Draft Engineering Design Services BPG RFQ 26-017.pdf

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Request for Qualifications for

Engineering and Design Services for Big Spring, McMahon-Wrinkle Airport (BPG)

RFQ# 2026 - 017

Submit RFQ to:

City of Big Spring Purchasing

310 Nolan Street

Big Spring, Texas

79720

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Purpose

The City of Big Spring is seeking an experienced airport engineering firm with proven qualifications to provide professional airport engineering services for a full range of aviation needs at McMahon-Wrinkle Airport and intends to engage a professional engineering firm for services subject to 49 U.S.C. §47107(a)(17), and pursuant to Texas Local Government Code Chapter 262 and, Chapter 2254, Subchapter A, of the Government Code, and 2 CFR 200 in its entirety. The city reserves the right to select more than one firm from among the respondents to the RFQ and to award work among selected firms as the city desires over the five-year period.

The City will receive qualification statements for services including but not necessarily limited to the grant application, project programming, detailed design, bidding and award, construction administration and inspection, and grant closeout and engineering evaluations as necessary.

Scope

Provide engineering and design services, including construction administration and environmental assessments, as needed, for future projects listed below and on the airports Capital Improvement Program (CIP) listing that could be funded locally, through TxDOT grant programs, or the Federal Aviation Administration, Military Airport Program (MAP) in the next five

(5) years:

• Construct a full-length taxiway on the west side of runway 18/36

• Mark airfield pavements and update runway/taxiway designations

• Rehabilitate the approach ends of runway 18/36

• Rehabilitate/Reconstruct Airport Lighting

• Relocate Airfield Lighting Vault from infield to West Side of Airport

• Rehabilitate Taxiway B

• Widen Taxiway B 150 feet by 1,800 feet

• Rehabilitate Taxiway E

• Rehabilitate Taxiway D

• Rehabilitate Taxiway C

• Rehabilitate/Improve Perimeter Road

• Replace/install airfield signage

• Install Wildlife Perimeter Fence

• Rehabilitate Aprons

• Construct Apron (additional hangars)

• Construct Hangars

• Install/upgrade Utility infrastructure

• Improve Airfield Drainage

• Independent Fee Estimate (IFE) Services

• Construct an Administration Building

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The City of Big Spring, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all respondents that it will affirmatively ensure that for any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded a full and fair opportunity to submit in response to this solicitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

The proposed contract is subject to 49 CFR Part 26 concerning the participation of disadvantaged Business Enterprises (DBE). DBE participation will be analyzed, and necessary goals will be set upon commencement of each project.

The qualification statement should address a firm’s capability to perform engineering and design services to deliver local, state, and federally funded airport improvement projects listed above that comply with state and federal design standards.

Contract Term

The Agreement will be for a three (3) year period with options to automatically extend for two (2) additional years in one (1) year increments upon written approval by both parties.

Evaluation Criteria for Engineering Qualifications

The selection committee shall evaluate and score all submitted qualifications statements. If deemed necessary, the committee shall conduct interviews with the top-ranking firms to assist in the decision-making process. Following any interviews, the committee shall make their recommendation identifying the firm determined to be the most qualified.

The committee will review all responses and rate and rank each based on the following scoring criteria:

• General Firm Information (15 points)

• Team Organization and Experience (25 points)

• Project Experience (25 points)

• Familiarity with providing airport engineering and construction management services (35 points)

Notification of the selected firm will be via email from the Purchasing Agent or designated representative.

Qualifications Statement Preparation

Interested firms shall provide one (1) original and six (6) of copies not to exceed 12 pages, may include graphics, but electronic links and QR Codes to access additional information are strictly prohibited.

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A. General Firm Information (15 points)

1) Identify the current legal name of your firm (Prime Firm) along with the number of years operating under this name. If less than 5 years, list all other legal names under which the firm operated within the past 5 years.

2) Provide a brief description of not more than 4 relevant airport engineering projects performed by your firm. For each project, provide the following information:

(a) The year the project was completed,

(b) The role of the firm on the project

(c) Identify whether this project was part of a multi-year, on-call contract and, if so, the start and end dates of the on-call contract.

B. Team Organization and Experience ( 25 points)

1) Provide an organizational chart identifying the key staff from your firm who will be assigned to projects under the terms of this contract. The following positions should be identified, but are not limited to:

(a) Principal-In-Charge

(b) Project Manager

(c) QA/QC Manager

(d) Lead Airport Engineer

(e) Construction Engineer/Manager

2) For each person shown on the organizational chart, provide a resume and summary of the respective individual’s experience and qualifications to perform in this role. As part of this item, and for each individual, identify the following:

(a) The total number of years of experience

(b) The total number of years of experience for which a majority of the individual’s time has been spent providing airport engineering/support services.

(c) A brief description of relevant airport projects in which they participated.

C. Project Experience (25 Points)

1) Provide a brief description of not more than 10 relevant airport engineering projects performed by your firm. For each project, provide the following information:

(a) The year the project was completed,

(b) The role of the firm on the project

(c) Identify whether the projects were part of a multi-year, on-call contract and, if so, the start and end dates of the on-call contract.

D. Familiarity with providing airport engineering and construction management services (35 points)

1) Provide narrative describing firm experience with airport engineering and design services including construction administration services. General knowledge of FAA/TxDOT airport development processes and standards should be addressed.

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Include experience regarding airport design/construction phase services as well as demonstrated ability to meet project schedules and budgets.

INSTRUCTIONS FOR SUBMISSION

Qualifications must be received on or before 3:00 pm (CSDT), June 11, 2026, addressed to:

City of Big Spring/ Attn: Human Resources

310 Nolan St.

Big Spring, Texas 79720

Statement of Qualifications submissions shall be plainly marked on the outside of the envelope as follows:

RFQ NO. 26-017; Engineering and Design Services for Big Spring McMahon-Wrinkle Airport due 3pm, June 11, 2026.

Responses received after the deadline or those that include electronic links or QR codes will be deemed non-responsive.

To be considered for selection, a firm must submit (1) original and six (6) copies of your Statement of Qualifications (SOQ), along with a Conflict-of-Interest Questionnaire and a W-9. If selected a Form 1295 will be necessary prior to the execution of a professional services contract.

Qualifications received after the date and time indicated above will not be considered. The City of Big Spring reserves the right to reject any and all qualifications and to waive informality, technical defects or clerical error in any qualification as determined to be in the best interest of the City.

By submitting a response to this RFQ, each firm acknowledges that it has read and fully understands all requirements and provisions contained herein. The firm further affirms that it has sought clarification from the City of Big Spring on any provisions for which clarification was desired and has received satisfactory answers.

The submittals shall be valid for no less than a period of ninety (90) days after the stated deadline. Any questions related to the scope of services or questions concerning the submittal of a Statement of Qualifications should be in writing to the Alberto A. Belez, City Purchasing Agent, (432) 264-2388, abelez@mybigspring.com or the person assigned by the City Purchasing Agent.

All contact and communications regarding this solicitation between prospective firms, their agents, agent representatives, and any employee of the City of Big Spring other than the Purchasing Department, from issuance of this solicitations until its award is expressly prohibited. Questions and communications must be in and ONLY through the Purchasing Department. Firms seeking additional information, clarification, or communication mailto:abelez@mybigspring.com

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Note: In accordance with Texas State law on qualification-based selection for Architectural and Engineering Services, do not include any information related to projected fees or reimbursable expenses.

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