DRAFT_140R4025R0027_Block_2-3_HDD_12SEP25_3.pdf

Solicitation Document No. Document Title

140R4025R0027 NGWSP Block 2-3 HDD

Preface

This section is a synopsis of the items identified by Reclamation that have been problematic for some contractors. The items have been identified through previous real-world performance of construction with Reclamation. The following items are not all encompassing of problems that may or may not be encountered and are only meant to identify general challenges contractors may run into when contracting with Reclamation for construction work. The purpose of this document is to allow contractors to propose construction more accurately at contract inception and reduce contract interpretation disagreements after contract award. It is highly recommended the Contractor read and become intimately familiar with both the solicitation and contract specifications and drawings prior to construction, as that can also head off potential disagreements as the work is being completed.

NOTE: The examples given within are for reference purposes only. Reclamation does not take responsibility for the application of calculations during bid creation. The Contractor is required to apply all calculations internally, and the items in this document are for awareness purposes only.

DISCLOSURE OF THE MAGNITUDE OF THE CONSTRUCTION PROJECT: The magnitude of this project is between $30,000,000 and $60,000,000.

Quality Control & Quality Assurance:

FAR Clause 52.246-12 requires the Contractor to establish a construction inspection system to ensure quality. Accordingly, per section 01 46 00- Quality Procedures, a Quality Control Plan is required to clearly outline the Contractors Quality Control (QC) Program to cover all construction operations, both onsite and offsite, including work by subcontractors, fabricators, suppliers, and purchasing agents.

The program must include a qualified, experienced Quality Control Supervisor (see part 1.04 Qualifications of the above specification section), who has authority delegated from an authorized official of the firm, to develop and manage quality control processes, including the three-phase control system (preparatory phase, initial phase, and follow-up phase) for all aspects of work specified and who has authorization to stop work if necessary. A well-managed Contractor's QC Program is essential to ensuring the work conforms to contract requirements. The effectiveness of the Contractor's QC Program will be subject to continued review and approval by the Government's Contracting Officer (CO).

The contractor will conduct its own Quality Assurance (QA) program, and Reclamation will only intermittently conduct its own Quality Assurance for specification compliance only, which may include inspection and tests performed by Government staff to ensure compliance with terms of the contract. Test performed by Reclamation will be used to ensure compliance with contract requirements and are not to be a replacement for specified Contractor quality contract and quality assurance testing. In the event of a discrepancy between Contractor's and Government's test results if performed, Reclamation's quality assurance test results will be compared to the contractor's results and a determination must be made whether the item conforms to the specifications or needs to be repaired/replaced at no additional cost to the government.

Quantity Surveys:

FAR Clause 52.23 6-16 Alt I Quantity Surveys will be included in this contract. Many contractor personnel have had issues providing adequate survey data IA W the referenced clause. This requires both preliminary and final surveys to be performed by the contractor. The contract requires (specs and clause) that a surveying plan be submitted (Surveying Plan) IA W specification 01 33 00. The surveying plan must be approved by Reclamation prior to the beginning of surveying work. The contract also requires submittal of all quantity survey notes and computations, as well as workday's survey notes. This is important as the quantity for payment must be verified against the actual survey data. Quantity surveys and calculations, along with as-built drawings, are required to be submitted with each monthly construction progress payment for a contractor's invoice to be considered as proper. Once construction is complete and all submittals are finalized, the balance of the lump sum price will be paid in the final invoice, quantity surveys are used to ensure the government does not unintentionally advance pay during progress payments.

The Government will have survey crews on site as part of its internal construction oversight and inspection program. However, this is not to be relied on by the Contractor as meeting the survey specifications. The Contractor is expected to provide fulltime survey sueport under the direction of a registered professional land surveyor licensed in the state where the work is being completed IA W the survey specifications (section 01 71 20 - Surveying). Historically, many contractors have missed this requirement, and it has led to payment disagreements.

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SOLICITATION, OFFER,

ANDAWARD

1. SOLICITATION NO.

140R4025R0027 □ ��!�fN D

F<g:�ID

. DATE ISSUED PAGE OF PAGES

(Constroct/on, Alteration, or Repair) lxJ NEGOTIATED IRFP)

REQUEST FOR PROPOSAL 10/29/2025 10 103

IMPORTANT - The "offer'' section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

7.ISSUED BY

Bureau of Reclamation

Upper Colorado Region

Regional Office

CODE

R40

125 South State Street, Room 8100

Salt Lake City UT 84138

9. FOR

INFORMATION CAL

5. REQUISITION/PURCHASE REQUEST NO.

0044025409

8. ADDRESS OFFER TO

SOLICITATION

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder."

6. PROJECT NO.

1 O. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS {Tdle, identifying no., data)

The principal components of work for Block 2-3 Horizontal Directional Drilling (HOD) include, but are not limited to, the following:

Provide:

l. HOD for a.

2. HOD for a.

b.

c.

42-inch

Reach 2

36-inch

Reach 2

Reach 2

Reach 3 buried water transmission pipeline crossing:

Nenahnezad Bluff: approximately 3,295-foot HOD bore length.

buried water transmission pipeline crossings:

Shumway Arroyo: approximately 2,000-foot HOD bore length.

San Juan River: approximately 2,400-foot HOD bore length.

Chaco River: approximately 2,080-foot HOD bore length.

LOCATION OF WORK: Work is located on the Block 2-3 pipeline alignment, which begins south of the Frank Chee Willette Reservoir approximately 17 miles east of Shiprock, New Mexico and terminates at the San Juan Lateral Water Treatment Plant approximately 6 miles east of intersection of U.S. Highway 491 and Navajo Route 36 in San Juan County.

11. The Contractor shall begin performance within

□award, [l<J notice to proceed. The performance period is calendar days and complete it within

□mandatory [le]negotiable. (See

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES", indicate within how many calendar days after award in Item 12b.)

ll<lYES □ NO

13. ADDITIONAL SOLICITATION REQUIREMENTS:

a. Sealed offers in original and 1 copies to perform the work required are due at the place specified in Item 8 by calendar days after receiving

12b. CALENDAR DAYS

1300 {hour) local time

01/28/2026 (date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

b. An offer guarantee [le] Is, D is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than 60 calendar days for Government acceptance after the date offers are due will not be considered and will be rejected .

NSN 7540-01-155-3212 STANDARO FORM 1442 (Rev. 12/2022) Prescribed by GSA FAR(48 CFR) 53.236-1(d)