Draft DOR - CNAL CHSMWL 1MC - 240417TA.docx

DESCRIPTION OF REQUIREMENT (DOR)

FACILITY INTERCOM

HELICOPTER MARITIME STRIKE SQUADRON FOUR ZERO (HSM-40), FOUR EIGHT (HSM-48), AND FIVE ZERO (HSM-50)

MAYPORT, FL 32228

1.0 BACKGROUND

Three (3) squadrons located within building 1552 on NAS Mayport require working digital intercom and loudspeaker systems for safety of personnel, mission and aircraft. These system(s) are to be programed/designed to pass emergent, urgent, and safety related information to all hands within each of HSM-40’s, HSM-48’s and HSM-50’s spaces individually. These spaces include, but not limited to, individual work center spaces, bathrooms, hangar bay, and areas outside and inside the hangar bay, to include smoke pits and squadron patio areas.

Each of these three (3) Squadrons require announcement coverage and announcement volume to ensure communications and commands can be understood during working conditions. This will include, but not limited to, installation of multiple office & warehouse type speakers, multiple base stations, multiple 1-way announcement speakers, and multiple 2-way announcement speakers with microphones and call buttons to communicate between departments and base stations for communications and in an emergency situation.

2.0 OBJECTIVE

The objective of this contract is:

· Removal of current facility intercom system.

· Installation of new digital emergency announcement system (facility intercom) for supporting each Squadron in building 1552 (HSM-40, HSM-48, & HSM-50) at NAS Mayport, Florida.

· Installation of wired speakers throughout the squadron spaces to prevent any “dead zones” and ensure emergency messages can be communicated adequately to all areas throughout each squadron and the immediate area.

· Installation of wired base stations with the ability to make and receive calls from 2-way communication stations and make announcements to all speakers within the squadron separately.

· Installation of wired 2-way communication with the ability to call/communicate with the programed base station.

· To ensure new system(s) are tested and proven to provide the needed coverage and functionality as described in this DOR.

· Obtain long term repair and maintenance services after system installation.

3.0 DESCRIPTION OF REQUIREMENT

NAICS CODE 238210

Period of Performance

*** Site Visti will be on 16 May 2024, Navy Station Mayport*** Time and point of contact to be provided in the near future*****

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to remove current system and install new system(s) with the following characteristics.

3.1 INTERCOM ITEMS REQUIRED/SALIENT CHARACTERISTICS

3.1.1 INTERCOM SPEAKERS

Installation of new, area appropriate, wired speakers (not wireless) to ensure communication in all designated locations (see attachments) inside and outside of HSM-40, HSM-48, and HSM-50. These speakers will provide clear communications at a decibel appropriate for emergency communications considering the work conditions of the location. Speaker location coverage shall include all work areas of each squadron to include, but not limited to all offices, hallways, bathrooms, work centers, break areas, hanger bays, etc.

3.1.2 INTERCOM ‘BASE STATIONS’

Installation of nine (9) “base stations” (three (3) per Squadron). These ‘base stations’ will be capable of making ‘calls/announcements’ to other base stations, 2-way speakers, and single point speakers within the system and to make squadron wide announcements within each squadron area separately when needed. These ‘base stations’ will be able to receive direct ‘calls’ from programed 2-way speaker locations. These ‘base stations’ will be of the wired variety (not wireless) to prevent interruption when emergency communications are at their upmost importance.

3.1.3 TWO (2)-WAY SPEAKERS WITH MICROPHONES AND CALL BUTTONS

Installation of thirty two (32) 2-way communication speakers (speakers with microphone) and thirty two (32) associated call buttons to reach programed base station(s). These 2-way speakers and call buttons will be of the wired variety and located in work centers throughout the three (3) squadrons. Each call button will be programmed to specific base stations to maintain separation of communications between the three (3) Squadrons.

3.1.4 UNITERRUPTIBLE POWER SUPPLY (UPS)

Installation of UPS system that will provide a minimum of 1 hour of continued use supporting emergency situations when usage may be elevated due to power outage.

3.1.5 INTERCOM SYSTEM MAINTENANCE/REPAIR

Test newly installed intercom system for proper functionality, clarity, and coverage to ensure that any ‘dead zones’ do not exist and that emergency and non-emergency announcements can be clearly heard/understood during normal operations.

3.1.5.1 WARRENTY

The contractor shall provide in their proposal their warranty period (if any) for the newly installed system(s) that includes maintenance and repair.

3.1.5.2 LONG TERM MAINTENANCE

After initial system validation, and after any warranty period has expired, the contractor shall provide regularly preventive maintenance to occur quarterly. This maintenance shall recognize potential failures and correct as needed. This system is vital to the safety of personnel and equipment. Preventive maintenance is key to ensuring proper operation when emergencies occur.

***May require CLIN quote for separate pricing for quarterly maintenance to the 3rd quarter after installation:

****CLIN quote for installation and removal****** **** State Warranty, how long is the warrant and what is covered under warranty.*** Contractor shall contact the Technical POC at least 2 weeks prior to a maintenance visit to coordinate access to the base/facility and to deconflict any scheduled training or activities by the squadrons. Contractor shall be flexible to accommodate squadrons training cycles or mission requirements. Maintenance visits shall occur between the hours of 0700 – 1530 Monday through Friday except for federally recognized holidays.

3.1.5.3 LONG TERM REPAIR

If repair is required, HSM-40, HMS-48, and HSM-50 will notify the contractor. The contractor shall respond via email within four (4) hours to confirm receipt of outage report and restore functionality within seventy two (72) hours. Repair activities will not be restricted by day or time but shall be coordinated through the Technical POC to ensure base/facility access and escorts as required.

4.0 GOVERNMENT PROPERTY

Current installed equipment will be retained by the squadrons once the contractor has removed it.

5.0 DELIVERABLES

5.1 Contractor shall coordinate for base/installation access for delivery staff/personnel with AD1 Thomas Upp one (1) week prior to delivery of system components and/or tools. Early delivery of components and/or equipment is not authorized. On-site storage of contractor property or equipment during installation will be coordinated/authorized through AD1 Thomas Upp.

5.2 Contractor shall provide all personnel (drivers, package handlers, delivery staff, etc.) qualified to perform the services listed herein and authorized to gain access to the installation (delivery location).

5.3 Items are needed ASAP or 30 Days After Receipt of Order (ARO) due to this being an urgent request due to safety requirements not being met.

6.0 DELIVERY LOCATION

6.1 DELIVERY ADDRESS/LOCATION

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Points of Contact:

TECHNICAL:

REQUESTOR/WAWF:

METHOD OF PAYMENT

Payment for this contract shall be made via DFAS Electronics Funds Transfer (EFT) utilizing the Wide Area Work Flow (WAWF) System. The contractor is required to register and setup an account in the WAWF System in order to receive payment. The Government reserves the right to change this payment method through other means only by a contract modification if necessary. Payment shall be Monthly in Arrears.

6.2 SPECIAL DELIVERY INSTRUCTIONS

Delivery must take place between the core business hours of 0700 – 1530 (Mayport, FL Local Time), Monday through Friday and shall not include after-hours, weekends, and holidays. The most expeditious delivery means requested.

6.3 INSPECTION REQUIREMENTS

Squadron technical POCs will inspect the system in each area to ensure that it works as desired and there are no issues that require immediate correction.

6.4 QUALITY

The contractor shall provide the timely delivery of goods and services. Quality of all services and supplies provided shall conform at least to commercial standards in the relevant profession, trade, or field of endeavor. All services shall be performed by individuals fully qualified and licensed in their relevant area. Equipment installed shall be of new and current grade as offered by the manufacturer.

7.0 DEFENSE BIOMETRIC IDENTIFICATION SYSTEM (DBIDS)

Defense Biometric Identification System (DBIDS). The Defense Biometric Identification System (DBIDS) is a DoD-owned and operated system developed by Defense Manpower Data Center as a force protection program to manage personnel identity and access at DoD installations. DBIDS is a network database system designed to easily verify access authorization of personnel entering military installations by using barcodes and fingerprint biometric identifications.

To improve management and force protection at Navy installations, the Navy is transitioning from using the Navy Commercial Access Control System (NCACS) to the Defense Biometric Identification System (DBIDS) for Contractors and vendors requiring access to an installation at no cost to them. The transition will begin 17 April 2017 and individuals will have up to 180 days to obtain the permanent card. After August 14, 2017, NCACs cards will no longer be accepted.

In order to obtain base access, an individual needs to acquire DoD sponsorship, have a thorough identity check, be properly vetted, and have a legitimate reason for base access. Identity checks require a passport or a Real ID Act-compliant state driver's license. Vetting occurs when the individual's background and ID are compared against authoritative criminal justice data bases, and the individual has a letter or official document from the sponsoring organization which articulates the reason for access. When the above criteria are satisfactorily met, DBIDs credentials are issued.

NCACS cardholders will have 120 days from April 17, 2017 to obtain a temporary DBIDS paper pass. After the applicant obtains their DBIDS paper pass, they will have an additional 180 days to obtain an actual DBIDS card at no cost. Those requesting new access onto installations will receive the DBIDS card at the same time they are initially approved for access. After August 14, 2017, NCACS cards will no longer be accepted for installation access.

Additional information is available at https://www.cnic.navy.mil/om/dbids.html.

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