Draft DOR KINGS BAY.docx

NAVAL SUBMARINE BASE

ELECTRONIC RFID LOCKS FOR BUILDING 1040 AND 1043

N42237-24-0006

1.0 INTRODUCTION

1.1 Naval Submarine Base Kings Bay (NSBKB) is the major Navy installations in Georgia. NSB Kings Bay is the east coast home of the Navy’s Ohio- class submarine base as well as a Marine Security force. The mission of NSBKB is to provide support to the fleet, fighter, and family by maintaining and operating the facilities of the Trident submarine force. Supply/Installation support is required for NSBKB Unaccompanied Housing (UH). NSBKB UH provides housing support for active duty of all branches of the armed services assigned to the installation.

1.2 Naval Submarine Base King Bay Unaccompanied Housing requires the replacement of existing locks with Commander, Naval Installation Command (CNIC) designated electronic stand-alone locking system that meet the brand name salient characteristics outlined below and Facilities Criteria (FC) for Navy and Marine Corps Unaccompanied Housing (UH) FC 4-721-10N (dated 1 November 2012, change 6, 20 March 2015). The specific locations for this requirement are at the Naval Submarine Base Kings Bay Unaccompanied Housing building 1040 and 1043, St. Marys, GA.

2.0 GENERAL REQUIREMENTS

2.1 Contractor shall provide all labor, materials/locks and equipment necessary to remove and replace existing locks with new CNIC designated electronic locks that meet the brand name salient characteristics contained herein, at the following NSBKB locations: Bldg. 1040 and 1043; all rooms, closets, janitor closets, offices, lounges, laundry rooms, entryways, mechanical rooms and storage rooms.

3.0 DELIVERABLES

3.1 All equipment/materials shall be NEW.

Issue

Mfr PN: FDU4-NN4-E91

Mfr PN: 7901011KL30-U26

Each

Mfr PN: 871E

Mfr PN: 7901011KR30-U26

Each

Mfr PN: 061-513490-630

Mfr PN: 062-510484-K

4.0 SERVICES REQUIREMENT

4.1 Contractor shall remove existing lock system. Existing lock system shall be disposed of by the Contractor.

4.2 Contractor shall provide professional design services to include proper installation of locking mechanism and strike plates (front and back), seal open areas on doors and ensure strike plates fit properly and are flush. Each door shall have a professional appearance when complete.

4.3 It shall be the complete responsibility of the Contractor to obtain accurate dimensions at the job site and to examine all conditions as they relate to this project. Contractor shall utilize skilled and properly certified (as applicable) technicians in the performance of this work. All work shall be accomplished in a neat and professional manner following established trade practices.

4.4 Contractor shall properly install Front Desk Unit (FDU) and new 790 electronic lock system and ensure that all locks operate correctly to include, key card compatibility with the new system.

4.5 Programming of new Front Desk Unit (FDU) and electronic locksets shall be performed by certified installers.

4.6 Contractor is responsible for the removal of all work-related garbage and debris in accordance with the existing installation, local, state, and federal laws, rules and regulations at no additional cost to the Government.

4.7 In accordance with FAR Clause 52.237-2 Protection of Government Buildings, Equipment, and Vegetation, Contractor shall use reasonable care to avoid damaging existing buildings, equipment, and vegetation on the Government installation. If the Contractor’s failure to use reasonable care causes damage to any of this property, the Contractor shall replace or repair the damage at no expense to the Government as the Contracting Officer directs. If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price.

4.8 Contractor shall provide onsite supervision throughout entire project. Contractor’s supervisor or his/her designee shall notify the UH Manager before commencing work each day and receive approval of the day’s proposed schedule. Additionally, the Contractor’s crew shall obtain a signed "letter of satisfaction" from the UH Manager or his/her designated agent, prior to final departure from the job site. The letter of satisfaction should contain confirmation of the following:

· All locks are installed, programmed, and working properly.

· Lock trouble shooting, replacement and FDU training has been completed.

· A USB thumb drive has been provided to the UH manager with the FDU program for back up (long power outages and storms).

· All items were received (extra locks, card keys, etc.).

4.9 Contractor shall be responsible for all travel arrangements to and from NSMYPT, to include transportation and lodging for its employees.

5.0 TRAINING AND SUPPORT

5.1 Contractor shall provide on-site training on basic operations, use and maintenance of newly installed KABA Electronic Lock System.

5.2 Contractor shall provide virtual support for the newly installed KABA Electronic Lock System consistent with standard commercial practices.

6.0 SCHEDULE OF DELIVERABLES

6.1 Within five (5) days after contract award, a pre-installation meeting shall be held between the Contractor and the UH Manager. The meeting format may be in-person or via telephone and shall be determined by the mutual agreement of both parties.

6.2 The project shall start not later than 10 weeks (due to manufacturer lead time) after contract award.

6.3 All work (removal/installation/cleanup/programing, etc.) shall be completed not later than 25 weeks after contract award.

6.4 Shipping of electronic lock system to SUBASE Kings Bay is NOT allowed. Contractor shall receive deliveries at their location for inventory purposes and deliver supplies to the customer upon installation by the Contractor of the electronic lock system.

6.5 2024 Recognized Federal Holidays All Federal holidays are in accordance with the 2024 U.S. Office of Personnel Management holiday schedule available at http://www.opm.gov. When a holiday falls on Saturday or Sunday, most employees observe the holiday on the previous Friday or following Monday, respectively (5 U.S.C. 6103(b) and Executive Order 11582 3(a)).

6.6 The contractor is responsible for conducting business, between the hours of 0800 to 1600 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this DOR when the Government facility is not closed for the above reasons.

7.0 ADMINISTRATION

7.1 Place of Performance

UNACCOMPANIED HOUSING (UH)

Buildings 1040 and 1043 980 USS Tennessee Ave Kings Bay, GA 31547

7.2 Hours of Operation

Monday through Friday 8:00am - 4:00pm (EST) except weekends and Federal holidays. The Contractor shall not perform work outside of this schedule without prior coordination and approval from the Government POC.

7.3 Point of Contact (POC)

Name: TBD upon contract award Tel:

E-mail:

8.0 SECURITY

8.1 All Contractor equipment, personnel, and vehicles are subject to inspection and search by US Government security officials (or designated representatives) upon entry to any Government owned and/or operated installations and facilities.

8.2 Contractor personnel shall comply with all local base/installation security procedures required to gain access to US Government contract-related facilities and other assets (as necessary).

8.3 If directed by US Government security officials (or designated representatives), the Contractor shall remove (and replace as necessary) Contractor-personnel and/or its representatives considered a security risk at no additional cost to the Government.

8.4 The Contractor shall coordinate and comply with “all security requirements” regarding each personnel assigned to this project through the GTPOC or designated representative within 10 working days of the contract release (or effective date, whichever comes first).

9.0 WARRANTY

9.1 Conversion warranties (consistent with standard commercial practices) shall apply. Work shall be guaranteed to be free from all defects in materials or workmanship for a period of not less than two (2) years from the date of delivery. All products found to be defective within the warranty period shall be repaired or replaced with the cost of replacement, including shipping charges, the responsibility of the Contractor.

10.0 DEFENSE BIOMETRIC INDENTIFICATION SYSTEM (DBIDS)

The Defense Biometric Identification System (DBIDS) is a DoD-owned and operated system developed by Defense Manpower Data Center as a force protection program to manage personnel identity and access at DOD installations. DBIDS is a network database system designed to easily verify access authorization of personnel entering military installations by using barcodes and fingerprint biometric identifications.

To improve management and force protection at Navy installations, the Navy is transitioning from using the Navy Commercial Access Control System (NCACS) to the Defense Biometric Identification System (DBIDS) for Contractors and Contractors requiring access to an installation at no cost to them.

In order to obtain base access, an individual will need to acquire DOD sponsorship, have a thorough identity check, be properly vetted, and have a legitimate reason for base access. Identity checks require a passport or a Real ID, A compliant state driver's license. Vetting occurs when the individual's background and ID are compared against authoritative criminal justice databases, and the individual has a letter or official document from the sponsoring organization which articulates the reason for access. When the above criteria are satisfactorily met, DBIDs credentials are issued.

After the applicant obtains their DBIDS paper pass, they will have an additional 180 days to obtain an actual DBIDS card at no cost. Those requesting new access onto installations will receive the DBIDS card at the same time they are initially approved for access. NCACS cards are no longer being accepted for installation access.

For more information, https://www.cnic.navy.mil/Operations-and-Management/Base-Support/DBIDS/