DRAFT AKMATOC SOW.pdf

PBS, Northwest/Arctic Region

IDIQ Scope of Work - Alaska Version date: 08/13/2019

Alaska IDIQ* for Construction Scope of Work (SOW)

* IDIQ – Indefinite Delivery Indefinite Quantity

A. BACKGROUND

The General Services Administration (GSA), Public Buildings Service (PBS), has a requirement for construction services to be completed within the GSA, PBS, Northwest/Arctic Region, referred to as Region 10 (R10). The geographic coverage area covered by this IDIQ is the state of Alaska. This IDIQ will be referred to as the ‘Alaska IDIQ for Construction’.

B. PURPOSE:

The purpose of the IDIQ is to provide an acquisition tool that allows the GSA to issue task order contracts to current IDIQ contract award pool(s) to complete design and construct projects within federally owned and leased facilities managed by Region 10.

C. DEFINITION OF CONSTRUCTION

Work includes, but is not limited to, tenant improvement, minor repair and alteration of building envelope, conveyance systems, roofing, mechanical and electrical systems, plumbing, and exterior improvements. Construction projects will be completed in safe, efficient, cost effective manner that is based upon prudent use of taxpayer funds. Contractor firms awarded an IDIQ contract and subsequent Task Order Contracts’ (TOC), shall deliver the completed construction project, for its intended purpose and within the established project delivery schedule. Prime contractors are responsible for project management, site superintendence, labor, and subcontractor management, quality control of installation and end use functionality for all work awarded.

Projects authorized to be solicited and awarded using this IDIQ contract are typically performed by general construction firms who typically provide construction services as defined by the United States Census Bureau, North American Industrial Classification System (NAICS) code 236220 Commercial and Institutional Construction.

D. PROJECT DELIVERY METHODS

GSA uses multiple project delivery methods in order to fulfill project requirements and achieve the objectives of individual construction efforts. Project delivery method determinations are based upon the requirements during project planning. Individual Task Order RFP will clearly state the applicable project delivery method and TO RFP evaluation process. GSA reserves the right to enlist third party firms such as Construction Management firms that may occasionally provide additional support in the form of physical inspections, submittal reviews, and other associated tasks. The four project delivery methods included in this program are:

1. Non-Complex Construction Non-complex construction is defined as construction efforts with no or minimal formal required design documents. Project documentation will be based upon Government furnished scopes of work and occasionally sketches or as-builds of the project site. Project controls will include routine submittals such as product MSDS and cut sheets in addition to the project schedule.

2. Design-Bid-Build (DBB) Design-Bid-Build (DBB) projects will be delivered based upon Government furnished drawings and specifications. The contractor will be responsible for executing the work in accordance to the drawings and specification and in collaboration with the GSA contracted Architect/Engineer (A/E) firm responsible for the design documents. Any revisions to requirements as a result of errors and omissions (E&O) in GSA furnished design documents are the responsibility of the

GSA.

3. Design-Build (D/B) Design-Build, annotated as D/B or D-B is defined by the practice of a single entity responsible for the design and construction of a project. The task order solicitation procedures allow for both single phase and two phase selection procedures.

4. Bridging Design-Build (Government furnished design documents).

The GSA may furnish design documents, not to exceed 30% design completion, as the basis for further design and construction by the contractor.

Note that TO RFP evaluation processes will be reflective of performance based project outcomes.

E. PROJECT DELIVERY STANDARDS

1. Prime Contractor Expectations Prime contractors awarded an IDIQ contract are expected to have experience and expertise in the three referenced project delivery methods. The prime contractor is responsible for project delivery of awarded task order contracts in accordance with the agreed upon price, schedule, and quality level.

2. Pre-performance The prime contractor is responsible for managing all pre-performance efforts, tailored to each requirement, and based upon the selected project delivery method. Pre-performance requirements will be defined at the task order project level using documents such as a ‘Division 1 – General Conditions’ or within an individual scope of work.

3. Execution The prime contractor is responsible for executing each task order with all due diligence and timeliness. Projects may include multiple completion dates.

4. Completion Construction Completion Dates (CCD) will be established by each Task Order contract. The end date of any task order period of performance is the CCD and is inclusive of the Substantial Completion Date (SCD).

F. CONSTRUCTION STANDARDS

1. Self-performance The prime contractor is required to self-perform to the maximum practicable extent, construction activities within its area of expertise and no less than fifteen percent. The definition of selfperformance, for this contract, excludes work performed by non-wage determination labor categories such as project management and project superintendence. Self-performance excludes overhead and project management rates/hours.

2. Project Team and Personnel Prime Contractors are expected to have sufficient personnel resources to accomplish all facets of this effort. Superintendence is designated key personnel for this contract.

3. Superintendence by Prime Contractor The prime contractor is responsible for 100% project superintendence for each task order. The Prime Contractor may not delegate project superintendence to a subcontractor firm without express written authorization by the IDIQ Contracting Officer.

4. Subcontractor Management Each prime contractor is expected to develop and maintain multiple subcontractor relationships with subcontract firms. Subsequent competition among subcontract firms in the local areas is a requirement of this contract.

5. Sustainable Construction GSA has adopted a robust approach to sustainable construction efforts. Sustainable Construction includes the identification of designated products as “Key Sustainable Products” (KSP), waste stream management, high levels of recycled content, low use of virgin material, energy efficient water and electrical components, and low or no volatile organic emissions.

Requirements for the use and/or exemption of KSP designated materials will be identified in each Task Order Scope of Work.

6. Pre-performance Expectations (Submittal management) The prime contractor is expected to manage the submittal process in the most efficient manner for the identified project delivery method. Submittal process and deliverables will be identified on each project schedule. Contractors are expected to provide a submittal log and manage to the log for all task orders. For planning purposes the Government anticipates a minimum submittal review process of 10 business days. Acceptance and approval of submittals does not waive the Government’s rights related to the intended outcome of the project.

7. Changes The prime contractor is expected to manage design, engineering, or subcontract requests for contract changes in accordance with the terms and conditions of the changes clauses.

Subcontractor requests for changes will be evaluated for merit and rationale by the prime contractor before being submitted to the Government. At no time will the Government directly engage or negotiate with a subcontract firm.

8. Quality Control Procedures Each prime contractor is expected to have and use established company level Quality Control Plans (QCP). Quality Control Plans are expected to be tailored to individual projects and the IDIQ contract itself.

9. Inspection by the Government GSA will inspect installed work based upon an agreed to inspection schedule for each project.

Inspections will not constitute acceptance of installed work. Installed work at less than acceptable quality levels as agreed to per each task order may require re-work or modification to the task order to return consideration for the acceptance of lower quality work. The inspection process does not allow or authorize any changes to the task order scope of work, design documents, schedule or price unless processed by supplemental agreement (modification) to the contract.

10. Warranty of Construction The one year warranty of construction will begin the day following the Construction Completion Date and will be in place for 365 days. All end of project deliverables, such as as-builds, redlines, excess materials, are due within 30 days of CCD.

11. Warranty of Products The Government will retain all rights to commercial warranties of installed products for the minimum period of time provided by industry. Occasionally the GSA may require warranties for a longer term than that offered, requirements for extended product warranties will be stated in each Task Order.

G. GSA PROJECT MANAGEMENT PROCEDURES

1. Project Manager Authority The GSA designated Project Manager is responsible for the planning, execution and delivery of the project on behalf of GSA. This includes projects that are delivered solely for GSA’s benefit and those that are tenant improvements for other federal agencies.

2. Owner Resources and Responsibility GSA, the “Owner,” assigns project teams to include Project Managers’, Planner/Estimators’, and Contracting Officers / Specialists tailored to each project. Additional GSA owner resources include subject matter experts such as Fire/Life Safety, Occupational Safety and Health, Electrical, Mechanical and Structural Engineering. GSA reserves the right to hire third party resources as necessitated by each task order. Typical third party resources include Hazardous Materials Abatement/Air Monitoring and Inspection services. Only the GSA Contracting Officer is authorized to direct changes to task orders.

3. Project Planning GSA funded projects are developed and planned several years in advance of when the work is due. Projects funded by federal tenants may be planned and developed in shorter durations.

This IDIQ is designed to allow flexibility to GSA to meet the needs of the agencies by use of multiple project delivery methods to achieve the targeted project outcomes to include quality, budget, and schedule.

4. Post Task Order Award Coordination Post Task Order Award coordination will be scheduled by GSA to begin immediately following task order award. As a standard practice required payment and performance bonds are required 10 business days following date of date of award. Pre-construction conferences for each task order will be scheduled by the GSA project team and attendance, in person, by the Prime Contractor is expected.

5. Submittal Reviews and Approvals

a. Design Upon receipt of design and/or engineering documentation GSA will initiate a technical review of the documents. The objective of the technical review is to assess the proposed design and/or engineering solutions to the requirements established in each Task Order.

GSA may use its own personnel to review design and/or engineering documents and reserves the right to utilize third party reviewers.

Approval of design and/or engineering documents does not warrant acceptance of the deliverables or acceptance of construction. Acceptance of design and/or engineering documents will only be provided at 100% completion of the effort. Acceptance of design and/or engineering documents does not relieve the prime contractor of any responsibilities related to design deficiencies in design and/or engineering deliverables it has produced.

GSA Furnished Design Documents: GSA remains liable for any design deficiencies, errors or omissions prepared and provided to a task order project.

b. Construction Required submittals for construction projects will be identified with each task order project. Submittal requirements will be scaled to the scope and magnitude of each project and will reflect the project delivery method. Simple construction efforts may include minimal submittals in the scope of work, more complex design/build efforts may provide the GSA standard Division 1 document for further development and tailoring to a fully designed effort.

6. Inspection of Construction

Construction efforts will be inspected in accordance with Quality Control Plan submitted by the General Contractor and as approved by GSA.

7. Pay Application and Invoice Procedures GSA will process pay applications on a monthly basis with approved invoice and payment to be processed within 14 days of invoice acceptance.

8. Warranty Calls The Prime Contractor is expected to respond to the GSA within 48 hours to any issued warranty call for work completed under this contract. Warranty calls for installed work or materials may be made by the original Project Manager, Contracting Officer, or the Property Manager of the facility. Warranty call site visits will be made at no additional expense to the Government.

9. Labor and Payroll Management The Prime Contractor is responsible for timely, complete and correct submission of required labor and payroll records for each task order. The prime contractor is responsible for screening all subcontractor furnished labor and payroll prior to submitting to GSA. The Prime Contractor should furnish a log of corresponding subcontract payrolls, in addition to its own, for each project. For subcontracted design and/or engineering efforts an invoice of the labor categories used and hours billed is required as supporting documentation.

10. Change Management Owner requested changes will be requested in accordance with the terms of the Changes clause and the scope of work for each task order project. Changes by the owner may be requested to make minor modifications to materials selection, increase or decrease of individual work elements, and changes to design and/or engineering deliverables. The prime contractor is responsible for responding to all change order requests within 7 business days. The Government’s intent is to process all change order modifications within 30 business days.

Change orders will be processed as supplemental agreements to the task order and will documented by modification. Change order proposals are expected to fully address all changed conditions to include materials, labor, schedule and price. Subcontractor proposals for change orders are to be negotiated between the Prime Contractor and Subcontractor prior to submittal to GSA. GSA will adhere to GSAM 552.243-71 for allowable costs on overhead and profit for subcontractor costs related to change orders.

11. Progress Meetings The schedule for progress meetings will be established for each task order and will reflect the project delivery method for the project and overall magnitude of the project. Design and Construction progress meetings scheduling, facilitation, and documentation of are the responsibility of the Prime Contractor. GSA may elect to schedule separate Owner meetings at its own discretion. Owner directed meetings will be managed by GSA directly and may include the multiple GSA parties, third party inspectors and other federal agencies.

H. SECURITY AND SITE ACCESS

Federal facilities, both GSA owned facilities and leased locations are subject to Homeland Security Presidential Directive 12 (HSPD-12). HSPD-12 outlines the procedures and standards for granting access to secure facilities. This process is separate from issuance of badges and/or keys to access site specific project space. Security clearances are required for all contractor personnel, whether employed by the Prime Contractor directly or to an associated subcontractor.

1. Security Clearance and Credentialing This contract supports the issuance of HSPD-12 clearances and corresponding identification credentials for the entire term of the contract. The Prime Contractor and critical subcontractors are eligible to apply for this security credential before issuance of a task order contract. Key personnel for the Prime Contractor are eligible to receive long term security clearances.

Individuals with long term security clearances may be eligible to provide temporary or interim escort of subcontractors who will be on a project site for less than 10 consecutive work days in any given project.

2. Security Procedures It is the responsibility of the Prime Contractor to manage the security clearance process and procedures with its own personnel and subcontractors to deliver the project in accordance with the terms and conditions of the IDIQ contract and each subsequent task order. Current security clearance processes and procedures are available online at https://www.gsa.gov/technology/government-it-initiatives/identity-credentials-andaccess-manage/how-contractors-obtain-a-gsa-access-card

4. Site Access Overview Access to federal facilities is managed by the Property Management Office (PMO) for each facility. The PMO will provide site specific access procedures for each location. The security clearance approval must be completed by the Prime Contractor prior to receiving physical keys or building specific identification badges. Building specific identification badges will include a photo of each employee to access the site, will be encoded with applicable access points to the building specific security system, and remain the property of the GSA. Badges are to be returned at the end of each project to the PMO and are an end of project deliverable.

5. Interior Projects Federal agencies provide a variety of services and have sensitive information that requires additional measures to control and/or protect that information. Therefore, projects in GSA client controlled space, those spaces which are controlled by another federal agency, may require additional security processes such as a Government provided escort for very sensitive spaces.

Any agency specific requirements will be the responsibility of GSA to coordinate and are not direct project costs to the Prime Contractor. Any additional security requirements will be identified in each task order.

6. Exterior Projects https://www.gsa.gov/technology/government-it-initiatives/identity-credentials-and

Construction projects completed outside of the federal facility require security clearances and issuance of badging and issuance of physical keys as applicable.

7. Availability of Laydown Space The Prime Contractor is responsible for the safe storage of any materials and equipment on an interior or exterior site. Site specific interior space for laydown of materials, storage, waste management, and contractor led project meetings are limited and dependent upon each project site. The PMO for each site will provide information, via the Project Manager to what space is available, the size and location of the space and ability to secure the area. Access to loading docks, service elevators, and rooftops is managed by the GSA PMO. GSA contracts Operations and Maintenance of federal facilities and may utilize those firms as resources in managing site access.

8. Construction Material Management (parking, dock access) GSA will provide information about available space for construction material management in each task order and tentative locations will be available for viewing during the site visit in the TO RFP process.

9. Emergency Procedures In case of emergencies related to life/health/safety/security occurring on the site during business hours, the Prime Contractor will immediately notify the GSA Project Manager, Property Manager, and Contracting Officer by email or phone of the nature of the emergency, actions undertaken by the Prime Contractor to remedy the situation, and relevant information regarding the nature of the emergency. Emergencies occurring after GSA operating hours will include the above plus notification to the afterhours dispatch call line. The Prime Contractor is required to provide an after action report to the GSA Project Manager and Property Manager within 48 hours of any incidents. The after action report will provide a summary of the event, the root cause and steps to be implemented by the Prime Contractor to prevent recurrence. The Government is not responsible for any accidents or emergencies caused or created by the Prime Contractor or any associated subcontract firms.

I. TASK ORDER PROCEDURES

GSA will issue task order solicitations to current IDIQ awardees. TO solicitations are structured with a SF1442 Solicitation, Offer and Award [Construction, Alteration, or Repair], a simplified task order request for proposal and the project requirements. Project requirements may be based on simple scope of work, statement of objectives, or design documents. The estimated solicitation-to-award duration is 60 business days for non-complex construction. GSA will deviate from this standard based on the situational factors, such as project complexity, level of design articulation needed or provided and in reflection of the selected project delivery method.

Typically each task order solicitation will be based upon an individual construction project, however GSA reserves the right to combine projects into a single task order if the location of the project or nature of the work indicates that substantial efficiencies are possible for both the Government and contractor.

The Contracting Officer/Contract Specialist will issue the task order solicitation to the subject award pool, if the project is less than the Simplified Acquisition Threshold (SAT), or to all contract awardees if the project is greater than the SAT. The solicitation will provide information about the pre-proposal site visit schedule, RFI close date, proposal due date and the estimated date of task order award. The TO solicitations will include the evaluation and basis of award for each task order. The Government may utilize a variety of evaluation techniques to select the IDIQ contract holder for each task order. Task Order Request for Proposal (TO RFP) may use, but not limited to, additional evaluation procedures such as Low Price, Technical Approach and Low Price, and Technical Exchanges (other than Low Price) and single or two-stage designbuild competitive selection procedures.

After receipt of the proposal(s) the GSA team will evaluate the proposals based upon the criteria established in each TO RFP. The Government reserves the right to award task orders without discussions. If the Government chooses to engage in clarifications and/or discussions it will do so with all IDIQ holders who submitted a proposal.

Task Orders are awarded based on the proposal that offers total best value to the Government for that specific project. IDIQ contract holders who submitted a proposal and were not selected will be notified by email and an informal de-brief will be made available, if requested.

The Prime Contractor receiving the task order award is expected to begin performance with issuance of the award package and to diligently prosecute the work to complete all efforts by the established Construction Completion Date (CCD).

The Prime Contractor is expected to participate in at least 75% of all TO RFP’s issued by any GSA office within the Northwest/Arctic Region, and within the scope of this contract over the total contract period of performance. Task Order participation will be monitored and tracked as part of the task order metrics.

The terms of this IDIQ are required to flow down to all subcontract agreements. The Prime Contractor is expected to ensure compliance with the terms and conditions of this contract.

https://www.gsa.gov/technology/government-it-initiatives/identity-credentials-andaccess-manage/how-contractors-obtain-a-gsa-access-card