Draft ATAC V PWS_RFI.pdf

PERFORMANCE WORK STATEMENT

FOR

NAVY ADVANCED TRACEABILITY AND CONTROL (ATAC V)

TAILORED TRANSPORTATION CONTRACT (TTC)

13 AUGUST 2025

TABLE OF CONTENTS

1.0 DESCRIPTION OF SERVICES

1.1 Background

1.2 Scope

1.3 Specific Tasks

1.4. Deliverables

2.0 SERVICE DELIVERY SUMMARY (SDS)

3.0 GENERAL INFORMATION

3.1. Consignor Origin (Pickup point) Business hours

3.2. Consignee Destination (Delivery Point) Business hours

3.3. Location(s) of Performance

3.4. Changing Mission Requirements

3.5. Defense Table of Official Distances (DTOD)

3.6. Government Furnished Property and Services

3.7. Contractor Furnished Resources

3.8. Contractor Cargo Liability

4.0 SECURITY (PHYSICAL, PERSONNEL, INFORMATION, ANTITERRORISM/FORCE

PROTECTION AND INDUSTRIAL)

4.1 General Security Requirements

4.2 Contract Security Requirements

4.3. Pre-Employment Actions

4.4. Vetting Process

4.5. Information Systems Access

4.6. Contracting Officer’s Security Representative

APPENDICES

Appendix A- Acronyms Appendix B- Definitions Appendix C- ATAC Document Identifier Codes Appendix D- Electronic Retrograde Management System Data (ERMS) Feed Requirements Appendix E- Pick Up/Delivery Sites Appendix F- Carrier ERMS Processing Requirements Appendix G- DISA Secure File Gateway Worksheet Appendix H- Government Furnished Property/Equipment Listing Appendix I- Applicable Documents Appendix J- Accessorial Services Appendix K- Minimum Security Controls Appendix L- Contractor Request for Authorization to Use

Performance Work Statement (PWS) Navy Advanced Traceability and Control Program (ATAC) V

1.0 DESCRIPTION OF SERVICES

1.1. Background

1.1.1. The United States Transportation Command (USTRANSCOM) is responsible for providing the transportation needs of the Department of Defense (DOD), including the movement of DOD freight traffic.

USTRANSCOM requires freight transportation services to support the U.S Navy Advanced Traceability and Control (ATAC) Program. The ATAC program is a Navy initiative for the tracking, tracing, packing, reporting, and movement of high dollar Depot Level Repairables (DLR) Product Lines such as Not Ready For Issue (NRFI) Carcass Express (CE) and Routine (RT) priority items from point of failure to a repair facility, and ultimately back to the end user after repair of assets that are Ready for Issue (RFI) or on a Redistribution Order (RDO). ATAC is also responsible for transporting RFI Offloads, Repair and Return (R&R), Marine Aviation, Ground Marine (GM), Coast Guard material, and Aircraft Engines. Transportation services identified in this PWS are critical as they directly support the movement of goods to the warfighter and are key to the US Navy’s efforts to provide responsive, effective and efficient movement solutions.

1.2. Scope

1.2.1. The Government requires transportation services to move Freight All Kinds (FAK) repairable parts to all forty-eight contiguous states, Hawaii, Alaska, and Canada. The transportation services will include the consolidated movement of NRFI material, RDO material, RFI material, and CE & RT material. Other transportation services include express service for R&R shipments. Repair parts range in a wide variety of sizes, from circuit cards, cardboard boxes, wooden crates and metal cans to items larger than a complete aircraft. Services also include which will focus on distribution-related functions and their effects on the total Supply Chain, improving overall levels of support to the warfighter while significantly increasing efficiency.

1.2.2. Parts will be transported from two US Navy parent sites, located on the West (San Diego, CA) and East (Norfolk, VA) coasts, smaller sites called Nodes, and between other DOD and electronic Retrograde Management System (eRMS) enabled activities, including Contractor facilities. Repairables and mobile expeditionary node material from locations outside the Continental United States (OCONUS) will be occasionally shipped to a DoD point of entry using Government assets. Additional origins and destinations may be added in the future.

1.2.3. Cost-reimbursable Contractors (e.g., prime vendor, virtual prime vendor, on-demand manufacturing, quick response, and corporate contracts), as approved by the Contracting Officer, may also use the transportation services and rates provided under this contract for official business conducted on behalf of the US Government.

1.2.4. The following movements and commodities are excluded from the scope of this contract:

a. Fleet Ballistic Missile Components

b. Document Identifier Code A2_ (Except when part of the RDO/RFI portion of this program)

c. Radioactive material (SMCC L, X; Special Material Identification Code (SMIC) RS, RE)

d. RADIAC Material (Radioactive Assets, Federal Supply Class 6665)

e. All Class I AA&E, explosives Small Arms and Night Vision Devices

f. Uncertified and/or improperly prepared hazardous material

g. Any material with documentation that shows Cognizance (COG) Codes “1_” or “9_”. The COG Code is found in the “Distribution Block” of a DD Form 1348-1 record positions (RP) 55-56. (Except as specified for RDO/RFI)

h. Over dimensional shipments – Ground exceeds 576 inches in length, 102 inches in width and/or exceeds 162 inches in height.

i. Overweight shipments – Ground: over 48,000 lbs. (45,000 lbs. for lowboy equipment).

j. Classified, Control Crypto-logical Items.

k. Non-ATAC Defense Logistics Agency Disposition Services (formerly known as DRMO) (DLADS)

1.2.5. Mission Essential Services. The entire PWS has been categorized as Contractor mission essential services in accordance with (IAW) Defense Federal Acquisition Regulation Supplement (DFARS) 252.237-7023. The Contractor shall be required to continue performance in a crisis IAW the Contractor’s Plan for Continuation of Essential Contractor Services incorporated into the contract as an attachment.

1.3. Specific Tasks

The specific tasks required under this PWS are listed below:

Task Area 1: Contract Management Task Area 2: Transportation Services Task Area 3: Operations Support Task Area 4: Information Technology (IT)

1.4. Task Area 1 - Contract Management. This task consists of the functional activities relating to the management and administration, staffing and reporting requirements of this effort.

1.4.1. Management and Administration. The Contractor shall manage its human and physical resources, including its subcontractors, to partner with DOD and its stakeholders to accomplish the tasks outlined in this PWS. The Government has no privity of contract with any subcontractors, and therefore will not be party to any reconciliation between the Contractor and its subcontractors. Further, the subcontractor shall comply with the requirements identified in this PWS.

1.4.1.1. The Contractor shall designate principal point(s) of contact (POC) for technical issues and provide the POC contact information to the Contracting Officer (CO) and Contracting Officer Representative (COR) within 5 workdays of contract award. The contractor is responsible for ensuring the POC contact information remains current throughout the life of the contract.

1.4.2. Monthly Reports. The contractor shall provide monthly reports to the Government. Reports shall be submitted to the COR electronically in a Microsoft Excel for Windows “.xlsx” format. The reports are due 15 calendar days following the end of the reporting period. For instance, a report covering data for the month of May shall be due on the 15th of June. The following four monthly reports are required.

1.4.2.1. Shipment Financial Statement: This report shall contain the reporting period (month and year) as well as the following headers and information: Origin; Destination; TAC code; Weight Level; Number of Shipments; Total Weight, Region, Equipment Type and Total Charges. This report shall list the shipments that occurred during the reporting period by location with the following three weight categories by pound: 151-499, 500 - 1999 and 2000 +.

1.4.2.2. Missing Proof of Delivery (POD) Report: This report shall detail any missing POD that occurred during the reporting period. This report shall contain the reporting period (month and year) as well as the following headers and information: Bill of Lading number; Manifest number; Proof of Receipt (POR) Date; POR Posted Date; Origin;

Destination and Comments. The Contractor shall provide the reason for any missing POD and the actions taken under “Comments”.

1.4.2.3. Transit On-Time Report: This report shall contain the reporting period (month and year) as well as the following headers and information: Manifest Number; Tracking Number; Proof Of Shipment (POS) date; POD date;

Delivery Time; On-Time: Yes or No (Y or N); Origin; Destination and Comments. If the shipment was not on time (On-time = “N”), the Contractor shall provide the reason and the actions taken under “Comments”.

1.4.2.4. Problems and Failures Report: The contractor shall self-identify any problem or failure that may impact contract performance. This report shall detail all problems or failures that occurred during the reporting period. The contractor shall detail the methodology for correcting the problem or deficiency in the report and provide an assurance of the specific time required to bring performance back to acceptable quality levels, as applicable. This report shall contain the reporting period (month and year) as well as the following headers and information:

Problem/Failure; Situation; and Solution.

1.4.2.5. Monthly Quality Control Inspection Report will be submitted by the contractor to the East and West COR:

This report shall detail the results of its inspections during the reporting period and validate against reports and/or metrics provided by NAVSUP WSS.

1.4.3. Quality Control Plan. The Contractor shall submit a Quality Control Plan to the CO and COR within 30 calendar days of contract award. The Contractor shall establish processes which will ensure quality services are provided throughout the life of the contract. The plan shall address how the Contractor will monitor performance of the tasks identified in the PWS to ensure quality service is being provided, and how the Contractor will measure performance to maintain or exceed performance objectives and customer expectations. The plan shall specifically describe how the Contractor plans to sustain shipment accountability, sustain manifest item count integrity, meet product line transit times, and meet consolidation time frames, and identify those areas the Contractor sees as critical to the customers for this contract. The plan shall also address the Contractor’s procedure for notifying the Government when issues arise.

1.4.4. DoD Cost-reimbursable Contractors. The Contractor shall support shipment requests placed by approved DOD cost-reimbursable Contractors shipping in support of DOD programs or official business. DOD cost-reimbursable Contractors may be authorized to utilize the transportation services and rates established in this contract when the Contracting Officer determines it is in the Government’s best interest. Shipments must be in the scope of movements of this PWS. The DOD cost reimbursable Contractor requests authorization by completing the request form at PWS Appendix L.

1.4.5. Shipment Billing. Shipments shall be billed at the greater of actual weight or dimensional weight, using the contract rate listed in the pricing schedule. Dimensional weight for ground shipments will be calculated as (Length X Width X Height) divided by 300.

1.4.5.1. One Time Only (OTO) Process. In instances where pricing is not established in the contract, the Contracting Officer may request a quote from the Contractor for a shipment. When the shipper requests an OTO movement, the Contractor shall compile a spot quote consisting of a linehaul quote, the Contractor’s general and administrative overhead fee as defined in the Pricing Sheet, and any additional accessorial charges as applicable.

The Contractor shall obtain competitive quotes for comparison. Where possible, a minimum of three quotes shall be provided. If three competitive quotes cannot be obtained, an explanation must be included with the OTO quote.

The Contractor shall convey the total spot quote price to the Ordering Officer (OO) or the Contracting Officer (CO).

Written approval from the CO is required for all OTO prices exceeding the threshold of $10,000 per individual item.

The OO/CO may approve or deny the quote. The Contractor shall not execute any OTO shipment without prior Government approval of the OTO rate. The Contractor shall notify the OO/CO immediately upon learning of additional charges so the OO/CO can confirm or deny such charges. Once the shipment is complete, the Contractor shall invoice the Government. The invoice shall be uploaded into the Third Party Payment System (TPPS) and include the quote and invoice from the subcontractor(s) who performed the movement. The Contractor shall train all applicable employees on this process and maintain all rate documentation to support audits.

Task Area 2 - Transportation Services. The Contractor is responsible for providing reliable, secure, and quality transportation for US Navy ATAC material, ensuring compliance with all applicable regulations. This includes adherence to US and Canadian Customs requirements for shipments entering and existing Canada. Refer to PWS Appendix I for a list of applicable regulations, which is not exhaustive.

1.4.6. Transportation Channels. The Contractor shall move shipments for all Product Lines within the following transportation channels:

a. Hub to a Repair Site or Storage Point.

b. Node to a Hub, Repair or Storage Point.

c. Transshipment Point (Travis AFB to a Hub; Norfolk Air Terminal to a Hub, Storage or Repair Point).

d. Local Pickup (IAW PWS Appendix E) to a Node or Hub.

e. Repair Point to End User or Stock Point (RFI)

f. Stock Point to Repair Point (RDO).

1.4.7. Express Service Requirements. Express or Expedited Service is required for expedited, designated as “CE items”, from a Hub or Node to locations throughout all forty-eight contiguous states, Hawaii, Alaska, and Canada.

Express service is also required for R&R shipments. The Contractor shall provide the appropriate labor at the Hub for inbound processing and loading as well as the Contractor off-site facility. Express Service and Expedited Service are used interchangeable in this PWS and refer to the same requirements.

1.4.8. Regions. The following Regional Grouping Code Narrative Description are applicable to this requirement.

Region 0 0R Canada: All provinces and territories Region 1 1R ME, VT, MA, RI, CT, NY, NJ, NH Region 2 2R PA, DE, MD, DC, VA, WV, KY Region 3 3R MI, WI, OH, IN, IL Region 4 4R NC, TN, SC, GA, AL, MS, FL Region 5 5R MN, ND, SD, IA, NE, MO, KS Region 6 6R AR, OK, LA, TX Region 7 7R MT, WY, CO, UT, NM, AZ Region 8 8R ID, WA, OR, NV, CA Region 9 9R Hawaii Region 10 10R AK

1.4.9. Mandatory Transportation Services Information.

1.4.9.1. Business Hours/Workdays. This section outlines the standard operating hours and days for both pickup

(consignor origin) and delivery (consignee destination) points.

1.4.9.1.1. Consignor Origin (Pickup point). Unless otherwise specified, all Product Line pickups will be conducted Monday through Friday. After hours, weekend, and holiday pickups may be required and will be subject to an accessorial charge. Pickups points can be ATAC HUB’s, Nodes, DoD entities, DoD Contractor sites, and commercial repair Vendors.

1.4.9.1.2. Pickups are typically performed between 0700 – 1500 local time. The Contractor is responsible for contacting the local pickup sites to arrange specific pickup times/appointments. The Contractor must consult with the COR for approval of any weekend pickups. If the Contractor requests a weekend pickup, the weekend pickup/delivery accessorial does not apply. The accessorial only applies to Government-directed weekend pickups.

1.4.9.2. Consignee Destination (Delivery Point). Consignee deliveries are at installations and facilities within CONUS, Hawaii, Alaska, and Canada including ATAC Hubs, Nodes, DoD Facilities, and DoD commercial repair vendors. A list of these sites will be provided to the Contractor.

1.4.9.2.1. The business hours of consignees are available in the Transportation Facilities Guide (TFG). The TFG is a tool used by Government activities and Carriers to coordinate transportation requirements. The TFG, along with details on its objectives, functional capabilities, and password request procedures, can be accessed through the Electronic Transportation Acquisition (ETA) system under the Global Freight Management (GFM) system at https://eta-teams.transport.mil/teams/login. Deliveries may also be required after hours, on weekends and holidays subject to an accessorial charge.

1.4.9.3. Defense Table of Official Distances (DTOD). The DoD has mandated the use of DTOD as the source for mileage-based transportation payments, including all procurements covered by this contract. Where disputes about distances arise (e.g., radius around a facility for pickup) DTOD mileage shall be used to resolve all disputes and shall be authoritative. Information about DTOD, including the default settings for Freight and Cargo, may be accessed at https://dtod.sddc.army.mil/default.aspx. Access to DOD’s Electronic Transportation Acquisition (ETA) system is required in order to access DTOD.

1.4.9.4. Government Furnished Property/Equipment (GFP/GFE) and Services. The Government will furnish some property/equipment as identified in PWS Appendix H. Use of some GFE is shared between the Government and the Contractor. All GFE/GFP is furnished in an “as-is” condition. The Contractor shall be responsible for replacement for any equipment that is damaged or destroyed because of gross negligence. The Government will also provide the following:

1.4.9.4.1. All Hub and Node location and their addresses.

1.4.9.4.2. Government will load/unload assets weighing over 8,000 pounds or requiring specialized load/unload equipment (e.g., crane).

1.4.9.4.3. Limited Space for accepting freight and freight turned over to the carrier. Equipment and furnishings will not be provided beyond what is listed in PWS Appendix H. Limited indoor space (approx. 2,500 square feet) for Contractor consolidation will be provided at the ATAC Hub, Norfolk VA, Building SP237, at no cost to the Contractor. No space is available at the ATAC Hub in San Diego CA to support the Contractor consolidation and transshipment operations. The Contractor is required to provide offsite facilities to support these functions. The Contractor’s offsite warehouse facility must be located within a reasonable distance from the ATAC Hub, as determined and approved by the COR. Space identified at both ATAC Hub sites is the maximum that will be available for the life of the contract.

1.4.9.4.4. Utilities and phone lines. The Government provides utility services within the space provided at the Hubs, at no cost. Telephone service will be available at cost to the Contractor at both San Diego and Norfolk ATAC HUB’s.

1.4.9.4.5. The Government will provide eRMS software and data format for the Contractor's use to enter the data elements detailed in Appendix D into the assigned electronic mailbox.

1.4.9.5. The Contractor shall provide all personnel and office equipment (i.e. copier, scanners, printers, and computers) required for the performance of services under this contract. The Contractor shall provide a toll-free number for Customers to call and schedule, cancel, or adjust pick up arrangements or for any other purpose as applicable. Vehicle passes and personnel identification badges are required for all sites.

1.4.10. Pickup and Delivery Services. The contractor shall receive assets documented by a Single Line-Item Release Document DD Form 1348-1 or an Issue Release/Receipt Document DD1348-1A in eRMS. These forms contain Document Identifiers (DOC ID), defined in PWS Appendix C, that determines the type of product line movement and its associated priority for movement. PWS Appendix F identifies eRMS processing requirements.

The Contractor may deliver direct to final destination, or to the area identified by ATAC for further processing and https://eta-teams.transport.mil/teams/login subsequent shipment to final destination. The Contractor is required to post proof of shipment for the shipper once the material is picked up, and proof of delivery when material is delivered to final destination.

1.4.10.1. DOC IDs “BC1” or “BC2” listed in record positions 1 through 3 of the DD 1348 indicate the asset has been returned to the Government in exchange for a usable asset. Occasionally, customers will attempt to return assets excluded by the ATAC program. These items can normally be identified by a review of the DOC ID described above and shall not be accepted by the Contractor. All cargo and cargo documentation shall be visually screened by the Contractor to ensure excluded items are not accepted, and to detect hazardous material not identified as such or not properly prepared and certified by the customer. If the documentation on an asset is missing or illegible, the Contractor shall refuse the asset. The Contractor or subcontractor is not authorized to pick up excluded items as identified in PWS Section 1.2.4.; however, if the Contractor accepts an excluded item by mistake, it must be turned over to the Government for handling at no additional cost.

1.4.10.2. RDO / RFI: For Redistribution/Ready for Issue (RDO/RFI) material pick-ups, the Contractor shall identify the freight having a DOC ID beginning with A2, A4, and A5. RDO – RFI DOC ID A2A pickup sites are prescheduled on a daily basis by the ATAC office (in the form of a Pick-up Directive (PUD)), or by the ATAC Dispatch. The Contractor will be notified electronically of the PUD for ATAC eligible material location and availability. Locations designated as daily or routine pick-up sites, identified in PWS Appendix E, may have ATAC material available on a daily basis with no PUD generated. The Contractor shall be responsible for ATAC eligible material pick up at these locations, although no PUD is generated. All RDOs and RFIs shall be picked up within 24 hours of notification with a project code of ZI7 assigned in record position 57 through 59 of the DD1348, for authorization. All material located at a Defense Distribution Depot (DDD) shall be picked up and any shipments not assigned a PUD shall be identified to ATAC for the PUD to be provided within 24 hours. Moves directed by the ATAC Dispatch function will be IAW the Weapons System Support (WSS) repair contracts and delivery times specified in 1.5.11.1. (Transit Times). The manifest must match the PUD.

1.4.10.2.1. The Contractor shall not accept any packages that do not meet the packaging requirements IAW PWS Section 1.5.6. If the packaging is acceptable, the Contractor shall perform a piece count upon receipt. Within 24 hours of receipt, the Contractor must provide a scanned validation of the net consolidation with the original manifest. The Contractor will sign the shipper manifest for each document, providing a signature as proof of receipt (POR). The POR shall contain the Contractor's printed name, date, and a place for a legible employee's signature.

The contractor's file (physical or electronic, such as a scanned PDF) must also be stamped, dated and signed. The Contractor is responsible for the quantity of packaging not the quantity inside the package. RDO/RFI applies only to DLA or Contractor repair point shipments.

1.4.10.2.2. The Contractor shall maintain an electronic system at its receiving and consolidation facility points supporting the ATAC parent sites (West Coast - San Diego, CA and East Coast - Norfolk, VA) and smaller Node sites. The system must receive material data information, validate against a manifest, and be utilized to confirm on hand material. Further, this system must validate individual item receipt (DD1348) against the shipper’s manifest to confirm received items and electronically transmit validation results, POR, and RDO material shipment data (Project Code ZI7) to ATAC within 24 hours of material receipt .

1.4.10.2.3. The Contractor’s electronic validation record transmitted to ATAC must contain the following data information: Receipt Date, Location, Document Number, Original Document Number, Ship From UIC, Ship To UIC, NSN/NIIN, Actual received, RDO Quantity, Manifest Quantity, Comments, NO error, Damaged, Misidentification, Packaging Error, ESD, Insufficient Quantity, Missing Label, Missing Documentation, ATAC Misidentification, Leaking Material, Delivery Address Conflict, Return to ATAC, and Hazmat.

1.4.10.2.4. RDO-RFI DOC ID A2A Project Code ZI7 material is shipped to and from Defense Depots and Repair Facilities. These shipments must meet the PUD quantity cited on the DD1348. In the event of a quantity discrepancy or if material is not provided, the Contractor shall enter an “Insufficient Quantity (NQ” or “No Record

(NR)” respectively into eRMS to identify the missing quantity or absence of material. Any quantity that exceeds the PUD quantity must be returned to the originator.

1.4.10.3. NRFI / R&R: The Contractor shall provide daily pick up service at designated locations, as specified in PWS Appendix E, for NRFI and R&R assets. For on-call locations (where shipments are placed as needed but not ordered on a consistent, routine schedule), assets shall be picked up no later than the next working day after notification that material is available. Delivery times are specified in PWS Section 1.5.11.1. (Transit Times). NFI DOC ID BC1, as listed in PWS Appendix C, identifies ATAC eligible material must to be picked up locally within a 70-mile radius of a Hub or Node, as identified in PWS Appendix E, and delivered to the Node or Hub. The Contractor is required to provide signature of material received.

1.4.10.3.1. NRFI DOC ID BC2 identifies ATAC eligible material requiring pick-up and delivery to either a Hub or Node or Direct Shipment to a final destination. An eRMS manifest will indicate either a POT (Proof of Transfer), Direct Shipment (To Final Destination), or transfer on an ATAC manifest for further action. Region to region rates apply for the R&R Sites identified in PWS Appendix E.

1.4.10.3.2. For R&R DOCID BMD, the Contractor shall provide up to daily pick up service of ATAC eligible material at designated locations; however, pickups typically occur two to three times per week. Delivery times are specified in PWS 1.5.11.1 (Transit Times). These pick-ups are located at specific sites and require immediate shipment upon receipt. eRMS will generate a final destination manifest. The movement of R&R items is accomplished through round robin routes, and the Contractor is only authorized to pick up materials that are crated or containerized. Region to region rates apply for the R&R Sites identified in PWS Appendix E.

1.4.10.4. Ground Marine (GM) material: For Ground Marine material, the Contractor will be notified electronically for material location and availability. Ground Marine material shall follow RDO material for transit times as specified in PWS 1.5.11.1. (Transit Times). DOCID A5A identifies Ground Marine pickups, and the transporter will receive a prescheduled PUD from ATAC. These pick ups must occur within 24 hours of notification. DOC ID A5A Ground Marine deliveries can be consolidated with other material going to the same geographical location.

1.4.10.5. Off Loads DOCID: For off-loads DOCID D6K, pick-ups are typically performed from the pier side but may change to predetermined warehouse locations. The material is then delivered to a Hub/Node for further action.

For San Diego, these offloads often fall under the 70 mile radius as local pickups and deliveries. For Norfolk Hub, these offloads/deliveries are outside the 70 mile radius for a local pickup/delivery and are covered by the round robin routes listed in PWS Appendix E.

1.4.10.6. Aircraft Engines: Aircraft Engines DOC ID A55, A5E, A2A can be transported on either a POT/ Carrier Manifest or a Direct eRMS Manifest. Engines can be consolidated with other shipments to their final destination or moved via a Direct Manifest by itself. A POT Manifest identifies candidates for consolidation to onward movements going to an identical final destination. It may be consolidated with other shipments, provided the delivery date/timeframe is met. A Direct Manifest will be on a one-to-one ratio since the manifests assigned are per the document number. A Direct Manifest identifies a direct shipment to the final destination and specific timeframe (see PWS 1.5.11.1.) within which it shall be delivered within. Prior to acceptance, the shipper is responsible for ensuring that all aircraft engines are properly drained and purged or drained of all residual fluids. The shipper must certify that the engines are prepared in accordance with the supporting Dangerous Goods Regulation. Condition code “A” (Ready For Issue) engines are not excluded from the Dangerous Goods Regulation. If completely drained and purged, they must be accompanied by a signed DD-1387 Special Handling and Data / Certification form.

1.4.10.7. DLADS: For DLADS DOC ID BGJ, A5J, the Contractor shall pick up material originated from the ATAC sites identified as San Diego, CA, Norfolk, VA, Jacksonville, FL and Puget, WA. Government personnel at the origin pickup site will prearrange these shipments for delivery. The ATAC San Diego and Norfolk Hubs will arrange DLADS pickups only for those items mistakenly sent to the HUBs; all other DLADS pickups will be arranged by the origin units. Any material rejected by DLADS originally arranged by the origin pick up site shall be returned to them. Government personnel will enter POD and POS into eRMS.

1.4.10.7.1. DLADS deliveries must fall within a 70-mile radius of the pickup site. The delivery transit time shall be one (1) work day. This material may be picked up only if, the delivery has been prearranged by the pickup site, Node/Hub and the local DLADS will accept the delivery on the date and time agreed upon. This material may only be delivered if, the delivery has been prearranged by the Government pick up site at a Node/Hub and the local DLADS will accept the delivery on the date and time agreed upon. These require an ERMS Disposal Manifest.

DLADS material shall be moved under this contract at ATAC sites, Norfolk, San Diego, Puget Sound, and Jacksonville and Pearl Harbor. Non-traditional ATAC activities can tender DLADS material to the carrier provided all arrangements with DLADS have been made by that activity. Carrier shall only be responsible for pickup and delivery of material to the DLADS location identified by the E-RMS generated manifest once DLADS has acknowledged pending receipt of said material.” The DLADS manifest shall be signed and POD posted in eRMS.

DLADS rejected material returns, shall be returned to the manifest originator. DLADS for ZI7 material shall be accepted when arrangements have been made for pick-up and delivery. Any material rejected at the time of DLADS delivery shall be returned to the originator. Any and all DMIL shall be completed by the originator prior to pick-up, including HAZMAT certification.

1.4.10.8. The on-call, daily and other scheduled pick up/delivery addresses identified in PWS Appendix E are not all inclusive and are merely the common pick up/delivery addresses within a 70-mile radius of the local areas. All material that is picked up within a seventy (70) mile radius of the specified points, and are consolidated, transported, and delivered within a seventy-mile radius of another region, will be charged on a per-pound basis. As required, the Contractor shall provide an additional trailer/driver combination to cover the local 70-mile radius at a matching rate per trailer/driver to pick up/deliver ATAC freight as is already identified in the rate schedule to any address (even if not identified on PWS Appendix E) within the respective 70 mile radiuses of the specified local areas in PWS Appendix E. The following vehicle types maybe used Tractors w/ 53’ Dry Vans, tractors with low boy, 24' straight truck and in some cases a flatbed is required. In rare cases a lowboy trailer may be required.

1.4.10.9. Round Robin: The Contractor is required to provide round robin service to/from the locations listed below:

(a) San Diego, CA to Tracy, CA to San Diego, CA

(b) Norfolk, VA to New Cumberland, PA to Norfolk, VA

(c) Jacksonville, FL to Warner Robins, GA to Jacksonville, FL

(d) Lemoore, CA to Fallon, NV to Lemoore, CA

(e) Lemoore, CA to China Lake, CA to Lemoore, CA

(f) Washington, DC to Beaufort, SC to Washington, DC

(g) Atlanta, GA to Ft. Worth, TX to Atlanta, GA

(h) New Orleans, LA to Atlanta, GA to New Orleans, LA

(i) New Orleans, LA to Ft. Worth, TX to New Orleans, LA

1.4.10.9.1. Transportation of NRFI assets are included in the round robin lanes. Each lane averages pickup and delivery service two times a week to/from a Hub/Node to an assigned Defense Depot. The Contractor shall bill the Government the lesser of either the assets consolidated region to region per pound rate (including fuel surcharge accessorial) or the round robin rate. See PWS Appendix F for eRMS processing requirements. See Round Robin Pickup / Delivery Schedule PWS Appendix E.

1.4.10.10. The Contractor shall load/unload the freight at Hubs and Nodes where Contractor personnel are located, including local deliveries as defined by this PWS. The Government or vendor will load/offload freight at other locations During ship offload actions the Contractor will be provided with an estimated number of truck loads, estimated weight, and designated delivery locations.

1.4.10.11. Containers moved under this contract fall under the scope of the Container Reutilization

Refurbishment Center (CRRC) program. These containers will not have a defined pick up or delivery requirement.

1.4.10.12. eRMS manifest type is called an “ATAC” manifest. This informs the Contractor to turn the freight over to ATAC Hub/Node for further action that includes additional packaging, deep screening or transshipment processing.

1.4.11. Receiving Material. The Contractor will utilize eRMS and/or other Government approved automated methods to record receipt of the material that the service provider previously picked up and delivered to the ATAC Hub. Each document number will be receipted individually (one for one basis). The receipt date entered into eRMS must reflect the actual date of delivery to the Hub, regardless of when the receipt was entered into eRMS (e.g., Delivery on Jan, receipt entered on 4 Jan, the receipt date in eRMS shall be 2 Jan).

1.4.11.1. Material that does not require additional packing and has already been screened (DOC ID BC2, BQD, BEI, BMD, A5_ (PWS Appendix C)) will be routed to shipment preparation. Material requiring additional packaging or crating will be routed to packing. Material that has not been screened (DOCID BC1 or left blank) will be placed in 'On Hand Received' for subsequent screening by the resident government agent.

1.4.11.2. If eRMS identifies an asset as an ATAC exclusion during the receipt process, the Contractor shall immediately turn the asset over to the resident government agent. Additionally, once material is received in eRMS, the Contractor will not return any freight to local customers without authorization from the Hub director or supply system analyst.

1.4.12. Packaging and Rejection of Articles/Shipments. The Contractor must inspect all cargo. Any items or shipping material packaged inadequately or unsafely must be rejected. The Contractor shall ensure the shipper packages all RDO and RFI assets with the minimum packaging necessary for safe transport, IAW NAVSUP P700- CNP, to prevent damage during transit. Turn-in parts identified as “F” condition require two layers of bubble wrap (or equivalent materials for protection) until received at the Hub. Once at the Hub, NAVSUP P700-CNP supersedes all other packaging requirements. Heavy and/or bulky items also require a wood crate or container.

1.4.12.1. The Contractor must reject assets not packaged appropriately to prevent damage during transit. The Contractor shall assume assets packaged in sealed boxes meet the minimum packaging requirements. If the packaging is acceptable, the Contractor will sign two copies of BC1 and BC2 DD1348-1A for each piece and provide a signed POR directly to the Customer. The POR shall contain the Contractor's name, date and a place for legible employee's signature. The Contractor's file (or electronic copy of document) must also be stamped, dated and signed. Note: In rare instances when the Contractor has damaged the outer packaging or crate during shipping, the Contractor is responsible for repackaging or re-cooperage services at no additional cost to the Government.

1.4.13. Shipment Consolidation. The Contractor shall consolidate individual ATAC assets, classified as Freight All Kinds (FAK), into the most cost-effective and efficient aggregate shipment while meeting transit time and delivery requirements. The Contractor shall maximize consolidation and bill the aggregated weight per destination based on consolidated shipments originating from the Contractor’s facilities (including possible Contractor use of Government facilities). Contractor’s facility must meet OSHA requirements. Contractor should be able to process material via handheld scanner at each Hub location and provide the Government a copy of the scanner data daily.

1.4.13.1. Priority Based Consolidation. In some instances, consolidation shall be based on the materials Priority Designation. For example, a Carcass Express item ready to ship on Thursday from Norfolk, VA to Jacksonville, FL might be held for designated Friday shipment to the same location.

1.4.13.2. Hub Consolidation. Freight consolidated at an original pickup location and then relocated to a Hub location shall be further consolidated with other freight from multiple pickup locations to maximize weight break allowances. For example, freight consolidated at ATAC San Diego Hub (Bldg. 661) from multiple origins, including previously consolidated freight received from the Seattle area destined for Region 2, shall be billed as a consolidated shipment for any deliveries within a 70-mile radius within Region 2. Deliveries exceeding the 70-mile radius in Region 2 will be billed individually.

1.4.13.3. Specific Location Considerations. Consolidated shipments delivered to Naval Base Norfolk and shipments destined to Cheatham Annex shall not be billed as separate destinations. Additionally, shipments from OCONUS nodes/e-RMS, as well as mobile expeditionary node material shipped to a DOD point of entry using Government assets, shall be picked up by the Contractor and brought to a consolidation point for integration into the overall consolidation effort. Consolidated shipment of these assets constitutes a shipment from a single point of origin to a destination within a designated region.

1.4.13.4. Shipments picked up at multiple sites within a 70-mile radius of the Norfolk or San Diego Hubs are considered one origin for billing purposes when shipped from the Hub. Consolidation of freight shall be from multiple points of origin to a single destination as determined by region, not by individual delivery location. For example, freight consolidated at ATAC Norfolk Hub (Bldg. SP 237) from multiple origins in Region 2 and destined for Region 6 shall be billed as a consolidated shipment for deliveries within a 70-mile radius within Region 6.

Deliveries exceeding the 70-mile radius in Region 6 will be billed individually.

1.4.13.5. Non-Consolidated Shipments. The Contractor will notify the Government when small parcels cannot be consolidated with other shipments to meet the Required Delivery Date, for delivery to an isolated location with limited access to commercial freight, or for expedited delivery. The Government will direct the Contractor to move these parcels via the Next Generation Delivery Service (NGDS) small package contract using Government issued NGDS account numbers. The Contractor will enter the small package (1-150 lb.) shipment into eRMS, identifying the NGDS Contractor carrier as designated by the Government/ATAC COR. The NGDS carrier will be determined by the Government IAW the NGDS contract.

1.4.13.6. Consolidation Timeframe. The maximum time allowed for shipment consolidation is provided in the table below. These timeframes are in addition to the transit times specified in 1.5.11.1.

Product Lines Additional Working Days

Routine 6 Carcass Express 1

RDO/RFI 3

Repair & Return 1 Engines 0 Local Deliveries 0 ATAC San Diego/ Norfolk HUBs

The Contractor shall achieve the maximum possible consolidation per shipment to the same destination region over multiple workdays while still meeting the required delivery timeframes. Consolidation performance will be measured by evaluating data extracted from the Third Part Payment System (TPPS) and eRMS databases to confirm that the aggregate weight shipped from origin to destination reflects maximum consolidation.

1.4.14. Shipping Manifest. Once the Contractor has moved and properly staged the material in shipment preparation (i.e. all material that does not require additional packaging or has already been screened), the Contractor will utilize eRMS to re-manifest the material as a Proof of Transfer (POT). The Contractor will subsequently manifest the material for shipment as a Proof of Shipment (POS). The Contractor’s POS Manifest preparation within eRMS must consider timeframe requirements (expedited or otherwise) and consolidation efforts, based on factors including, but not limited to: product type, dimensions, weight, geographic region, and final destination. The

Contractor then creates a shipment entry within its freight management system, enabling thorough tracking and tracing milestones, with Proof of Delivery (POD) status sent back to eRMS via EDI or web services.

1.4.14.1. The Contractor shall close shipping manifests daily. The Contractor is responsible for picking up all shipments listed on those manifests and ensuring delivery within the required timeframes outlined paragraph

1.4.14.2. Custody turnover shall be accomplished by the Contractor by signing Government-provided manifests instead of individual DD1348-1A forms. Prior to any freight movement out of a Hub or Node, the Contractor shall print a copy of all open manifests associated with the material to be moved, either at the time of movement or at 3:00 p.m. each business day. The Contractor must ultimately close each manifest at time of shipment, ensuring all freight assigned to that manifest is shipped and delivered as a single delivery to each destination. For locations with a Fleet Logistics Center (FLC) detachment, FAK manifests will be created and provided by the FLC detachment at time of pickup. The Contractor shall ensure all eRMS generated manifests are signed by the final receiving activity and retained as Hard Copy Proof of Delivery (HCPOD).

1.4.15. Securing/Protecting Freight. The Contractor shall ensure all freight is safely secured for transport. The Contractor must furnish vehicles with equipment necessary as described in paragraph 1.5.14. to ensure the safe transport freight. The Contractor shall allow the Shipper to inspect all vehicles and equipment at the origin point.

Further, the Shipper will reject any vehicles or equipment deemed unfit or unsafe for the required transportation. As an example, a T56 Aircraft Engine with dimensions of 181”x 88”x 97” cannot be loaded into an enclosed 53’ van. If the vehicle or equipment is rejected, the Contractor remains responsible for meeting the pick-up and delivery requirements and shall not be paid a “Vehicle Furnished, Not Used” (VFN) charge for these shipments. (See Attachment J).

1.4.16. Blocking and Bracing. The Contractor is responsible for the necessary and proper blocking and bracing of the load for movement for shipments loaded by the Contractor. For shipments loaded by the Shipper, the Shipper will be responsible for the necessary and proper blocking and bracing of the load for movement. Nevertheless, the Contractor remains responsible for ensuring all cargo is safely secured and protected from the elements and other transportation hazards IAW Section 1.5.9.

1.4.17. On-Time Delivery. The Contractor shall transport cargo from origin to destination IAW table 1.5.11.1 Transit Times. Expedited (Carcass Express) items shall be clearly identified. Proof of Shipment/Delivery (POS/POD) shall be posted in eRMS within one workday of the actual delivery date.

1.4.17.1. Transit Times. Transit time begins the day after the shipment is picked up and ends on the day it is offered for delivery or actually delivered. A maximum total of one additional working day is allowed when Special Equipment (listed in Appendix J.) is required. When the Contractor uses this allowance, the Contractor must transmit remarks code “SE” for Special Equipment.

Transit Times By Type of Service Calendar Days

Hub to Designated Overhaul Point (DOP) or Designated Storage Point (DSP) - Routine 7 Node to Destination - Routine 7 Carcass Express Shipments - Expedited 4 RDO Shipments - Routine 5 RDO Shipments - Expedited 4 RFI Shipments - Routine 5 RFI Shipments - Expedited 4 Repair & Return Shipments 4 Local Shipments 1

Shipments from AMC Terminal, Travis AFB to San Diego ATAC Hub* /ATAC-SAN Hub 1 Aircraft engines - Expedited, unless otherwise instructed IAW 1.5.11.1.1.** 6

* Freight is cleared daily from AMC terminal at Travis AFB and shipped no less than 2 times per week to San Diego.

1.4.17.1.1. Engine transit times are based on delivery location, with the following maximums:

Mileage Working Calendar Days

Delivery locations 500 miles or less 1 Delivery locations 501 to 1,000 miles 2

Delivery locations 1,001 to 1,500 miles 3 Delivery locations 1,501 to 2,000 miles 4 Delivery locations 2,001 to 2,500 miles 5

Delivery locations greater than 2,500 miles 6

1.4.17.1.2. Increased handling at the ATAC-SAN Hub prior to consolidation requires additional labor, equipment, and handling time. All shipments originating from the ATAC San Diego Hub require an additional transit day for all material processing.

1.4.18. Safe Delivery. The Contractor shall ensure Product Line material handled is not lost, damaged, misused, subjected to deterioration by the elements of weather, or otherwise neglected.

1.4.19. Data Entry. The Contractor is required to ensure POS and POD are posted within two working days, unless circumstances are beyond Contractor control. POS/POD can be posted manually, electronically, or through a combination of methods. All postings must be made within eRMS, referencing the manifest number generated by eRMS. Further, all processing shall meet the requirements specified in PWS Appendix D for data entry into eRMS.

A hard copy signature of POS/PD shall be provided upon request to the Government. Additionally, the Contractor is authorized to ship on eRMS manifests or PUD orders generated within the eRMS system. Access to eRMS requires a password, user login, and Government Public Key Infrastructure (PKI) certificate.

1.4.20. Equipment Supply. The Contractor shall be capable of providing the necessary equipment, programs, and training to properly handle freight. The Contractor shall furnish clean, safe, and odor-free equipment for the type of service requested by the Shipper. This includes various sizes of vehicles, such as small cargo vehicles, straight trucks, vans, regular flatbeds, single and double drop deck trailers, and forklift capability for handling freight that requires crating or containers. Further, the Contractor may stage no more than two 53’ trailers at the Hub sites;

staged trailers are not permitted at the Node locations.

1.4.21. Passive Radio Frequency Identification (pRFID). The Government will provide the Contractor with a minimum of 45 days’ notice prior to implementing a Passive Radio Frequency Program. If and when pRFID is initiated, the Contractor is required to apply pRFID tags to all outbound shipments at the pallet level from designated ATAC Hub and Node locations. The Government reserves the right to add or remove pRFID sites as needed. For multiple pallet shipments, each individual must have its own tag, as well as a master tag containing correlated sub-tag information. Once tagged, shipments shall maintain their integrity and cannot be separated for reconsolidation. Tagged shipments shall be delivered as a single delivery.

Note: While the pRFID program is currently inactive for the Navy the Government reserves the right to enable this program at any point during the contract period, as required.

1.5. Task Area 3 – Operations Support. This task area encompasses various support services and activities required for the transportation of goods under this contract.

1.5.1. Accessorial Services. The Contractor shall comply with the accessorial identified in PWS Appendix J when providing transportation services. Some accessories are only applicable to certain equipment types or shipments, as specified in PWS Appendix J. Contract Attachment 2 – Pricing establishes rates for accessorial services. Accessorial services required for the safe movement of a shipment shall be ordered by the Shipper or authorized by the ATAC Transportation Officer.

1.5.1.1. If additional accessorial services are not initially ordered and identified, the Contractor shall document arrival and departure time with both the Contractor ATAC Program Representative and the responsible Shipper’s or Receiver’s representative before the driver leaves the installation after pickup, delivery, or performance of the accessorial service. The Contractor shall provide a form for documentation that includes the following information:

(a) Signatures of Contractor and Government representative.

(b) Vehicle Identification Numbers (including tractor and trailer numbers, as applicable).

(c) Exact date…