DRAFT 01Jul25 PWS Group Fitness Services .docx

PERFORMANCE WORK STATEMENT

(PWS)

GROUP FITNESS

Holloman Air Force Base, NM

18 June 2025

TABLE OF CONTENTS

0. Acronyms and Abbreviations List………………………………………………

0. Publication Listing………………………………………………………………….10-11

0. DoD Recognized Organizations for Certification…………………………………..12

0. Map of Outdoor Locations………………………………………………………….13

Attachment 1 – PWS Page 10 of 15

1.0. DESCRIPTION OF SERVICES

This is a non-personnel services contract to provide fitness instruction. The Contractor shall furnish all personnel, equipment, materials, and supervision necessary to conduct fitness classes at the Domenici Fitness & Sports Center (DFSC) and Outdoor Sports Complex (OSC) at Holloman AFB, NM.

1.1. Scope of Work

The Contractor shall conduct an average of 25 fitness classes per week, as scheduled by the Fitness Center Director or designee. Classes shall vary in intensity and accommodate between 1 to 45 participants. Instruction may occur indoors or outdoors at the Domenici Fitness & Sports Center (DFSC), the outdoor pool, or the Outdoor Sports Complex (OSC), and will include Spin, Yoga, and other high-intensity formats.

1.2. General Requirements

1.2.1. Hours of Operation: Classes may be scheduled Monday through Sunday between 0500 and 2100, in accordance with DFSC operating hours. No services are required on federal holidays or during base closures. Resiliency days are designated annually by the Wing Commander and communicated in advance.

1.2.2. Contingency Operations: The Contractor shall adjust class times during contingencies or base-wide exercises.

1.2.3. Appearance: Instructors must present a neat, professional appearance in accordance with DFSC dress code.

1.3. Minimum Qualifications

1.3.1. Certification: Instructors must maintain valid primary certifications from DoD-recognized organizations per AFI 34-266. Additional certifications are required for specialized instruction.

1.3.2. Safety Training: Instructors shall possess current first aid and CPR/AED certification through the American Heart Association or American Red Cross.

1.3.3. Documentation: Emergency contact information and credentials must be submitted to the Contracting Officer and DFSC.

1.4. Class Schedule

The Contractor shall submit monthly class schedules to the COR no later than the fifth working day of the preceding month. The COR may adjust the number of weekly classes and recommend changes based on participation.

1.5. Specific Tasks

1.5.1 Sign into the Group Exercise Instructor logbook and distribute patron sign-in sheets. Submit completed sheets to the Contractor Folder post-class.

1.5.2 Conduct classes at designated indoor and outdoor facilities. The Contractor may cancel outdoor classes deemed unsafe due to weather or environmental conditions.

1.5.3 Report all participant disputes or injuries to the COR immediately and assist with AF Form 978 if necessary.

1.5.4 Provide at least 24-hour notice for cancellations (limited to two per month).

1.5.5 Allow a 10-minute grace period for class attendance before considering the session canceled.

1.5.6 Maintain cleanliness of equipment, conserve utilities, and operate only within authorized fitness facilities.

1.5.7 Adhere to DFSC guidance and USAF policies as provided.

1.6. Deliverables

1.6.1. Certifications: Submit copies of required credentials prior to performance.

1.6.2. Schedule: Submit monthly class schedules by the fifth working day of the prior month.

1.6.3. Meetings: Attend post-award and periodic performance meetings at no additional cost.

1.6.4. Antiterrorism Training: Complete Level I Antiterrorism Awareness Training within 30 days of access and annually thereafter. Certificates must be submitted to the COR or unit ATR. Training is available via JKO. (Pg 9.)

2.0. Service Summary (SS)

3.0. Government and Contractor Furnished Services

3.1. Government-Furnished:

· Utilities (electricity, water, sewer).

· Exercise equipment, temporary storage, and access to marketing platforms.

· Law enforcement and fire protection services.

· Shared bulletin board space and scheduling coordination.

3.2. Contractor-Furnished:

· All other personnel, tools, and materials.

· Equipment and procedures must comply with OSHA regulations (29 CFR Part 1910).

4.0 GENERAL INFORMATION

4.1 Contractor Quality Control (QC) Plan (Within 30 Days of Award) The Contractor shall develop and implement a Quality Control Plan (QCP) to ensure consistent service quality. The QCP must include:

· 4.1.1. Contractor letterhead or contact details (name, address, phone, and email).

· 4.1.2. Contract number (from SF1449 Block 2).

· 4.1.3. Defined management roles.

· 4.1.4. Simplified organizational chart identifying responsible QC personnel.

· 4.1.5. Description of the inspection system covering the PWS Service Summary (Section 2.0).

· 4.1.6. Methods for:

· Identifying and preventing defects;

· Recording defects and corrective actions;

· Tracking quality control inspections.

· 4.1.7. Tasks beyond Section 2.0, including any random or periodic checks, and any supporting documentation (e.g., procedures, checklists).

· 4.1.8. Recruitment and retention strategies to ensure uninterrupted service.

Government Review and Acceptance The initial QCP shall be submitted to the Contracting Officer (CO) within 10 calendar days of contract award. The Government will review and either approve or return it with required revisions. A corrected version is due within 10 calendar days of notice. Services must align with the approved QCP.

Revisions Contractor-initiated QCP changes must be submitted to the CO for approval and may not be implemented until written acceptance is received.

Government Oversight The COR will conduct periodic onsite inspections and review complaints to evaluate contractor performance per the PWS and QCP. Government inspections will vary over the contract term. The Contractor’s QC system must function independently of Government oversight.

4.2 Security Requirements

This contract does not involve access to classified information.

4.2.1 Illegal Aliens

The Contractor shall not employ illegal aliens. Non-U.S. citizens must hold valid work authorization and provide documentation (Green Card or Employment Authorization Document) upon request. Individuals found to be unauthorized will be detained and barred from HAFB.

4.2.2 Employee Listing

Maintain and update a current list of employees requiring HAFB access. Include name, SSN, and investigation type (if applicable). Submit updates to the Program Manager and sponsoring agency’s security assistant.

4.2.3 Security Training

Contractor employees must complete initial and annual security training per DoDM 5200.01V1_AFMAN 16-1404 and AFI 31-101, as required. Training will be coordinated by the sponsoring agency’s security representative.

4.2.4 Pass and ID Requirements

Contractor personnel must have valid installation access credentials. Submit completed HAFB Visitor Access Request (VAR) forms to the CO at least 7 business days prior (14 days for foreign nationals).

4.2.5 Retrieval of IDs

The Contractor must recover and return access credentials upon employee separation. If unable, notify the Government within 24 hours.

4.2.6 Travel Restrictions

Contractor personnel are restricted to work areas and designated routes to and from base entry points.

4.2.7 Traffic Laws

Contractor personnel must follow all HAFB traffic rules, including:

· Mandatory seatbelt use;

· Observing posted speed limits;

· Prohibited use of handheld devices while driving.

4.2.8 Weapons Prohibition

Possession of weapons, firearms, or ammunition is prohibited on HAFB.

4.2.9 For Official Use Only (FOUO)

Compliance with FOUO and Controlled Unclassified Information handling per DoDM 5200.01-V1 and DoDI 5200.48 is required.

4.2.10 Reporting Requirements

Contractor personnel must report any observed security concerns or threats.

4.2.11 Physical Security

The Contractor is responsible for securing all Government-provided property and materials at the end of each work period.

4.3 Hours of Operation

Services shall be performed daily between 0500 and 2100, Sunday through Saturday, during DFSC hours, excluding federal holidays and base closures.

4.3.1 Resiliency Days

Resiliency days vary yearly and will be announced in advance by the Wing Commander.

4.4 Recognized Holidays

The Contractor is not required to provide services on federal holidays. Refer to the OPM Federal Holidays schedule for updates. Holidays falling on a Saturday will be observed on Friday; those on Sunday will be observed on Monday.

4.5 Use of Government Employees

Contractor personnel may include off-duty military members subject to reassignment, deployment, or other duty changes. Their absence shall not excuse performance deficiencies.

4.6. Records Management, Freedom of Information Act (FOIA) and Privacy Act Requirements (March 2020):

4.6.1. Records Management (RM). IAW AFI 33-322, Records Management and Information Governance Program – Records (section 1.3.6) the Contractor shall provide accountability and ensure all records and documents generated during the period of this contract are made available to the Government at all times. Records relating to work that contractors perform are maintained according to AFI 33-322- Records Management and Information Governance Program, Air Force Records Information Management System (AFRIMS RDS), Federal Records Management (https://www.archives.gov/records-mgmt/policy/records-mgmt-language), the Federal Acquisition Regulation, and the Defense Federal Acquisition Regulation Supplement, as applicable. When contractors create data for the government’s use, the contract must identify the background data that contractors must deliver to the government for possible reuse. Before identifying background data that contractors must deliver to the government, program and contracting officers must coordinate with stakeholders. These include records and information managers, historians and other United States Government agencies as appropriate. This is to ensure that all government needs are met, particularly when the data supports new missions or programs. When the background data includes records, the contractor must deliver enough technical documentation to allow the Air Force or other agencies to use the data. Manage all data created for government use or legally controlled by the government according to the records management procedures in this instruction.

4.6.2 Freedom of Information Act (FOIA) and Privacy Act (PA). The Contractor shall comply with DoDM 5400.7_R, DoD Freedom of Information Act (FOIA) Program, DoD5400_7-R_AFMAN33-302, Freedom of Information Act Program, and AFI 33-332, Air Force Privacy and Civil Liberties Program. These regulations set policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding Personally Identifiable Information (PII) material.

4.6.3 Contractor Records. The Contractor shall maintain all government records IAW AFI 33-322, Records Management and Information Governance Program – Managing Records (Chapter 3), in order to support the COR who is responsible for all lifecycle record management and all duties assigned to the organization's Record Professional (RP) (Tier-1 (T-1)). [AFI 33-360, Publications and Forms Management, Table 1.1 outlines description of the authorities for T-1.]

5.0. APPENDICES:

1. Acronyms & Abbreviations List

1. Publication Listing

1. DoD Recognized Organizations for Certification

1. Map Of Outdoor Locations

APPENDIX A

ACRONYMS AND ABBREVIATIONS LIST

Attachment 1 – Appendix A Page 11 of 15

APPENDIX B

Publication Listing

AFI 34-266

31 Mar 2022 Fitness, Sports, and World Class Athlete Program

AFI 33-322

23 Mar 2020 Records Management and Information Governance Program

AFI 33-332

10 Mar 2020 Air Force Privacy and Civil Liberties Program

AFI 33-360

08 Jan 2019 Publications and Forms Management

DoDM 5400.07

27 April 2018 DoD Freedom of Information Act (FOIA) Program

DoDM 5400.07_AFMAN 33-302

27 Apr 2018 Freedom of Information Act Program

AF Form 978

30 Jun 2024 Supervisor Mishap Report (located online at e-publishing.af.mil)

AF Form 2586

09 Aug 2021 Unescorted Entry Authorization Certificate

DoDM 5200.01

02 Jul 2020

Information Security Program

AFI 16-1404

29 May 2015 Air Force Information Security Program

AFI 31-101

DAFI 31-101

20 Mar 2020 Integrated Defense

AFMAN 16-1405

DoDMAN5200.02_DAFMAN 16-1405

28 Nov 2023 Department of Air Force Personnel Security Program

DoDI5200.48

28 Nov 2023 Controlled Unclassified Information

Publications Code:

DoDI—Department of Defense Instruction AFI—Air Force Instruction AFMAN—Air Force Manual AF Form—Air Force Form DoDMAN—Department of Defense Manual DAFMAN—Department of Air Force Manual

Attachment 1 – Appendix B Page 13 of 15

APPENDIX C

DoD Recognized Organizations for Certification

Accepted Accreditations and Certifications

NCCA (National Commission for Certifying Agencies) Accredited Certifying Agencies

AAPTE - Academy of Applied Personal Training Education

ACE - American Council on Exercise

ACSM - American College of Sports Medicine

ACTION Certification

CI - The Cooper Institute for Aerobic Research

CSCCa - Collegiate Strength and Conditioning Coaches association

IFPA - International Fitness Professionals Association

ISFTA - International Sports & Fitness Trainers Association

NASM - National Academy of Sports Medicine

NAYS - National Alliance for Youth Sports

NCHEC - National Commission for Health Education Credentialing, Inc.

NCSF - National Council on Strength and Fitness

NESTA - National Exercise and Sports Trainers Association

NETA - National Exercise Trainers Association

NFPT - National Federation of Professional Trainers

NSCA - National Strength and Conditioning Association

PTA Global, Inc.

TWCC - Training & Wellness Certification Commission

DEAC (Distance Education Accrediting Commission) Accredited Certifying Agencies

ISSA - International Sports Sciences Association

USCI - US Career Institute

Attachment 1 – Appendix C Page 14 of 15

APPENDIX D

Map of Outdoor Locations

Attachment 1 – Appendix D Page 15 of 15 image1.png