Draft_Contract.pdf

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Company name and title of Contract

THIS AGREEMENT is made and entered into this ________ day of _______, 2025, by and between __________________________________, duly authorized to conduct business in the State of Florida and whose address is _________________________________________, FL

_______, hereinafter, called “CONSULTANT,” and the CITY OF NEW SMYRNA BEACH, a political subdivision of the State of Florida, whose address is 210 Sams Ave., New Smyrna Beach, FL, hereinafter called “CITY.”

SECTION 1. AGREEMENT. The terms of this Agreement, together with the incorporation of the terms and conditions of the RFP 15-25-HR, Retirement Plan Administration, FOR THE CITY OF NEW SMYRNA BEACH and any exhibits, schedules, and attachments hereto, and any and all amendments relating to same, and any and all submittals from

CONSULTANT, constitute the entire Agreement between the City and CONSULTANT. This

Agreement is the final, complete and exclusive expression of the terms and conditions of the parties’ Agreement. Any and all prior agreements, representations, negotiations, and understandings made by the parties, oral or written, expressed or implied, are hereby superseded and merged herein.

SECTION 2. TERM OF AGREEMENT. The term of this Agreement shall be for five

(5) years from the date of the award.

SECTION 3. DESCRIPTION OF SERVICES. The Consultant agrees to perform the services outlined in the advertised solicitation document titled RFP 15-25-HR, Retirement Plan

Administration, and in the Consultant’s submitted Proposal.

The Consultant shall diligently and in a professional and timely manner perform and provide these services. Unless modified in writing by the parties hereto, the duties of the Consultant shall not be construed to exceed the provision of the services pertaining to this Agreement.

The City and Consultant agree that there may be certain additional services required to be performed by the Consultant during the performance of the contract that cannot be defined sufficiently at the time of execution of this Agreement. These services shall be authorized in writing as an amendment to the contract and may contain additional instructions or provide specifications upon certain aspects of this Agreement pertaining to the work to be undertaken.

SECTION 4. COMPENSATION. For Services rendered, the CITY shall pay the

CONSULTANT based on their fee schedule provided. Unless otherwise agreed in a Scope of

Services, the CONSULTANT shall invoice the City monthly based upon the CONSULTANT’s fees for services completed during the billing period.

SECTION 5. COMPONENT PARTS OF THE CONTRACT. This Contract consists of the following contract documents, all of which are hereby made a part hereof as if herein set out in full and all of which are familiar to the Contractor:

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A. City Advertised Bid including addendums

B. Award Bid Proposal

C. Presentation of Services

D. Fee Proposal

The Consultant must provide the Certificate of Insurance within fourteen (14) days upon acceptance of the bid by City Commission.

SECTION 6. CONTROLLING LAW, VENUE, AND ATTORNEY’S FEES. This

Agreement is to be governed, construed, and interpreted by, through and under the laws of Florida.

Venue for any litigation between the parties to this Agreement shall be in the County of Volusia, Florida and any trial shall be non-jury. The prevailing party in any litigation arising from or related to this Agreement shall be reimbursed reasonable attorney fees and costs, including all fees and costs of an appeal.

SECTION 7. RIGHTS AT LAW RETAINED. The rights and remedies of the City, provided for under this Agreement, are in addition and supplemental to any other rights and remedies provided by law.

SECTION 8. NOTICES. Whenever either party desires to give notice unto the other, it must be given by written notice, sent by registered or certified United States mail, return receipts requested, addressed to the party for whom it is intended at the place last specified. The place for giving of notice shall remain such until it shall have been changed by written notice in compliance with the provisions of this Section. For the present, the parties designate the following as the respective places for giving of notice, to-wit:

For City: For Consultant:

Sharon Taylor-Harding, Interim City Clerk

City of New Smyrna Beach (Name, Title)

210 Sams Ave.

New Smyrna Beach, FL 32138 ________________________

(386)410-2631 (Company)

(Address)

(City, State, Zip)

(Phone)

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SECTION 9. MODFICATIONS TO AGREEMENT. This Agreement and any exhibits, amendments and schedules may only be amended, supplemented, modified or canceled by a written instrument duly executed by both parties hereto of equal dignity herewith.

SECTION 10. SEVERABILITY. If during the term of this Agreement, it is found that a specific clause or condition of this Agreement is illegal under federal or state law, the remainder of the Agreement not affected by such a ruling shall remain in force and effect.

SECTION 11. WAIVER OF JURY TRIAL. The City and Consultant have specifically waived the right to a jury trial concerning any disputes which may arise concerning this agreement.

SECTION 12. EFFECT OF FAILURE TO INSIST ON STRICT COMPLIANCE

WITH CONDITIONS. The failure of either party to insist on strict performance of any covenant or condition of this contract, or to exercise any option herein contained, shall not be construed as a waiver of such covenant, condition, or option in any other instance. This contract cannot be changed or terminated orally.

SECTION 13: HUMAN TRAFFICKING. This Contract is subject to the terms, conditions, provisions and requirements of Section 787.06 of the Florida Statutes and Contractor hereby represents, warrants, and certifies that Contractor does not use coercion for labor or services as defined in Section 787.06, Florida Statutes and that Contractor has provided the Human

Trafficking Affidavit.

IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement on the date written above for execution by the City of New Smyrna Beach.

ATTEST INSERT CONSULTANT INFORMATION

Authorized Signature

Authorized Signature

Print Name and Title

Print Name and Title

Address: Address:

Date

Date

ATTEST CITY OF NEW SMYRNA BEACH

Sharon Taylor-Harding, Interim, City Clerk Fred E. Cleveland, Mayor

210 Sam’s Avenue

New Smyrna Beach, Florida 32168

Date: ______________________________ Date: ________________________________

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For the use and reliance of the City of New Smyrna Beach only. Approved as to form and legal sufficiency.

Carrie Avallone City Attorney

Dated: ________________________