Draft CERFP CTE PWS_Ruble Pile_Ambulance Service-FY25.pdf

PERFORMANCE WORK STATEMENT (PWS) FOR

IL CERFP Internal Evaluation (CTE) 2025

Scope: This is a non-personal services contract to provide to the Illinois Chemical Biological Radiological Nuclear (CBRN) Enhanced Response Force Package (CERFP) contractor support to provide SCVS setup and ambulance support. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. The contract will be to provide support for the CTE activities aimed at enhancing and certifying the IL CERFP domestic contingency readiness. This event will provide validation for their National Guard Bureau external evaluation. Historically, this type of training has been accomplished with a highly skilled team of no more than 15 personnel. This contract will also provide support for the CTE activities aimed at enhancing and certify the IL CERFP domestic contingency readiness. Training venues will be designed and reset with props in order to assist in the requirement of the CTE.

Background: In conjunction with the National Guard Bureau, IL CERFP is tasked to develop and support regional training and exercise activities aimed at enhancing domestic contingency readiness. IL CERFP ensures these functions are integrated and complementary where appropriate. In an effort to provide conditions wherein the participants are challenged with probable real-world situations, IL CERFP operates within a SCVS and uses mannequins to simulate the applicable conditions.

The Illinois CERFP Search and Extraction element conducts its mission in the same environments that first responders and USAR teams work in. These situations include heavy structural collapse, confined space, and high angle rope rescue. In addition, the CERFP has the capability to conduct operations in CBRN environments. Due to the nature of the National Guard and its part-time structure, members of specialized teams are not allocated adequate time to practice critical perishable skills as often as their full-time and civilian counterparts. Thus, there is a requirement for additional training time outside of normal “drill” dates to meet mission objectives.

Period of Performance (PoP):

The SCVS sites shall be assembled no later than February 18, 2025.

The event will take place on February 19-20, 2025, from 8:00am - 4:00pm, at 1803 N Hillcrest Dr. Sparta, IL.

This performance date does not include prior coordination required ahead of the PoP.

Place of Performance of Service: Performance shall be at Sparta Training Area (STA) 1803 N Hillcrest Dr. Sparta, IL 62286. The contractor shall stage at the training area at 8:00am on February 19-20, 2025 and anticipate the CTE to run until 4:00pm. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

Contractor will have access to the Sparta Training Facility to construct the below requirements once the contract has been awarded to them, but NLT February 05, 2025.

Requirements: The contractor shall preform the following tasks during the period of performance:

Support

The Contractor shall provide NIMS/ICS SMEs for exercise support.

Status Reports:

The contractor shall prepare and submit progress, status, and management reports: The Contractor’s Progress, Status, and Management Report, Monthly Status Report (MS/AAR), will indicate the progress of the work, and status of the program and the assigned tasks. Reports shall be delivered to the Government Representative as requested.

Contract Manager and lead NIMS/ICS Subject Matter Expert (SME) shall attend planning meetings and the AAR and or “hot wash” briefing for the day.

Safety:

DRAFT

The contractor is responsible at all times for their staff and employees. Follow all applicable federal, state, and local safety regulations. Liability and/or usage agreement may be required for access to training site. Training shall continue during inclement weather, unless safety concerns prohibit such continuation of training

Contractor shall ensure staff and employees shall park only in designated areas.

Contractor shall provide a formal plan procedures and resources available for on-site safety, ‘real-world’ emergences and life support. Training shall continue during inclement weather, unless safety concerns prohibit such continuation of training.

Contractor shall provide points of contact with a high visibility method of identification (e.g. vest) at all training sites to supervise and support personnel.

Communications Plan:

Contractor shall have effective and clear communications with Exercise Planner, Exercise Control, the COR and any pertinent key personnel within the contractor’s employees on ground determined by the Contractor. Provide point of contacts to Exercise Lead and any pertinent key personnel. Obtain radios and arrange for Internet access if required. The contractor shall ensure the assigned Contract Manager and lead NIMS/ICS Subject Matter Expert (SME) coordinates with Exercise Lead.

The contractor shall send a SME to the Final Planning Conferences (FPC) in order to field questions about the SCVS and provide information needed to complete the Risk Analysis.

The contractor shall submit a Close-Out After Action Report at the end of the CTE to designated Government representative.

The contractor shall provide waterproof injury/mass casualty cards for mannequins.

The placement of these mannequins will be determined by the controllers. They shall be staged near location.

Hourly flow rate:

A steady flow of 20-25 mannequins (ambulatory/non-ambulatory mix to be determined by exercise controllers) per hour from Start Time to NLT End Time.

Number mannequins shall be prepared and placed in confined spaces for additional training within confined space and/or with heavy equipment. 1-5 of these mannequins shall be a difficult extraction and with life threatening injuries and immediately after rescue will expire.

Rubble Pile Contractor shall ensure the SCVS is set prior to the start of CTE day. At a minimum, the site will have 8 training lanes per day to support up to 50 CERFP members at a time/day for this location.

The contractor shall be responsible for assembly and safety during the CTE of the SCVS. All building materials and mannequins will be provided by ILARNG.

The contractor shall transfer all documentation on future maintenance and care of the SCVS. Contractor shall provide a sample maintenance and Safety SOG to designated Government representative.

The contractor shall provide all design and construction documents, including but not limited to, transfer documents, design documents, and environmental impact statement. Also, they shall provide a certificate of purpose and use of the SCVS to site POC.

The contractor shall provide all heavy equipment and reset labor for the reset of each SCVS, to include mannequin staging.

Contractor must provide SCVS reset support over a three-day period of CTE and completed by 1800 of each day.

Rubble Pile Training Support Personnel

The contractor shall provide staff and subject matter experts (SMEs) to support the entire CTE event.

The contractor shall attend the final planning conferences scenario development/FTX requirements meeting with the lead planner and stakeholders.

The contractor shall submit a Close-Out After Action Report at the end of the CTE to designated Government representative.

Ambulance Service

Ambulance crew shall consist of two team members, with at least one responder being a licensed Paramedic and the other shall be an EMT-Basic.

Ambulance shall be present at the CTE area from 0800-1600 on 19-20 February 2025.

If the ambulance leaves the site due to an on-site real-world emergency, an additional ambulance shall be called to cover the CTE site until they return.

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level

(AQL).

Performance Objective

Performance Standard Acceptable Quality

Level (AQL) Surveillance Method

By/Whom

5.1.1 Status Reports All status reports prepared and

submitted IAW PWS

Reports submitted within 1 day after requested

Periodic / Government Representative

5.4.2 Ambulance Ambulance shall be present at the

CTE at all times

100% Periodic / Government Representative