DRAFT Attch 2- Addendum to FAR Clause 52.212-1.pdf

DRAFT

RFP Attachment 2 Addendum to FAR Clause 52.212-1

Instructions to Offerors—Commercial Items

1. General Instructions

(a) The Offeror’s proposal must include all data and information requested by this Instruction to Offerors (ITO) and must be submitted in accordance with these instructions. The offeror shall be compliant with the requirements as stated in the Performance Work Statement (PWS), Contract Data Requirements List (CDRL), and Request for Proposal (RFP). Non-conformance with the instructions provided in this ITO may result in an unfavorable proposal evaluation.

(b) The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of all stated claims. The proposal shall not simply rephrase or restate the Government’s requirements but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the offeror’s proposal.

(c) Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

(d) FAR 52.212-1(c) is amended as follows: The offeror agrees to hold their proposed pricing provided in Attachment 9 – Pricing Matrix firm until 15 March 2021.

(e) In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

1.1 General Information

1.1.1 Point of Contact

The Contract Specialist (CS), Ms. Chelsie Voss, and the Procuring Contracting Officer (PCO), Ms. Allye J. Wuest, are the sole points of contact for this acquisition. Address any questions or concerns you may have to these POCs by XX:XX p.m. Central Time DAY MONTH 2020. Questions received after this date and time may or may not be addressed prior to the solicitation due date. Written requests for clarification may be sent to the email addresses listed below:

POC Phone Email Ms. Chelsie Voss 618-256-9984 chelsie.voss@us.af.mil Ms. Allye J. Wuest 618-256-9957 allye.wuest@us.af.mil

1.1.2 Debriefings

The PCO will promptly notify offerors of any decision to exclude them from the competitive range (if discussions are held); whereupon, they may request and receive a debriefing in accordance with FAR

15.505. Offerors excluded from the competitive range may request a pre-award debriefing or they may choose to wait until after the source selection decision to request a post-award debriefing. However, mailto:chelsie.voss@us.af.mil mailto:allye.wuest@us.af.mil offerors excluded from the competitive range are entitled to no more than one debriefing for each proposal. The PCO will notify unsuccessful offerors in the competitive range of the source selection decision in accordance with FAR 15.506. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

1.1.3 Discrepancies

If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CS and PCO via email with supporting rationale as well as the remedies the offeror is asking the CS and PCO to consider as related to the omission or error. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without establishing a competitive range and entering into discussions. This reservation includes matters of additional or substitute pages of the initial proposal.

1.1.4 Electronic Reference Documents

All reference documents for this solicitation are available on the beta.SAM.gov website at https://beta.sam.gov/. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

1.1.5 Oral Presentations

Oral presentations will not be permitted.

1.1.6 Communications

Exchanges of source selection information between the Government and offerors will be controlled by the CS and PCO. Email may be used to transmit such information to offerors only if the email includes “Source Selection Information – See FAR 2.101 & 3.104” in the Subject line.

1.1.7 Amendments to Solicitation

If this Request for Proposal (RFP) is amended, all terms and conditions that are not amended remain unchanged. Offerors shall acknowledge receipt of any amendment to this request by the day and time specified in the amendment(s).

1.1.8 Organizational Conflict of Interest (OCI)

At the time of submitting a proposal, offeror must state affirmatively if it has OCI issues and must submit an OCI Identification and Mitigation Plan. The Government-accepted OCI Identification and Mitigation Plan shall be incorporated by reference into a resultant Contract. If no OCI exists, the offeror shall provide a statement stating no OCI exists.

1.2 Organization / Number of Copies / Page Limits

The Offeror shall prepare the proposal for award of the RMRC Contract as set forth in the Proposal Organization Table below. The titles and contents of the volumes shall be defined in the below table, all of which shall be within the required page limits as specified in table below (Table 1). The Volumes identified in Table 1 shall be submitted electronically to the CS and PCO by the proposal due date. The contents to each proposal volume are described in the ITO paragraph as noted in the table below:

https://beta.sam.gov/

Table 1 – Proposal Organization Table VOLUME ITO Paragraph # VOLUME TITLE PAGE LIMIT I 2.1 Executive Summary 2 II 2.2 Technical/Technical Risk 25

*See below III 2.3 Past Performance **See below IV 2.4 Price ***See below V 2.5 Contract Documentation No Limit

*Volume II: RFP Attachment 8 – Staffing Matrix, shall be used for Volume II, Technical on Subfactor 2 Staffing Approach, as a means to provide the offerors proposed staffing approach. The Mission Essential Contractor Services Plan is limited to no more than 15 pages, which is outside of the 25 pages for the technical risk.

**Volume III: Limit past performance volume to five pages per contract reference submitted and no more than three contracts for prime contractor and two contracts for each significant subcontractor within the past three years. Each reference submitted will count toward the three contracts limit for the prime and two contracts limit for each significant subcontractor. Complete RFP Attachment 10, Past/Present Performance Information Sheet (PPIS) for each contract/task order submitted. Any organizational structure change history submitted shall be limited to 5 pages.

***Volume IV: RFP Attachment 9 – Pricing Matrix shall be used for Volume IV, Price as a means to provide the RMRC proposed price.

1.2.1 Page Limitations

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal and excess copies will be returned to the offeror as soon as practicable. Page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the ENs sent to the offerors. Each page shall be counted except the following: title pages, tables of content, tabs, glossaries, indexed lists of tables and figures, and Contract Attachments 7, 8, 9, 10, 11, 12 and 13.

1.2.1.1 Page Formatting

(a) Page size shall be 8.5 x 11 inches. Pages shall be typed with no smaller than single line spacing. Except for the reproduced sections of the solicitation document, the text size shall be no less than 10 point. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1-inch margins on the top and bottom and 1 inch side margins. Pages shall be numbered sequentially by volume.

These page size and format restrictions shall apply to responses to ENs.

(b) Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 8.5 x 11 inches in size. For tables, charts, graphs and figures, the text shall be no smaller than 8 point. Pages shall be numbered consecutively within each volume. The page limits prescribed are maximum page limits for each volume. All proposal information shall be submitted in either MS Word, PDF, MS Excel format unless otherwise indicated in the solicitation.

*These page size and format restrictions shall apply to responses to ENs. Each volume shall be submitted as a separately labeled electronic file referencing the volume and solicitation number in the subject line.

1.2.2 Pricing Related Data

All pricing data shall be addressed ONLY in the Price Proposal Volume. Price trade off information, work hour estimates, and material kinds and quantities may be used in other volumes only as appropriate for presenting rationale for alternatives or design and trade off decisions.

Pricing information shall be addressed in accordance with Table 1 Volume IV. Include supporting data to substantiate the reasonableness of the proposed prices. At a minimum, for the price proposal, supporting data shall include allocation of personnel by labor category, labor hours, and fully burdened labor rates in RFP Attachment 9 – Price Matrix (labor categories and labor hours shall correlate with RFP Attachment 8 –Staffing Matrix). The Price Volume shall include pricing information for the one-month phase-in, 11-month base period, and all four option periods. All significant assumptions, scope limitations, and/or qualifications of the proposal shall be addressed and explained.

1.2.3 Cross-Referencing

To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross-referencing to other volumes of the proposal. Information required for proposal evaluation, which is not found in its designated volume, will be assumed to have been omitted from the proposal. Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity.

1.2.4 Indexing

Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections and will not count against page limitations.

1.2.5 Glossary of Abbreviations and Acronyms

Each volume shall contain a glossary of all abbreviations and acronyms used, and with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

1.2.6 Tables and Figures

Include an indexed list of Tables and Figures. This index will not count against page limitations.

1.2.7 Title Page and Labeling

Each volume must include a title page, which includes:

a) Solicitation Number

b) Name, address, telephone number(s), and email address of the offeror.

Be sure to apply all appropriate markings including those prescribed in accordance with FAR 52.215-1(e), Restriction on disclosure and use of data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

1.3 Electronic Proposal

Complete proposals include an electronic submission (via email), submitted no later than the required proposal due date. Use separate files to permit rapid location of all portions, including subfactors, exhibits, annexes, and attachments, if any. The electronic submission shall be submitted in a format readable by Microsoft (MS) Office 2016 suite of applications.

If discussions are required, Evaluation Notices (ENs) will be distributed electronically via email.

Offerors shall submit electronic copies of their EN responses not later than the required EN response due date. Final Proposal Revisions shall be submitted electronically. An electronic copy of the resultant contract will be emailed to the award winning offeror. All email communications will include “Source Selection Information – See FAR 2.101 & 3.104” in the subject line.

1.4 Proposal Submission Requirements

Proposals are to be submitted by the due date specified in the RFP Cover Letter. Offerors are to submit one electronic copy of their proposal via email to Ms. Allye J. Wuest at allye.wuest@us.af.mil and Ms.

Chelsie Voss at chelsie.voss@us.af.mil.

Emailed proposals shall be received by the proposal due date and time specified.

2.0 RMRC Contract

2.1 Table 1, Volume I –Executive Summary

In the executive summary volume, the offeror shall provide the following information (see Table 1 for page limitation):

2.1.1 Narrative Summary

The narrative summary of the entire proposal should be concise, to include addressing the significant risks, and highlighting any key or unique features, excluding price. The salient features should tie in with the technical subfactors defined in Addendum to FAR 52.212-2, Evaluation – Commercial Items. Any summary material presented here shall not be considered as meeting the requirements for any portions of other volumes of the proposal.

2.1.2 Table of Contents

Include a master table of contents of the entire proposal.

2.2 Table 1, Volume II – Technical

2.2.1 General

The Technical Volume should be specific and complete. Legibility, clarity, and coherence are very important. Your responses will be evaluated against the Technical subfactors defined in Addendum to FAR 52.212-2, Evaluation – Commercial Items. Using the instructions below, provide as specifically as mailto:allye.wuest@us.af.mil mailto:chelsie.voss@us.af.mil possible the actual methodology you would use for accomplishing/satisfying these subfactors. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation. It is not necessary or desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

2.2.2 Format and Specific Content

2.2.2.1 Technical

In the technical volume, address your technical solution for meeting or exceeding the Government’s threshold performance or capability requirements of each technical subfactor.

2.2.2.2 RMRC Contract Volume Organization

The contract Technical Volume shall be organized according the following general outline:

(1) Title Page

(2) Teaming Matrix (if applicable)

(3) Table of Contents

(4) List of Table and Drawings

(5) Glossary of Abbreviations and Acronyms

(6) Technical Approach (Subfactor One)

(7) Staffing Approach (Subfactor Two)

2.2.2.3 Subfactor One – Technical Approach

Each offeror shall provide a detailed and complete narrative demonstrating their knowledge and ability to meet the requirements outlined in the PWS. Requirements for Subfactor One –Technical Approach are described in Addendum to FAR 52.212-2, paragraph 2.1.1.1.1 and subparagraphs.

2.2.2.4 Subfactor Two – Staffing Approach

Each offeror shall provide a detailed and complete staffing approach that meets the requirements of the PWS. Requirements of Subfactor Two – Staffing Approach are are described in Addendum to FAR 52.212-2, paragraph 2.1.1.1.2 and subparagraphs.

2.3 Table 1, Volume III – Past Performance

2.3.1 General

Each offeror shall submit a past performance volume with their proposal, containing past performance information in accordance with the format contained in the Past/Present Performance Information Sheet (PPIS) (RFP Attachment 10). Your submissions will be evaluated against the Technical subfactors and Price as defined in the Addendum to FAR 52.212-2, Evaluation – Commercial Items. This information is required on the offeror and significant subcontractors (defined below), teaming partners, and/or joint venture partners who are proposed to perform aspects of the effort the offeror considers critical to overall successful performance. Offerors are cautioned that the Government will use data provided by each offeror in this volume and data obtained from other sources in the evaluation of past performance.

Along with the information required in this paragraph, the offeror shall submit a Subcontractor Consent Letter (Attachment12) executed by each subcontractor, teaming partner, and/joint venture partner, authorizing release of adverse past performance information to the offeror so the offeror can response to such information.

The Government shall consider the entire RMRC contract size and magnitude when considering demonstrated recent and relevant record of performance, as well as the quality of that performance.

Therefore, the offeror shall consider the entire RMRC contract size and magnitude when submitting past performance products and services that meet the contract requirements.

2.3.2 Past Performance Information

Each offeror is highly encouraged to submit the information shown in Past/Present Performance Questionnaire (PPQ) (RFP Attachment 11), for each relevant contract 10-days prior to the date for receipt of proposals. Failure to submit early proposal information will not result in offeror disqualification.

As soon as practicable, offerors shall complete Section 1 of the attached PPQ (RFP Attachment 11) and email it to Points of Contact (POCs) the offeror has listed in the PPIS (RFP Attachment 10). The POCs listed in the PPIS’s should represent the individuals most knowledgeable about the offeror’s performance on the identified contract or program, such as the following: (1) Contracting Officer’s Representative; (2) Program/Project Manager; (3) Contracting Officer. The POCs will complete the questionnaires and forward them by email directly to both CO and CS, Ms. Allye J. Wuest at allye.wuest@us.af.mil and Ms.

Chelsie Voss at chelsie.voss@us.af.mil. RESPONDENTS TO THE QUESTIONNAIRES SHALL NOT SEND THE COMPLETED INFORMATION SHEETS BACK TO THE OFFEROR. The Source Selection Evaluation Board (SSEB) will conduct follow-up with any POC as necessary. Past Performance Questionnaires (PPQs) should be received by the CO and CS via email 10 calendar days prior to the date set for receipt of proposals. The CO will use discretion in accepting PPQs received after the requested date.

2.3.3 Relevant/Recent Contracts

The offeror shall provide PPI in accordance with Attachment 10 Past/Present Performance Information Sheet (identified in this document as “PPIS”). The offeror shall submit PPISs for contracts/task orders which include all or some performance related to this effort within the past three years from the date of issuance of this solicitation. Request each offeror submit no more than three PPISs for the prime contractor, and no more than two PPISs for each significant subcontractor/teaming partner. Task Orders submitted will count toward the three contract limit for the prime offeror and two contract limit for each significant subcontractor. Significant subcontractor/teaming partner is defined as a contractor who is proposed to perform over 20% of the total effort, or a contractor who is proposed to perform less than 20% of the total effort, but is determined to be performing a critical function. For a description of the characteristics or aspects the Government will consider in determining recency and relevance, see Addendum to FAR 52.212-2, Evaluation – Commercial Items, paragraph 2.1.2 – Factor 2 Past Performance. Each PPIS shall not exceed 5 pages. The Government may consider past performance in the aggregate in addition to on an individual contract/task order basis. In the case of offerors for which no recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on the factor of past performance (see FAR 15.305(a)(2)(iv).) In this case, the offeror’s past performance is unknown and assigned a performance confidence rating of “neutral”.

Although the SSEB will not rate an offeror that lacks recent, relevant past performance favorably or unfavorably with regard to past performance, the SSA may determine that a “Substantial Confidence” or

“Satisfactory Confidence” past performance rating is worth more than a “Neutral Confidence” past performance rating in a best value tradeoff.

2.3.4 Specific Content

Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort and to what aspects of the proposed effort they relate by providing a narrative for each PPIS. Specifically, the narrative should focus on relevancy to the Factor 1 Technical subfactors 1 & 2 and Factor 3 Price, including their relative order of importance (Addendum to FAR 52.212-2, paragraph 2.1), and Scope and Magnitude, and should be tailored to the proposed portion of the effort the contractor is proposing to perform. The narrative may include a discussion of efforts accomplished by the offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk.

Merely having problems does not automatically equate to a limited or no confidence rating, since the problems encountered may have been on a more complex program, or an offeror may have subsequently demonstrated the ability to overcome the problems encountered. The offeror is required to clearly demonstrate management actions employed in overcoming problems and the effects of those actions in terms of improvements achieved or problems rectified. Submittal of quality performance indicators or other management indicators that clearly support that an offeror has overcome past problems is required.

Categorize the relevant information into the specific Technical subfactors 1 & 2 and Price factor used to evaluate the proposal.

2.3.5 Organizational Structure Change History

Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a "roadmap" describing all such changes in the organization of your company. A pamphlet or other commercial document describing such reorganizations may suffice. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance confidence assessment. Since the Government intends to consider past performance information provided by other sources as well as that provided by the offeror(s), your "roadmap" should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the Government receives information from other sources.

2.4 Table 1, Volume IV – Price

2.4.1 Factor Three – Price

Each offeror shall provide a pricing proposal for the RMRC contract utilizing RFP Attachment 9 – Pricing Matrix.

2.4.2 Price Reasonableness, Completeness, and Balance

This section is to assist you in submitting data other than certified cost or pricing data that is required to evaluate the reasonableness of your proposed price. Compliance with these requirements is mandatory and failure to comply may result in rejection of your proposal. The contractor shall submit pricing information to support the completeness and reasonableness of their proposed prices. The pricing information submitted should fully support the PWS requirements. Information shall also be segregated by the one-month phase-in, 11-month base period, and each one-year option periods. Additionally, unbalanced pricing poses an unacceptable risk to the Government and may be a reason to reject an offeror’s proposal. Proposals should be sufficiently detailed to demonstrate their completeness and reasonableness. The burden of proof for credibility of proposed prices rests with the offeror.

2.4.3 Price Data

Data beyond that required by this instruction shall not be submitted, unless you consider it essential to document or support your price position. All data relating to the proposed price, including all required supporting documentation, must be included in the section of the proposal designated as the Price volume and in Attachment 9 – Pricing Matrix. Under no circumstances shall this data and documentation be included elsewhere in the proposal.

2.4.4 Cost or Pricing Data Requirements

The Contracting Officer has determined there is a high probability of adequate price competition in this commercial acquisition and certified cost and pricing data under FAR 15.406-2 will not be required.

Upon examination of the initial offers, the contracting officer will make a determination of price reasonableness, and if, in the contracting officer's opinion, adequate price competition exists no additional data will be requested. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists; offerors may be required to submit data other than certified cost and pricing data to the extent necessary for the contracting officer to determine the reasonableness and affordability of the price IAW FAR 15.403-3.

2.4.5 Rounding

All pricing provided in Attachment 9 – Pricing Matrix shall be rounded to the nearest dollar.

2.5 Table 1, Volume V – Contract Documentation

2.5.1 Model Contract / Representations and Certifications

The purpose of this volume is to provide information to the Government for preparing the contract document and supporting file. The offeror’s proposal shall include a signed copy of the RFP Cover Letter.

2.5.2 List of Attachments / Exhibits

Contract Attachments for Submission to PCO and CS:

• Attachment 7, Provisions and Clauses: Complete all fill-in Provisions and Clauses

• Attachment 8, Staffing Matrix

• Attachment 9, Pricing Matrix

• Attachment 10, Past/Present Performance Information Sheet (PPIS)

• Attachment 11, Past/Present Performance Questionnaire (PPQ)

• Attachment 12, Subcontractor Sample Consent Letter

• Attachment 13, DD Form 254

Contract Attachments (No Submission Required):

• Attachment 1, Performance Work Statement (PWS) with attachments

• Attachment 2, Addendum to FAR Clause 52.212-1

• Attachment 3, Addendum to FAR Clause 52.212-2

• Attachment 4, Mission Essential RFP Attachment

• Attachment 5, Contract Data Requirements Lists

• Attachment 6, Quality Assurance Surveillance Plan (QASP)

2.5.3 Representations, Certifications, and other Statements of Offerors

Vendor shall reference the completed representations and certifications in System for Award Management (SAM) by completing and returning Provision 52.212-3 Offeror Representations and Certifications- Commercial Items (March 2020).

2.5.4 Exceptions to Solicitation Requirements

Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale in Volume V – Contract Documentation. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. This information shall be provided in the format and content of Table 2, below. Offerors are cautioned that any noncompliance with the terms and conditions of the RFP may cause their proposal to be determined not eligible for award.

Table 2 – Solicitation Exceptions

Solicitation Document Page/Paragraph Requirement/Portion Rationale

PWS, CDRL, RFP,

ITO, etc.

Applicable Page and Paragraph Numbers

Identify the requirement or portion to which exception is taken

Describe why the requirement can/will not be met

2.5.5 Other Information Required

2.5.5.1 Authorized Offeror Personnel

Provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually.

Also, identify those individuals authorized to negotiate with the Government.

2.5.5.2 Company/Division Address, Identifying Codes, and Applicable Designations

Provide company/division's street address, county and facility code; CAGE code; DUNS code;

TIN; size of business (large or small); and labor surplus area designation. This same information must be provided if the work for this contract will be performed at any other location(s). List all locations where work is to be performed and indicate whether such facility is a division, affiliate, or subcontractor, and the percentage of work to be performed at each location.

(End of Provision Addendum)

1.1 General Information