DR-4663-KY_Alternative_Temporary_Housing_Unit_RFI_v3.0_FINAL.pdf

FEDERAL EMERGENCY MANAGEMENT AGENCY

(FEMA)

Severe Storms, Flooding, Landslides, and Mudslides

DR-4663-KY

ALTERNATIVE TEMPORARY HOUSING UNIT

REQUEST FOR INFORMATION (RFI)

THIS REQUEST FOR INFORMATION (RFI) is issued in accordance with Federal Acquisition Regulations (FAR) 15.201(d) & (e). This RFI does not constitute a Request for Proposal (RFP), Invitation for Bid (IFB), or Request for Quotation (RFQ), and it is not to be construed as a commitment by the Government to enter into a contract, nor will the Government pay for the information submitted in response to this request. All information contained in this RFI is preliminary and is subject to change if, and when, a solicitation is issued. Responses to this notice are not offers and cannot be accepted by the U.S.

Government to form a binding contract. If a competitive solicitation is released, it will be synopsized on the System for Award Management (SAM.gov) website. It is the responsibility of the interested parties to monitor this site for additional information pertaining to this RFI, or future solicitations.

PROJECT SCOPE/DELIVERABLES

FEMA is seeking manufacturers and/or vendors of prefabricated/manufactured cottages/cabins who do business in the counties of Breathitt, Floyd, Knott, Letcher, and Perry counties, and have the capability to deliver and install 30-50+ cottages/cabins to multiple locations (i.e., group sites) within 6-8 weeks to be offered as temporary housing for FEMA applicants.

MANUFACTURED HOME REQUIREMENTS & IDENTIFICATION CRITERIA

Manufacturers and/or vendors meeting the criteria below are encouraged to respond to this RFI:

• Units must be manufactured or purchased in the Commonwealth of Kentucky;

• Units must include 1-bedroom, 2-bedroom and 3-bedroom models (floorplans and elevations are required);

• Units must not exceed 16’x80’ (i.e., cottage, cabin, shotgun-style homes only);

• Units must have a front porch with steps and/or ramp, as required by ADA;

• Units mush have two access points, front and rear door, as required by HUD;

• Units must be delivered turnkey with all Furniture, Fixtures, and Equipment (FF&E);

requirements met (See Appendix A). Furniture packages must not be constructed with fabric (i.e., faux leather or vinyl only);

• Flooring must not be carpet (i.e., hardwood, laminate, or vinyl);

• Units must be equipped with full kitchen appliance package and HVAC;

• Approximately 10% of units must be Americans with Disabilities Act (ADA) or Uniform Federal Accessibility Standards (UFAS) compliant;

• Manufacturers/vendors must provide a standard industry warranty for both structural and workmanship and be willing to enter into an maintenance contract;

• Manufacturers/vendors must do complete haul and install of units, including the pulling of required permits;

• Manufacturer’s/vendor’s available unit inventory must be able to accommodate delivery within 6-8 weeks;

• All contractors must be registered in System for Award Management (SAM) and have a Unique Entity Identifier at www.sam.gov.

Requested Information

Please provide the following information to the best of your ability:

• Manufacturer/Retailer name, location, owner name, and phone number;

• Location where homes are manufactured;

• Total number of units currently in stock and on the lot (OTL) that meet unit requirements;

• Number of units in stock that are compliant with ADA/UFAS and/or features that provide accessibility for individuals with disabilities;

• Type of warranties offered on units, appliances, and fixtures;

• Projected length of time required to deliver units to group sites in impacted counties:

Breathitt, Floyd, Knott, Letcher, and Perry;

• Pricing for haul and install of units, including pulling permits;

• Maintenance packages available and duration;

• Furniture and appliance packages available and pricing.

DEFINITIONS

Applicant: An individual or household who has applied for FEMA Assistance, and because of the disaster, has a disaster-caused need for temporary housing.

Fair Housing Act: Protects people from discrimination when they are renting, buying, or securing financing for any housing. The prohibitions specifically cover discrimination because of race, color, national origin, religion, sex, disability, and the presence of children.

Unit: A manufactured or prefabricated structure (e.g., cottage, cabin, manufactured housing unit) that provides temporary housing for FEMA eligible applicants for up to 18 months.

Occupant: An applicant, co-applicant, or any household member over the age of 18 who is authorized to reside in the Temporary Housing Unit (THU).

Period of Assistance: Individuals and Households Program (IHP) assistance is limited to 18 months following the date of the disaster declaration. The period of assistance begins at the date of the Presidential declaration and not the date on which the disaster is designated for Individual Assistance (IA). The President may extend the period of assistance due to extraordinary circumstances that an extension would be in public interest. Through the delegation of authority, the Assistant Administrator (AA) for Recovery may, at the request of a state, territorial, and tribal government, extend the period of assistance for the IHP Financial Assistance, Direct Temporary Housing Assistance, or both.

Period of Performance (POP): Has the potential to be a base of twelve (12) months with a possible option to extend services.

Reasonable Commuting Distance: A distance which does not place an undue hardship on an applicant. It also takes into consideration the traveling time due to road conditions; e.g., mountainous regions or bridges out and the normal commuting patterns of the area.

Utilities: Services such as water, gas, electricity, heating oil, and/or propane. Utilities do not include amenity services ( e.g., cable, television, internet, telephone, etc.)

SUBMISSION OF CAPABILITY PACKAGES INSTRUCTIONS

Interested Manufacturers and/or vendors who meet the requirements for units shall submit a brief capabilities' statement package via email to the Points of Contact (POC) listed below.

There is no page limitation on your submission. Respondents shall also provide a cover page with their company name, Unique Entity Identifier, CAGE Code, web address, address, point of contact, telephone number, e-mail address, size of your organization, and, if applicable, the small business socioeconomic category.

This documentation should address, at a minimum, the following to demonstrate the vendor's capability to perform the requirements:

1. The manufacturer’s/vendor's technical capability to deliver the aforementioned services within the specified timeframe; and

2. Past relevant experience with similar requirements along with the contract type/pricing methodology; and

3. The manufacturer’s/vendor's ability to manage, as prime, the types and magnitude of services required to include haul and install of units.

Please provide additional information you deem relevant to respond to the specifics of the RFI.

The Government is not requesting any proprietary information to be submitted, nor shall it be liable for any consequential damages for proprietary information included. Any information submitted to the RFI (e.g., capability statement) is subject to disclosure under the Freedom of Information Act, 5 USC 552 (a). All submissions submitted will not be returned.

The applicable NAICS code is 531110. The applicable PSC is X1FA.

RESPONSE DEADLINE: RFI responses and comments are due by Friday, 14 October 2022, no later than 3:00 PM EST via email to the POC listed below. The email subject line shall read:

RFI Response: DR-4663-KY

POINTS OF CONTACT: Yolanda F. Brown, Contracting Officer, email:

yolanda.brown@fema.dhs.gov

Note: Phone calls will not be accepted or returned.

All responses received and questions answered will be considered as part of the market research for this requirement in accordance with FAR 10.001(a)(3).

SMALL BUSINESS CONCERNS: Small Business concerns are encouraged to provide responses to this RFI in order to assist in determining competition determination.

mailto:yolanda.brown@fema.dhs.gov

APPENDIX A: FURNITURE, FIXTURES, AND EQUIPMENT (FF&E) REQUIREMENTS

The quantities below represent what is required for an average Off the Lot (OTL) Manufactured Housing Unit (MHU)/Prefabricated Modular Home.

Appliances • One (1) microwave

• One (1) refrigerator

• One (1) stove and range

• One (1) dishwasher

• HVAC

Equipment • One (1) fire extinguisher: Five pound (5 lb.) A-B-C type fire extinguisher and a mounting bracket, ABC- Multiple Use Class, Capacity: 5 lbs., dry powder type, mounting bracket included, mounting hardware included, made of rust-resistant metal, includes pressure gauge, free of sharp, abrasive surfaces and edges, durable for eighteen (18) months, new condition, discharge range: 10’ to 15,’ 0perating pressure: 100 psi, meets UL safety listing, no assembly required, free of defects. Dimensions: 15” H to 21” H, 4” to 8” Diameter.

• One (1) NOAA radio: Tunable to NOAA’s 24/7 National Weather Service broadcast, S.A.M.E. Digital Weather/Hazard alert feature that provides constant monitoring of local National Weather Service broadcast, approved by Federal Communications Commission (FCC) and the National Oceanic and Atmospheric Administration (NOAA), works with electrical power and battery backup, compatible with an external, connectable strobe light, uses AA batteries, new condition, free of sharp, abrasive surfaces and edges, durable for eighteen (18) months of use, no assembly required, free of defects.

• One (1) strobe light: Compatible with NOAA weather radio, bright LED lights, flashes during emergency weather alerts, new condition, no assembly required, free of defects.

• Four (4) AA batteries: New condition, disposable (not rechargeable), 1.5 volts, mercury free, free of defects.

Furniture • Sofa: Faux Leather (No fabric or upholstery), neutral color, has arm rests, non-sleeper sofa, not a sectional sofa, does not have a footrest, new condition, free of sharp, abrasive surfaces and edges, durable for eighteen

(18) months of use, no assembly required, free of defects, meets federal flammability standards, faux leather/vinyl has stain resistance protection.

Dimensions: 72” W to 80” W, 32” D to 37” D, 33” H to 35” H, 55” seat width to 65” seat width, 20” seat depth to 24” seat depth, 17” seat height to 18” seat height

• Armchair: Faux Leather (No fabric or upholstery), neutral color, has arm rests, does not have a footrest, non-rocking chair, does not recline, new condition, free of sharp, abrasive surfaces and edges, durable for eighteen

(18) months of use, no assembly required, free of defects, meets federal flammability standards, faux leather/vinyl has stain resistance protection.

Dimensions: 28” W to 44” W, 31” D to 35” D, 33” H to 35” H, 21” seat width to 23” seat width, 19” seat depth to 21” seat depth, 17” seat width to 18” seat height

• Coffee table: Constructed from wood, neutral color, rectangle shape, four legs, new condition, free of sharp, abrasive surfaces and edges, durable for eighteen (18) months of use, no assembly required, free of defects, meets federal flammability standards. Dimensions: 42” W to 48” W, 18” D to 24” D, 15” H to 20” H.

• End table: Square or rectangle shape, constructed from wood, neutral color, four legs, new condition, free of sharp, abrasive surfaces and edges, durable for eighteen (18) months of use, no assembly required, free of defects, meets federal flammability standards. Dimensions: 18” W to 24” W, 18” D to 24” D, 21” H to 24” H.

• Dining set with one (1) table and six (6) chairs: Table and chairs constructed from wood, table is rectangle shape, table accommodates six chairs, table is not extendable. Dimensions: 72” W to 84” W, 36” D to 42” D, 30” H.

Six chairs accommodate (6) adults, all chairs are the same size and matched, chairs have four legs, chairs have no upholstery, new condition, free of sharp, abrasive surfaces and edges, durable for eighteen (18) months of use, no assembly required, free of defects, meets federal flammability standards. Each chair has the dimensions:18” W to 21” W, 18” D to 21” D, 32” H to 36” H.

• Full-size bed frame: Constructed from rust-resistant metal, no headboard is required, accommodates one (1) full-size mattress (54” W x 75” L) and box spring (54” W x 75” L), no storage drawers or shelves, not a wall-bed, new condition, free of sharp, abrasive surfaces and edges, durable for eighteen (18) months of use, free of defects, meets federal flammability standards

• Bunkbed frame: Constructed from solid, finished wood and/or rust-resistant metal, freestanding, accommodates two (2) XL twin size mattresses (each 39” W x 80” L) without box springs, has attached ladder, upper bed bunk has a guardrail without any gaps between the rail and the upper bed bunk frame, no storage drawers or shelves, free of sharp, abrasive surfaces and edges, new condition, durable for eighteen (18) months of use, free of defects, meets federal flammability standards.

Dimensions: 60” H to 72” H

• Full-size mattress and box spring set: Innerspring mattress, non-latex, medium firmness, polyester, cotton, or blend ticking and wadding, new condition, durable for eighteen (18) months of use, free of defects, meets federal flammability standards. Mattress dimensions: 54” W, 75” L, 9” H to 11” H. Box spring dimensions: 54” W, 75” L, 9” H

• XL twin size mattress: Innerspring mattress: non-latex, medium firmness, polyester, cotton, or blend ticking and wadding, new condition, durable for eighteen (18) months of use, free of defects, Meets federal flammability standards. Dimensions: 39” W, 80” L, 9” H to 11” H.

• Five-drawer dresser: Constructed from wood, rectangle shape, neutral color, hardware included, new condition, free of sharp, abrasive surfaces and edges, durable for eighteen (18) months of use, no assembly required, free of defects, meets federal flammability standards. Dimensions: 33” W to 36” W, 18” D to 24” D, 48” H to 48” H.

• Nightstand: Constructed from wood, rectangle shape, neutral color, two-drawers, hardware included, new condition, free of sharp, abrasive surfaces and edges, durable for up to eighteen (18) months during occupancy, no assembly required, free of defects, meets federal flammability standards.

Dimensions: 16” W to 24” W, 16” D to 24” D, 18” H to 25” H.

Fixtures • 30” W by 54” L mini-blinds: Vinyl slats, horizontal orientation slats, washable slats, smooth surface slats, stain resistant slats, fade resistant slats, bottom up opening type, light filtering, mountable, outside mount type, with installation brackets and mounting hardware included, white in color, matching white vinyl headrail, cordless, includes wand tilt, made with non-lead formula, no assembly required, new condition, free of defects, all materials meet federal flammability standards, ANSI certified.

Dimensions: 30” W to 54” H, 1” D.

• 36” W x 54” L mini-blinds: Vinyl slats, horizontal orientation slats, washable slats, smooth surface slats, stain resistant slats, fade resistant slats, bottom up opening type, light filtering, mountable, outside mount type, with installation brackets and mounting hardware included, white in color, matching white vinyl headrail, cordless, includes wand tilt, made with non-lead formula, no assembly required, new condition, free of defects, all materials meet federal flammability standards, ANSI certified.

Dimensions: 32” W X 54” H, 1” D.

• Two (2) shower curtains: Constructed from polyester, includes twelve

(12) shower curtain rings, includes twelve (12) shower curtain hooks, neutral color, new condition, free of sharp, abrasive surfaces and edges, durable for up to eighteen (18) months during occupancy, free of defects, meets federal flammability standards. Dimensions: 71” L, 71” H

• Two (2) twelve-pack of shower curtain hooks: Constructed from silicone rubber, plated metal (rust resistant) or plastic, c-shaped non-latching.

• Compact fluorescent light (CFL) bulb: equivalent to sixty (60) watt bulb, E26 medium screw base, soft white light color, spiral bulb shape, 900 lumens light output, mercury free, new condition, free of defects.

• Medicine cabinet with mirrored door: Surface mount, no assembly required, rectangle shape, contains two (2) interior shelves, reversible door able to be installed to open to either the left or the right, cabinet hardware included, mounting hardware included, no light fixture, mirror on door, neutral colored cabinet and door frame, cabinet and shelves constructed of wood or aluminum, free of sharp, abrasive surfaces and edges, durable for eighteen (18) months of use, new condition, free of defects, all materials meet federal flammability standards. Dimensions: 20” W to 24” W, 24” H to 36” H

• Towel bar: Metal with chrome finish, wall-mountable, includes mounting hardware, single towel bar, rust resistant, free of sharp, abrasive surfaces and edges, durable for eighteen (18) months of use, new condition, free of defects, no assembly required. Dimensions: 24” L, 2” H to 3” H, 3” D to 5” D.

• Toilet paper holder: Metal with chrome finish, wall-mountable, includes mounting hardware, rust resistant, single toilet paper roll capacity, new condition, free of sharp, abrasive surfaces and edges, durable for eighteen

(18) months of use, free of defects, no assembly required. Dimensions: 4” W to 8” W, 2” H x 4” H, 2” D x 4” D

• Shower curtain rod: Metal with chrome finish, single rod, straight rod, rust resistant, free of defects, new condition, free of sharp, abrasive surfaces and edges, durable for eighteen (18) months of use, no assembly required. Dimensions: 60” L, 1” Diameter.