Draft AFASS SOW.doc

Department of Justice

Asset Forfeiture Administrative Support Services Contract No.

U.S. Department of Justice Procurement Services Staff Two Constitution Square

145 N Street, NE Washington, DC 20530

TABLE OF CONTENTS

SECTION I – GENERAL AND PRICING

SECTION II- STATEMENT OF WORK: CLERICAL, ADMINISTRATIVE AND PROFESSIONAL SUPPORT SERVICES

PART ONE- TECHNICAL REQUIREMENTS

A. PURPOSE

B. DEFINITIONS

C. SCOPE OF WORK

D. ORDERING

E. PLACE OF PERFORMANCE

F. FUNDING

G. REQUIREMENTS

H. SPECIFIC REQUIREMENTS

PART TWO-ADMINISTRATIVE REQUIREMENTS

A. STAFFING PLAN

B. HEALTH BENEFITS PLAN

C. SECURITY CLEARANCES

D. RECRUITMENT PLAN

E. RETENTION PLAN

F. MANAGEMENT PLAN

G. TRAINING

H. REMOVAL OF PERSONNEL

I. CONTRACT TRANSITION PLAN

J. CONTRACT PHASE-OUT

K. CONTINGENCIES

L. ORDER ENTRY AND TRACKING SYSTEM

M. PRODUCTIVE HOURS

N. AUTHORIZED REPRESENTATIVE

O. KICK OFF MEETING

P. REPORTS

Q. PERFORMANCE EVALUATION MEETINGS

R. DELIVERABLE TABLE

S. ATTACHMENTS

SECTION III- CONTRACT ADMINISTRATION

A. CONTRACT TYPE

B. FUNDING

C. ORDERING

D. ORDERING OFFICE

E. INVOICE AND PAYMENTS

F. TASK ORDER CONTENT

G. CONTRACTING OFFICER

H. CONTRACTING OFFICER’S REPRESENTATIVE

I. AGENCY CONTRACTING OFFICER’S REPRESENTATIVE

J. QUALITY ASSURANCE SURVEILLANCE INSPECTOR

K. CONTRACTOR REPRESENTATIVE FOR CONTRACT ADMINISTRATION/ AUTHORIZED REPRESENTATIVE

L. SECURITY PROGRAM MANAGER

M. OBSERVANCE OF LEGAL HOLIDAYS/FEDERAL NON-WORK DAYS

N. DELIVERY OF REDACTED PROPOSAL

O. INSURANCE

P. TELEWORK

Q. NONDISPLACEMENT OF QUALIFIED WORKERS UNDER SERVICE CONTRACTS

SECTION I – GENERAL AND PRICING

A. The United States Department of Justice (DOJ), Asset Forfeiture Management Staff (AFMS) has a requirement to obtain clerical, administrative, and professional services to support its nationwide asset forfeiture program.

The purpose of this contract is to obtain services from a firm qualified to provide the required asset forfeiture clerical, administrative and professional support services. The DOJ Asset Forfeiture Program (AFP) is a nationwide law enforcement program that has proven to be an effective strategy in the fight against crime. The resultant award of this solicitation will be a single award, commercial service, Indefinite Delivery/Indefinite Quantity (IDIQ) contract for clerical, administrative, and professional services (hereinafter referred to as the contract) in support of law enforcement and legal programs. The Contractor shall furnish the services necessary to complete the requirements contained in the Statement of Work (SOW) found at Section II of this document. NAICS Code 541199, All Other Legal Services has been designated for the services contained in this requirement.

B. The performance of all work under this contract shall be initiated by the issuance of task orders by a delegated Contracting Officer. Individual task orders may be issued on a firm fixed price (FFP), time-and-material (T&M), or labor-hour (LH) basis; however, the Government anticipates that the overwhelming majority of orders will be issued on a LH or T&M basis. Any fixed price orders shall be based on the fully burdened labor rates included in the contract. All other direct costs (ODC) including travel will be identified as separately priced line items on each order.

C. Fiscal Year. Offices requiring services are DOJ components and other federal agencies that have a requirement for services contained in the Statement of Work. Orders issued under this contract will not be issued for more than one year and shall not cross fiscal years. Each Task Order issued under this contract will be issued based on the Pricing Tables contained in the contract. All labor hour orders will include a Not-to-Exceed amount calculated by multiplying the estimated required quantities by the relevant fixed-unit prices. See Section III – Contract Administration for more information on Ordering. Ordering offices that require a single order for services for a period of more than one year or that crosses fiscal years; shall submit the request to the CO and COR for review and approval, prior to the issuance of the order.

D. The date of award is TBD and full performance of contract is expected to commence on TBD. Continuity of services is essential to the requirements contained in this contract; therefore, it is critical that the transition period does not disrupt existing services or Government programs. The transition period includes the phase-in of Contractor personnel and the assumption of ongoing services. The transition period is directly related to successful contract performance; however, it is not included in references to contract period of performance.

E. The proposed contract is expected to include a base period and six (6) option periods as described below:

F. Minimum and Maximum Amounts

1. The Department will order a minimum amount of $TBD under this contract. The Department will have the entire term of the contract (to include all options) to fulfill the contract minimum. The specific Contract Line Item Numbers (CLINs) and quantities will be identified in the task order(s) issued under the contract. The exercise of the renewal options does not re-establish the contract minimum. During the life of this contract, the Department may order items in any quantity up to the maximum amount specified in paragraph (b) below. If the minimum amount has not been ordered then the Department will exercise the option for the next year.

2. There are no maximum quantities or amounts for each individual CLIN, task order, or contract period. The maximum aggregate amount of all task orders issued under this contract shall not exceed Refer to Contract award form or SF30 for the entire term of the contract, including all options which may be exercised.

G. Pricing Tables

1. There are forty-two (42) pricing tables as described below. Each table also includes a price evaluation model used to calculate each offeror’s total evaluated price for award determination purposes. Only the unit pricing, adjustment factor and/or multiplier portion (each described below in this Section B) of each table will carry forward to the contract. The 42 pricing tables are inclusive of the following:

a) Metropolitan Statistical Areas (MSA) and All Other Regions. These forty-one

(41) (thirty-six (36) MSA tables + five (5) All Other tables) include all labor categories except the high level management positions. Generally, a separate task order will be issued annually by the Government for each individual location requiring services. All unit prices are fixed hourly rates for labor. The unit price for each labor category on a given table shall apply for work performed anywhere within that MSA/All Other boundary. All regions are summarized in paragraph (b) below and further detailed in Attachment 2. Attachment 4 lists all of the locations that make up each MSA.

b) Other Direct Costs (ODC). The ODC Pricing Table delineates the categories of costs which are considered allowable ODCs for task orders issued on a T&M basis. The Government will use this table to authorize and track actual ODC expenditures under T&M orders. The fixed multiplier for each CLIN includes all administrative handling costs associated with the CLIN. The multiplier is to be applied against the actual cost of the item for which reimbursement has been authorized. The billable amount shall be limited to the actual cost of the item plus the amount resulting from the application of the appropriate multiplier identified in the table (e.g., actual cost of item is

$100.00, and multiplier for the CLIN is 1.02, the total billable amount is

$102.00). For subcontracted items/services, the multiplier shall only be applied one time. For example, a subcontractor might be required to travel. It is not permissible for the subcontractor to apply a markup to the travel costs in billing the prime contractor, and then for the prime contractor to apply another markup when billing the Government. The multiplier may only be applied once, and must be applied to the original cost of the item

c) The thirty-six (36) MSAs, and the five (5) “All Other Regions” are listed in the table listed below:

Contract Regions

All Other NE Region

All Other NC Region

All Other South Region

All Other North Capital Area

All Other West Region

2. Requirements for management and supervision identified as “high level management” are not included in the pricing tables. These required positions are as follows:

a) Program Manager

b) Regional Director – North Central

c) Regional Director – Northeast

d) Regional Director – National Capital Area

e) Regional Director – South

f) Regional Director – West

3. Pricing “high level management positions” identified above shall be built into the fixed hourly labor rates of the non-management labor categories as part of the overhead or G&A that make up these hourly rates. This is necessary as no high level management position will be billed directly to the contract. If the offeror proposes additional high level management positions, their labor rates shall be priced as part of the overhead or G&A as well.

4. Unit Prices. All contract unit prices and multipliers (applied to other direct cost items) shall be as specified in the pricing tables contained in Attachment 1. The basic contract line item number (CLIN) structure includes individual pricing tables segregated by contract period and the type of service. Each CLIN includes a one-digit prefix, a four-digit core number, and a two-character suffix. The first digit represents the contract period, i.e., for the Base Period, the first digit for all CLINs is "0"; for Option Period 1, the first digit for all CLINs is "1", etc. The first digit of the core number represents the Unit Price Table category, i.e., “1" indicates a Labor Category; “2" indicates Other Direct Costs. The remaining three digits represent the specific labor category. The two-character suffix is either “RT” for regular time, “OT” for overtime, or “OC” for other direct cost. For example, a Supervisory Financial Analyst, regular time, in Laredo, TX, during the base period of the contract would be under Table MSA 29700, CLIN 0-1004-RT.

5. The following definitions apply to the pricing tables:

a) Hourly Rates. All prices must be fixed unit prices that include all costs (fringe benefits, overhead, general and administrative and management expenses) and profit necessary to provide the level of service specified in the contract and task order. For personnel not exempt from the Service Contract Act (SCA), the Contractor shall pay at least the minimum pay and fringe benefits set forth in the Area Wage Determination (AWD) applicable to where the personnel are working (See Attachment 5 for a listing of the AWDs and Places of Performance). All orders shall be based on the fully burdened hourly rates as included in the contract.

b) Regular Time (RT). The billable rate for services performed by hourly personnel as required on a task order, or the billable hourly rate for salaried personnel as required on a task order. Regular time is considered a part of a normal schedule and will consist of five (5) eight (8) hour work days excluding, where practical, Saturday, Sunday, and the Federal holidays listed in Section III, Contract Administration.

c) Overtime (OT). Overtime will only be allowed if specifically authorized in the task order itself, or authorized in advance in writing (including e-mail or fax) by the Contracting Officer’s Representative (COR), see Section G.1. For non-exempt Contractor employees performing services related to this contract more than a forty (40) hour work week, the billable rate for the excess hours is the “overtime” rate. For exempt employees performing services related to this contract, all work shall be billed at the

“regular time” rates.

d) Adjustment Factor. For the five “All Other” tables, the factor applied against the corresponding hourly rate from the DOL AWD that applies to the specific location where the work will be performed (refer to (m) Services Performed in “All Other” Regions below). The adjustment factor shall include all costs except salaries/wages (e.g., fringe benefits, overhead, general and administrative and management expenses, and profit).

Non-Exempt

Exempt

e) Other Direct Costs (ODC). Classes or categories of supplies and services which are not included in the hourly rate unit prices but are required to complete a given task order that is issued on a T&M basis or to price a task order issued on a fixed price basis.

f) Multiplier. The factor (fixed unit price) to be applied against the actual cost of an "other direct cost" item to cover administrative handling expenses.

Training

Travel

Materials

g) Orders placed against this contract shall include a performance location. The majority of services will be performed at Government sites and shall be considered the Contractor employee’s performance location. Services contained in the Statement of Work include tasks that require Contractor personnel to travel off-site to gather information and perform research. The Government will not pay for local travel related to the performance of tasks required to complete services local to the Contractor employee’s performance location.

h) The appropriate MSA’s fixed hourly rates and the ODC multipliers shall apply for the duration of any order, except when the period of performance of a task crosses a contract year and the Government has exercised its option to extend the overall contract. In these cases, the Contractor shall request a modification to the contract for the then current year contract rates/multipliers to be applied to the balance of the task order performance, effective at the beginning of the then current contract year.

i) A task order may include any combination of unit pricing to appropriately reflect the requirements, conditions and constraints.

j) Other Direct Costs. Materials and Training:

1. Materials and training procured on behalf of the Government under this contract will generally be exempt from State and local taxes. The Contracting Officer will provide a completed Standard Form 1094, U.S. Tax Exemption Certificate where appropriate (see FAR Part 29).

2. If in the Government's interest, the Contracting Officer may issue a letter(s) to the Contractor authorizing the Contractor to utilize Government sources of supply (e.g., General Services Administration supply schedules) for materials and training procured on behalf of the Government under this contract (see FAR Part 51).

k) Other Direct Costs. Travel:

1. Local travel will not be reimbursed under this contract. Local travel includes travel required to complete services within 50 miles of the Contractor employee’s normal performance location. Examples of local travel which will not be subject to reimbursement are: travel to and from normal performance location; supervisory personnel traveling to a Government site or alternative facility to oversee operations; personnel completing tasks that require travel in the area local to the performance location; personnel temporarily working at a Government site or alternative facility will consider such facility his/her normal performance location.

2. All non-local travel shall be approved in advance by the Contracting Officer’s Representative (COR) and placed on an order. All travel shall be identified in the order, with specific trips approved in advance by the COR. Reimbursement for approved travel shall be based on actual travel costs incurred during the performance of support services and shall be in accordance with Part 31 of the Federal Acquisition Regulations. All travel expenses shall be detailed in the order prior to travel to the maximum extent practicable. No travel reimbursement shall be authorized unless the Contractor provides sufficient written evidence of actual travel costs incurred to include, but not limited to receipts, ticket stubs, registers, and/or other documentation, as required by the Government. Travel requirements under this contract shall be met using the most economical form of transportation available. If economy class transportation is not available, the Contractor must submit to the COR a request for advance approval to utilize higher class travel. All travel should be scheduled sufficiently in advance to be able to take advantage of offered discount rates. Travel shall occur based on the policy contained in the current Federal Travel Regulations. Approval of travel expenses shall not exceed the per diem rates at www.gsa.gov/federaltravelregulation.

3. The Department encourages advance airfare purchases to take advantage of supersaver discounts. If the trip is canceled or travel dates are changed due to the Government’s actions, the Government will, absent special circumstances, pay airline cancellation charges or airline charges for changes in the travel dates. Documentation of the Governments action and the cancellation should be provided with the travel request and invoice.

l) Price Adjustments Under the Service Contract Labor Standards

1. General. This contract is subject to the Service Contract Labor Standards (FAR 52.222-41). For the hourly rate CLINs, applicability of the Service Contract Labor Standards is limited to those "non-exempt" CLINs as stated in paragraph 2 below. The Government will not be liable to the Contractor for any additional/increased sums/costs for which the Contractor may become liable to its employees as a result of a failure by the Contractor to properly conform or exempt its employees to the labor classifications stated in the applicable Department of Labor (DOL) Wage Rate Determinations contained in Attachment 5. Final determinations as to the proper conformance or exemption of Contractor employees under the Service Contract Labor Standards will be the responsibility of the DOL.

2. All adjustments will be based on the contractor’s proposed pricing and supporting documentation. The following table classifies each hourly rate labor category as one of the following:

Exempt. Employees performing in a bona fide executive, administrative, or professional capacity as defined in 29 CFR 541 are exempt from the Service Contract Labor Standards. These labor category CLINs will not be subject to Service Contract Labor Standards price adjustment.

Non-Exempt. Employees other than those employed in a bona fide executive, administrative, or professional capacity as defined in 29 CFR 541 are subject to the Service Contract Labor Standards. These labor category CLINs will be subject to Service Contract Labor Standards price adjustment as described in this section.

Exemption

Professional Exemption

Professional Exemption

Exemption

Professional Exemption

Exemption

Supervisory Exemption

Exemption

Exemption

3. No labor hour price adjustments will be made during the base period of this contract to any CLINs for non-exempt labor categories except for those subject to price adjustment under FAR Clause 52.222-43 or as stated below in (m) Services Performed in “All Other” Regions.

4. There will be no adjustment to the multipliers contained in the ODC table or the adjustment factors contained in the All Other tables during the life of this contract.

5. If a position in a series is exempt because it is supervisory or managerial, the Contractor shall pay such positions at levels above those of the non-exempt positions in the same series (e.g., a Supervisory Paralegal shall be paid higher than a Paralegal/Legal Assistant III).

6. Health and Welfare (H&W) Supplement.

a. The Contractor may provide a H&W Supplement to fund the cost of benefits for participant dependents. The Health and Welfare Supplement shall be in the amount of [To Be Determined] per hour, per year. This supplement is separate from the prevailing wage determination H&W requirements.

b. This H&W Supplement ensures that all service employees remain eligible to receive dependent health and welfare benefits, including but not limited to medical, dental, and vision care. The Contractor shall document and maintain records of the provision of such benefits and make them available for inspection by authorized representatives of the Government. The Contractor shall notify employees of the Health and Welfare Supplement provided under this contract and ensure that all benefits are administered in accordance with applicable laws and regulations.

m) Services Performed in “All Other” Regions

1. The MSA pricing tables are structured to specify hourly rates for most of the areas of the country. However, there are locations that are not included within the MSAs. The five “All Other” tables (Northeast, North Central, South, West and National Capital Area) are intended to specify pricing for these areas. The hourly rates for exempt labor categories in these tables cover services performed anywhere within the region that are not covered by one of the MSA tables. The hourly rates for non-exempt labor categories cannot be determined until the Government obtains a wage determination for the specific location where the services are to be performed; therefore, the unit prices for the non-exempt CLINs in the awarded contract will be shown as

“adjustment factors” in the tables.

2. Prior to issuing a task order for work to be performed in an “All Other” area that will include non-exempt labor categories, the

Contracting Officer will obtain a DOL AWD for the locality involved. After receipt of the DOL AWD, the Contracting Officer will compute the contract unit price for the task order by applying the appropriate

"Adjustment Factor" contained in the applicable “All Other” table against the corresponding hourly rate from the DOL AWD. For example –

A DEA office in Birmingham, AL requires a Paralegal/Legal Assistant

II. The DOL AWD rate for a Paralegal/Legal Assistant II in Birmingham, AL is $22.65/hour and the Contractor's Adjustment Factor for a Paralegal/Legal Assistant II (from the South, All Other table) is 1.700. The computed final unit price for the Paralegal/Legal Assistant II in Birmingham, AL is $38.51/hour ($22.65 x 1.700). The task order will be issued using the $38.51 hourly rate. Price adjustments for any option periods will be as specified in (n), Option Periods.

n) Option Periods.

1. For any option periods which are exercised by the Government, all price adjustments shall be limited to, and in accordance with FAR clause 52.222-43, entitled "Fair Labor Standards Act and Service Contract Labor Standards - Price Adjustment (Multiple Year and Option Contracts)" or the Contractor’s escalation rates. The

Contractor’s approved annual escalation rate for all employee wages of [To Be Determined] %.

2. Non-Exempt Employees. This section is applicable if the contractor provides documentation that the Contractor’s proposed escalation does not allow the contractor to pay the minimum Service Contract Labor Standards wage rate. The Government will utilize the supporting data contained in the Contractor's proposal to verify any increase or decrease in the contract fixed unit price(s) which may be claimed by the Contractor as a result of a revised wage determination for any option period which may be exercised by the Government. The hourly rates will be adjusted to reflect the Contractor's actual increase or decrease in applicable wages and fringe benefits to the extent that the increase is made to comply with or the decrease is voluntarily made by the Contractor as a result of the DOL wage determination applicable at the beginning of the option period. For example, the prior year wage determination required a minimum wage rate of $15.00 per hour. The Contractor chose to pay $15.50. The new wage determination increases the minimum rate to $15.60 per hour. Even if the Contractor voluntarily increases the rate to $16.00 per hour, the allowable price adjustment is $.10 per hour. As stated in Clause 52.222-43, any adjustment will be limited to increases or decreases in wages and fringe benefits as described in the clause, and the accompanying increases or decreases in social security and unemployment taxes and workers' compensation insurance, but shall not otherwise include any amount for general and administrative and management costs, overhead, or profit.

3. Exempt and non-exempt employees. The Government will utilize the supporting data contained in the Contractor's proposal to verify any increase or decrease in the contract fixed unit price(s) which may be claimed by the Contractor as a request for escalation to wage rates for any option period which may be exercised by the Government. The Contractor’s request for escalation shall not exceed approved contract rates. Escalation shall be applicable to wages and fringe benefits and shall not be applied to general and administrative and management costs, overhead or profit.

6. Top-Secret Clearance. The Ordering Contracting Officer (OCO) is authorized to establish different fully burdened labor rates suited to meet unique requirements at the Order level. For services that require a top-secret security clearance or clearance higher than secret, the OCO may authorize a rate that exceeds the fully burdened rate for the POP by [ To Be Determined]%. In the rare instance that the Contractor requests order pricing in excess of the fully burdened rate, the Contractor must provide the OCO with a detailed rationale supporting the rate. The OCO may consider this rationale when evaluating whether to accept a proposed rate in excess of the fully burdened rate. The OCO is responsible for determining fair and reasonable pricing for such work in accordance with FAR subpart 15.4 and FAR 16.601. For firm fixed price orders, the OCO must be able to apply increased rates to specific services required to be performed. All orders with increased rates and the associated rationale should be sent to the AFMS COR and CO.

SECTION II- STATEMENT OF WORK: CLERICAL, ADMINISTRATIVE AND PROFESSIONAL SUPPORT SERVICES

PART ONE- TECHNICAL REQUIREMENTS

A. PURPOSE

1. The United States Department of Justice (DOJ), Asset Forfeiture Management Staff (AFMS) has a requirement to obtain clerical, administrative, and professional services to support its nationwide asset forfeiture program.

The purpose of this contract is to obtain services from a firm qualified to provide the required asset forfeiture clerical, administrative and professional support services. The DOJ Asset Forfeiture Program (AFP) is a nationwide law enforcement program that has proven to be an effective strategy in the fight against crime. The services are required to support the agency’s asset forfeiture processes and NAICS Code 541199, All Other Legal Services has been designated for this requirement.

2. AFMS requires that a Contractor provide services to support the DOJ AFP and to provide services in support of law enforcement related operations (Agency Support). The services may be required by any or all of the following federal organizations:

a) Department of Justice:

1) Criminal Division, Money Laundering and Asset Recovery Section (MLARS)

2) Drug Enforcement Administration (DEA)

3) Federal Bureau of Investigation (FBI)

4) U.S. Attorney’s Offices (USAO) including the Executive Office for United States Attorneys (EOUSA)

5) U.S. Marshals Service (USMS)

6) Justice Management Division (JMD), Asset Forfeiture Management Staff

7) Bureau of Alcohol, Tobacco, Firearms, and Explosives (ATF)

8) Organized Crime Drug Enforcement Task Forces (OCDETF)

b) United States Postal Inspection Service (USPIS)

c) Department of Homeland Security (DHS)

d) Department of Health and Human Services, Food and Drug Administration (FDA)

e) Department of Agriculture (USDA), Office of the Inspector General

f) Department of State (DOS), Bureau of Diplomatic Security (BDS)

g) Department of Defense (DOD), Defense Criminal Investigative Service (DCIS)

B. DEFINITIONS: The following terms and acronyms are provided to facilitate understanding of the requirements of this contract-

Agency Support – Services required that in support of a requiring law enforcement agency or program. The required tasks are as tasks are not directly performed in support of the AFP. Performance of these non-AFP tasks will not be directly related to an asset (or assets) or are not generated to further the seizure or forfeiture of a particular asset (or assets).

Asset Forfeiture Program (AFP) Participants - The Department of Justice program is executed by the organizations listed in A.2 above. Other organizations internal and external to DOJ may be added to the program.

Contract Administration- The Governments role in ensuring that the terms and conditions of the contract are met and that services are delivered.

Contractor - Includes the prime contractor, subcontractors, and employees of the prime and subcontractors who are performing services under this contract.

Data Entry - The posting of information incidental to the management of assets or agency support missions.

Management – The Contractor’s responsibilities associated with all human resource functions related to the supervision, workload management, hiring, employment and termination of Contractor employees.

Quality Assurance (QA) - The functions and associated actions performed by the Government to ensure that contract requirements are performed in accordance with specified standards, and that an appropriate level of Contractor quality control activities is in place and operational.

Quality Assurance Evaluator (QAE) - The specific on-site Government representative delegated authority for the day-to-day technical interaction with the Contractor personnel. The assignment may be made on an office, district, or regional basis.

Quality Control (QC) - The Contractor’s internal management functions that include, but are not limited to training, documented procedures, inspections, and tests (taken at the point of performance) necessary to ensure that Contractor products and services conform to requirements, specifications, and standards.

Site - A geographic location where services are to be performed. Also termed as “on-site” and refers to a Government facility or performance location for services contained in this solicitation. Generally, it will be any of a number of Government controlled spaces at a single address. Synonyms used in this document include "work site," "office," and "work center." Currently all sites requiring support are located within the United States.

ACRONYMS

ACOR Agency Contracting Officer's Representative AFF Assets Forfeiture Fund

AFP

Asset Forfeiture Program CCF Office of Chief Counsel, DEA CO Contracting Officer

COR

Contracting Officer's Representative DOJ Department of Justice

DOL

Department of Labor

PRS

Performance Requirement Summary PWS Performance Work Statement

QA

Quality Assurance

QAE

Quality Assurance Evaluator QC Quality Control

C. SCOPE OF WORK

1. The Contractor shall provide services to support the asset forfeiture process from the identification of specific assets for possible seizure, through the seizure, management, disposition, and post-disposition accounting and case closure. The Contractor shall also provide services to complete administrative and technical processing of assets for forfeiture. General office support is incidental to requirements to provide asset forfeiture support services and shall be minimal in scope of services ordered.

Clerical, administrative, or professional support services may also be ordered for services to support projects that are related to a DOJ or other Federal agency law enforcement missions. The services required are contained in this SOW. Attachment

Six (6) Labor Category Descriptions and Attachment Seven (7) Work Center Descriptions provide more specific tasks that may be required and the qualifications of Contractor employees currently performing services.

2. The Contractor shall possess a comprehensive understanding of federal asset forfeiture processing and ensure effective oversight to facilitate efficient multi-agency coordination. The Contractor shall provide knowledge in federal forfeiture laws and practices to facilitate the integration of DOJ policies into the operational frameworks, procedures, and daily activities of all participating components. Additionally, the Contractor shall manage efforts to meet established performance metrics and productivity targets, ensuring that all activities align with technical directives and component priorities.

3. The Contractor shall provide management and supervision of its employees. Currently there are approximately 1,400 Contractor personnel that provide clerical, administrative, and professional support at an estimated 490 various DOJ offices around the country. At any given time, 2 -3% of the aforementioned positions may be part-time, the rest are full-time. Full-Time equivalent (FTE) is based on a 40-hour work week and 2,080 hours per labor year not including federal holidays. DOJ only orders up to 1900 hours per Contractor employee. It is anticipated that some Contractor personnel will need access to Classified Information to perform the duties associated with this requirement. As such, the Contractor shall have a facility clearance that enables them to process secret and top secret clearances.

4. The Contractor shall perform the effort required by this contract as ordered. All requirements will be issued and funded on a task order basis. Orders shall be issued on a Labor Hour, Time and Material (T&M) or fixed price basis. Services shall be performed in accordance with the Statement of Work. The services are required to be performed Monday through Friday. Start and end times are determined by the customer supported at each site but generally fall between the hours of 6:00 AM – 6:00 PM Local Time of the performance location.

5. This is a non-personal services contract to provide administrative and professional services in support of law enforcement program and agencies. The Contractor’s labor rates are fully burdened and include the cost of management and supervision of Contractor employees. The Government and the Contractor understand that the services to be provided under this contract by the Contractor are non-personal services and that no employer-employee relationship exists between the Government and the Contractor. The Government shall not exercise any supervision, management or be involved in human relations related functions related to Contractor employees performing the required services. The Government will administer the contract and document the Contractor’s performance in accordance with the terms of the contract. The Government may provide technical direction which will assist the Contractor in accomplishing contract tasks; however, the Government will not control the methods used by the Contractor to perform the service requirements set forth in the contract. The Government may administer the contract in accordance with the performance measures stated in the contract and monitor contract performance by clearly stating tasks required including deadlines and reviewing the Contractor’s delivery of each task.

D. ORDERING

The requiring offices as listed above will place orders in accordance with Section III, Contract Administration. All services shall be funded on an order in advance.

E. PLACE OF PERFORMANCE

The Government has provided a list of projected locations for Asset Forfeiture Program Support and Agency Support as Attachment 2 to the contract. The potential list is not all inclusive, as organizations within the Government may expand the use of the contract and organizations outside the DOJ may order services from the contract. The Contractor will perform most, but not all, required tasks in Government facilities. Recruitment and training may be performed in Contractor provided facilities. The Contractor shall provide its own facilities for program management. Each order issued under this contract will identify whether services may be performed at the Contractor’s site or if telework is not allowable.

At the sole discretion of the COR, Contractor staff may be authorized to telework under individual orders provided the Contractor demonstrates adequate controls, compliance with all contract security requirements and satisfactory service level. The COR will not approve individual Contractor employee telework agreements or activities; rather, the COR will approve the Contractor’s overall telework plan for an individual order. Contractor telework plans must include procedures for unplanned telework during a pandemic or other emergency. As directed by the COR, the Contractor shall continue performance in emergency or mission essential conditions. Any equipment such as laptops or phones provided to Contractor personnel by the Government shall be returned at the termination of the order or at another time mutually agreeable to both parties.

F. FUNDING

All services must be available within the scope of the clerical, administrative and professional support services of this SOW and have appropriate funding. The requiring office for orders not funded by the Asset Forfeiture Fund must coordinate with their agency ACOR as stated in Section III, Contract Administration.

G. REQUIREMENTS

Performance of the services stated in this contract require communication with a wide variety of organizations. The performance of services requires coordination of tasks and services with a wide variety of organizations in the completion of the specific requirements necessary to meet each agency’s mission objectives. These organizations include: DOJ components; other Federal agencies; state and local organizations; DOJ management, divisions, employees, consultants, contractors, and grantees performing services for the Asset Forfeiture Program; and, International Government Organizations. The attached Work Center Descriptions outlines the work performed by the major components that require the services under this contract.

H. SPECIFIC REQUIREMENTS: The Contractor shall perform the specific requirements below to provide the services required:

1. Personnel- The Contractor shall provide a sufficient number of qualified personnel who have sufficient experience, education, training, and skills to satisfactorily perform the requirements of this Statement of Work (SOW). The Contractor shall furnish the management, personnel and materials necessary to accomplish professional and administrative support services as specified in the SOW. DOJ has provided the labor category descriptions and minimum qualifications required to perform the current services in Attachment 6. The current technical requirements for services are listed below:

a) All Contractor personnel assigned for this work must be fully capable of reading, writing, understanding, and speaking common English and must be computer literate.

b) Equivalent Labor Categories and Qualifications - The Contractor may propose the use of Contractor employees that are classified using different labor category titles but that have equivalent skills, qualifications and experience as compared to those listed in Attachment 6. The request will be reviewed and approved by the Contracting Officer. The Contracting Officer may delegate the approval authority to the COR.

2. Clerical Support - The Contractor shall provide clerical support services. Clerical support services shall include:

a) File Services - The Contractor shall file and retrieve letters, memoranda, reports, and other documentation from files, safes, data processing equipment, and other storage areas. The Contractor shall answer inquiries regarding case-related information or status as maintained in the files or a database.

b) Mail Services - The Contractor shall sort received mail by office or individual. The Contractor shall stuff outgoing mail into envelopes and containers; affix postage; and wrap or package bulky items.

c) Receptionist Services - The Contractor shall provide telephone services to include answering and referring calls, taking messages, providing information, and scheduling appointments.

d) Operation of Office Equipment - The Contractor shall operate personal computers, printers, scanners, copiers, fax machines, phone answering systems, and shredders.

3. Documentation Services- The Contractor shall provide documentation and support services to include typing routine forms, general office correspondence, and non- routine forms. The Contractor shall generate form letters and merge form letters with mailing lists. The Contractor shall perform on-line data record creation; record updates and modifications; and verifications of existing records. Modification of records includes the correction of mis-keyed and incorrect data. The Contractor shall have the ability to enter data into a database and retrieve data from a database or multiple databases

4. Data Analysis – The contractor shall provide data analytic services. Data Analysis services include:

a) Documentation Receipt Services - These services include receiving suspense petitions and claims; processing equitable sharing requests and other documentation; extracting data from database as required or directed; obtaining additional information from other investigative agencies or other databases; and extracting data from various agency databases for management and program reports.

b) General Support Services - These services include conducting and reconciling inventories of data and assets; performing word processing and data entry relevant to case documentation; entering and retrieving data from databases; preparing and formatting management reports; manipulating, transferring, computing, and printing information; and preparing and correcting reports and correspondence. Accuracy is required for the performance of these services to ensure audit compliance.

c) Information Review Services- These services include reviewing information, including legal instruments for completeness of information and proper execution; reconciling inconsistencies in the type or substance of the data; verifying case files and the accuracy of the data in the case tracking systems; and reviewing data and information from multiple sources. Accuracy is required for the performance of these services.

d) File Maintenance Services - These services include establishing and maintaining physical files; establishing case or project files; reconciling inconsistencies; gathering information and organizing investigative packages; maintaining internal status information on the disposition of all seized and forfeited assets; distributing and receiving documents; conducting validation and verification of case files and case data system; and assisting the lead analyst or official in obtaining or collecting all documents and information to complete the case file.

e) Information Analysis Services - These services include ensuring information is accurate and performing analytical computations necessary to process data; creating and manipulating spreadsheets and databases; and reviewing for consideration of case and stated analysis requirements

f) Document and Report - These services include preparing notices, advertisements, and declarations; reporting findings concerning the information verbally or in writing; updating databases, files and case files; and providing administrative information and assistance concerning case to other investigative agencies, state or local law enforcement agencies, U. S.

Attorney's Office, other DOJ components, and higher headquarters

g) Financial Review Services. These services include providing assistance with the review and analysis of financial records.

5. Legal Process and Analytical Support Services. The Contractor shall provide legal process and analytical support services. Legal process support analytic services include:

a) Examination of Legal Instruments - Review legal instruments for completeness and accuracy of information and proper execution. Obtain additional information from files, databases, and individuals. Review for correctness of action per Government regulations, procedures, and documentation. Research records to ascertain conditions that might preclude action. Provide information on instruments and related data. Provide assistance on instruments and related data. Gather facts for case and routine reports from file databases and individuals. Extract data from forfeiture files and database files. Perform initial review of petitions for remission and mitigation of forfeiture.

b) Assistance to an attorney - Perform research into factual aspects of portions of a case by reviewing and analyzing questions under issue, law reviews, published studies, and financial reports. Prepare summaries and digests of pertinent data. Compile indices, summarize disposition transcripts, and prepare trial material. Perform legal research for trial staff, including use of automated research tools such as LEXIS and WESTLAW.

c) Assistance to an attorney with review and analysis of financial records

d) Assistance to a special agent by providing pre-seizure support including performance of complex technical and factual case-related research and analysis

6. Property Technician Services. The contractor shall provide property technician services. These services will primarily be in support of a Government employee assigned the authority and responsibility for seized assets. The Contractor is not required to provide storage facilities associated with this work. Property technician services shall ensure the accountability of assets in the Government’s possession. Services include:

a) Receiving property

b) Delivery of items for appraisal

c) Delivery of property for disposal

d) Maintaining inventory

e) Conducting inventories

f) Storing property in Government provided facilities

g) Provide quality assurance for items in storage

h) Assist in financial records maintenance

i) Assist with the preparation for auctions and sales

7. Procurement Assistance Services – The Contractor shall support Government employees that have the authority and responsibility for contract preparation and management. The Contractor shall provide support services to include the following:

a) Assist with the development of work statements

b) Assist with the development of technical requirements

c) Assist with contract administration for other agency contracts including quality assurance related matters such as property appraisal and safe storage.

8. File Room Operation Services - The Contractor shall operate designated file rooms. File room operation normally requires only part-time clerical support at most offices. File room operation includes the following:

a) Establishing new files

b) Maintaining current files

c) Implementing file accountability system

d) Developing disposal procedures

e) Classifying and indexing file material such as correspondence, reports, technical documents in an established filing system containing a number of varied subject matter files

f) Maintaining records of various types in…