DRAFT_AVID-PWS-v2_060523.pdf

PERFORMANCE WORK STATEMENT

Department of Defense Education Activity

4800 Mark Center Drive

Alexandria, VA 22350

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Comprehensive College and Career Readiness System

1. General Information and Scope of Work

1.1 Agency

1.1.1 For school year 2022-23, the Department of Defense Education Activity (DoDEA) will provide PK-12 instruction to over 67,000 dependents of active-duty military and civilian employees. In the Americas, DoDEA operates 50 schools located in seven states, Puerto Rico, and Cuba. In Europe and the Middle

East, DoDEA operates 64 schools located in Germany, England, Netherlands, Belgium, Spain, Italy, Turkey, and Bahrain. In the Pacific, DoDEA operates 45 schools located in Korea, Japan (mainland and

Okinawa), and Guam. DoDEA also operates a full time K-12 virtual school option with teaching hubs in each DoDEA region: Americas, Europe, and Pacific. DoDEA's curriculum, resources and student achievement scores on standardized assessments compare favorably to those of high-performing US public school systems.

1.1.2 DoDEA schools have various grade configurations, with the most common being PK-5, 6-8, and 9-12. Of

DoDEA’s 159 brick-and-mortar schools, 57 schools have at least one grade 6-8. Of the 6-8 schools, five are part of a K-6 or PK-6 school. DoDEA also operates 41 high schools (which includes our fully accredited virtual high school).

Table 1: School Year 2022-23 Secondary Enrollment, 04 Oct 21

(rounded to the nearest 25 students)

Grade Students Grade Students Grade Students Grade Students

6 5,375 8 4,450 10 3,525 12 2,625

7 4,625 9 3,675 11 3,025 Total 27,300

1.2 Background

Since 1992 DoDEA has implemented the Advancement Via Individual Determination (AVID) program, a comprehensive college and career readiness system for elementary and secondary schools, that focuses on schoolwide research-based, instructional best practices to support student agency, opportunity knowledge, and rigorous preparedness. One component of this system is the AVID Elective course. The elective is designed to assist students in the “academic middle” who possess individual determination and academic potential but may need additional academic, social, and emotional support to become college and career ready. These students are also comprised of traditionally underrepresented populations in higher education institutions.

1.3 Scope of Work

DoDEA requires a comprehensive K-12, research-based, college and career readiness system that (1) conducts annual comparative analysis with DoDEA and AVID schools nationwide, (2) provides administrative services that include processes and materials to institutionalize the program, (3) provides consulting and networking services as required, and (4) can be implemented with fidelity worldwide. In the first four years, the AVID program will continue to be delivered to 71 secondary schools worldwide. In the last year DoDEA will begin the process of implementing the AVID program by preparing to pilot the program in selected grade 5 schools.

2 Requirements

2.1 AVID Program: Provide the college and career readiness program/services described below. The tasks below are provided to help the Contractor gain a better understanding of the requirements. The tasks are not all inclusive. The Contractor is expected to develop the total solution to meet all the requirements in accordance with a performance-based approach.

Supporting Tasks

2.2 Task 1, AVID Program/Services

2.2.1 Program Review and Data Analysis — The Contractor shall:

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2.2.1.1 Provide oversight of DoDEA’s AVID program in coordination and collaboration with AVID

Specialists (above-school level subject-matter experts), to conduct an annual study of the degree and quality of AVID implementation within each of DoDEA’s participating schools based on DoDEA-furnished online certification data and site visits. The purpose of this study shall be to determine the extent to which each school’s activities align with the various quality indicators embodied in the overall AVID College and Career Readiness

System. Note: There are currently a total of four AVID Specialists. One is located at

DoDEA HQ and one at each of the three regional offices (Americas, Europe, and

Pacific).

2.2.1.2 Collect data on AVID school demographics, AVID program demographics, and AVID student performance in accordance with Federal guidelines.

2.2.1.3 Analyze and compare these data sources against similar data from other AVID schools nationwide. Summarize findings and conclusions in an annual DoDEA Data Summary

Report that addresses how effectively each of DoDEA’s schools is implementing the

AVID College and Career Readiness System. As part of this effort, review and update the annual certification of each DoDEA school in the four domains of Instruction, Leadership, Systems, and Culture, featuring the following summarized indicators:

1) Extent to which WICOR (Writing, Inquiry, Collaboration, Organization, and

Reading) are used as a basis of instruction to guide students in comprehending concepts, articulating ideas at increasingly complex levels within developmental, general education, and discipline-based curricula.

2) Extent to which systems are in place that support governance, curriculum and instruction, data collection and analysis, professional learning, and student and parent outreach to ensure improved performance for all students.

3) Extent to which college and career readiness and equitable decision-making is facilitated collaboratively by the AVID Site Team and School Leadership Team to ensure that philosophies and practices align with the vision.

4) Extent to which the AVID philosophy shifts beliefs and behaviors as evidenced by rigorous instructional practices, shared collaboration in professional learning communities, community/college and career awareness activities that result in a college and career-going environment for all students.

2.2.1.4 Submit the annual Data Summary Report to the contracting officer’s representative (COR).

The information contained in each report shall support the annual certification of

DoDEA’s schools within the AVID College and Career Readiness System and address the following four areas:

▪ Analysis of the results of middle school, high school, and senior student data.

▪ Summary of the strengths and limitations associated with AVID implementation on a school and systemwide basis.

▪ Recommendations for improvement for DoDEA, by region, district, and school.

▪ List of AVID-certified schools and their respective certification levels.

2.2.2 Secondary Membership/Administrative Services—The Contractor shall provide:

2.2.2.1 AVID Curriculum Libraries which have classroom strategies/activities and which consist of a full set of age-appropriate AVID publications. The full set shall include student workbooks and digital resources for students.

2.2.2.2 Updated AVID print and/or digital curriculum materials for all AVID teachers.

2.2.2.3 AVID Weekly Subscription, which is a digital resource sent to all AVID schools and

AVID Specialists monthly. Note: It contains specific lessons and teaching practices.

2.2.2.4 Periodic notification to the AVID Specialists of information about the (1) new research,

(2) program changes, (3) curriculum developments, and (4) new AVID components and/or materials that are instrumental to the implementation of the AVID Secondary Program.

2.2.2.5 Identification of any new print and/or digital resources to support AVID students with an option for DoDEA to procure them.

2.2.2.6 Procurement of AVID Secondary Poster Sets to support elementary implementation in which these materials will serve as added instructional materials for teachers and students.

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2.2.2.7 Ad hoc guidance and AVID monitoring assistance, including collaborative site visitation, per written request from the COR.

2.2.2.8 Refinements in existing processes, data collection, certification procedures, and staff development, including coaching techniques, tailored to DoDEA’s specific needs.

2.2.2.9 Annual issuance of certificates for all AVID schools to include those schools that are certified with distinction and those recognized as model demonstration schools.

2.2.3 Secondary Professional Learning—The Contractor shall:

2.2.3.1 AVID Leadership Professional Learning: Provide training for DoDEA’s AVID

Specialists and Program Managers overseeing the AVID program to include the following:

1) Five 3-day face-to-face or virtual AVID District Leadership (ADL) trainings for new

AVID Specialist and Program Managers who oversee the AVID Program.

2) Summer Institute (See PWS 2.3.3.2.)

3) Training sets of AVID curriculum materials for each ADL participant. Three ADL participants shall be trained in 15 face-to-face and/or virtual sessions conducted in the first two years of the contract.

4) Quarterly webinars for AVID Specialists to provide professional development and collaborative opportunities to enrich support practices. These synchronous, one-day webinars are recorded and made available via AVID’s learning platform.

2.2.3.2 Summer Institute: Provides face-to-face professional learning in the following four areas:

2.2.3.2.1 Site Team Professional Learning: AVID schools may send secondary participants from the AVID Site Team to an approved face-to-face or virtual AVID

Summer Institute. Members of the AVID Site Team include the principal, counselor, AVID Site Coordinator, and core subject area teachers. From the

Base to Option Year 2 up to 50 educators may be sent each year. In Option

Year 3 and Option Year 4, 53 and 56 educators may be sent, respectively.

2.2.3.2.2 Demonstration Site Professional Learning: Any AVID school seeking demonstration site status may send members of the site team to this AVID

Center prerequisite training. Note: DoDEA has not sent any schools to this training in the past five years. If DoDEA sends participants, they will be counted as part of the DoDEA educators listed in PWS 2.2.3.2.1.

2.2.3.2.3 AVID Specialist Professional Learning: DoDEA’s AVID Specialists shall work face-to-face with their Site Teams and improve their understanding of

AVID methodologies. Note: DoDEA has not sent any schools to this training in the past five years. If the participant is not among those attending ADL

Training (PWS 2.2.3.1), then this participant would be numbered part of the

DoDEA educators listed in PWS 2.2.3.2.1.

2.2.3.2.4 One-Day Leadership Professional Learning: DoDEA leadership may attend a one-day session to better understand the program and better support AVID systemwide. Note: This face-to-face training may be attended by up to 20 leaders at no cost to DoDEA except for participant travel and per diem.

2.2.3.3 Path to Schoolwide Professional Learning: Provide virtual or face-to-face training for teachers and administrators for the following three trainings. Note: The Government will determine whether the professional learning will be virtual or face-to-face post-award.

2.2.3.3.1 AVID Implementation (AVID Elective Level 1, AVID Elective Level 2, and

AVID Elective Level 3): Provide this required professional learning for all new and current AVID Elective Teachers. Note: The number of elective teachers varies each year but ranges from 1-19 participants per region.

2.2.3.3.2 Path to Schoolwide I: Provide two days of professional learning for teachers focused on implementing AVID schoolwide. Trainings familiarize the core content teachers as well as teachers of English learners and non-core subjects with AVID methodologies to improve learning and achievement for all students.

Note: The number of participants will vary from year to year.

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2.2.3.3.3 Path to Schoolwide II: Provide such professional learning as “Strategic Leadership for College and Career Readiness,” “Student Success,” and “Preparing for

College” for school leaders, administrators, and specialists. Note: The number of participants will vary from year to year.

2.2.4 Consultation and Related Services — The Contractor shall:

2.2.4.1 Liaise with AVID Specialists to include addressing oral and written questions or concerns regarding the AVID College and Career Readiness System’s components, philosophy, and methodology, as well as any actions taken in the areas of coaching, evaluation, and certification.

▪ Assist the COR, as needed, in activities designed to ensure that the AVID College and

Career Readiness System conforms to DoDEA’s Blueprint for Continuous Improvement, which is found at the URL indicated below:

URL: https://www.dodea.edu/Blueprint/index.cfm.

▪ Engage, per written request from the COR, in problem-solving consultations via video conferences with DoDEA’s AVID stakeholders to address issues relating to program adaptation, staff development, data management, and certification.

2.2.4.2 Provide a digital newsletter to the AVID Regional Specialists, presenting the results of current research and the insights of leading educators within/outside the AVID System.

2.2.5 Site Visits — The Contractor shall:

2.2.5.1 Conduct site visits to determine the fidelity of program implementation and to provide general guidance to the AVID staff and stakeholders at the sites they visit, if requested.

▪ School visits include multiple sites, typically occur over the span of one week and are conducted by 1-2 AVID Center staff members. Visits include face-to-face or virtual meetings with school-level personnel, students, and parents/sponsors.

▪ Visits culminate with a preliminary briefing of school AVID staff and school administrators. A written report shall be sent to the COR 30 business days after each school visit.

2.2.5.2 Determine in consultation with DoDEA the school sites that will be visited and the scheduled dates for the school visits. Note: For planning purposes, DoDEA estimates that there will be one trip to each region during each contract year.

2.3 Task 2, AVID Elementary Implementation Training, Option Year 4 — The Contractor shall provide a draft implementation plan in consideration of DoDEA’s initiatives and in collaboration with leaders prior to the implementation year, reflecting a phased-in rollout for select grade 5 teachers in a single region in Option

Year 4. Finalize the draft plan based on written feedback from the COR. Note: Based on availability of funds and other considerations, DoDEA will implement a gradual rollout in all DoDEA schools across all regions, starting in grade 5 and expanding down to kindergarten.

2.3.1 Provide ongoing professional learning, coaching, and support to include leaders at the school, district, regional, and HQ level to draft a plan of action.

2.3.2 Collaborate with AVID Specialists to provide ongoing mentorship, coaching support, implementation best practices, and professional learning on the AVID Elementary College and Career Readiness

System implementation plan and curricular resources one-year prior to the implementation year in grade 5 in six selected schools.

2.3.3 Develop implementation Communities of Practice (CoPs) in alignment with the implementation plan and in partnership with AVID Specialists to support and align instructional best practices to existing curricula in a total of 20-25 grade 5 classrooms from the six selected schools.

Table 2: Projected Elementary Enrollment for Option Year 4, SY 2026-27

(rounded to the nearest 25 students)

Grade Students Grade Students Grade Students Grade Students

K 5,900 2 5,975 4 5,575 K-5 34,950

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1 6,275 3 5,850 5 5,375 Total

Figures are based on reducing SY22-23 enrollment by four percent.

2.4 Task 3, AVID Elementary Implementation, Option Year 4

2.4.1 Elementary Membership/Administrative Services — The Contractor shall provide:

2.4.1.1 AVID Elementary Curriculum Libraries that include classroom instructional strategies and student-based instructional activities, consisting of a full set of age-appropriate AVID publications. The full set shall include digital resources/materials for teachers and students.

2.4.1.2 Updated AVID print and/or digital curriculum materials for all AVID teachers and leaders, including AVID Specialists or Program Managers overseeing the AVID Program

2.4.1.3 AVID Elementary Weekly Subscription, a digital resource sent to all AVID elementary schools and AVID Specialists who oversee elementary AVID programming. Note: It contains age-appropriate, specific lessons and ideas for teachers to use each month.

2.4.1.4 Periodic notification to AVID Specialists about (1) new research, (2) elementary program changes, (3) curriculum developments, and (4) new AVID components and materials.

2.4.1.5 Identification of any new print and/or digital resources to support AVID schoolwide implementation for teachers and students with an option for DoDEA to procure them.

2.4.1.6 Procurement of AVID Elementary Poster Sets to support elementary implementation in which these materials will serve as added instructional materials for teachers and students.

2.4.1.7 Ad hoc guidance and AVID elementary monitoring assistance, including collaborative site visitation, per written request from the COR. Note: Some monitoring assistance is provided virtually and some face-to-face at no extra charge to DoDEA.

2.4.1.8 Refinements in existing processes, data collection, certification procedures, and staff development, including coaching techniques, tailored to DoDEA’s specific needs.

2.4.2 Elementary Professional Learning — The Contractor shall

2.4.2.1 AVID Elementary Professional Learning: Provide training for DoDEA’s AVID

Specialists and Program Managers overseeing the AVID Program to include:

1) Year-round face-to-face or virtual, collaborative professional learning workshops for

AVID Specialists and Program Managers overseeing the AVID Elementary Program.

These sessions shall be recorded and made available via AVID’s learning platform.

2) One-on-one coaching opportunities to support the elementary implementation and to guide implementation strategies for AVID Specialists, school-based leaders, district and regional leaders, and Program Managers that oversee the AVID Elementary Program.

3) Face-to-face or virtual Summer Institute Community of Practice (CoP) opportunities for all stakeholders at the school, district, regional, and HQ levels (See PWS 2.4.1.2)

2.4.1.2 Summer Institute: Provide virtual or face-to-face professional learning for elementary school-level, district, and regional personnel in the four areas below. Note: The decision regarding virtual or face-to-face professional learning will be made post-award.

2.4.1.2.1 Site Team Professional Learning: The selected AVID elementary schools may send participants from the AVID Site Team to an approved face-to-face or virtual AVID Summer Institute. Members of the AVID Site Team include the principal, counselor, AVID Site Coordinator, and core subject area teachers.

2.4.1.2.2 Demonstration Site Professional Learning: Any elementary AVID school seeking demonstration site status may send members of the site team to this

AVID Center prerequisite training. Note: DoDEA has not sent any schools to this training in the past five years. If DoDEA sends participants, they will be counted as part of the DoDEA educators listed in PWS 2.4.1.2.1.

2.4.1.2.3 AVID Specialist Professional Learning/Development Training: DoDEA’s AVID

Specialists shall work face-to-face with their Site Teams and improve their understanding of AVID methodologies. Note: DoDEA has not sent any schools to this training in the past five years. If the participant is not among those attending ADL Training (PWS 2.2.3.1), then this participant would be numbered part of the DoDEA educators listed in PWS 2.4.1.2.1.

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2.4.1.2.4 One-Day Leadership Professional Learning: DoDEA leadership may attend a one-day session to better understand the program and better support AVID systemwide. Note: This face-to-face training may be attended by up to 20 leaders at no cost to DoDEA except for participant travel and per diem.

2.4.1.3 Path to Schoolwide Professional Learning: Provide virtual or face-to-face training for teachers and administrators for the following three trainings. Note: The decision regarding virtual or face-to-face professional learning will be made post-award.

2.4.1.3.1 Path to Schoolwide I: Provide two days of professional learning for new and existing AVID elementary teachers focused on AVID schoolwide. Trainings support teachers in the integration of research-based instructional practices via the WICOR Framework – Writing, Inquiry, Collaboration, and Reading – to improve learning and ensure achievement for all students. Note: The number of participants will vary from year to year.

2.4.1.3.2 Path to Schoolwide II: Provide such professional learning as “Implementation”

“Strategic Leadership for College and Career Readiness,” “Student Success,” and “Preparing for College” for school-level leaders, administrators, and specialists. Note: The number of participants will vary from year to year.

2.4.1.4 Consultation and Related Services — The Contractor shall:

2.4.1.4.1 Liaise with AVID Specialists to include addressing oral and written questions or concerns regarding the AVID Elementary College and Career Readiness

System’s components, philosophy, and methodology as well as any actions taken in the areas of coaching, evaluation, and elementary certification.

▪ Assist the COR, as needed, in activities designed to ensure the AVID

College and Career Readiness System conforms to DoDEA’s Blueprint for

Continuous Improvement, per https://www.dodea.edu/Blueprint/index.cfm.

▪ Engage, per written request from the COR, in problem-solving consultations via video conferences with DoDEA’s AVID stakeholders to address issues relating to program adaptation, staff development, data management, and annual certification.

2.4.1.4.2 Provide an elementary digital newsletter to AVID Regional Specialists, presenting results of current research and insights from leading K-5 educators.

2.4.1.5 Site Visits—The Contractor shall:

2.4.1.5.1 Conduct site visits to determine fidelity of program implementation and provide general guidance to AVID staff and stakeholders at the sites they visit, if requested.

▪ School visits, include multiple sites, typically occur over the span of one week and are conducted by one to two AVID Center Staff members. Visits include face-to-face or virtual meetings with school-level personnel, students, and parents/sponsors.

▪ Visits culminate with a preliminary briefing with AVID Center staff and school administrators. A written report shall be sent to the COR 30 business days after each school visit.

2.4.1.5.2 Determine, in consultation with DoDEA, the schools that will be visited and the scheduled dates for the school visits. Note: For planning purposes, DoDEA estimates that there will be one trip to each region during each contract year.

2.5 General Requirements—The Contractor shall:

2.5.1 Delivery of Print and Digital Resources—The Contractor shall:

2.5.1.1 Digital: Deliver digital materials (such as access codes) three days after receipt of a delivery order.

2.5.1.2 Print/Physical: Ship all print/physical materials to the Americas by commercial carrier or

USPS and to Europe and the Pacific only by commercial carrier. Delivery orders utilize door-to-door addresses. Provide, upon shipment, a digital shipment notification that includes the following information:

▪ Contract number and delivery order number

▪ Contract line item number (CLIN) indicating materials and quantities shipped

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▪ Destination and date of shipment

▪ Shipping carrier name and tracking number of shipment

▪ Estimated date of arrival of shipment and, if applicable, shipping slip

2.5.2 Technical Support: Provide industry-standard technical support for its digital resources for the life of the contract via telephone or by email within one business day or less from the initial contact to include but not limited to assisting with service problems, product setup, upgrades, and troubleshooting.

2.5.3 Meetings: The Contractor shall provide the medium through which each meeting occurs, record each meeting’s minutes. Submit the draft minutes to the COR within two business days of the event.

Finalize the minutes two business days after receipt of written feedback from the COR.

2.5.3.1 Post-Award Conference: Participate in a video- or teleconference with the COR five business days after award in accordance with FAR Subpart 42.5.

2.5.3.2 IT Meeting: Convene a video- or teleconference with DoDEA Information Technology staff ten business days after award, per Technical Exhibit #1.

2.5.3.3 Other Post-Award Meetings: Meet with the Contracting Officer (KO), COR, and/or other

Agency personnel, as appropriate, to review Contractor performance, as required by DoDEA.

The KO may discuss the Agency’s view of Contractor performance, and the Contractor shall apprise the Agency of any problems being experienced. The Contractor shall take appropriate action to resolve any outstanding issues the Agency raises.

2.5.4 Third-Party Programs, Software, and/or Applications: The Contractor shall ensure that its and its subcontractor’s (third-party) programs/software/applications meet the same technical requirements, such as single sign on (SSO), Federal Risk and Authorization Management Program (FedRAMP)

Level 2, etc. For additional information, see htpps://www.fedramp.gov/ and Technical Exhibit #2, 1.1.7.

2.6 Performance Standard and Acceptable Quality Level (AQL)

2.6.1 Performance Standard: Tasks shall be completed per the AQL (below).

2.6.2 AQL: All tasks shall be completed by the required completion date.

3 Constraints

3.1 Place of Performance: Work shall be performed at the Contractor’s facilities.

3.2 Liaison and Alternate Liaison—The Contractor shall:

3.2.1 Provide a liaison and alternate to be responsible for the performance of work. Their names shall be designated in writing to the Contracting Officer. They shall have full authority to act for the

Contractor on all contract matters relating to the daily operation of this contract. Each of them shall have at least one year of experience working in a similar role.

3.2.2 Notify the COR in writing regarding any change in either liaison’s role ten business days in advance of the change If the liaison is changed post-award, the replacement shall meet or exceed the qualifications and experience of the person assigned upon contract award.

3.3 Holidays and Hours of Operation

3.3.1 The liaison or alternate shall be available during the hours of 9AM to 3PM Eastern Standard Time

(EST), except for Federal holidays and Federal government closures/shutdowns. The following list shows recognized Federal holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, Presidents Day, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor

Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day.

3.3.2 Although there are different time zones within Europe and the Pacific and different hours for specific schools throughout DoDEA, the normal business hours for the regions roughly correspond to the following: Americas, 0700-1500 EST; Europe, 1300-2100 EST; and Pacific, 2000-0400

EST.

3.4 Availability: The Contractor shall make all resources available for the life of the contract.

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3.5 Anti-Bias, Diversity, and Inclusion—The Contractor shall provide resources free of age, racial, color, national origin, disabling conditions, sexual, gender, religious, and ethnic bias and present balanced coverage of multi-cultural contributions and representation, where appropriate.

3.6 Privacy—The Contractor shall:

3.6.1 User Accounts: Require, wherever applicable, that individual accounts possess unique usernames and passwords that do not require personally identifiable information (PII) to access online content, i.e., first & last name and any other unique personal information.

3.6.2 Contractor Personnel: Ensure personnel assigned to this contract take proper precautions to protect information from disclosure. Collect and/or store all agency-owned or agency-controlled PII in accordance with the relevant requirements of the Privacy Act, 5 U.S.C, which may be found at the following URL: http://www.archives.gov/about/laws/privacy-act-1974.html.

3.6.3 Privacy Training: Ensure Contractor staff who have access to DoDEA’s student, teacher and/or staff personally identifiable information take the DoD Privacy Act/Personally Identifiable

Information (PA/PII) training before gaining access to the data and yearly thereafter. Provide copies of the certificates of completion to the COR which can be audited at any time by the Chief

Information Security Officer (CISO) or his/her designee.

3.6.4 Privacy Verification: Provide the COR written verification of compliance to the Privacy requirements (shown above) 120 calendar days prior to the expiration of each year’s contract option period or annually, as required. Note: After reviewing the Contractor’s verification, DoDEA reserves the right to ask for further verification data in order for DoDEA to comply with DoD’s evolving privacy mandates.

3.7 Section 508 Compliance—Ensure Contractor resources, wherever applicable, meet the following requirements:

3.7.1 Background: Section 508 of the Rehabilitation Act, as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires Federal agencies that develop, procure, maintain, or use information and communication technology (ICT) to endure they are accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to and use of information/data that is comparable to people without disabilities.

3.7.2 Requirement: Ensure that products, platforms, and services delivered as part of this work statement that are ICT or contain ICT conform to the Revised 508 Standards, 36 C.F.R. § 1194.1

& Apps. A, C & D which are located at at the following URL: https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines.

3.7.3 ARS: See the attached ICT Accessibility Requirements Statement (ARS). All functional performance criteria apply when using an alternative design or technology that achieves substantially equivalent or greater accessibility and usability by individuals with disabilities, than would be provided by conformance to one or more of the requirements in Chapters 4-6 of the Revised 508 Standards or when Chapters 4-6 do not address one or more functions of ICT. Note the guidance in the table below:

Applicable

Requirements Directions

Software Features and Components

Applies to all WCAG Level AA Success Criteria, 502 Interoperability with

Assistive Technology, and 503 Applications.

Hardware Features and Components All requirements apply.

Support Services and

Documentation All requirements apply.

Outputs/Deliverables Ensures that outputs/deliverables do not adversely affect accessibility features of the existing EIT technologies.

3.8 Optical Character Resolution (OCR): The Contractor shall provide, upon request, two digital OCR copies of print materials in one or more of the following formats:

▪ Digital Accessible Information System/National Instructional Materials

▪ Accessibility Standard (NIMAS) with cascading style sheet

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▪ HyperText Markup Language (HTML)

▪ Portable Document Format (PDF), (unlocked, embedded fonts, single page)

▪ Rich Text Format (RTF)/Word document

3.9 Sharable Content Object Reference Model® (SCORM®) Compliance: Provide digital modules, if included among the proposed/required resources, that are SCORM®-compliant. Note: Department of Defense Instruction

1322.26 mandates digital modules comply with the latest SCORM® version. For more information, see https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/132226_dodi_2017.pdf?ver=2017-10-05-

073235-400.

3.10 Data: All data developed as a result of any work awarded under this contract is and shall remain the property of the Government.

3.11 Organizational Conflict of Interest (OCI): The Contractor (including any subcontractor) personnel performing work under this contract may receive, have access to, or participate in the development of, proprietary or

Privacy Act information (e.g., personal information, education, etc.) may create a current or subsequent

OCI as defined in FAR Subpart 9.5. Whenever the Contractor becomes aware that such access or participation may result in actual or potential OCI, the Contractor shall (1) immediately notify the

Contracting Officer (KO) in writing and (2) promptly submit a plan to the KO to avoid or mitigate any such

OCI. Note: The KO will unilaterally determine if the Contractor’s plan is acceptable. If the KO determines the plan cannot satisfactorily avoid or mitigate an OCI, s/he may implement other remedies to include prohibiting the Contractor’s further participation in contracted requirements.

3.12 Travel

3.12.1 Area of Travel: The Contractor shall travel to each face-to-face professional learning meeting in accordance with PWS 2.2.5 and 2.4.1.5. The Contractor may be required to travel to off-site locations and ship training aids to these locations in support of the PWS. Note: This contract does not authorize travel for Government personnel.

3.12.2 Travel Policy: The Government will reimburse the Contractor for allowable travel costs incurred by the contractor in performance of the contract and determined to be IAW FAR Subpart 31.2, subject to the following provisions: travel required for tasks assigned under this contract shall be governed in accordance with rules set forth for temporary duty travel in the DoD Joint Travel

Regulations (JTR). The Contractor shall execute all travel IAW DoD regulations and policies. All travel and expenses above $75 shall be approved by the COR in writing, prior to travel.

3.12.3 Travel: Travel, subsistence, and associated labor charges for travel time are authorized for travel beyond a 50-mile radius of the local office, whenever a task assignment requires work to be accomplished at an alternate work site. No travel, subsistence or associated labor charges for travel time shall be charged for work performed within a 50-mile radius of the Contractor’s local office, normal work site, or temporary work site unless approved in advance by the COR. Under no circumstances will costs be reimbursed for travel performed for personal convenience and daily travel to and from the normal work site, to include parking expenses.

3.13 Security Requirements—The Contractor shall follow the guidance if the professional learning occurs on a military base/installation:

3.13.1 Installation/Base Passes & Access: The local supporting military installation will issue all required installation/base passes to Contractor employees at no cost to the Contractor. To be eligible to perform work under this contract, the Contractor sha l l meet all applicable installation/base access requirements. Passes shall be in each Contractor employee’s possession at all times while on a military installation. The Contractor shall return base passes to the appropriate office within one business day upon termination of employment or completion of this contract. The Contractor shall ensure that it coordinates Installation/Base Passes Access well in advance of the projected start dates for their employees as the turnaround is unpredictable and can vary for different locations.

3.13.2 Visitor Policies: The Contractor shall ensure all Contractor employees strictly comply with established DoDEA visitor policies pursuant to DoDEA Regulation 4700.2, Internal Physical

Security, March 2001 and DoDEA Regulation 4700.1, DoDEA Antiterrorism Program and

Standards Para 4.7.11, which can be provided by the COR upon request. This shall include the

15 Mar 23 10 mandatory use of visitor badges necessitating the positive identification of all visitors and

Contractors. Visitor or Contractor non-compliance with the visitor policy will be documented within 24 hours of occurrence for follow-up with the Contracting Officer or Installation

Commander, as appropriate.

3.13.3 Identification Badges: All Contractor and subcontractor personnel who require physical access to a

Federally-controlled facility and/or access to a Federally-controlled information system shall follow the Federal Information Processing Standards Publication (FIPS PUB) Number 201 "Personal Identity

Verification of Federal Employees and Contractors" and the associated Office of Management and

Budget (OMB) implementation guidance for personal identity verification OMB Guidance M-05-24, dated August 5, 2005, "Implementation of Homeland Security Presidential Directive (HSPD) 12-Policy for a Common Identification Standard for Federal Employees and Contractors" as required by FAR

4.13. The Contractor shall provide picture identification badges to all Contractor personnel.

Identification badges shall be worn and visible at all times while Contractor personnel are on

Government premises. Badges shall display a recent picture of the Contractor employee, Contractor employee’s name, company name, and the badge expiration date.

3.13.4 Access to and Disclosure of Information: The Contractor may require access to data and information proprietary to a Government agency, another Government contractor, or of such nature that its dissemination or use, other than as specified in this contract, would be adverse to the interests of the Government or others. Neither the Contractor, nor Contractor employees shall divulge or release data or information developed or obtained under performance of this contract, except to authorized Government personnel or upon written approval of the COR or designated representative. Disclosure of information regarding operations and services of the activity to persons not entitled to receive it, or failure to safeguard any classified, proprietary or other similar items or information that may come to the Contractor (or any persons under the Contractor’s control) in connection with work under this contract, may subject the contractor, contractor’s agent, or employees to criminal liability under Title 18, Sections 793 and 798 and/or other sections of the

US Code. Neither the Contractor nor Contractor employees shall disclose or cause to be disseminated, any information concerning the operations of the activity that could result in, or increase the likelihood of, a breach of the activities’ security or interrupt the continuity of operations.

1) The Contractor shall direct to the COR, all inquiries, comments, or complaints arising from matters observed, experienced, or learned as a result of, or in connection with the performance of this contract, the resolution of which may require the dissemination of official information.

2) Inquiries received by the Contractor for work performed under this contract shall be referred to the Contracting Officer for evaluation under the Freedom of Information Act (FOIA) of

1975, Public Law 93-502, 5 U.S.C., Section 552. The Contractor shall not release any information concerning the project to the public without written authorization from the

Contracting Officer.

3) The Contractor shall not release any information (including photographs, files, statements, denials, confirmations, or public announcements,) on any part of the subject matter of this contract, or any phase of any program hereunder, without the prior written approval of the

Project Officer/COR. The Contractor shall not release information regarding individuals without prior authority of the Project Officer/COR. Any documentation showing individuals’ names or other personal information will be controlled and protected. The provisions of the

Privacy Act of 1974, Public Law 93-579, 5 U.S.C., Section 552a shall apply.

4 Government-Furnished Information / Resources

4.1 For each AVID site, the Government submits the AVID Center’s online general data form annually.

4.2 The Government provides escorts for AVID Center personnel visiting any DoDEA school.

4.3 The Government provides funding to conduct the AVID Coaching and Certification process. Note: Funding is provided by each DoDEA region—not through this contract.

4.4 The COR will provide DoDEA’s program oversight to ensure inter-rater reliability, scheduling, funding, and implementation.

5 Contract Deliverables

15 Mar 23 11

Milestone/Deliverable Word

/ Excel

Digital

Copies

PWS

Planned

Frequency

Program Review & Data Analysis Yes Yes 2.2.1 Submit report to COR annually

Secondary Membership/Administrative Services

—AVID Curriculum Libraries Yes Yes 2.2.2.1 Scheduled post-award, if required

—AVID Curriculum Materials Yes Yes 2.2.2.2 Scheduled post-award, if required

—AVID Weekly Subscription Yes Yes 2.2.2.3 Ongoing after receipt of delivery order

—Periodic Notifications Yes Yes 2.2.2.4 Periodically post-award

—Option to Buy New Materials Yes Yes 2.2.2.5 Periodically post-award

—Secondary AVID Poster Sets Yes Yes 2.2.2.6 Ongoing after receipt of delivery order

—Ad Hoc Guidance Yes Yes 2.2.2.7 Per written request from the COR

—Issuance of Certificates to all

AVID Schools Yes Yes 2.2.2.9 Annually

Secondary AVID Leadership Professional Learning (PL)

—New AVID Specialists PL Yes Yes 2.2.3.1 Scheduled post-award, if required

—ADL PL Yes Yes 2.2.3.1 Scheduled post-award

—Quarterly Webinars Yes Yes 2.2.3.1 Scheduled post-award

Secondary Summer Institute

—Site Team PL Yes Yes 2.2.3.2.1 Scheduled post-award

—Demonstration Site PL Yes Yes 2.2.3.2.2 Scheduled post-award

—AVID Specialist PL Yes Yes 2.2.3.2.3 Scheduled post-award

—One-Day Leadership PL Yes Yes 2.2.3.2.4 Scheduled post-award

Secondary Path to Schoolwide PL

—AVID Implementation Yes Yes 2.2.3.3.1 Scheduled post-award

—Path to Schoolwide I Yes Yes 2.2.3.3.2 Scheduled post-award

—Path to Schoolwide II Yes Yes 2.2.3.3.3 Scheduled post-award

Secondary Consultation & Related Services

—Liaise with AVID Specialists Yes Yes 2.2.4.1 Per written request from the COR

—Provide Digital Newsletter Yes Yes 2.2.4.2 Deliver periodically post-award

Elementary Implementation Training

—AVID Implementation Yes Yes 2.4.1.1 Scheduled post-award

Elementary Implementation

—AVID Curriculum Libraries Yes Yes 2.4.1.1 Scheduled post-award, if required

—AVID Curriculum Materials Yes Yes 2.4.1.2 Ongoing after receipt of delivery order

—AVID Weekly Subscription Yes Yes 2.4.1.3 Periodically post-award

—Periodic Notifications Yes Yes 2.4.1.4 Periodically post-award

—Option to Buy New Materials Yes Yes 2.4.1.5 Per written request from COR

—Elementary Poster Sets Yes Yes 2.4.1.6 Ongoing after receipt of delivery order

—Ad Hoc Guidance Yes Yes 2.4.1.7 Per written request from COR

Elementary Summer Institute

—Site Team PL Yes Yes 2.4.1.2.1 Scheduled post-award

—Demonstration Site PL Yes Yes 2.4.1.2.2 Scheduled post-award

—AVID Specialist PL Yes Yes 2.4.1.2.3 Scheduled post-award

—One-Day Leadership PL Yes Yes 2.4.1.2.4 Scheduled post-award

Elementary Path to Schoolwide PL

—Path to Schoolwide I Yes Yes 2.4.1.3.1 Scheduled post-award

—Path to Schoolwide II Yes Yes 2.4.1.3.2 Scheduled post-award

Elementary Consultation and Related Services

—Liaise with AVID Specialists Yes Yes 2.4.1.4.1 Per written request from the COR

—Provide Digital Newsletter Yes Yes 2.4.1.4.2 Periodically delivered post-award

General Requirements

Technical Support Yes Yes 2.5.2 Ongoing after receipt of initial delivery order

15 Mar 23 12

Milestone/Deliverable Word

/ Excel

Digital

Copies

PWS

Planned

Frequency

Privacy Training Yes Yes 3.6.3 Only upon written request from the

COR

Privacy Verification Yes Yes 3.6.4 120 calendar days prior to the end of each contract year

6 Acronyms and Definitions

PA/PII Privacy Act/Personally Identifiable Information

QASP Quality Assessment Surveillance Plan

Contract Line Item Number (CLIN) – Basic structural element in a procurement instrument describing and organizing the required product or service for pricing, delivery, inspection, acceptance, invoicing, and payment.

The use of the term “line item” includes “subcontract line number”, (SLIN), as applicable.

Contracting Officer (KO) – The only individual with expressed authority to obligate (bind) the Government by means of entering, administering, and terminating contracts within the limits of the authority delegated via a

Contracting Officer’s warrant.

Contracting Officer’s Representative (COR) – Qualified and trained Government employee, nominated by the requiring activity (RA) and appointed in writing by a KO primarily to perform specific technical or administrative functions on a specific contract(s); serves as the ‘eyes and ears’ of a KO to assure the

Government’s best interests are protected via the terms and conditions of the contract(s) appointed. COR’s do not have authority to obligate (i.e., bind) the Government.

Contractor - Supplier or vendor having a contract to provide specific supplies or service to the Government.

The term used in this contract refers to the prime.

Deliverable – Usually physically delivered items but may include such items as digital documents/reports.

Performance Requirements Summary (PRS) – Tabular listing of performance objectives and standards that provides the basis for a meaningful QASP.

Performance Work Statement (PWS) - A statement of work for performance-based acquisitions describing the required results in clear, specific and objective terms with measurable outcomes.

7 Performance Requirement Summary and Quality Assurance Surveillance Plan

7.1 Performance Requirement Summary (PRS)

Performance Objective Performance

Standard AQL Inspection Method

Program Review & Data

Analysis, PWS 2.2.1

100% compliance with the PWS

Report submitted no more than three business days after due date.

COR inspection and stakeholder feedback

Secondary AVID Program

Membership / Administrative Services

Curriculum Libraries, PWS 2.2.2.1

100% compliance with the PWS

Delivered per delivery instructions, PWS 2.5.1.1 and PWS 2.5.1.2

COR inspection and stakeholder feedback

Curriculum Materials, PWS 2.2.2.2

100% compliance with the PWS

Delivered per delivery instructions, PWS 2.5.1.1 and PWS 2.5.1.2 COR inspection and stakeholder feedback

Weekly Subscriptions, PWS 2.2.2.3

100% compliance with the PWS

Delivered per delivery instructions, PWS 2.5.1.1

COR inspection and stakeholder feedback

Periodic Notifications, PWS 2.2.2.4

100% compliance with the PWS

Delivered per delivery instructions, PWS 2.5.1.1

COR inspection and stakeholder feedback

15 Mar 23 13

Standard AQL Inspection Method

Option to Buy New

Materials, PWS 2.2.2.5

100% compliance with the PWS

Provided at or before the time other school districts receive this option

COR inspection and stakeholder feedback

Secondary AVID Poster

Sets, PWS 2.2.2.6

100% compliance with the PWS

Delivered per delivery instructions, PWS 2.5.1.2

COR inspection and stakeholder feedback

Ad Hoc Guidance

PWS 2.2.2.6

100% compliance with the PWS

Provided at the agreed upon time provided to COR in writing

COR inspection and stakeholder feedback

Issuance of Certificates to

Schools, PWS 2.2.2.9

100% compliance with the PWS Provided annually

COR inspection and stakeholder feedback

Leadership Professional Learning (PL)

New AVID Specialist PL, PWS 2.2.3.1

100% compliance with the PWS

Provided at the agreed upon time provided to COR in writing

COR inspection and stakeholder feedback

ADL PL

PWS 2.2.3.1 (1)

100% compliance with the PWS

Provided at the agreed upon time provided to COR in writing

COR inspection and stakeholder feedback

Quarterly Webinars

PWS 2.2.3.1 (4)

100% compliance with the PWS

Provided at the agreed upon time provided to COR in writing

COR inspection and stakeholder feedback

Summer Institute

Site Team PL

PWS 2.2.3.2.1

100% compliance with the PWS

Provided at the agreed upon time provided to COR in writing

COR inspection and stakeholder feedback

Demonstration Site PL

PWS 2.2.3.2.2

100% compliance with the PWS

Provided at the agreed upon time provided to COR in writing

COR inspection and stakeholder feedback

AVID Specialist PL

PWS 2.2.3.2.3

100% compliance with the PWS

Provided at the agreed upon time provided to COR in writing

COR inspection and stakeholder feedback

One-Day Leadership PL

PWS 2.2.3.2.4

100% compliance with the PWS

Provided at the agreed upon time provided to COR in writing

COR inspection and stakeholder feedback

Path to Schoolwide PL

AVID Implementation

PWS 2.2.3.3.1

100% compliance with the PWS

Provided at the agreed upon time provided to COR in writing

COR inspection and stakeholder feedback

Path to Schoolwide I

PWS 2.2.3.3.2

100% compliance with the PWS

Provided at the agreed upon time provided to COR in writing

COR inspection and stakeholder feedback

Path to Schoolwide II

PWS 2.2.3.3.3

100% compliance with the PWS

Provided at the agreed upon time provided to COR in writing

COR inspection and stakeholder feedback

Consultation & Related Services

Liaise with AVID

Specialists, PWS 2.2.4.1

100% compliance with the PWS

Ongoing. Based on written requests from COR

COR inspection and stakeholder feedback

Provide Digital

Newsletter, PWS 2.2.4.2

100% compliance with the PWS

Delivered per delivery instructions, PWS 2.5.1.1

COR inspection and stakeholder feedback

Elementary AVID Program

Implementation Guide

PWS 2.3.1

100% compliance with the PWS

Draft: At least 80% correct

Final: 100% correct except possible errors in grammar & formatting

COR inspection and stakeholder feedback

Elementary Implementation

15 Mar 23 14

Standard AQL Inspection Method

Curriculum Libraries

PWS 2.4.1.1

100% compliance with the PWS

Delivered per delivery instructions, PWS 2.5.1.1 and PWS 2.5.1.2

COR inspection and stakeholder feedback

Curriculum Materials, PWS 2.4.1.2

100% compliance with the PWS

Delivered per delivery instructions, PWS 2.5.1.1 and PWS 2.5.1.2

COR inspection and stakeholder feedback

Weekly Subscription, PWS 2.4.1.3

100% compliance with the PWS

Delivered per delivery instructions, PWS 2.5.1.1

COR inspection and stakeholder feedback

Periodic Notifications, PWS 2.4.1.4

100% compliance with the PWS

Delivered per delivery instructions, PWS 2.5.1.1

COR inspection and stakeholder feedback

Option to Buy New

Materials, PWS 2.4.1.5

100% compliance with the PWS

Provided at or before the time other school districts receive this option

COR inspection and stakeholder feedback

Elementary AVID Poster

Sets, PWS 2.4.1.6

100% compliance with the PWS

Delivered per delivery instructions, PWS 2.5.1.2

COR inspection and stakeholder feedback

Ad Hoc…