Draft 2025 ARFF SOW_for RFI_9-11-2025.pdf

Section C – Description/Specifications

Statement of Work

Aircraft Rescue and Fire Fighting Operations & Maintenance and Research and Development Support

1. INTRODUCTION

This Statement of Work (SOW) sets forth the requirements to accomplish a variety of specific activities related to the Federal Aviation Administration (FAA) Airport Technology Research and Development (ATRD) Branch - Safety Section, for Aircraft Rescue and Fire Fighting (ARFF) Research and Development (R&D) support. This SOW will focus on the project management, engineering, technical support, and producing a variety of deliverables required for the following task areas found in Section 4:

• ARFF Research Support

• Operation and Maintenance of ARFF Research Facilities

• Operation and Maintenance of ARFF Research Vehicles

• Effects of Water Discharge on Thermal Balance of Aircraft Fuselage in a Post-Crash Fire

• Advanced Air Mobility (AAM) Fire Fighting Tactics and Agents

• Fluorine-Free Foam Research

2. BACKGROUND

The FAA has a goal to increase aircraft passenger survivability during a post-crash fire. The FAA, through the Airport Improvement Program (AIP), provides financial assistance to FAA certified airports for the purchase of heavy rescue fire fighting equipment. In addition, the FAA performs fire fighting research in areas that will improve the effectiveness or better use of this same fire fighting equipment.

The FAA WJHTC's ARFF research program is conducting research on alternative fire fighting agents, effects of piercing nozzle discharge on thermal balance, the use of compressed air foam for large-scale Class B fire fighting, the impacts of alternative fuels on ARFF response and evaluations of new fire fighting technologies. (See Attachment 1) Advanced Air Mobility (AAM) is introducing new type of aircraft in conjunction with alternative fuels, possibly requiring changes in strategies tactics, and fire fighting agents during post-crash fires. The FAA must conduct research to determine what changes are required to keep the flying public safe.

3. GENERAL REQUIREMENTS

The contract requirements are primarily focused on program and project management of research topics referenced in Section 4 Task Areas, normally ending in one or more deliverable(s) to the FAA. The Contractor must manage a diverse, complex, fast-paced, and highly visible FAA research portfolio on this contract. The Contractor must have a proficient knowledge and understanding of the National Airspace System (NAS), Title 14 CFR Part 139 - Certification of Airports, FAA ACs, FAA Orders, FAA CertAlerts, other FAA Guidance Documents, and various industry accepted standards such as the National Fire Protection Association (NFPA).

State-of-the-art technology applications will be incorporated into ARFF research programs.

The research will be conducted at the FAA William J. Hughes Center for Advanced Aerospace ARFF Research Fire Test Facility, the US Air Force Civil Engineering Center (AFCEC), Tyndall Air Force Base (AFB), Panama City, Florida, US Naval Research Laboratory, Chesapeake Beach (NRL-CBD), MD, the Dallas/Ft. Worth International Airport Fire Training and Research Center (DFW/FTRC), Dallas TX and/or other locations as required. The testing will incorporate the latest technological advances in ARFF vehicles, fire fighting agents, and equipment.

The Contractor must perform program and project management activities, including, but not limited to, the following:

• Acquiring knowledge and information relating to research objectives.

• Developing and writing quality project, instrumentation, and test plans necessary to execute research objectives.

• Conducting assessments, testing, and evaluations to execute research objectives.

• Perform coordination of logistics, setup, communication, notification of stakeholders, and accountability to execute research objectives.

• Tracking and reporting project status and milestones.

• Obtain data, information, and feedback necessary to execute research objectives.

• Store, manage, program, develop tools, and databases necessary to execute research objectives.

• Perform analysis of data, information, and feedback necessary to execute research objectives.

• Write quality and informative reports such technical notes, final reports, other reports/documents as required to execute research objectives and deliverables.

• Develop presentation materials with informative graphics to support research objectives.

• Develop professional fact sheets and graphics to highlight the research.

• Complete program and project management research objectives independently without

FAA routine guidance, minimal technical direction, or how-to-do next steps.

The Contractor must have a scalable workforce able to meet the work requirements as they potentially shrink or expand to keep pace with the work demand. To fully support and accomplish the Task Areas and subsequent subtasks of the SOW, the Contractor must have multiple skill sets, areas of discipline, labor force, and areas of expertise. The Contractor is responsible for managing and controlling all subcontracts to ensure work performance is in accordance with the standards set forth in this contract. Work must be performed as required by task orders issued under this contract. The task orders will identify the specific scope, specific requirements, and specific deliverable(s).

3.1 Program Management

The Contractor must provide a Program Manager whose responsibilities and oversight include but are not limited to performing the day-to-day and long-term planning, budgeting, financial management, scheduling, conducting administrative duties, purchasing, managing personnel, establishing/managing subcontracts, and reporting of the work performed by personnel of this contract. The Program Manager will be responsible for setting up monthly meetings with the FAA Project Manager. The Program Manager may be required to perform some technical responsibilities in the execution of the research activities listed under this Statement of Work.

3.1.1 Program Management Review

The Contractor must meet biannually with the FAA Program Management Office (PMO) and contracting officer representative(s) (COR) for a Program Management Review (PMR) at the WJHTC or a mutually agreed upon location when directed by the COR. The Contractor’s PMR must include discussion of the following:

1. Contract/Task Order Information

2. Financial Summary

3. Task Order Staffing Summary

4. Performance Summary

5. Accomplishments

6. Action Item Summary; and

7. Subcontractor Status, if any.

The Contractor must provide all PMR materials at least five (5) business days prior to the scheduled meeting. The Contractor must prepare and deliver PMR minutes including action items, issues, resolutions, or specific FAA instructions no later than five (5) business days after the meeting.

3.2 Technician Requirements

Technicians under this statement of work (SOW) will be required to perform tasks such as welding, fabricating, basic electrical tasks, installation of sensors, and performing fire fighting operations during testing. Examples of welding types used in current fabrication projects are MIG, TIG, Stick, and arc welding. Fabrication tasks will include the use of Government equipment such as drill presses, metal breaks, lathes, metal punches and other common metal fabricating equipment. Electrical tasks will include simple 120V wiring, wiring sensors, data acquisition system wiring, 12/24 V work, network cabling, and solid-state relays.

Technicians will require a State issued Fire Fighter 1 certification in structural fire fighting or a Basic ARFF certification. In lieu of a certification, 3 years of prior experience in performing fire fighting functions in fire research will be acceptable. All personnel must have completed an emergency vehicle operator’s course (EVOC) prior to operating any of the three large research vehicles. This requirement does not include the smaller, Ford F550 based ARFF vehicle. Certification for forklift and mobile elevated work platform (MEWP) operation will be required prior to operating any lift equipment. Due to the diverse and physical nature of the work performed by the Technicians, (e.g., welding, electrical and specialized vehicle operations) the contractor will be required to have their technicians trained and up to date with either OSHA 6005 - Collateral Duty Course for Other Federal Agencies or an OSHA 30-hour General Industry Training Course. Cost associated with these training requirements are the responsibility of the Contractor.

3.3 Personal Protective Equipment (PPE)

The Contractor must consider safety a key element of their daily tasks. The Contractor is responsible for supplying all personal protective equipment (PPE) necessary to safely perform the requirements of the SOW. The Contractor must follow all applicable safety and occupational health guidance according to Occupational Safety and Health Administration (OSHA), FAA, and/or local jurisdictions. Examples of PPE include, but are not limited to, hard hats, gloves, goggles, safety shoes, safety glasses, hearing protection, welding helmets, face shields, fall protection equipment, and chemical protective equipment. Cost associated with PPE are the responsibility of the Contractor. Self-contained breathing apparatus (SCBA) will be provided by the FAA as this equipment is installed on the ARFF research vehicles for use by both FAA and contract personnel.

Some research efforts will require the use respirators. Personnel who require the use of respirators (full or half-faced) or SCBA in the performance of their duties within this SOW must meet the training, fit testing, and respiratory physical examination requirements set forth by the FAA WJHTC’s Safety Office. Preliminary and annual recurrent training as well as the respirator fit test requirements can be satisfied by attending the in-house training sessions provided by the Safety Office, if available. It is the responsibility of the contractor to maintain the annual training, fit testing, and respiratory physical examination without reliance on the FAA Safety Office programs. The requirement for annual respiratory physicals meeting OHSA 29 CFR 1910.134 can be satisfied through an exam by the personnel’s physician or by exam if the FAA Safety Office schedules a physician to come on-site for federal and contractor employee examinations. There are two main requirements to the exam. At a minimum, a respiratory questionnaire must be completed and reviewed by a qualified physician. Based on the questionnaire and physician evaluation a pulmonary function test may be required. Under the second requirement, if a person uses a respirator more than 30 days a year then they are automatically included in a respirator monitoring program and require a pulmonary function test as part of a medical exam. Cost associated with respiratory physical exams are the responsibility of the Contractor.

For contractor personnel performing fire fighting duties as part of their research responsibilities, a full fire fighting ensemble to include, helmet, turnout pants and jacket, boots, gloves and Nomex hoods will be required. Cost associated with the procurement and care of the fire fighting ensemble and are the responsibility of the Contractor. The contractor must follow the requirements of NFPA 1851, Standard on Selection, Care, and

Maintenance of Protective Ensembles for Structural Fire Fighting and Proximity Fire Fighting (latest edition) for selection, care, maintenance and replacement frequency of all fire fighting ensembles.

3.4 Per- and Polyfluoroalkyl Substances (PFAS) Blood Monitoring

With the increased concerns of many government agencies regarding the exposure to Per- and Polyfluoroalkyl Substances (PFAS) compounds, the ARFF Research Program has been performing PFAS Blood Monitoring for the past several years. The contractor will be required to continue this monitoring on an annual basis throughout this contract. The current PFAS monitoring screening the FAA is using is PFASure™ 3428SP from NMS Labs. PFASure™ 3428SP is a blood panels which identifies 16 PFAS chemicals which meets National Academies of Sciences, Engineering, and Medicines (NASEM) recommendations for PFAS human biomonitoring. The contractor will monitor the employees directly involved in the handling of PFAS containing chemicals such as fire fighting foams using PFASure™ 3428SP or an equivalent screening. This includes all onsite Technicians and Engineers. These screenings have historically been performed in conjunction with the respiratory physicals. Cost associated with the PFAS screening may be paid by the FAA through Other Direct Costs (ODCs) at the determination of the FAA.

4. TASK AREA DESCRIPTIONS

The following task areas are supported on this Aircraft Rescue and Fire Fighting Operations & Maintenance and R&D support contract:

4.1 ARFF Research Support

The Contractor must provide technical support ARFF research projects at the FAA WJHTC ARFF Research Facility. Examples of current and potential future research projects include, but are not limited to, conducting research on alternative fire fighting agents, the use of compressed air foam for large-scale Class B fire fighting, the impacts of alternative fuel sources on ARFF response and evaluations of new fire fighting technologies and tactics.

Off-site research projects will include but are not limited to projects conducted at US Air Force Silver Flag Fire Test Facility located at Tyndall AFB, NRL-CBD, and/or DFW/FTRC.

The Contractor must provide support to the FAA in planning and conducting FAA ARFF research activities. The Contractor must conduct the following duties related to research:

• Provide engineering support for development of test plans, engineering drawings and data collection and instrumentation system design and fabrication.

• Instrumentation installation such as thermocouples, radiometers, gas analyzers and video systems, etc.

• Test article design and fabrication ranging from small steel fire test pans to fire tests chamber.

• Execution of the experiments outlined in test plans.

• Data analysis and interpretation specific to the assembly of a technical report.

• Technical report writing at the completion of a research effort.

• Provide engineering support and data analysis to the FAA in support of developing

Advisory Circulars or other standards development such as the National Fire Protection Association (NFPA), the International Civil Aviation Organization (ICAO) or the National Transportation Safety Board (NTSB). This will include creating charts, tables, literature searches or presentation material to support the sponsor’s requirement.

• Provide engineering and technician support for fire tests/demonstrations which arise through headquarters sponsor or vendor request for quick turnaround related to new fire fighting agents or technologies.

• Assist the FAA in presentation and demonstration of various aspects of the research program, to include the research projects, facilities and vehicle operations for various tour groups, VIP visits and professional conferences.

4.2 Operation and Maintenance of ARFF Research Facilities

The FAA’s ARFF Research Program has a building that provides indoor fire testing capabilities. The indoor testing allows for better control of the testing by removing the highly variable weather component and increasing the data collection capabilities. This fire test building consists of a hood calorimeter and various instrumentation to include thermocouples, radiometers, gas analyzers and video systems. Adjacent to the new fire test facility, the program utilizes a modified L1011 aircraft with multiple instrumented fire test chambers and an outdoor burn pad for various research efforts. In addition to these facilities at the fire testing area, the ARFF Research Program has several support buildings for fabrication and vehicle and equipment storage (bldgs. 207, 299, 364, and 311B-D). (See Attachments 2 and 3)

The Contractor must provide the necessary support for the operation and maintenance of the ARFF research facilities. Under this task, work may include providing engineering and technician support for the installation of instrumentation systems, fabrication of test articles, performing routine facility maintenance and suggesting any deficiencies in the facilities and/or fire test articles. Additional tasks include providing technician support for general upkeep and organization of the facilities such as cleaning and stowing of equipment, tool storage and inventory, cleaning and inspecting fabrication equipment, washing building floors. This includes FAA buildings 207, 299, 364, and 311B-D. (See Attachments 4-9)

Various equipment stored in these facilities must be inspected and maintained such as the FAA’s Bauer breathing air system, forklifts, welders and power washers. The contractor is will also perform proper cleaning, inspection and maintenance procedures on personal protective gear to include turnout gear, SCBA and respirators.

4.3 ARFF Research Vehicle Operation and Maintenance

The FAA’s ARFF Research Program has four highly specialized ARFF research vehicles used in various testing. These vehicles require routine inspection and operation to maintain optimum performance capabilities. All personnel must have completed an EVOC prior to operating any of the three large research vehicles. This requirement does not include the smaller, Ford F550 based ARFF vehicle. (See Attachments 10-14)

The Contractor must provide support for the operation and maintenance of the ARFF Research vehicles. The task will include performing weekly inspections to include but not limited to the safe operation of the vehicle, the fire pump system and the auxiliary equipment stowed on the vehicle. Routine cleaning, maintenance and minor repairs such as but not limited to the replacement of light bulbs, switches, water valves and fire fighting systems and equipment will be required.

4.4 Effects of Water Discharge on Thermal Balance of Aircraft Fuselage in a Post- Crash Fire

Some recent use of high reach extendable turrets (HRETs) in post-crash fire events have brought into question the timing of the tactical approach to pierce an aircraft fuselage and discharge water into the interior of the fuselage. Therefore, one area of research identified is whether water discharged from an HRET’s aircraft skin-penetrating nozzle (ASPN) would disturb and interrupt the thermal balance inside an aircraft fuselage and whether that could affect survivability of the passengers.

The objective of the fire test program is to identify the effects that water discharged from an ASPN has on the thermal balance inside an aircraft fuselage through live fire tests. These tests should evaluate if the relative location and orientation of the ASPN to the fire will affect the thermal balance as well as variations to the nozzle spray pattern. Tests will also look at how an aircraft’s configuration (cargo or passenger) will affect the thermal balance and the disruption caused by the water discharge. Results will indicate if flow obstructions caused by passenger seats could help prevent temperature spikes when water is discharged.

This research will involve live fire testing in the FAA’s fire hardened L1011 fuselage. The fully instrumented passenger chamber will be used in the initial testing. Data collected from the testing will be incorporated in Computational Fluid Dynamic (CFD) models to predict thermal balance behavior for different aircraft and seat configurations. Fabrication and instrumentation of the cargo test chamber will be required before the cargo phase of the research can be performed.

4.5 Advanced Air Mobility (AAM) Fire Fighting Tactics and Agents

The aviation industry is experiencing expedited growth in new and innovative aircraft design and operation. Over the next few years, the Federal Aviation Administration (FAA) expects to see more traditional aircraft transitioning to electric, hydrogen and hybrid propulsion. Additionally, aircraft manufacturers are working toward the first type certification of Advanced Air Mobility (AAM) aircraft that will operate under the Vertical Take-Off and Landing (VTOL) and Short Take-Off and Landing (STOL) models. The majority of VTOL and STOL operators intend to begin operations using existing infrastructure and vertiports. An increasing number of airports, municipalities, and AAM operators are planning for landing and take-off sites both co-located and separate from airports.

Currently, many of the VTOL/STOL/Conventional Takeoff and landing (CTOL) aircraft manufacturers are intending for their vehicles to be hybrid or fully electric, meaning that these aircraft will be carrying larger amounts of rechargeable batteries than traditional aircrafts.

Lithium ion (Li-ion) batteries have posed a danger to aviation in the past as cargo but now will be integrated into the aircraft design. Because Li-ion batteries fires are different than the traditional hydrocarbon fuels that aircraft rescue and firefighting have trained for, new strategies will need to be developed. It is also unclear whether traditional firefighting agent will sufficiently suppress fires in these electric and hybrid aircraft.

Additionally elevated vertiports, will have fixed fire extinguishment systems with limited amount of agent. Currently, it is unknown how much agent will need to be stored in a fixed system in the case of a VTOL aircraft fire in a vertiport. Questions have also arisen regarding the use of metal for a vertiport surface, since the surface could become structurally unstable after a Li-ion battery fire. The research will include combinations of engineering analyses and live fire testing, starting with an analysis the total fire load present with an eVTOL fire. An eVTOL fire may be multiple classes (A, C, and/or D) possibly requiring multiple agents to effectively extinguish the fire. Fire tests will be performed to evaluate fire fighting agents and tactics as well as to determine if the surface material will become involved in a post landing fire and what agents are effective for fire extinguishment.

Over the past few decades, concerns over the effects greenhouse gases have on climate change have grown. Due to these concerns many aircraft manufacturers are pursuing development of new generation aircraft that can leverage alternative, renewable fuels. Hydrogen has become a fuel of interest because of its abundant availability and production of low emission when used as an alternative fuel. With this pursuit, airports are likely to soon see hydrogen stored, transported, and dispensed around the airport. ARFF personnel must be aware and prepared for this new fuel source and its unique characteristics, whether in liquid or gaseous form. This research will include a literature review encompassing firefighting concerns of using hydrogen as a fuel source, current uses and storage methods of hydrogen on an airport, identifying standards and regulations currently in use for hydrogen infrastructure, combustion characteristics of hydrogen as they relate to firefighting and/or responder safety and identifying current strategies and tactics for mitigating and fighting hydrogen fires. Further research may be conducted to determine the efficacy of current agents against hydrogen fires as well as if it is required to develop new strategies and tactics.

In this task the Contractor must perform the following tasks:

• Develop and conduct research on the interaction between fire and vertiport surface material.

o Develop a project plan focused on the interaction between a vertiport’s surface and the eVTOL aircraft in a post landing fire. The main concern in the event of a fire is the lithium battery achieving thermal runaway. Due to the severity of a thermal runaway event, there is concern for the vertiport itself to become involved in the fire or become unstable due to fire impingement. The research must include an analysis the total fire load present with an eVTOL fire. An eVTOL fire may be multiple classes (A, C, and/or D) possibly requiring multiple agents to effectively extinguish the fire. Following the fire load analysis and proper agent selection, further analysis will be conducted to determine and quantify the heat transfer to the surface during an eVTOL fire.

o Develop and execute a series of tests to determine if the surface material will become involved in a post landing fire and what agents are effective for fire extinguishment. This phase is expected to require both small- and full-scale evaluations of different substrate materials that are being considered for vertiports. The results of this series will then be used to make a final determination on the effectiveness of the strategies and tactics identified in the previous report.

• Conduct Literature Review on firefighting concerns of using hydrogen as a fuel source.

o Identify the current uses and storage methods of hydrogen on an airport.

o Identify standards and regulations currently in use for hydrogen infrastructure.

o Identify the combustion characteristics of hydrogen as they relate to firefighting and/or responder safety.

o Identify current strategies and tactics for mitigating and fighting hydrogen fires.

o Examine the current trend of uses of hydrogen in aircraft (fuel cell vs direct burn) o Identify agents used in hydrogen fire.

• Conduct a strategies and tactics review with gap analysis.

o Compare currently used strategies and tactics for primary hazards.

o Determine how aircraft type (VTOL or conventional), configuration (passenger or cargo), and use of hydrogen (direct combustion or fuel cell) will affect an ARFF response.

o The illustration of current best practices for vehicle battery fires must also highlight the gaps in knowledge of responding to these emergencies. These gaps must be identified as areas requiring further research and further tactical considerations in real world emergencies. If the gaps do require further research, additional phase(s) may be required.

o Additionally, as part of the strategies and tactics, “table top” simulations must be discussed and walked through as part of the report. These reports must summarize the strategies and tactics discussed and serve as a planning tool for emergency response planning by airport fire departments.

4.6 Fluorine-Free Foam Research

Over the years, there has been a growing concern about the potential health and environmental impacts of AFFF used by ARFF Departments at airports and surrounding communities. PFAS, or per- and polyfluoroalkyl substances, are a toxic group of chemicals that are found in AFFF concentrates used at airports. Specifically of concern are perfluorooctane sulfonate (PFOS) and perfluorooctanoic acid (PFOA). Both PFOS and PFOA are considered persistent, bio-accumulative and toxic by US Environmental Protection Agency standards. There are also several other PFAS compounds in the current AFFF formulas in which the environmental and health hazards are not yet known. Recent research has led to the development of a new MilSpec (MIL-PRF-32725) for F3 products. Airports around the country have begun transitioning to these new foams. Research is required to investigate the continued improvement of the F3 formulations with the goal of achieving a foam that is closer to the performance of the legacy AFFF products. Research will also continue in search of fire fighting technologies which may improve the extinguishing performance of F3s.

Research focuses on the continued development of new F3 products to improve the fire fighting performance with the goal of matching legacy AFFF products. This will involve performing fire tests of potential F3 products at the FAA’s fire test building using MilSpec MIL-PRF-32725 procedures, ICAO testing standards, other class B standardized fire tests, and/or new fire test methodology to further characterize the foam’s performance. This testing may also determine possible modifications to the MilSpec or ICAO test protocols or the use of other test standards to better evaluate specific performance characteristics of selected products.

5. GENERAL REPORTING REQUIREMENTS

Deliverable Number

Deliverable Name Deliverable Description Deliverables Date

5.1.1 Meeting Minutes Detailed meeting minutes

from each meeting

24 hours following each meeting, or by noon the next business day if the meeting is on Friday

5.1.2 Weekly Status

Updates

As defined in Section 5.1.2

As required by awarded Task Order

5.1.3 Vehicle Inspection

Reports

As defined in Section 5.1.3

As required by awarded Task Order

5.1.4 Monthly Progress

Report

As defined in Section 5.1.4

Fifth (5th) business day of each Month.

5.1.5 Project Plan As defined in Section

5.1.5

As required by awarded Task Order

5.1.6 Test Plan, Assessment

Plan, Evaluation Plan

As defined in Section 5.1.6

5.1.7 Outline As defined in Section

5.1.7

5.1.8 Draft & Interim

Report

5.1.8

5.1.9 Draft Final Report &

Final Report

5.1.9

5.1.10 Deliverable Summary

Presentation

5.1.10

5.1.11 Revised

Document/Deliverable

5.1.11

5.1.12 Presentation

Material(s)

5.1.12

5.1.13 Data Analysis Plan As defined in Section

5.1.13

5.1.14 Graphics As defined in Section

5.1.14

5.1.15 Other Deliverables As defined in Section

5.1.15

5.1. Deliverables

All deliverables as outlined in Section 5 of this SOW must be submitted by email (or email and file share service if too large) to the COR, Deliverables and Schedule. FAA servers may be limited to a total of a 10 MB email size from external domains and 25MB from internal FAA email servers. Secured large file transfer sites may be suitable for downloads. If email is not an effective way to submit a specific deliverable, the Contractor and COR must agree on the method for official deliverable submission. All written deliverables must be delivered in electronic format in Microsoft Office 2019 applications or later, or other method approved by the COR.

Preparation of the reports must be in accordance with current DOT and FAA directives, orders and policies. In addition, reports must be compliant with FAA Order 1370.120A, Section 508 Accessibility Policy. Compliance to this order can be verified using the following link https://www.section508.gov/content/mapping-wcag-to-fpc/ . The FAA will provide report templates, if available, for the Contractor. The Contractor must, when requested by the FAA COR, provide the FAA with the necessary documentation or presentation materials.

5.1.1 Meeting Minutes – The Contractor must submit detailed meeting minutes. Information such as date, location, attendees and action items are required.

5.1.2. Monthly Progress Reports - The Contractor must submit a monthly summary progress report for each Task Order. The FAA reserves the right to revise monthly reporting requirements as necessary to meet FAA’s needs. Monthly progress reports must summarize the project(s) status and must include the following information:

https://www.section508.gov/content/mapping-wcag-to-fpc/

• Project(s) status (significant milestones/activities, current status, next steps)

• Technical accomplishments, including interim test results.

• Planned activities.

• Schedule and Changes

• Meetings and travel*

• Figures, images, photographs, etc.

• Problems that need to be discussed with the COR.

*For travel that occurred during the reporting period, the Contractor must submit a detailed trip report (with monthly progress report) summarizing the trip.

5.1.3 Weekly Status Updates – The Contractor must submit a weekly status update which summarizes the activities performed by personnel during the week.

5.1.4 Vehicle Inspection Reports – The Contractor must submit a weekly vehicle inspection report. This report will cover the operational condition of the ARFF research vehicles. Specific inspection criteria to be included in these reports will be outlined in the Task Order.

5.1.5 Project Plan – The Contractor must submit a Project Plan that will be used to guide both research execution and control of research objective(s). Project plan elements must include, but are not limited too to background information, objectives, plans, estimated schedule, estimated costs/time and estimated deliverables.

5.1.6 Test Plan– The Contractor must submit a plan detailing objectives, resources, processes, procedures, methods, operations, responsibilities, workflow, personnel, graphs, etc. This plan is intended to be to a task/event level of planning that details the specific execution of a task/event within a project.

5.1.7 Outline – The Contractor must submit a report structure, components, or sections intended for a deliverable. This outline should serve as a preview of what the final report will look like and include draft section titles, topics covered, and be representative of the final report content or structure. It is not intended to have all data or information.

5.1.8 Draft & Interim Report – An Interim Reportmust be built upon previous deliverables. The Contractor must submit an Interim Report that must include but is not limited to overall summary, general methodology, data summaries, findings/results, conclusions, and recommendations. The Interim Report is typically an advanced report prior to a formalized final report. (See attachment 16, 17, & Appendix A)

5.1.9 Draft Final & Final Report – The Contractor must provide a complete and technically edited Draft Final Report on the deliverable date. The Government will provide a thorough review of each report with electronic review comments/changes within thirty (30) calendar days of delivery. The Contractor must then incorporate the FAA review comments/changes prior to submitting a Final Report. An electronic copy of the Final Report must then be delivered within fifteen (15) calendar days of receipt of the Government review. Additional review cycles will follow the same schedule. (See attachment 16, 17, & Appendix A)

5.1.10 Deliverable Summary Presentation - The Contractor must provide a MS PowerPoint summary using the ATRD Mini-Deck Template as guidance (provided by FAA). This must be written at an executive level and provide the Executive Summary; the Research Request;

Research Methodology; Key Findings; Key Conclusions; Key Graphics and Charts; and Next Steps and Recommendations.

5.1.11 Revise Documents/Deliverables – At the request of the COR, the Contractor must revisit a previous document/deliverable and revise the document/deliverable based on FAA feedback.

5.1.12 Presentation Materials – At the request of the COR, the Contractor must prepare presentation materials related to the requirements in this SOW.

5.1.13 Data Analysis Plan – The Contractor must provide a Data Analysis Plan on the methods by which different types of data analysis will be conducted to support research objectives. The plan must include data visualization methods.

5.1.14 Graphics – The Contractor must provide graphics such as complex diagrams, visualizations, illustrations, drawings, etc. to support research objectives as outlined in the applicable Task Order.

5.1.15 Other Deliverables – These are deliverables defined within a Task Order, whether recurring or non-recurring, that are not covered in previous sections. These can be, but are not limited to, monthly/quarterly data reports, incident specific reports, or summaries of individual tasks.

6. PERIOD OF PERFORMANCE

The period of performance for this contract may include a base year and up to 4 additional 1-year ordering periods.

7.0 TRAVEL

It is anticipated travel will be required frequently over the life of the contract. Contractor personnel will be required to travel frequently to multiple locations (e.g., fire research facilities, ARFF vehicle manufacturers, etc.) across the United States. The FAA will authorize travel on an as needed basis. Travel will be reimbursed in accordance with the Federal Travel Regulations (FTR) located at: https://www.gsa.gov/policy-regulations/regulations/federal-travel-regulation-ftr. All travel must be pre-approved by the COR prior to any reimbursable costs for travel being incurred. This will be completed through a travel authorization request (TAR), provided by the FAA, with substantiation of the cost benefit analysis and mission objectives submitted for approval. The Contractor must complete TARs with the best-known information and costs at time of submission. The FAA will return all TARs to the Contractor that are not complete or inaccurate.

APPENDIX 1. Document Types and Requirements

Contractor must use the provided templates (See attachment 16, 17) for all Final Reports and Technical Notes. (Open Template, Save As, use defined styles for headings, captions, text, etc.)

Technical Notes and Final reports must be submitted in Times New Roman, 12-pt font, left justification with 1-in. margins on all sides (exception is the Technical Documentation page that has margins of 0.5 in. on all sides). Headers and footers must have 0.5 in. space from top and bottom. All pages after the Cover, Notice, and Technical Documentation pages must be numbered in the center of the footer, in 12-pt. Times New Roman.

Contractor must include the following necessary elements for each document (as outlined in

DOT/FAA/CT 1710.2B):

a. Cover Page with date, type of document, document number, and distribution information

b. Notice page—how report is to be distributed published (options? Internal?

Public? Thesis?)

c. Completed Technical Documentation page (Form DOT F 1700.7, included in attachments 16 and 17)

i. Report/document number (to be acquired by FAA during editing), Title, Date (boxes 1-6)

ii. Author/Performing organization contact info (boxes 7-11)

iii. Sponsoring organization contact info/code (boxes 12-14)

iv. Abstract, Key Words (boxes 16 &17)

1. Abstract must be a very high-level summary, no more than 200 words—no figures, tables, or references. Abstract will NOT be identical to Introduction and Conclusion sections.

2. Key Words provided for search purposes. Acronyms must not be included unless uniquely relevant to the report.

v. Security Classification, number of pages, and distribution statement provided by the FAA.

vi. Executive Summary—A concise presentation of the key elements of the report with particular emphasis on the elements most important to management and decision makers not to exceed two pages in length. High-level conclusions are included. There must be no figures, tables, or references in the Executive Summary.

d. List of Acronyms used in document (alphabetical, used at least once after defined on first occurrence in document)

e. References - Any work from individuals or organizations whose theories, ideas, or research are quoted directly or have directly influenced the work described in the report or technical note must be cited within the body of text and listed as a verified reference in the last section of the document. The reference list must be alphabetical and formatted according to The Publication Manual of the American Psychological Association (7th edition).

f. Tradenames - Should be avoided, but when necessary to the research, must be properly marked with trademark or registered trademark symbols in accordance with the cited company’s policy. Contractor must adhere to FAA-established Interim Quality Checkpoints—quarterly/sectional reviews; project-specific updates/reviews—and submit test plans, outlines, draft documents, briefing materials, literature review findings, and graphics according to supplied schedule or as requested by FAA elsewhere in this Statement of Work.

Statement of Work