DRAFT Bird Drone Detection Radar Enterprise SOW_12Aug.pdf

UNITED STATES AIR FORCE

BIRD/DRONE DETECTION RADAR

STATEMENT OF WORK (SOW)

12 August 2020 - DRAFT

1.0 BACKGROUND AND OVERVIEW

In 2005, independent contractors researched and developed a real-time bird monitoring radar using existing radar technologies to identify local bird hazards at airfields. The system was named Bird Detection Radar (BDR). Since its inception, BDR technologies have advanced to accurately depict bird concentrations in three-dimensional tracks within five nautical miles of airfields.

Currently, BDR units are maintained at eight United Stated Air Force (USAF) locations, including: Beale Air Force Base, Dare County Bombing Range (Seymour-Johnson Air Force Base), Dover Air Force Base, Joint Base Randolph-San Antonio, Offutt Air Force Base, Royal Air Force Lakenheath, Wake Island (Pacific Air Forces), and Whiteman Air Force Base, with additional units continuously being added by USAF Major Commands (MAJCOMs) and installation Wing units.

2.0 DESCRIPTION OF REQUIREMENT

2.1. CONCEPT. The USAF experiences thousands of bird strikes each year during flight operations in low-altitude environments. Each year the USAF experiences millions of dollars in damage due to wildlife strike events. Hazardous wildlife conditions at airfields threaten the safety of aircrews and reduces the combat capability of aerial weapon systems. USAF Flight Safety programs carry out integrated wildlife hazard management operations, consistent with requirements and guidance in Air Force Instruction 91-212, Bird/wildlife Aircraft Strike Hazard Program Management.

Current USAF Policy requires Installation Safety Offices implement a Bird/wildlife Hazard Warning System, which includes use of Bird Watch Conditions procedures. Under specific Bird Watch Conditions, aircraft flight operations can be restricted or terminated based on the threat level of wildlife observed. Observations are limited to the range of sight from personnel working on the airfield and/or Air Traffic Controllers.

Adoption of B/DDR technology into Bird/wildlife Aircraft Strike Hazard programs enhances a USAF unit’s capability to detect hazardous wildlife conditions and apply proactive safety mitigation to reduce the risk of a wildlife strike.

2.2. SCOPE. The Scope and Objective of this B/DDR is to provide the USAF with 1.)

B/DDR units on USAF installations, 2.) Planning, to include assistance with site selection, 3.) B/DDR installation/activation, and 4.) Quality Assurance through updates and product warranties, 5.) B/DDR units must sustain data in a way that can be integrated into the USAF Bird Avoidance Model (BAM)/Avian Hazard Advisory System (AHAS).

2.2.1. PROGRAM MANAGEMENT

2.2.1.1. GENERAL

The Government and Contractor must communicate effectively to ensure requirements of this SOW meet the functional needs of USAF units, consistent with USAF Bird/wildlife Aircraft Strike Hazard Program Management. The relationship between the Contractor, AFSEC, and USAF organizational customer is critical to facilitate effective mission support, maintenance and sustainment efforts, and technical support. The source Contractor shall manage all aspects of B/DDR contract performance and consideration of utility for enhancing proactive flight safety practices to reduce the threat of bird hazards to aircraft. The contractor shall provide a skilled workforce to ensure all requirements of this contract are met or exceeded.

2.2.1.2. DEFINITIONS

2.2.1.2.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.2.1.2.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.2.1.2.3. CONTRACTING OFFICER’S REPRESENTATIVE. An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.2.1.2.4. PROGRAM MANAGER. The Program Manager (PM) has the overall responsibility for initiating, managing and tracking the program that supports the contract. The PM is the primary liaison between the Contracting Officer (CO) and the Contracting Officer Representative (COR). The PM is responsible for assisting in the preparation of requirements documents, providing customers with a single contact point, task orders and initiating contract changes and other supporting documentation. Oversees all planning and execution of the program. Ensures program requirements definitions are adequate and appropriate to meet the functional needs of the end user. Secures adequate funding for contract award, exercise of contract options, and any necessary in-scope contract changes.

2.2.2. WORK HOURS. The contractor shall be available by telephone within 30 minutes after notification during scheduled Government duty hours (Monday - Friday) to discuss contract matters with Government personnel. After scheduled duty hours, the manager or designated alternate shall be available within 2 hours after notification. The contractor shall attend all meetings as scheduled. Any overtime for management functions shall be performed at no additional cost to the Government.

2.2.3. GOVERNMENT DIRECTED TRAVEL The contractor will be required to travel during the performance of this contract to perform planning and installation of B/DDR units.

The contractor may be required to travel to off-site training locations and to ship training aids to these locations in support of this SOW. The contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires Government approval/authorization and notification to the Contracting Officer Representative (COR).

2.2.4. PROGRAM MANAGEMENT REVIEWS. The Contracting Officer (CO) may require the contract manager to meet with the CO, COR, and other Government personnel as needed. The contractor may request a meeting with the CO when they believes such a meeting is necessary.

2.2.5. REPORTING. The contractor will report on the purchase and sustainment of all USAF B/DDR under this SOW. Reports will be submitted to AFSEC/SEFW quarterly, and include:

• USAF organization purchasing unit and contact information.

• Status of production, site selection, planning, and status to final functional capability.

• Sustainment, updates, and warranty application.

2.2.6. COMPLIANCE. The contractor shall ensure that all B/DDR acquisition, siting, and sustainment activities are accomplished in accordance with (IAW) applicable Government regulations, directives, instructions, and policies (Appendix 2), as well as best business practices.

2.2.7. PERSONNEL

2.2.7.1. Qualifications. The contractor will ensure that staff constructing B/DDR units have a comprehensive understanding of USAF aeronautical environments, wildlife biology, radar detection, flight safety, and sUAS systems. The contractor must provide documentation, demonstrating technical competency and capability for development of B/DDR units.

2.2.7.2. Setup. The source Contractor shall provide qualified personnel in sufficient number at the installation where each purchased B/DDR will be stationed. Each source contractor shall ensure personnel fulfilling this contract are eligible to hold a DoD Common Access Card (CAC). The B/DDR will be set up within 30 calendar days of delivery assuming all purchasing organization requirements are fulfilled. Final setup may exceed 30 calendar days of delivery if approved in writing by the purchasing organization Primary Contact.

2.2.7.3. B/DDR Sustainment. The contractor shall maintain a sufficient number of qualified personnel to support various levels of sustainment and maintenance on B/DDR systems and all ancillary and mission support equipment identified in this SOW. All personnel performing maintenance on electronic equipment shall meet the minimum qualification standards established by the U.S. Department of Labor’s Service Contract Act Directory of Occupations.

3.0 B/DDR REQUIREMENTS

3.1. TASK – B/DDR TECHNICAL CAPABILITY. The contractor shall ensure each B/DDR unit meets the following capabilities:

• Provide continuous real-time automated bird strike risk alerts for bird activity hazardous to aircraft. B/DDR coverage will encompass 360 degree field of view around the airfield out to at least eight nautical miles (nm) from the ground level to aircraft operational altitudes (15,000 ft above ground level).

• Provide continuous real-time automated small Unmanned Aircraft System (sUAS) intrusion risk alerts for Installation airspace. B/DDR coverage will encompass 360 degree field of view around the airfield out to at least five nautical miles (nm) from the ground level to aircraft operational altitudes (3,000 ft above ground level).

• Ensure B/DDR radars have the capability for integration into the Department of Defense Counter small Unmanned Aerial Systems (C-sUAS) program.

• Provide a sustainable B/DDR unit package, which includes all elements necessary for full operating capability and user output. Mobile systems shall be corrosion resistant mobile trailer platforms that are constructed to US Department of Transportation (DOT) road standards and meet DoD requirements for tie-down on board military transport C-17/C-5 aircraft. Fixed radar system configurations must meet the requirements of the sited location, and must include all necessary operational components needed for a mobile unit.

• Ensure remote monitoring interface integrity for real time viewing of B/DDR data within the airfield environment.

• Accomplish all B/DDR system upgrades, including hardware/software warranty replacements, within the five-year sustainment period of performance included with each B/DDR unit. All upgrades shall be approved prior to installation by each organization Primary Contact.

• Ensure system simultaneously displays close-in range setting (1-2 NM) to support Bird/Wildlife Aircraft Strike Hazard (BASH) personnel and a long-range display (6-8 NM minimum) for air traffic control/operational use.

• Ensure system is capable of generating hourly/daily/weekly/monthly/after incident reports of bird movement activity for trend analysis as required.

• Provide ancillary support equipment necessary for B/DDR configuration (i.e., mobile or fixed units), including: spare tire, wheel chocks, lightning protection, tie-downs and ground anchors, tools and equipment storage box, safety equipment, fire extinguishers and signage.

• Provide and maintain a backup AC power source in case of a failure or interruption of prime AC power. The backup power source shall be capable of maintaining full radar operational power for up to five (5) hours. The backup power source shall have an automatic transfer device (i.e., "failover switch", "by-pass switch") to automatically transfer loads between the prime power source and the backup power source upon loss, or restoration, of the normal prime power source. The backup power source shall have manual control capability, to allow operator intervention as needed (for maintenance and periodic testing purposes). The backup power source shall initiate an audible alarm upon activation of the automated or manual by-pass mode, and shall continue to sound while in by-pass mode (to serve as a reminder to the user that load continues to be powered from the backup power source alone). The backup power source shall be initially sized for full system load plus 50 percent future capacity.

• Maintain radar system hardware and software to ensure system is operational during flight schedule as well as maintain software and connectivity IAW USAF and DoD Information Technology policy. Period of performance of maintenance for each B/DDR purchased begins when setup is complete and operational capability is achieved.

• Store all avian radar detections in a format this is compatible for integration into the USAF BAM/AHAS system. Avian detection data must be stored and provided to the purchase organization Point of Contact and AFSEC Bird/wildlife Aircraft Strike Hazard Team.

3.2. TASK – DELIVERY AND SETUP

3.2.1. Site Access. All contractor personnel shall comply with Installation Commander policies for base and facility access, including local security requirements and procedures.

The -contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the Installation Security Office.

The contractor will ensure all employees accessing an USAF Installation have obtained access badges and passes in accordance with facility regulations and that these badges and passes are obtained in advance so as not to delay the accomplishment of services.

The contractor will ensure all issued U.S. Government Common Access Cards (CAC), installation badges, and/or access passes to the Government Representative when the contract is completed or when a cooperator employee no longer requires access to the installation or facility.

3.2.2. Site Selection. The contractor is responsible for coordinating with the organization at the delivery order level to develop a siting plan. The delivery order must designate a local Primary Contact to coordinate contractor access onto the B/DDR location, including airfield access. The contractor is responsible for maintaining all necessary credentials and clearances to access DoD installations and controlled movement areas of military airfields.

The contractor will develop a site plan for deployment of the B/DDR unit in coordination with the delivery order Primary Contact. The site plan will consider limitations of placement in relation to base infrastructure (e.g., trees, buildings, and other obstructions affecting radar output). The site plan will include spatial depictions of B/DDR capabilities based on placement.

The delivery order organization is responsible for communicating with the source contractor to ensure sufficient utilities, including power and network capabilities, are available at the proposed site. All utilities needed to operate the B/DDR and shall be coordinated at the delivery order level where the B/DDR is sited. The contractor is not responsible for primary utilities for operation of the B/DDR but must include utility backup capabilities in the site plan for purchasing organization execution. Any structural modifications for siting the B/DDR are the responsibility of the purchasing organization and will not be included into this contract, nor expectation of the source contractor.

3.2.3. Delivery Contact. The contractor will deliver B/DDR units to the installation/location designated at the delivery order level. The delivery order must designate a Primary Contact responsible for coordination of the B/DDR unit and supporting equipment onto the final site.

The delivery order Primary Contact is responsible for all administrative requirements for receipt of the B/DDR unit onto the site.

3.2.4. CONUS Delivery. The contractor will deliver B/DDR systems and other functional equipment necessary for unit setup and operation.

3.2.5. OCONUS Delivery. OCONUS delivery will require additional coordination from a CONUS location. The contractor is responsible for delivery of B/DDR units to a CONUS location. The delivery order level is responsible for the coordination and cost of shipping the B/DDR unit to the desired overseas location. The organizational Primary Contact will coordinate with the appropriate TMO representatives for completion of administrative requirements from CONUS and will provide shipping material requirements to the source contractor. The contractor will package all B/DDR elements according to expectations of the purchasing organization and consistent with TMO requirements. The contractor is responsible for correcting any packaging deficiencies if inconsistent with the agreed materials and dimensions. The B/DDR will remain under full warranty by the contractor for any delays in shipping due to improper shipping materials.

3.2.6. B/DDR Setup. The contractor is responsible for final setup of the B/DDR unit at the designated site identified in the Site Plan and confirmed by the delivery order Primary Contact. The contractor will perform one B/DDR installation visit into the purchase price, providing enough personnel to execute successful, final operation of the B/DDR. The delivery order Primary Contact will ensure all utilities necessary to perform final set up the B/DDR are complete prior to coordinating final B/DDR installation with the source contractor.

3.3. TASK – SYSTEM WARRANTY.

3.3.1. Services. The contractor shall respond within three (3) business days at contractor costs to repair any damages to safety system components or any associated equipment in the event of any malfunction or non-operation of the equipment during the warranty period. The contractor shall warranty final B/DDR units for five (5) years from the installation complete date. Any costs associated with fulfillment of warranty repairs, including personnel travel or shipping, is the responsibility of the source Contractor.

3.3.2. Equipment. All B/DDR unit components purchased under this SOW, including hardware and software, is covered under warranty from the individual unit installation completion date. The warranty does not include damage to the B/DDR unit occurring after final installation from a non-contractor action.

3.4. TASK – DATA MANAGEMENT

3.4.1. Data Storage Management. The contractor will include all necessary equipment and capabilities necessary for the sustainment of avian data collected from the B/DDR. The contractor will maintain all bird data collected from the B/DDR indefinitely. Bird data will be stored in a format compatible for integration into the USAF BAM/AHAS system.

3.5. TASK – TRAINING AND INSTRUCTION

3.5.1. Training Materials. The contractor shall maintain high quality, effective visual communication materials for training Installation personnel on B/DDR operations. Training materials will focus on operation of the unit and trouble shooting. Instruction materials must include discussion of the operational capabilities of B/DDR and output for visualizing detections. Educational outreach will include, but is not limited to: interactive video conferencing (e.g., Microsoft Teams), internet-based training, and magazine articles.

3.5.2. Training Instruction. Upon final installation, the contractor will provide an in-person instruction for use of the B/DDR unit. At a minimum, the target audience for initial instruction must include uniform and civilian representatives from Flight Safety, Airfield Management, Air Traffic Control, Security Forces, and Command Post.