DR4830GA MLR SOW_.pdf

DR-4830-GA

STATEMENT OF WORK

MULTI-FAMILY LEASE AND REPAIR (MLR)

DR-4830-GA HURRICANE HELENE

UNITED STATES DEPARTMENT OF HOMELAND SECURITY

FEDERAL EMEGENCY MANAGEMENT AGENCY (FEMA)

I. PURPOSE

The Department of Homeland Security (DHS) Federal Emergency Management Agency (FEMA) has a requirement for the Multi-Family Lease and Repair (MLR) shall be made available to individuals and households who are displaced from their pre-disaster residences or whose pre-disaster primary residences are rendered uninhabitable as a result of the damaged caused by Hurricane Helene, and who are unable to meet the expenses associated with procuring housing by other means. FEMA will determine the applicant eligibility for MLR. The property is to have sustained significant damage caused by Hurricane Helene, where the urgent need for housing requires the provision of direct housing assistance to eligible survivors under Section 408 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (“Stafford Act”).

II. BACKGROUND

On September 30, 2024, the President declared major disaster DR-4830 for the State of Georgia as a result of Hurricane Helene. The declaration authorized FEMA to provide financial assistance and direct services, under Section 408 of the Stafford Act, to individuals and households, “who as a direct result of a major disaster have necessary expenses and serious needs in which the individuals and households are unable to meet such expenses or needs through other means.” FEMA executed a direct housing mission to include the Multi-Family Lease and Repair (MLR) under section 408 of the Stafford Act.

III. SCOPE

FEMA shall execute the Multi-Family Lease and Repair (MLR), made available to FEMA approved individuals and households requiring direct housing services directly related to the presidentially declared major disaster Hurricane Helene DR-4830-GA. The MLR program shall provide improvements to existing multifamily rental property within thirty (30) to up to sixty (60) minutes commuting distance of the affected areas in the State of Georgia for the purpose of providing temporary housing to eligible applicants who are displaced due to Hurricane Helene. Contractor shall provide FEMA with regular progress reports related to their property inventory.

Below are specific task, items, and services to be completed, as required, for each work order (WO) and agreements executed under the MLR task order (TO). All WO and/or agreements executed under the MLR task order shall include, but not be limited to, the following:

I. Each work order (WO) will be authorized for release that will include or incorporate as applicable the following:

a. Task/Work to be performed.

b. Scope of Task

c. Time for completion of Target Date and/or Execution.

d. A detailed cost estimates.

e. Other pertinent information, such as technical/management approach.

f. Quality Assurance/Quality Review Plan; (reference approved QAP)

g. Total firm-fixed price or ceiling price (for Time and Material); and

h. Any other requirements specific or unique to the project.

Upon collection and verification of documents above (a-h), FEMA will issue a work order within two (2) business days.

II. The Contractor shall adhere to all “Eligibility Conditions” outlined under the “Multi-Family

Lease and Repair (MLR) Conditions: Terms and Conditions”, which states the following:

1. FEMA may enter into lease agreements with owners of multi‐family rental properties located in Individual Assistance (IA) designated counties and contiguous counties to house eligible applicants and make repairs or improvements to existing multi‐family housing units in order to provide temporary housing to eligible applicants.

2. Per the Stafford Act, under the terms of any lease agreement for property entered into under MLR, the value of the improvements or repairs shall be deducted from the value of the lease agreement and may not exceed the value of the lease. To determine the cost‐effectiveness of the potential MLR property, FEMA will deduct the estimated cost of repairs and improvements from the value of the lease as follows:

a. FEMA will determine the estimated cost of repairs or improvements by performing an independent cost estimate for the necessary repairs and improvements or receive an estimated cost for repairs and improvements from the building contractor.

b. FEMA will determine the value of the lease agreement by multiplying the monthly FMR by the number of units, and then multiplying the number of months remaining between the date the repairs are completed and the end of the 18-month period of assistance.

c. The estimated total cost per unit is up to $40,000 unless approved by FEMA.

i. This includes a minimal monthly maintenance cost per unit for the operation of the property.

ii. FEMA may provide a per unit security deposit payment to the landlord.

iii. FEMA may also approve access and functional needs‐related costs.

3. Properties located within a floodway, Coastal High Hazard Area, Coastal Barrier Resource Unit are not eligible for this program.

4. Prior to leasing a property, FEMA Housing Inspection Services (HIS) shall provide for each property an initial inspection report to include:

a. Location, physical address and latitude and longitude.

b. Date of construction, and

c. An exterior photo.

5. The following documentation is to be submitted within 7 days of leasing a property for temporary housing:

a. Completed property inspection report.

b. Itemized repair cost estimate.

c. The state or local government’s valuation of the lease, including methodology used.

d. Copy of the tenant lease and application requirements; and

e. A copy of the executed lease agreement and repair contracts, specifying the expenditures for repairs, rent, property management, and maintenance.

6. Within 14 days of completion, the following documentation will be provided:

a. Paid invoices documenting the expenses incurred for repairs and improvements.

b. A copy of the occupancy certificate issued by the local government; and

c. A copy of the lease agreement signed between property owner and FEMA, for each applicant.

7. All repairs shall be made in a manner consistent with current local building codes, standards, permitting, inspection requirements, and all applicable environmental planning and historic preservation (EHP) laws and regulations. Items will be repaired when feasible but may be replaced when cost‐effective to the government or when necessary to ensure the health and safety of the occupant.

IV. PROGRAM COST ESTIMATE

As estimated by FEMA, the execution of the MLR shall range as follows an estimated ceiling per unit of $40,00.00 for repair reimbursements. Repairs exceeding the maximum amount set forth here may require additional approval by FEMA. FEMA may also approve access and functional needs-related costs.

V. CONDITIONS OF EACH TASK ORDER

Only the Contracting Officer (CO) has the authority to approve and authorize any changes to the Task Order (TO). Any deviations from the TO shall be coordinated with the CO. No additional work or changes will be carried out without a contract modification.

VI. RESPONSIBILITIES OF STATE

Assist conducting outreach to communities to generate interest in the Multi-Family Lease and Repair (MLR). Additionally, jointly with FEMA, provide an informational session outlining the Request for Information (RFI) process for potential MLR properties. Assist FEMA in identifying local Flood Plain Administrators and Building Code Enforcement contacts.

VII. INSPECTION

FEMA Housing Inspections Unit will conduct inspections of the housing units, as required, to ensure an acceptable level of services and acceptable conditions of housing as determined by FEMA.

VIII. WORK HOURS

Any work, which the FEMA deems necessary to be performed on Saturdays, Sundays or legal holidays will be performed on an as needed basis.

IX. WARRANTIES

The leased premises are in good condition.

X. SAFETY REQUIREMENTS

To be determined with consideration of COVID-19 and restrictions set in place.

XI. ENVIRONMENTAL

Environmental Historic Preservation (EHP) will review each of the location/unit considered for MLR. A REC is provided for each location/unit.

XII. STAFFING PLAN

FEMA Direct Housing will project additional staffing needs based on the number of potential Multi- Family Lease and Repair properties approved for contracting.

XIII. SUBSTITUTIONS AND EQUIVALENT ITEMS

Substitutions or use of equivalent items can only be used if authorized by the CO/FEMA.

XIV. QUALITY ASSURANCE/QUALITY CONTROL PROVISIONS

Refer to the Quality Assurance Surveillance Plan (QASP)

XV. PLACE OF PERFORMANCE

Sites designations for MLR performance shall be provided to the State by FEMA Personnel. Only designated areas of impact outlined under the presidentially declared major disaster DR- 4830-GA shall be serviced under the Task Order (TO).

XVI. PERIOD OF PERFORMANCE

The period of performance (POP): Base Period:12-months, with one (1) 2- month Option Periods (if needed). It is understood each Work Order (WO) under this SOW shall not exceed sixty (60) days or less from the start of each MLR Execution. It is further understood, the POP can only be extended in writing by the CO.

XVII. OINT OF CONTACTS:

CONTRACTING OFFICER

Anthony Collins Brigette Huffin

CONTRACTING OFFICER REPRESENTATIVE(S)

Name: Corey Perro Name: Tritina Faulkner Name: Alicia Wynn

FEMA PROGRAM MANAGER

Name: Andre Artis

XVIII. APPLICABLE ATTACHMENTS

1. Quality Assurance Surveillance Plan (QASP)

2. MLRP Inspection Report

3. MLRP Property Lease Authorization Request Memo Template

4. MLRP Rating Sheet

5. MLRP Contract Terms and Conditions

6. MLRP Lease Addendum

7. MLRP Temporary Housing Agreement

8. MLRP 30-Day Close-out Notice – End of Period of Assistance

9. Notice to Owner of FEMA Issuance of Tenant Notice of Revocation

10. Notice to Owner of FEMA Decision to Terminate Occupancy

11. Any other applicable Federal, state and/or local government regulations