DRAFT Ellsworth AFB GV Refresh-SOW.docx

Giant Voice Refresh at Ellsworth AFB

Statement of Work

Specifications and Requirements Background BACKGROUND. The existing Giant Voice (GV) system at Ellsworth AFB, SD is unsatisfactory in performance and required to be replaced entirely. It consists of two (2) central control units (CCUs), one Portable Control Unit (PCU) and fifteen (15) remote siren stations (RSSs) and integration to Government Furnish Equipment (GFE) AtHoc Internet-protocol (IP) Integration Module (IIM) equipment for interface with AF Enterprise Blackberry AtHoc Net-centric Network Alerting System (NCAS) or Emergency Mass Notification System (EMNS). The system communications between the CSUs and RSSs are via current radio infrastructure, reusing the current system Motorola APX 6500 radios.

Introduction SCOPE. This Performance Work Statement defines requirements for Contractor to Engineer, Design, Furnish, Install, and Test (EDFI&T) replacement with a new turn-key GV system reusing the existing GV’s utility poles to provide real-time intelligible voice alert messages, tone alerts, and music for entire coverage areas required at Ellsworth AFB, SD. The new system will utilize the existing radio frequency for RF communications of the new GV system via the existing Motorola APX 6500 radios. The system replacement shall include all new AC circuit extensions, battery backups, cabling, wiring, grounding cables, configuration/programming, and other necessary components to provide and place the complete GV system into full service. The new GV system shall be fully AtHoc-compliant to enable integration with AtHoc ENMS via GFE AtHoc IIM interface equipment and allow AtHoc ENMS to activate and broadcast pre-programmed, pre-recorded or Text-To-Speech (TTS) alert messages over the GV system. The entire existing GV system equipment shall be decommissioned and removed. Warranty and training shall be required for the new GV system.

This requirement is for a base-wide (giant voice) mass notification system for personnel alerting. This system shall have the capability of providing real-time information to all personnel located at the base. The system shall provide signals or messaging appropriate to Force Protection Conditions (FPCONS), watches, warnings, evacuation routes, routine bugle calls, and other alerting information to meet Federal, DoD, Army, and base specific warning and notification requirements.

Optional Annual Preventive maintenance – to ensure continuous operation of the Giant Voice System after warranty period. Option for 4 years.

GENERAL INFORMATION.

Place of Performance. The place of performance shall be Ellsworth AFB, SD in Pennington and Meade Counties.

Performance Period. The period of performance for this project shall be determined based on the proposed schedule and actual contract award date. All works shall be completed within the scheduled timeframe. Any request or justification for change shall be made to the designated Government Contracting Officer (CO) in writing and must be approved by the CO.

Hours of Operation. The Contractor shall perform routine work during normal duty hours of the base (normally Mon-Fri 0730-1630 EST). However, mission requirements may necessitate work outside normal hours (maintenance windows, nights, and/or weekends), especially if existing services must be interrupted. Any site work requested by the Contractor to be performed outside of normal duty hours shall be coordinated with the CO and designated base Point of Contact (POC) in advance for pre-approval Holidays/Down Days. The Contractor shall not perform under this contract on federal holidays or site-unique down-days unless expressly authorized by the CO and coordinated with the base POC.

GENERAL REQUIREMENTS.

The Contractor shall provide all personnel, transportation, supervision, management, coordination, labor, and other incidentals for the entire project. The Contractor shall coordinate with the base POC, tenants, and/or other involved parties to obtain all necessary support for successful project completion and ensure mission continuity requirement during implementation.

Site Coordination. The Contractor shall coordinate with the base POC a minimum of ten (10) business days prior to arrival on-site. An Integrated Product Team (IPT) members shall also be identified for this project.

Project Management. The Contractor shall identify by name a Project Manager (PM), who shall be the prime Contractor’s employee, responsible as the single POC from award to final acceptance. The PM shall remain on site as necessary to ensure successful performance. The Contractor shall identify the PM’s range of authority to act for the Contractor relating to daily contract operation.

Contractor Supervision. The Contractor shall be responsible for supervision of all Contract personnel and performance of all Contractor-related functions.

Personnel Training and Certifications. All Contractor personnel identified to support this requirement shall be trained and/or certified on the systems involved in this effort. The Contractor shall be able to provide certifications or qualifications upon Government request.

Safety. The Contractor shall comply with all Federal, State, and Base security and safety laws, regulations, policies, and requirements. If at any time it is determined that equipment is unsafe and/or work is being performed in an unsafe manner, all work will be immediately suspended until the Contractor has corrected the problem to the satisfaction of the base. The Contractor shall meet with the base Safety Officer (SO) immediately upon arrival on site for review of the specific safety requirements prior to implementation. Compliance with AFI 91-202, Air Force Mishap Prevention Program is mandatory.

Accident/Incident Reporting and Investigation. The Contractor shall record and report all available facts relating to each instance of injury to either Contractor or Government personnel to the base SO, CO, and POC unless otherwise stated in the Performance Work Statement. The Contractor shall secure the scene of any accident and wreckage until released by the accident investigative authority through the base POC. If the Government elects to conduct an investigation of the incident, the Contractor shall ensure personnel have the proper security requirements at no additional cost to the Government.

Security Clearance. Some of this work may take place in secure and restricted areas where all Contractor personnel must be escorted at all times. It is the Government’s responsibility to provide escorts. The Contractor shall coordinate access with the base POC to the secure and restricted areas at least fourteen (14) business days ahead of time. All Contractor personnel shall comply with established security procedures for entering an installation and its facilities, including special security procedures for entry to restricted areas. The Contractor shall obtain the necessary badges, Entry Authorization Letters (EALs), or documents required for entry to restricted areas, if applicable, to meet the requirements of this project. The Contractor personnel working under this project shall not require a security clearance but, as a minimum, shall have a favorable National Agency Check. However, if the proposed solution requires a need for access to Government system(s) requiring a higher security level, the Contractor shall ensure personnel have the proper security requirements at no additional cost to the Government. 4.8 Base Access. The Contractor shall process a Site Visit Access Request Letter to obtain access to the base. This letter shall identify the names, social security numbers, driver’s license numbers and state of issue, and birth date of the personnel who will be performing work on this project. This information is required to grant access to the base. If required by the base, the Contractor shall provide identification badges for their employees. All Contractor personnel shall wear these badges while on duty on the Government site. The badges should identify the individual and company name, be clearly and distinctly marked as Contractor, and be in accordance with (IAW) base regulations.

Identification/Marking. The Contractor shall clearly mark all Contractor-furnished Property/ Contract-furnished Equipment (CFP/CFE) with their company's name. The Contractor shall place an easily read, very visible, sign (minimum 8.5" x 11") on large containers, construction equipment, or un-manned rental vehicles while on the base or Government installation indicating the company name and both the Contractor POCs and local telephone numbers.

Environmental Management. The Contractor shall comply with most stringent environmental federal, state, local, and base laws and regulations and Air Force policies, instructions, and plans. The Government is not exempt from compliance with environmental laws and regulations. The Contractor shall maintain an awareness of changing environmental regulatory requirements to avoid environmental deficiencies for activities on the base. The prime Contractor shall ensure their sub-contractors, if any, comply with these requirements.

Permits. The Contractor shall complete, and process all permits as required to complete the installation. For example:

Digging permit, AF Form 103 shall be submitted through the base Civil Engineering (CE) 21 calendar days in advance of any digging, trenching, boring, restoration and/or compacting activities.

Base CE Work Clearance Request, AF Form 332 and Request for Environmental Impact Analysis, AF Form 813 required to complete the installation shall be submitted through the base CE 21 calendar days in advance of any construction activities.

System for Award Management (SAM). The Contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address https://www.sam.gov (SAM replaces the previous ECMRA application hosted on http://www.ecmra.mil.) Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While the inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. The Contractor may direct questions to the help desk.

Labor Compliance. The Contractor shall be responsible for complying with all Federal labor laws and with applicable regulations governing installation access.

In-brief and Out-brief. The Contractor shall conduct an in-brief with the base POC, CS/SCX, CO, and IPT members prior to implementation start and an out-brief after project completion. The in-brief shall cover all of the Contractor’s implementation plans and necessary Required Technical Qualifications The contractor shall demonstrate full knowledge and understanding of the Specifications and Requirements for implementation of a base-wide mass notification system by submitting a detailed and comprehensive proposal outlining their methodology, features and capabilities, and equipment required to satisfy the Performance Work Statement. Any deviation or exception taken to these Specifications and Requirements must be noted and a full explanation for the alternative must be provided.

The contractor must have shown proven success installing and maintaining mass notification systems.

The equipment manufacturer must be ISO-9001 certified.

The contractor shall provide two references for similar mass notification systems at US DoD facilities or civilian equivalents and be able to demonstrate previous experience and past performance. Past performance must include the installation of at least two other DoD installations or civilian equivalents within the last ten years.

Contractor shall provide factory-trained personnel to perform system design, testing, installation and training.

System must be manufactured and tested in the United States of America.

The equipment manufacturer and its proposed equipment, system and services must be Safety Act Designated or Certified, as Qualified Anti-Terrorism Technology by the US Department of Homeland Security.

Technical Services Required The contractor shall design, manufacture, deliver and install a customized Mass Notification System that shall meet all specific DoD and base requirements. The system must be planned out in detail to ensure that safe sound levels are not exceeded as well as providing 100% coverage of the base. An acoustic map indicating expected acoustic coverage shall be submitted as part of the contractor proposal.

All electrical work associated with the Giant Voice system shall be performed by a licensed electrician hired by the General Contractor. The General Contractor is responsible for ensuring that all electrical installations, modifications, and connections comply with applicable codes, standards, and base requirements.

SPECIFIC REQUIREMENTS.

The Contractor shall provide all equipment, tools, supplies, material, hardware, software, licensing, documentation, manuals, and services for completion of the project. Services shall include project management, configuration management, system engineering, system staging, site preparation/development, equipment installation, optimization, acceptance testing, warranty, training, and closeout.

Site Survey/Walk-thru. The Contractor shall conduct or utilize site survey/walk-thru with the base POC to obtain all information and requirements necessary to analyze project requirements, determine best possible solution, analyze and generate outdoor acoustic propagation and coverage map, perform engineering design tasks, develop all data deliverables, and close out project. The Contractor shall coordinate with the base POC to identify and ensure all preparation works required from the base responsibility and allied support prior to implementation as well as provide follow-on support for the base. Weather, soil, environmental, geographic, and topographic data and conditions can be obtained through the base CE as necessary.

Existing Equipment Removal. The Contractor shall provide for removal and disposal of all existing GV equipment including radio equipment and other associated components and cabling by coordinating with the base POC. All existing equipment removal shall remain U.S. Government property. The Contractor shall remove and retain as spares for the Government, reuse for new GV system installation as specified, and/or dispose of equipment in IAW the base POC’s instructions.

Blackberry AtHoc ENMS and GV Integration. The AF EMNS Program Management Office (PMO) currently has a separate service provider working with Blackberry integrator to perform integration of the GV system with AtHoc ENMS via AtHoc IIM interface equipment. The Contractor shall ensure all latest alert software, firmware, and hardware of the provided GV system must be fully AtHoc-compliant and provide all necessary support and system information (e.g. equipment manufacturer/model, OS name, software name/version, firmware version, activation matrix/functions list, etc.) to allow seamless integration to produce a fully operational AtHoc-GV integrated system. The base shall coordinate with the AF EMNS PMO to coordinate the reuse of the AtHoc IIM equipment and AtHoc-GV integration for the primary and Alternate CP.

Acoustic Coverage. The Contractor shall perform detailed acoustic propagation analysis and optimization to determine the best possible siren speaker arrays to fully provide real-time intelligible voice alert messages, tone alerts, and music for the entire acoustic coverage areas required at the base while keeping sound bleed/spill over the local communities in the surrounding areas at a minimum.

GV System Replacement. All replacement equipment, supplies, hardware, and materials shall be new and not refurbished and if installed outdoors, shall be capable of withstanding strong heat and wind associated with local environment and IAW the latest International Building Code (IBC). All software and firmware shall be of the latest version including the latest operating system (OS).

Remote Siren Station (RSS). The summary of major replacement equipment proposed for fifteen (15) RSSs is shown in Attachment A, Table A-2, Replacement Remote Siren Station/Radio Equipment Requirement.

Siren Pole. The Contractor shall reuse all fifteen (15) existing direct-burial galvanized steel poles for the RSSs.

Height. The existing galvanized steel poles with attachment of top-pole-mount siren speaker arrays shall not exceed 60 feet (ft) above the ground and shall meet height restrictions for the airfield as specified by the base CE.

Obstruction Light. Not applicable Giant Voice System Technical Requirements Giant Voice Control Station (GVC) Requirements The contractor shall provide Giant Voice Control Stations that will provide two-way communications capability for equipment status monitoring and activation control of the base-wide mass notification system. Each Giant Voice Controller (GVC, aka Control Station) shall consist of a PC with a graphical user interface for easy-to-use point and click operation of the system, along with a separate central control unit (CCU) that provides two-way communication with all outdoor (GVT) equipment units. The CCU shall have a battery that will provide up to 8 hours of operation without AC power and must be capable of activating the MNS on its own. Other components of the GVC such as PC, monitor, printer shall use a UPS system for power backup.

The GVCs shall be placed in predetermined locations identified during the site survey at a primary and alternate command post. There shall be two separate locations identified, one as the primary and the other as the alternate. The new system, in its entirety, shall be controllable from either location, with the ability to provide more GVC locations if the base so desires in the future. GVCs shall also have the ability to activate tones, messages and sirens from a mobile command post configuration for attack and weather warning alerts.

The GVC shall be able to communicate with all outdoor units to monitor, control, log, and report all system activities and status. It shall be able to conduct polling, and to initiate silent tests, alarm activations, pre-recorded messages, live voice broadcasts, bugle calls, and remotely program units. The status of the system shall include, but is not limited to, low battery, AC fail, charger fail, cabinet intrusion, speaker array status, radio communications and other maintenance information in the system. The GVC shall report success, failure, not verified, normal, abnormal and out of service displays indicating the status of the system at all times.

Each GVC shall include the following features and equipment:

A computer station running a specialized system control software, and a two-way communication control unit that will interface between the computer station and the outdoor field units (Giant Voice Towers, or GVT).

The computer station will include, as a minimum, a 3.0GHz i5 CPU, 16 GB RAM, 256 GB SSD, Microsoft Windows®11 Professional operating system, LCD monitor, USB keyboard, USB mouse.

The GVC software shall have an easy-to-use graphical user interface (GUI) to control and monitor the system, including a base-specific customized map displaying the facility, with the outdoor unit locations shown on the map as color-coded icons. In the event there is a computer or software failure, the communication control unit shall have the ability to execute all of the MNS activations.

Radio-based MNS systems shall communicate using encrypted Frequency Shift Keying (FSK) signals using a JF12 compliant LMR-type radio, fiberglass omni antenna, LMR-400 antenna cable and an antenna polyphaser. DTMF and two-tone sequential communication signaling will not be accepted.

The system shall support the ability to have up to 16 GVC’s that can activate and monitor the system independently of each other.

The GVC software shall support a regional control capability, where any control station can be configured to view, monitor and control only a specific portion of the system, and centralized GVC’s can activate multiple or all portions.

The GVC software shall provide easy independent adjustment of dB levels within the system for all outdoor GVT units without having to physically visit each location.

The system must support the ability to initiate concurrent and/or sequential activations.

Provide system zoning capability that allows selective activation of some or all Giant Voice Tower sites, allowing broadcast of both live audio announcements and/or automated or computer centric operations as required. Provide the ability for entire areas, zones, or individual buildings as defined by each base through the placement of digitally stored messages with programmable space as dictated.

The system shall have the ability to create automatic activations that initiate based on a flexible schedule by month/week/day/time and/or specific holiday dates.

The system must have the ability that a secondary control station shall activate automatic activations when the primary controller fails or does not activate as required. This shall include all tones, messages and live voice broadcasts.

The controller shall be software configurable to allow two methods of message delivery, first automate the delivery of digital messages without any human interface (e.g., having to access the microphone or other devices other than the controlling central processing unit), second, provide the ability to broadcast live audio messages. The controllers shall also have the ability to override the automatic activation in the event malfunctions occur or cancel an activated message. This automation shall be easy to perform, with little to one step operations to initiate a message/announcement/siren/music.

Provide for at least 130 configurable activation events with the ability to digitally store all prerecorded messages, music and tones. Must have the ability to establish automatic "triggering/activation" for some messages based on a set day(s) and time(s), for messages like reveille, retreat, and set test announcements. These events allow the user to program automatic daily, weekly or monthly activations and/or tests; daily, weekly or monthly quiet tests, and other regularly scheduled events. The tone and digital messages shall be able to play together without human interface as dictated by an activation message matrix. The system shall also have the flexibility to repeat a selected message at a specified number of times.

The operator must have the ability to use two possible modes - initiate either real emergency activations or “Exercise” (test mode) activations.

The GVC shall have the ability to test the GVT units individually, or totally. A silent test feature shall be available, and where each system unit will display the resulting test status. A low power mode shall be available locally at the GVT units to test each function using amplifiers and speakers at a level below 5 watts.

The vendor shall provide a system secured against spurious or mischievous activation, including the ability to cancel (stop) the message/siren/tone if inadvertently initiated.

The GVC must be capable of supporting CAP-compliant interfaces and/or RS232 ports and audio connections for sending or receiving alerts from other systems such as AtHoc, Desktop Alert, etc.

The system must be capable of supporting, through add-on modules or interfaces, the ability to deliver messages or alerts via email, SMS text, telephone, or computer popups.

Giant Voice Tower (GVT) Requirements The GVT must operate in all normal environmental conditions expected at the installation location.

The outdoor high-powered speaker station equipment shall be a stationary (non-rotating) electronic voice-capable giant voice tower (GVT). The GVT equipment requirements shall be standard products from the equipment manufacturer. No customization of the GVT equipment shall be allowed. Mechanical and/or electromechanical sirens with moving parts will not be accepted.

The GVT electronics shall contain battery charger, radio or communication device, fiberglass omni antenna, antenna cable, antenna polyphaser, and intrusion switch.

The GVT electronics shall contain extremely efficient hot swappable single board 1600W amplifiers to provide highest reliability and efficiency, allow easier maintenance, and increase redundancy in a weatherproof enclosure. Multiple lower power amplifiers or modular designs using backplane connectors will not be accepted. A maximum of two (2) amplifiers will be allowed, no exceptions.

The GVT cabinet shall have a single stainless-steel cabinet that contains both the electronics and batteries in two separate compartments that are sealed from each other. The electronics section must be completely sealed, and the battery compartment shall be vented, and the vents shall be covered with a bug screen. Two separate cabinets or aluminum cabinets are not permitted.

All tones shall be locally generated in the field units. All prerecorded messages shall be stored locally in the field units, and be clear and understandable, regardless of the input media. The media shall be flash-based; ROM-based messages stored on chips that must be replaced if updated will not be accepted. Broadcasting of tones and pre-recorded messages from the Control Station will not be accepted.

The GVT shall provide at least nine (9) standard tones and shall also provide all tones and messages requested by the base. The standard tones shall be Steady, Pulsed Steady, Alternate Steady, Wail, Alternate Wail, Pulsed Wail, Whoop, Wail-Whoop, and Westminster Chime. In addition, the GVT shall have the capability to support custom tones.

The speaker array shall have configurability of sound direction ranging from unidirectional to omni-directional sound pattern, in 90-degree increments. The speaker array shall have configurability of 90, 180, 270, 360 degree sound coverage at any point in the lifetime of the GVT. Speaker arrays that only provide omnidirectional sound patterns (cell or dish type) will not be accepted.

The GVT contractor’s acoustic engineer shall provide a detailed acoustic design for this project. This acoustic design shall establish an appropriate solution that prevents multiple sound arrivals and sound collision and produces excellent voice intelligibility and sound coverage.

Clear and intelligible voice is defined as the ability to hear and clearly understand all activations with minimal echo or delay, or perception of an echo or delay, in the sound traveling around the base geographical area. The sound should be clearly heard from only one location, without sound delays that travel from more than one newly installed GVT. This shall also include live voice announcements.

To accommodate for future changes in facility size, configuration or land use, the modular design for the speaker assembly shall allow for on-site positioning/repositioning of speakers to control sound in any designated direction from 0 to 800 watts.

The speaker assembly shall be designed to allow the speakers to be pointed parallel with the ground surface and to allow a downward tilt to control sound coverage. The speaker’s downward tilt shall be configured for either one or all 90-degree sound pattern directions. Speaker arrays that cannot provide a downward tilt (cell or dish type) will not be accepted.

All radio FSK communications shall be accomplished using Frequency Shift Keying (FSK) encoded data with security code to prevent unauthorized messages or activation. The security code shall include a checksum, time stamp, and rotating security coding. The use of Two-Tone or DTMF communications will not be accepted due to security concerns.

In order to prevent damage or premature failure to the speaker drivers, the GVT amplifiers shall be Class-D pulse width modulated amplifiers and shall use a sine wave, not a square wave, signal for all tones applied to the speakers. The amplifier’s frequency response shall be approximately 250 Hz to 5000 Hz.

The GVT shall have the capability of reducing the power of locally activated tones and to perform a silent test signal to evaluate the amplifiers and drivers. A local CANCEL signal shall be available to immediately halt an active alarm.

The GVT shall have the capability to support an optional local microphone for PA announcement on the attached tower, and an optional local control panel for message activation on the attached tower.

The GVT shall provide status messages to the control station. The GVT will provide status change indications such as door open (intrusion), ac power, charger, amplifier, and battery voltage low. These status messages shall be reported immediately when the condition occurs.

The GVT shall operate primarily on AC power, with two 12Vdc batteries as backup power sources in case of primary power loss. This power system should automatically switch to the secondary power source in the event of primary power supply failure. The GVT shall use Solar or AC power to maintain charge on the batteries, and each GVT shall include a built-in temperature compensated switch mode battery charger that will keep the battery system at full charge. The GVT shall use sealed maintenance free 12Vdc, 100 AH batteries.

The GVT must be able to operate in standby mode for at least 5 days without AC or solar charging, followed by 30 minutes of full-power activation.

The internal circuitry of the GVT controller shall include a high performance microprocessor with RAM, Flash memory, real time clock, automatic gain control circuit, dip switches to easily set the unit address and logic power supplies. In addition, the integrated controller and Class D Amplifier shall be incorporated in one printed circuit board design. All printed circuit boards must be conformal-coated, preventing damage from harsh environments.

The system shall provide some means of warning people in the immediate area of impending GVT activation, before full dB output is achieved to allow people in the immediate area to depart the area or protect hearing.

The GVT shall not produce an unsafe volume at ground level when the system is activated.

Additionally, these activations shall not produce unsafe or environmentally violating decibel levels when the system is activating, nor should it violate or produce excessive or obtrusive noise to the surrounding civilian communities that are in close proximity of the base.

Services and requirement All outside items installed shall be completely weatherproof following common installation practices and industry codes. 5.10 Warranty. The Contractor shall provide warranty services for workmanship deficiencies and installed equipment for a minimum period of one (1) year, including all break-fix support, field trips, telephone support, and shipping costs. The warranty period shall start from the date of final acceptance. The Contractor shall provide written procedures and required information for warranty services in the final acceptance form or as an attachment to the final acceptance form at or prior to site acceptance. This information shall include, but is not limited to, written confirmation of the warranty period and phone numbers and contact information & procedures for technical support, troubleshooting assistance, and replacement of faulty equipment. The Contractor shall notify the base POC and CO ninety (90) days prior to warranty expiration.

OPTIONAL- Ellsworth Air Force Base South Dakota Annual On-Site Preventative Maintenance and Emergency Support. To insure a high level of operation and readiness for the Military Base Giant Voice Emergency Warning System, contractor must offer a comprehensive Preventative Maintenance Program for Barksdale AFB. Contractor must have a trained staff of field service personnel who perform regular preventative maintenance for a large number of systems.

Annual On-Site Preventative Maintenance Tasks For this service, contractor to send a field service representative to perform the annually preventative maintenance that includes the following tests and inspections:

Train new operators and maintenance personnel.

Archive all data files.

Verify communication and adjust the Giant Voice Towers and the Control Station's receive and transmit RF radio levels.

Verify the power supply (solar or ac power) and battery charger voltages.

Load test all batteries.

Test each Giant Voice Tower locally.

Verify speaker head and amplifiers.

Check integrity of wiring connections.

Verify all statuses to confirm proper operation.

Confirm wattage output of the radio and check integrity of antennas and cables.

Inspect enclosures for signs of rust and inspect door gaskets.

Perform a silent test and activations (live broadcast, pre-recorded messages and tones) to verify operation of the system.

Report any issues or problems to the Ellsworth AFB representative.

Annual preventative maintenance will not be limited to the above-named items. It may be tailored to accommodate Ellsworth AFB specific needs. This consists of site visits for a system specialist plus related travel and living expenses. Any high bucket truck maintenance to replace drivers on the speaker banks will be charged based on actual cost. Parts and labor for repairs not included.

Manuals and Practice. The Contractor shall provide the base POC with at least two (2) PDF copies of latest version of operation, installation, and maintenance manuals and practices/user guides for all new equipment/hardware installed for this project with copyright releases (CDRL A001). The Contractor shall not be responsible for the existing equipment/hardware manuals.

Quality Assurance. The Contractor shall provide a Quality Control Plan for the life of the project. The Contractor’s quality assurance evaluator shall assist the Government representative in performing random spot checks and system acceptance tests. The Contractor shall be responsible for identifying system and outside plant/infrastructure deficiencies and/or discrepancies throughout the life of the project. A weekly report (soft copy) shall be submitted indicating progress/status and listing any deficiencies/discrepancies found and actions to correct them (CDRL A003). The Government personnel reserve the right to perform inspections of the Contractor’s work during any and all phases of the installation. 5.13 Weekly IPT Meeting. The Contractor shall chair a weekly IPT meeting that includes the SOO – New Replacement Giant Voice System at Ellsworth AFB Contractor representatives, Ellsworth Project Manager, Government CO, Project Manager, base POC, and/or other base personnel as required. The Contractor shall provide an agenda and a worldwide “Meet Me” teleconference capability for the duration of the project. The purpose of the IPT meeting is to discuss project progress, problems being encountered, and other topics or information necessary/beneficial to ensure success and timely completion of contract requirements. shall record meeting minutes and distribute IAW CDRL A004.

Weekly Status Report. The Contractor shall prepare a weekly status report and distribute IAW CDRL A003. The purpose of the report is to inform IPT members of project progress, problems being encountered, and other topics or information necessary/beneficial to ensure success and timely completion of the contract requirements. The status report and meeting agenda may be combined as long as the resulting report contains all the required elements and sufficient details to serve as project record.

Project Schedule. The Contractor shall provide a complete milestone schedule that denotes project activities to include time-phased start and completion dates for the project and sub-projects associated with installation of the components and system (CDRL A002).

Cutover Plan. The Contractor shall provide a detailed cutover plan as to how the transition shall be implemented (CDRL A005). The cutover plan shall outline how the system shall be placed into full service and clearly specify how the system shall connect to the existing base system. The Contractor shall minimize downtime of the existing system and interruption of network services to the base customers as much as possible during installation, and cutover. The Contractor shall coordinate and obtain approval for all planned cutover/outages with the base POC. The cutover plan shall be provided to the base before cutover.

Test Plan. The Contractor shall provide a detailed test plan as to how the system shall be pre-tested, in-progress-tested, and post-tested. The Contractor shall also submit written instructions to system operator(s) for conducting periodic system tests. The Contractor shall test the system to demonstrate to the Government that the system is fully operational and meets or exceeds the specified requirements and that the system is fully ready to be placed into service (CDRL A005).

Testing Requirements. The Contractor shall provide all test equipment and personnel required to conduct all required testing and ensure in compliance with UFC 4-021-01 and standards referenced in Paragraph 7, Applicable Documents and Standards. The Contractor shall perform detailed sound propagation analysis, sound level testing, optimization, and adjustment to enhance intelligibility and clarity and prevent excessive distortions/echoes, unacceptably low sound levels, and sound bleeds/spills over the local communities in the surrounding areas for the entire intelligible acoustic coverage requirement. The Contractor shall conduct a live voice test, and the Government personnel will listen and assess the intelligibility and clarity of the voice announcement at the distance away from each RSS such as typically around 2000ft or varying dependent on the max coverage of each RSS. These tests shall be accomplished prior to the system being placed into full service. The Contractor shall document all analyses and test results in a test report. During any testing phase, the Government reserves the right to perform any of the Contractor-performed inspections and tests to ensure solutions conform to prescribed requirements. The Contractor shall provide on-site support during the acceptance testing as well as AtHoc-GV integrated system testing.

Test Results. The Contractor shall document and provide a test report of all results of the testing accomplished under the test plan (CDRL A006).

As-Built Drawings. The Contractor shall submit clear drawings showing the “as built” identifying details of configuration and installation. The as-built drawings shall include, but not limited to, entire acoustic coverages, floor plans, elevation, antennae, radios, poles, towers, siren speaker arrays, RSSs, CCSs, equipment locations, coordinates, connectivity, RF links, cable paths, wiring, AC power sources, grounding, interfaces, infrastructure, schematics, logical diagram, descriptions, etc. The entire acoustic coverage drawings shall be shown on satellite images of the coverage areas with street names, facility locations, and other geo-references. The Contractor shall also provide all configuration management, maintenance procedures, manuals, instructions, user guides, lists of materials, material specifications, performance characteristics, and list of all codes, standards, and specifications used to implement this project. (CDRL A001) Training. The Contractor shall provide a training plan and conduct on-site training for the personnel designated by the base (CDRL A007). The training shall be instructor-led, classroom training; in lecture, demonstration, and performance formats and include all manuals or step-by-step instruction materials appropriate to the curriculum. The Contractor shall provide DVD-ROMs, soft copies, and/or hard copies of the training (CDRL A007). The Government shall retain the right to duplicate and distribute the training materials for future training purposes. The on-site training requirements for the base personnel shall include but not limited to:

Operator/User focusing on daily operations Administrator focusing on system management Operations, maintenance, and basic troubleshooting performed at tier-1 level

Final Acceptance/Project Completion. The final acceptance shall conclude upon successful completion and receipt of all deliverables. The Contractor shall schedule a final project walk-thru and complete system tests with the base POC and CO at least 5 calendar days prior to acceptance. The Government reserves the right to refuse final acceptance until all discrepancies and problems have been resolved to the satisfaction of the Government.

Deliverables. All deliverables are subject to Government acceptance and approval. They shall meet professional standards and requirements set forth in this SOO. All deliverables shall be produced using recommended software tools/versions as accepted by the Government. The Contractor shall submit the following deliverables:

GOVERNMENT-FURNISHED PROPERTY/EQUIPMENT/SERVICES. The Contractor shall coordinate with the base POC to identify and ensure all necessary equipment and support are provided by the Government prior to implementation.

The Government shall support and provide the following for the GV system installation, include but not limited to fifteen (15) existing utility poles Existing radio frequency and sixteen (20) Motorola APX 6500 radio

The Government shall support and provide the following for the AtHoc-GV integration, include but not limited to: The base shall coordinate with the AF EMNS PMO via email at AFLCMC.EMNS_PMO@us.af.mil to request a quote and obtain AtHoc IIM equipment and AtHoc-GV integration for the primary CP (The AF EMNS PMO shall provide the quote with site readiness checklist, guides, and instructions for the base to obtain fully operational AtHoc-GV integration.)

One (1) LAN drop with static IP address for connection with AtHoc IIM interface equipment at the primary CP One (1) LAN drop with static IP address for connection with AtHoc IIM interface equipment at the alternate CP

APPLICABLE DOCUMENTS AND STANDARDS.

The Contractor shall comply with all military and commercial standards where applicable. Other commercial standards may apply to individual projects and will be stated in individual task orders. In the event of a conflict between a commercial document and a Federal or Military Standard, the Federal or Military Standard shall take precedence. It is the Contractor's responsibility to identify and obtain applicable standards proposed for the project in the Performance Work Statement.

The following tables are not all-inclusive lists of standards. The Contractor shall obtain and comply with any other applicable manuals not identified in these tables that would be required to meet industry standards.

Table 7-1. Federal Government Standards

Table 7-2. Military Standards

MIL-HDBK 419A,

Vol. I and II Grounding, Bonding, and Shielding for Electronic Equipments and Facilities

Table 7-3. Commercial Standards and Manuals

BICSI TDM

Manual Building Industry Consulting Service International, Inc. (BICSI) Telecommunications Distribution Methods (TDM)

ANSI/TIA-568.1-

D Commercial Building Telecommunications Cabling Standard

ANSI/NECA/

BICSI-002

Data Center Design and Implementation Best Practices

Existing GV Locations at Ellsworth AFB, SD (15) image1.png