DR4611 Dehumidifier SOW.pdf

FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA)

TRANSPORTABLE TEMPORARY HOUSING UNIT

DEHUMIDIFIER STATEMENT OF WORK (SOW)

1 BACKGROUND

As part of its disaster and emergency response mission under the Stafford Act, FEMA provides TTHU Access and Functional Needs Equipment consisting of standard household items to eligible disaster Survivors housed in Transportable Temporary Housing Units (TTHUs).

The purpose of this requirement is to establish Best Value pricing to fulfill the requirement for the purchase of Dehumidifiers.

1.1 SCOPE

The Contractor shall the equipment, and shipping FOB Destination to provide the contract in accordance with specifications and guidelines outlined in this SOW.

The Contractor shall:

• Select the material(s) that meet the requirements specified in this SOW and CLIN Table.

• Provide items that meet applicable fire and safety standards.

• Deliver the TTHU Dehumifiders to the destination as set forth in the contract.

All applicable items shall be in accordance with Federal Acquisition Regulation (FAR) Part 23.4 - Use of Recovered Materials and Bio-based Products. Please visitwww.biopreferred.gov for more information.

2. REQUIREMENTS

2.1 TTHU Access and Functional needs Equipment:

The Contractor shall deliver the items that are specified and accepted by FEMA as part of the Offeror’s proposal to this single award contract. The proposal shall include “cut sheets” or other product description. A product description is not complete without an image. The items proposed will be included and become part of the contract. Please visit www.bioprefered.gov for more information. All items shall remain in the original manufacturer/factory packaging. As identified in the CLIN table, the Contractor shall provide specified items compliant with the Americans with Disabilities Act. All items shall be new and unused.

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2.2 Required TTHU Dehumidifiers

All items required as part of this SOW are described in the CLIN Table. Offeror shall not provide items that are on the Unacceptable Dehumidifier list

2.3 Prohibited TTHU Dehumidifiers

The contractor shall not propose or provide any dehumidifier that is listed in the Unacceptable Dehumidifier spreadsheet attached.

3. PACKAGING, LABELING AND DELIVERY

3.1 Packaging Instructions

All individual items shall remain packaged and sealed in the original factory packaging.

3.2 Tracking and Delivery

The Contractor may use any of the following methods to ship items: Dedicated Load; Less Than Load (LTL); or Package Carrier (e.g., FedEx, UPS, DHL, USPS, etc.).

3.2.1 Tracking

The Contractor shall provide notice of shipping. The notice shall be provided by email to the Contracting Officer (CO), the Contracting Officer’s Representative (COR) and the delivery point of contact. Shipping shall include a copy of the Contractor’s bill of lading (BOL) and an estimated date of delivery. The Contractor shall require that the delivery carrier’s driver notify the delivery point of contact 24 hours prior to delivery unless the delivery is using a carrier such as FedEx, UPS, DHL, USPS, etc. for package delivery. Items that are shipped as package delivery shall have the tracking number provided to the COR within 24 hours of the items being shipped.

Upon invoicing, the Contractor shall provide an electronic spreadsheet showing details of commodity shipped from place of origin to destination. At a minimum, the electronic spreadsheet must provide these details: Load number, Bill of Lading number, nomenclature, and units shipped, personal identifier for each unit, carrier, truck number, trailer number, place of origin, and destination.

3.2.2 Delivery Schedule

The delivery schedule shall provide:

• Projected delivery date

• Description of the dehumidifier being delivered

• Number of units being delivered

3.2.3 Delivery Location

Delivery locations Contiguous United States (CONUS) and will be identified in the contract request for quote.

FEMA Transportable Temporary Storage Site Staging Area (TTSA) Sherwood located at: Sherwood TTSA-FEMA 2695 N. Sherwood BLVD Forest Dr.

Baton Rouge, LA 70814

4. PERIOD OF PERFORMANCE:

The period of performance shall be for (90) days from the date of contract award.

5. PLACE OF PERFORMANCE:

The place of performance shall be at the Contractor’s facility, warehouse or sub-Contractor’s facility or warehouse.

6. DELIVERY CAPABILITY:

The Contractor shall call the specified POC at the delivery location identified in each contract to arrange a delivery window (day and time) and to understand any limitations at the site which would impact a delivery (ex. clearance levels into garage, building hours, etc.)

7. Itemized BOL shall accompany all deliveries.

Any discrepancies identified by the government will be reported back to the Contractor within 2 business days from the delivery date. The Contractor shall provide a spreadsheet to the COR indicating totals for each item after each delivery and grand totals for all deliveries within 72 hours of delivery. All items delivered by package carriers (e.g., FedEx, UPS, etc.) do not require palleted items for delivery. Commercial Motor Carriers delivering full load or Less-Than-Load (LTL) are required to deliver all goods palletized.

8. GOVERNMENT INSPECTION AND ACCEPTANCE

Government inspection and acceptance will be in accordance with FAR 52.212-4(a). The technical point of contact at the delivery location will inspect the TTHU Accessory Equipment.

Orders will be accepted by the COR.

9. DAMAGED ITEMS

The Contractor shall repair/replace damaged items at FEMA’s discretion. The Contractor shall have 72 hours from time of notification to repair a damaged item or replace the item and deliver it on the time schedule agreed to in the contract. Replacement items shall be shipped to FEMA at the Contractor’s expense or damaged items shall be returned to the Contractor at the Contractor’s expense.

10. DELIVERABLES

The Contractor shall provide a spreadsheet to the COR indicating totals for each item after each delivery and grand totals for all deliveries within 72 hours of delivery.

Other Considerations:

Orders will be accepted by the POC or COR at the designated delivery point only.