe manner and shall comply with OSHA and the Army Corps of Engineers Safety and Health Requirements Manual (EM-385-1-1). If the Contractor fails or refuses to comply with safety requirements, the Contracting Officer may issue an order suspending all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such order shall be made the subject of a claim for extension of time or for excess costs or damages to the Contractor.

The Contractor shall be responsible for enforcement of all safety requirements, to include contractor and subcontractor personnel.

C.11.2. Damage Reports. In all instances where Government property or equipment is damaged by Contractor's employees, the Contractor shall provide a verbal report to the KO and COR, or the designated representative, within four hours of occurrence. A completed typed original plus one copy of DA FORM 3975 (MP Report Form) shall be delivered to the KO and COR, or the designated representative, within five calendar days of occurrence, explaining the circumstances of the accident and the extent of damage. The Contractor shall be responsible for costs to repair or replace damaged property.

C.11.3. Accident Reporting. The Contractor shall comply with OSHA and AR 385-40 for record keeping and reporting of all accidents resulting in death, injury, occupational disease, or adverse environmental impact. The Contractor shall provide a verbal report to the KO and COR, or the designated representative, within four hours of each such occurrence. A completed typed original plus one copy of DA FORM 3975 shall be delivered to the KO and COR, or the designated representative, within five calendar days of occurrence, whenever an accident involving personal injury or government owned vehicles occurs.

C.12. Antiterrorism and Operations Security. In the event of a National Defense Emergency affecting Carlisle Barracks, the Carlisle Barracks POC will immediately notify the contract POC.

At that time, the contractor shall take immediate steps to cease all activities on the installation(s) and will cause all personnel to leave the installation(s) property until notice is given by the installation and Carlisle Barracks POC that National Defense Emergency conditions are no longer in effect. Carlisle Barracks will coordinate with the contractor and adjust the milestone schedule accordingly.

C.12.1. AT Level I Training. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 05 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website:

https://jko.jten.mil (Course JS-US0007)

C.12.2. Access and general protection/security policy and procedures. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

C.12.3. iWATCH Training. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 05 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

C.12.4. Formal OPSEC program. Per AR 530-1, Operations Security, the contractor shall identify an individual who will act as OPSEC Coordinator. This individual will work with DPW OPSEC officers to ensure installation OPSEC policies and regulations are adhered to. The contractor will ensure that this individual completes the Interagency OPSEC Support Staff (IOSS) OPSEC Fundamental Course (OPSE 1301) found on the IOSS website: https://www.iad.gov/ioss/

C.12.5. OPSEC Training. Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter. OPSEC Awareness Training can be found at the following website:

https://securityawareness.usalearning.gov/opsec/index.htm

C.12.6. Threat Awareness Reporting Program. Per AR 381-12 Threat Awareness and Reporting Program (TARP), contractor employees must receive annual TARP training by a CI agent or other trainer as specified in 2-4b of AR 381-12.

C.13. Government-Furnished Property and Services

C.13.1. Utilities. All reasonable quantities of water and electric power required by the Contractor at the work sites shall be furnished by the Government at no cost. All temporary extensions and connections shall be coordinated with the respective utility company and installed and removed by the contractor at its own expense prior to final acceptance of the work being performed. All final connections/disconnections to the existing electrical utility system are to be approved by the Government and the respective company prior to accomplishment. They shall be removed in a manner acceptable to the KO and COR and the respective company. In the event no utilities are available at the work site the Contractor shall furnish own utilities to perform the work at no additional cost to the Government.

C.13.2. Fire Protection. The Government will provide 24-hour fire protection services from the Fire Stations to the work sites. The Contractor is responsible to establish fire protection services for the Contractor’s off-post office. Current emergency telephone numbers will be provided to the Contractor prior to contract start.

C.13.3. Emergency Medical Service. Medical services for the Contractor's personnel are the responsibility of the Contractor.

C.13.4. Facilities. The Government will not furnish, or make available to the Contractor, an area to set up facilities. The Contractor’s office, vehicles and supplies shall be located off-post.

C.13.5. Equipment. The Contractor shall provide all equipment unless otherwise specified in the Job Orders for performing work on this contract.

C.14. Contractor-Furnished Property, Items, and Services

C.14.1. Property. The Contractor shall furnish all vehicles, equipment, fuel, supplies, fax machine, computers and peripheral equipment (including printers and computers with interface cards) and materials, except that specified as Government furnished, to accomplish all contract requirement. The Contractor furnished vehicles and equipment shall be identified as Contractor property. All vehicles and equipment shall be in an operable condition and meet all local, State of Pennsylvania, and Federal safety requirements, and requirements of 4D CFR 243, 13 February 1976.

C.14.1.1 Unserviceable Contractor Equipment. Contractor furnished equipment or items, inoperable or unserviceable for whatever reason, including failure to meet Federal, State, or Local safety requirements, shall be removed from the installation within 24 hours after failure.

C.14.2. Telephone Services. The Government will not provide existing telephone service for operations under this contract. The contractor shall provide a phone number listing to the KO and COR as soon as service has been established.

C.14.3. Contractor-Furnished Software. The Contractor shall provide the proposal development software to perform the requirements of this contract (refer to Section H).

C.14.4. Sanitation and Cleanliness. The Contractor shall maintain work sites and other areas utilized in the performance of this contract in a neat, clean, orderly and sanitary condition. All debris shall be removed daily and as work is completed, and the premises shall be kept free at all times from accumulations of waste material and/or rubbish resulting from work performed under this contract. The work premises and Contractor’s area shall be subject to inspection by the Contracting Officer and designated representatives. The Contractor shall be responsible for correcting any violations cited.

C.14.5. Utility Location. The Contractor shall be required to obtain digging permits, and is responsible for any damage to identified utilities.

C.14.6. Digging Permits. A Digging Permit may be required for individual Job Orders. Prior to the start of any work requiring excavation, a digging permit must be obtained. Mechanical digging shall not be permitted within three (3) feet of identified underground utilities. A Digging Permit Form may be obtained from the Construction Services Branch, DPW, Building

330, Carlisle Barracks, and Pennsylvania. CALL (717) 245-4019 for a service order to clear underground utilities.

C.14.7. Permits. The Contractor shall, at no additional cost to the Government, obtain all appointments, licenses, and permits required for performance of work and for complying with all applicable Federal, State, and local laws.

C.15. Facilities’ Access

C.15.1. Work Coordination. The KO and COR have responsibility to coordinate Contractor access to facilities. The contractor shall be responsible for pre-arranging and coordinating with the KO and COR for access to facilities. The KO and COR will provide appropriate assistance.

The Contractor shall report to the KO and COR, or the designated representative, instances where access could not be obtained to facilities because the customer/facility users failed to be available at the prearranged time. If work requires scheduled or unscheduled interruption, disconnection, or cut-off of any utility to or within the facility, or requires that a facility be vacated, the Contractor shall take action (five work days in advance of scheduled interruption) to (a) notify customers/facility users and the KO and COR, (b) avoid damage to customer equipment, and (c) minimize disruption of the activity's operation.

C.15.2. Family Housing or Billeting Tenant Not Home. The Contractor shall not enter Family Housing or Billeting quarters where the occupant is not in the premises, unless specifically directed to and accompanied by a representative of the Contracting Officer or a representative from the Family Housing Office.

C.16. Job Order

C.16.1. Job Order Work Schedule a.k.a. Gantt chart. The Contractor shall schedule, control, and perform all work described herein in accordance with all terms and conditions contained in the contract. A schedule for each Job Order shall be submitted with the Contractor’s Job Order Price Proposal and modified to reflect actual dates at start of construction. Schedules shall be provided at no additional cost to the Government. The schedule shall indicate all work activities and shall clearly show the critical path of the job. The schedules, submitted to the Ordering Officer with each proposal, shall be revised and re-submitted with each modification proposal.

The revised Job Order schedule shall indicate clearly, the added and/or deleted items of work and shall reflect the increase or decrease in time required to execute the project and the modification. Time will be adjusted based upon the modification’s impact on the critical path of the project.

C.16.2. General

C.16.2.1. If a government employee, contract employee, building occupant, or other unauthorized personnel request a change to the scope of work, the Contractor shall immediately contact the COR or KO. The Contractor must inform all sub-contractor employees of this requirement. Any changes made in the field by construction employees, either direct or sub contracted, will be subject to removal and correction at no additional cost to the Government.

C.16.2.2. Changes in work requirements must be documented, authorized, and officially requested by Ordering Officer to be included in the Scope of Work.

C.16.2.3. Delivery of materials and equipment shall be made with a minimum of interference to Government operations and personnel.

C.16.2.4. The work shall, so far as practicable, be done in phases or divisions, and confined to limited areas which shall be completed before work in other phases or divisions begins.

C.16.2.5. The Contractor shall take all precautions to ensure that no damage will result from operations to private or public property. All damages shall be repaired or replaced by the contractor at no extra cost to the government.

C.16.2.6. At the beginning of each working day, the contractor shall notify the COR of the location(s) of the work the contractor intends to accomplish that day. A weekly schedule may be sufficient, subject to concurrence from the COR.

C.16.2.7. A 24 hour written notice shall be given to the COR prior to conducting all tests. The Government may determine the location of the tests such as, but not limited to, asphalt and soils testing. The Government may determine the specific batch of concrete or asphalt to be tested.

C.16.2.8. The COR shall be given 24 hour written notice of all work prior to concealment. For example: Pipes, wiring, reinforcement steel, wire mesh or any materials that are subject to specifications, inspection and approval or acceptance shall not be enclosed or covered prior to Government notification and inspection.

C.16.2.9. A project will be considered complete when all work is complete and all submittals, modifications, O&M manuals, as-built drawings and other paperwork has been submitted, reviewed, and approved by the Government. At the Government’s discretion, a project may be accepted as substantially complete with a few minor or superficial deficiencies remaining. The contractor will be responsible for correcting the deficiencies within the timeframe specified by the COR and KO. At least 20% of the total sum of the Job Order will be withheld until the project is completed and accepted.

C.16.3. Unauthorized Instructions from Government Personnel.

C.16.3.1. Authority. The contractor shall not accept any instructions issued by any person employed by the U.S.