DRAFT FY 25 Clock Tower Complex Snow Removal PWS 11 July 2024 (1).docx

BID SCHEDULE

SNOW AND ICE REMOVAL SERVICES

The ‘Unit Price’ is the price per occasion.

The ‘Total’ is the unit price multiplied by estimated occasions per season.

Snow Event: After 1” of snow - includes plowing/hand shoveling and product for ice removal De-Icing: After less than 1” of snow or rain includes application of ice removing product

BASED PERIOD (1 October 2024 through 30 September 2025):

Estimated Thirty six (36) occasions per season.

TOTAL PER BASE PERIOD: $

OPTION PERIOD I (1 October 2025 through 30 September 2026):

TOTAL PER BASE PERIOD: $

OPTION PERIOD II (1 October 2026 through 30 September 2027):

TOTAL PER BASE PERIOD: $

OPTION PERIOD III (1 October 2027 through 30 September 2028):

TOTAL PER BASE PERIOD: $

OPTION PERIOD III (1 October 2028 through 30 April 2029):

TOTAL PER BASE PERIOD: $

TOTAL CONTRACT (BASE PERIOD PLUS 4 OPTION PERIODS):

APPENDICES.

Drawing 1 - Vicinity Map Drawing 2 - CT Complex Snow Plowing Areas Map Drawing 3 - Building 340 Drawing 4 - Building 340 - parking Appendix A - Quality Assurance Surveillance Plan (QASP) Appendix B – Eng Form 6293 2023Aug31

PERFORMANCE WORK STATEMENT

SNOW AND ICE REMOVAL SERVICE

CLOCK TOWER COMPLEX

1. GENERAL. This is a non-personal services contract to provide snow and ice removal services at Clock Tower Complex and the adjacent sidewalks/parking lot.

2. DESCRIPTION OF SERVICES. The contractor is required to provide all personnel, supplies, supervision, tools, materials, equipment, transportation, fuel, and other items necessary to provide snow and ice removal services in accordance with this Performance Work Statement (PWS) and attached Drawings. The contractor is required to perform to the standards in the contract as well as all federal, state, and local regulations.

3. OBJECTIVE: The result of this contract is to provide a clean walkway and parking lots free of snow and ice.

4. SCOPE. Snow and Ice Removal services are to be performed on all on locations as specified on the attached drawings.

5. PERIOD OF PERFORMANCE. The period of performance is for 12-month base from date of award with four 12-month option periods not exceeding a total of five years.

6. QUALIFICATIONS. The contractor is required to submit the following items with their proposal.

6.1. The Contractor is required to demonstrate 10 years of experience removing snow and providing ice control prior to award.

6.2. The Contractor is required to demonstrate the ability to self-perform at least 85% of the on-site work thru their own staffing and equipment.

6.3. The Contractor is required to be located within 60 miles of the project location.

6.4. The Contractor is required to submit equipment list that will remain on-site during contract performance period prior to award. At a minimum the Contractor is required to have on-site a skid steer or tractor and pickup truck.

6.5. The Contractor is required to show salt availability, at the Contractors facility for one ice control event.

7. GENERAL INFORMATION.

7.1. QUALITY CONTROL. The contractor is required to maintain effective quality control to ensure services are performed in accordance with this PWS. The contractor’s quality control is a means by which he assures himself that his work complies with the requirement of the contract.

7.2. QUALITY ASSURANCE. The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). The plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). The Government will utilize the snow and ice removal inspection sheet found at Exhibit 2 to document quality of services provided.

7.3. HOURS OF OPERATION.

7.3.1. The Contractor is required to have qualified personnel available, 24 hours per day, 7 days per week, to perform the work.

7.3.2. The parking lots (Areas A, C, D, E, F, I, J, and K): 0530 hours through 1800 hours, Monday through Friday, except Federal holidays.

7.3.3. Lock and Dam 15 parking Lot (area D) is a 7 day, 365 days a year operation that must be cleaned by 0530.

7.3.4. The Clock Tower motor pool area parking spaces (Area B) will be fully occupied most of the time (24 hours per day, 7 days per week).

7.3.5. Contractor must use a rubber edge plow in Parking Area E and I.

7.3.6. The parking lots’ (Areas A, C, D, E, F, G, J, and K) parking spaces may be fully occupied during duty hours.

7.3.7. The Naval Reserve Center Parking Lot (Area H): 0530 hours through 1830 hours, 7 days per week.

7.3.8. The Naval Reserve Center parking lot (Area H) parking spaces may be fully occupied during duty hours.

7.3.9. If any service under this contract is not in conformity with the requirements of the contract, the Contractor is required to correct such deficiencies within 4 hours or less without additional costs. In the event the Contractor fails to perform the services, the Government will have the right to have the deficiencies corrected and charge to the Contractor any costs occasioned to the Government that is directly related to the performance of such services.

7.3.10. The contractor is not to leave the site prior to contacting the Government representee. The Clock Tower Facility will remain open for business during all weather conditions, unless stated otherwise by the Government and that there will be pedestrian traffic, cars parked in the parking lots, and other normal business day activities.

7.4. RECOGNIZED HOLIDAYS: Any reference to holidays will be construed to mean the Government holidays listed below:

When one of the above designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the proceeding Friday will be observed as a legal holiday. In the case of snowfall on the day of an observed holiday, all work to be performed will be performed on the next business day, as required.

7.5. PLACE OF PERFORMANCE. The work to be performed under this contract will be performed at the Clock Tower Building 205 on the Rock Island Arsenal in Rock Island, Illinois, Clock Tower Annex Building 217 on the Rock Island Arsenal in Rock Island, Illinois, and Clock Tower East Annex Building 340 on the Rock Island Arsenal in Rock Island, Illinois.

7.6. TYPE OF CONTRACT. The Government will award a Firm Fixed Price Requirements contract vehicle. Task Orders will be issued annually for government requirements for snow removal and ice removal services. Please note a task order is your official contractual vehicles to commence work for specified period of performance.

7.7. PERSONNEL. The Contractor will provide the Contracting Officer, and GOVERNMENT REPRESENTATIVE with a list of the names of employees or alternates to be employed in performance of the work within 15 calendar days of contract award. The contractor is required maintain a list of telephone numbers for the designed contractor representative which will be available and provided to the Government to receive and adjust complaints and reports of deficiencies from the GOVERNMENT REPRESENTATIVE. The Contractor is required to notify the GOVERNMENT REPRESENTATIVE with any additions or deletions to the list of employees immediately.

7.8. PERFORMANCE OF PERSONNEL. Employees of the contractor assigned for performance of this contract are required to be capable employees with sufficient experience and training to assure compliance with the contract requirements. Operators will have been given training in the selection of application rates of deicing chemicals and in the calibration of spreading equipment to minimize the use of chemicals. Attention is required to be given to drainage problems which might cause serious problems if rain or meltwater is ponded and subsequently freezes. The employees are required by the Contractor to maintain themselves and their clothing in a neat and clean manner.

7.9. CONTRACTOR REPRESENTATIVE. The contractor is required provide an onsite contractor representative who must be physically present during services to be performed to conduct overall management coordination and furnish liaison with the government. The contractor representative will be the point of contact with the government and is required to have authority to act or make decisions for the contractor on all matters pertaining to this contract. The representative for the contractor must have the ability to communicate with the Government verbally as well as in writing.

7.10. CONDUCT OF PERSONNEL. The Contracting Officer may require the contractor to remove from the job site any employee working under this contract for reasons of misconduct, security, or found to be or suspected to be under the influence of alcohol, drugs, or other incapacitating agent. Contractor employee will be subject to dismissal from the premises upon determination by the contracting officer that such action is in the best interests of the government. The installation commander has the authority to bar individuals from the installation. Such removal from the job site or dismissal from the premises will not relieve the contractor of the requirement to provide sufficient personnel to perform the services as required by this PWS.

7.11. IDENTIFICATION OF CONTRACTOR EMPLOYEES. All contract personnel working in situations where their contractor status is not obvious to third parties are required to identify themselves. This may be accomplished by wearing clothing bearing the name of the company or by wearing clearly written and visible nametags which contains the company name, and employee name at all times, as such to avoid creating an impression in the minds of members of the public that they are Government officials.

7.12. INTERFERENCE WITH GOVERNMENT BUSINESS. The Contractor is required to schedule and arrange work so as to cause the least interference with the normal occurrence of Government business and a mission. In those cases where some interference may be essentially unavoidable, the Contractor is required to be responsible to make every effort to minimize the impact of the interference and inconvenience of the customer.

7.13. CONTRACTOR ON-SIE REPERSENTIVE. The Contractor is required at all times be responsible for safe, careful and efficient operations of his equipment. The Contractor is required to provide an on-site qualified supervisor during all snow removal and ice removal operations.

7.14. PROTECTION OF GOVERNMENT PROPERTY. The Contractor is required to assume full liability and responsibility for any loss or damage to Government property caused by his operations and is required to assume full responsibility for any and all damages or claims for damage for injury to persons, property or equipment which might result from any service performed under this contract.

7.15. REPAIR OF GOVERNMENT PROPERTY. The Contractor is responsible for the repair or replacement of all government property, including, but not limited to curbing, soil, lawns, shrubs, fences, gates, vehicles, gutters and handrails damaged by his operations. This may include but not be limited to any damage caused by salt or chemical ice melting operations on any lawn or planting area or the physical act of removing the snow or providing ice removal. The Contractor should review the areas with the GOVERNMENT REPRESENTATIVE prior to the first storm to validate current conditions. The Contractor is required to reimburse the Government for all damages to Government property caused by the Contractor’s operations. Final payment will be withheld until all damaged property from snow season has been corrected to the satisfaction of the GOVERNMENT REPRESENTATIVE.

8. SUSTAINABILITY

8.1. Safer Choice. The contractor is required to provide Safer Choice labeled products under this contract, as applicable. The contractor is encouraged to visit http://www2.epa.gov/saferchoice/products for updated lists of qualifying products.

8.2. Bio-based. The United States Department of Agriculture (USDA) designates certain biobased products for federal procurement and specifies minimum biobased content levels for those products. Any designated product that is being offered or supplied under this contract must meet USDA Bio Preferred minimum biobased content level. Visit the Bio Preferred web site for the complete list of designated products and the associated minimum biobased content level requirements.

9. NOTIFICATION. The Contractor is required to contact the COR for approval to initiate snow removal or ice control operations. It will be within the full discretion of the Technical Representative whether snow removal or ice control is required.

9.1. The Contractor is required to notify the Technical Representative immediately of any snow removal and/or ice control work which cannot be accomplished in accordance with the specified requirements.

10. SNOW REMOVAL. The Contractor is required to remove snow, “pack snow”, and slush from the indicated driveways, sidewalks, steps, ramps, parking lots, storage areas, and other operational areas. This includes all plowing, hand shoveling and product for ice removal for each snow event.

10.1. The Contractor is required to initiate work during non-duty hours such that specified areas will have no more than a maximum residual depth of 1 inch by 0530 hours preceding the normal duty day.

10.2. The Contractor is required to continue to remove snow throughout duty hours as necessary to allow no more than a residual depth of snow of 1 inch.

10.3. The Contractor is required to remove snow to the pavement surface following the cessation of snowfall.

10.4. Snow accumulating between parked vehicles during duty hours is required to be removed to the pavement surface following such duty hours by the start of the next duty day (except between motor pool parking spaces).

10.5. The Contractor is required to not allow accumulated or plowed snow to block adjacent building entrances, steps, sidewalks, and doorways. Hand shoveling will be required around such areas.

10.6. The Contractor is required to not plow in or allow snow to accumulate to prevent vehicles from entering/exiting parking spaces.

10.7. Removal of “pack” snow (snow compacted by traffic action which becomes nearly as tightly bonded to pavement as ice) to the pavement surface will be required as part of the snow removal.

10.8. Snow may be disposed of, to the greatest extent possible, in the indicated disposal areas. The Rock Island Arsenal has given permission to dump snow on two sites on the Rock Island Arsenal, near Corps of Engineers property. Should snow disposal areas become filled or if snow removal operations are being accomplished during duty hours when parking areas are occupied and disposal areas are blocked, it is the contractor’s responsibility to remove the snow from the site and disposed of outside the limits of Corps of Engineers property.

10.9. Ice control in conjunction with a snowfall (1 inch or more of snowfall) will be considered part of the snow removal.

11. ICE CONTROL. Ice and/or less than 1’’ of snow or less will be considered an ice storm. The Contractor is required to apply chemical for ice control to ensure that the indicated driveways, sidewalk, and parking lots, storage areas, and other operational areas are safe for pedestrian and vehicle travel. The chemical is required to be in accordance with paragraph 1.5 below and applied in accordance with the manufacturer’s instructions. Any material that will melt snow and ice down to –15F, be environmentally safe and MUST be approved by the Corps of Engineers (i.e. Triple Melt and Eco Melt) may be used. The Contractor is required to calibrate deicer spreaders to ensure that the proper quantity of deicer is placed. Use of too much deicer damages vegetation, vehicles, pavements, and structures. Ice and slush is required to be removed down to the pavement surface. Hand spreading/removal will be required in certain areas.

11.1. The Contractor is required to always have salt availability during the period of performance. The contractor is required to have one snow removal and ice control storm event supply of salt at their facility.

11.2. The Contractor is required to continue to remove ice throughout duty hours as necessary to allow safe walking. The Technical Representative will advise the contractor as necessary.

12. IDENTIFICATION OF FACILITIES AND OBSTRUCTIONS. The Contractor is required to schedule within 10 days after Award of Contract, a meeting at the site with CEMVR-LM, to identify lawn sprinkler heads, fire hydrants, curbs, valves, other facilities, and obstructions which may be damaged by snow removal operations. The Contractor is required to mark edges of surfacing, fire hydrants, valves, and other facilities and obstructions as necessary to prevent such damage. Fire hydrants must be marked. Markers for fire hydrants are required to be color coded red.

13. RECORD KEEPING. The Contractor is required to maintain a record of snowfalls (as measured by the U. S. Weather Service, Davenport, Iowa) and ice storms and log of snow and ice removal operations. The Contractor is required to submit the originals of the record and log for approval prior to each request for payment.

14. CHEMICALS. Pelletized calcium chloride is required to be used for deicing. Use of urea, calcium magnesium acetate, and other deicers are not allowed.

15. COORDINATION. The Contracting Officer Representative (COR) for this project is Mr. Brian Lane, CEMVR-LA, telephone number: 309/-794-5703/Cell: 309-749-7412. The alternate point of contact is Mr. Daniel Simon, CEMVR-LA, 309/794-5835/Cell: 563-468-7165

16. STORAGE OF EQUIPMENT AND MATERIALS.

16.1. USACE will provide an outside uncovered staging area inside Clock Tower Complex fence line for the staging of the Contractor’s snow removal equipment. Staging area is large enough to accommodate Two (2) pieces of snow removal equipment.

16.2. The Contractor may store up to Two (2) pieces of snow removal equipment at Clock Tower Complex location during the yearly snow removal season of October 1 thru May 31. Equipment may be staged 30 days prior to the snow removal season and is required to be removed within 30 days after the snow removal season or last snow removal for the year. Staging area will be outside and uncovered. Equipment will be exposed to the weather elements.

16.3. The Contractor is required to provide a list all equipment including the following information: year, type, make, model, and any special attachments that may be stored on-site.

16.4. USCAE will have no liability to the Contractor and the Contractor will hold USACE harmless and indemnify USACE for any claim, loss, or damage caused or alleged to be caused directly, indirectly, incidentally or consequentially by the Contractors equipment to real or personal property, bodily injury or death, by any inadequacy thereof or deficiency or defect therein, by any incident whatsoever in connection therewith, arising in strict liability, negligence or otherwise, or in any way related to or arising out of the Contractors use of their own equipment under this contract.

17. SECURITY REQUIREMENTS. Contractor personnel or any representative of the contractor entering the base are required to abide by all security regulations and are required to be subject to security checks. At the close of each work period, government facilities, equipment, and materials are to be secured.

**NOTE: To protect the privacy of the Contractor, all Contractor employees, and all sub-contractor employees, background checks, OPSEC SOPs, E-verify, and I-9 forms shall be submitted with a coversheet stating the contract number (e.g. W912EK-15-C-XXXX), title of project, and the company's point of contact information, in a sealed envelope/container and mail:

Security Office U.S. Army Corps of Engineers Rock Island District 1500 Rock Island Drive Rock Island, IL 61201 Security Clause 1.

AT Level 1 Training. All Contractor and sub-contractor employees requiring access to non-public or private Government property must complete Anti-Terrorism (AT) Level 1 Training within 30 calendar days after notice to proceed date. AT Level 1 Training is available at the following website: https://jkodirect.jten.mil/Atlas2/faces/page/login/Login.seam. The required training is under the heading “JS-US007-14: Level 1 Antiterrorism Awareness Training.” Contractor employees who have a Common Access Card (CAC) may log in with their CAC. Contractor employees without a CAC shall log into the “Non-CAC users” link and need to complete the training all at once, as no record of training shall be maintained aside from the certificate that is printed upon completion. All AT Level 1 Training certificates must be submitted to the Contracting Officer within 5 calendar days of completion.

Security Clause 2 for Contracts requiring access to the Rock Island Arsenal.

For Access and General Protection Policy and Procedures. All Contractors and sub-contractor employees shall comply with installation and facility access guidelines and rules as stated herein. Contractor workforce must comply with all personal identity verification requirements as directed by Department of Defense, Department of the Army Headquarters, Rock Island District and/or local policy. In addition to the changes otherwise authorized by the Changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in Contractor security matters or processes.

In support of Rock Island District evaluation of personnel authorized for access to federal facilities, the Contractor shall follow RIA installation policy and procedures in place of the background check conducted by a bonded third party for off Island Government property access, which will include but is not limited to completing the NCIC III background check conducted by the Rock Island Arsenal. (Details for Rock Island Arsenal Access can be found at: http://www.usagria.army.mil/AccessRequests/).

Address to the Visitor Center to have the background checks completed is:

Visitor Center 23 Prospect Ct Rock Island Arsenal, IL Security Clause 15.

Pre-screen candidates using E-Verify Program. The Contractor must pre-screen Candidates using the E-verify Program website (http://www.uscis.gov/e-verify) to meet the established employment eligibility requirements. The Contractor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. Documentation of company enrollment in E-verify, via a print screen of the company profile within the E-verify system, must be submitted to the Security Office no later than 3 business days after the initial Notice to Proceed.

*When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification must be given/coordinated with the designated Government representative. This Form will be provided to the Security Office after Notice to Proceed is given.

18. VEHICLE OPERATION. Contractor personnel operating motor vehicles used in performance of this contract are required to have a valid state operator’s license and are required to operate all motor vehicles in accordance with policies and procedures established by the base. The contractor’s vehicles are required to have an identification tag clearly visible while on site.

19. SAFETY. The contractor is required to maintain a safe working environment to prevent accidents and preserve the life and health of contractor personnel and Government personnel. The Contractor is required to comply with the requirements of the latest edition of EM 385-1-1, 29 CFR 1910, and all applicable Federal, state, and local rules and regulations. The Contractor will meet with the Rock Island District Safety Officer upon award of Contract and provide a written Eng Form 6293 safety plan to the Technical Representative for approval before any work will be allowed at the site. The Contractor will use.

20. ENVIRONMENTAL SPECIFICATION. Under no circumstances hazardous waste/material will be transported onto United States Army property. Less hazardous or non-hazardous materials will be substituted for hazardous materials, unless specifically required elsewhere in this contract. Where hazardous materials are needed, users will adhere to all applicable federal, OSHA and state regulations regarding the management and handling of hazardous materials. In the absence of regulations, users will apply the best available technology or management in the use, handling and disposal of hazardous materials.

20.1. RELEASE REPORTING. Any release of oil (including leaks from hydraulic hoses and equipment), hazardous waste material at sites is required to be immediately reported to the local fire department and the GOVERNMENT REPRESENTATIVE for reporting to the Environmental Management Office (EMO).

20.2. HAZARDOUS WASTE RELEASE. Any hazardous waste released to the environment (including leaks from hydraulic hoses and equipment) because of the Contractor’s work is required to be the sole responsibility of the Contractor and is required to be cleaned up at no expense to the government. Any release is required to be cleaned up to the standards set forth in 40 CFR 260 et. Seq.

21. PAYMENT

21.1. SNOW REMOVAL. Payment for snow removal will be made per event. Each event will fall between 12:00 am to 11:59 pm day to day and only 1 event per day. It is emphasized that should 2 or more plowings be required; no additional payments will be made. Payment constitutes full compensation for all operations and disposal of snow, necessary to complete the work as specified herein. *

21.2. ICE COBTROL. Payment for ice control will be made per event. It is emphasized that should 2 or more ice control applications be required; no additional payments will be made (each event will fall between 12:00 am to 11:59 pm day to day and only 1 event per day). Payment constitutes full compensation for all operations, including materials and placement thereof, necessary to complete the work as specified herein. *

* If during 1 - 24-hour period the contractor preforms snow removal / ice control and then later in the day performs ice control, the contractor is paid for the 1 - snow plowing/ice control event only.