DQ1 RBAA2017.1374.pdf

DOCUMENTED QUOTE (DQ): RBAA2017-1374

DATE DUE: WEDNESDAY MAY 3, 2017 10:00 AM MT

ISSUING OFFICE: Colorado Department of Public Safety Director of Procurement 700 Kipling Street Denver, CO 80215

The issuing office is the sole point of contact concerning this solicitation. All inquiries should be submitted to:

Email: cdps_edo_bids@state.co.us

ONLY QUOTES SUBMITTED VIA EMAIL WILL BE ACCEPTED

Email questions to email above; No phone calls will be accepted

PLEASE ENSURE DQ# RBAA2017-1367 IS IN THE SUBJECT LINE OF ALL COMMUNICATION

FEIN Date

^Enter your FEIN or SSN as registered on Colorado’s Vendor Self Service System (VSS).

Name of Company

Address

City State Zip Code

PHONE EMAIL

Colorado VSS / CORE Number:

Indicate if your company is Service-Disabled Veteran-Owned Small business:

Yes No Indicate if your company is Woman-Owned Yes No

PRINT NAME OF COMPANY REPRESENTATIVE

AUTHORIZED TO OBLIGATE COMPANY:

TITLE

SIGNATURE OF COMPANY REPRESENTATIVE

SIGN AND RETURN THIS PAGE WITH BID SUBMISSION

mailto:cdps_edo_bids@state.co.us

1.0 General

1.1 PLEASE PROVIDE A QUOTE FOR THE ITEMS IN EXHIBIT A

All items shall be new All responses shall be quoted FOB Destination to:

o 15203 W. 12th Avenue Golden, CO 80401

Bidders must comply with and or submit the following items with their bid submission in order to be considered responsive:

a. Completed and signed cover page (page 1)

b. Completed Exhibit A

1.2 Vendor Self Service System (VSS) and Registration

This solicitation is published using the Colorado Vendor Self Service System (VSS). Vendors shall be registered on Colorado VSS at the closing date of this announcement to be considered for award.

www.colorado.gov/vss.

1.3 Award Period

The base award period shall be date of award through June 30, 2017. Options may be included in any resultant contract/order. Any purchases as a result of this DQ shall be contingent upon funds being appropriated, budgeted and otherwise made available, all bid requirements being satisfied, and a State purchase order issued.

1.4 Type of Contract

Any resultant award will be via a State Purchase Order. Terms and conditions may be accessed at:

https://www.colorado.gov/osc/purchase-order-terms-conditions

1.5 Evaluation

Proposals will be evaluated based on responses received. Award will be based on the acceptable response that is most advantageous to the state, price/cost being the primary consideration.

2.0 Additional Terms and Conditions

2.1 Submission

By submission of a bid, bidder agrees as follows:

Except as replaced, modified, or supplemented, all items in the State of Colorado Solicitation Instructions/Terms and Conditions (available at the following address:

https://bidscolorado.com/purchasi.nsf/0/546C6A7C473DD34087256E9700605672?openDocument) are considered part of, and are incorporated by reference into this document. In the event of a conflict of terms between this solicitation and the State of Colorado Solicitation Instructions/Terms and Conditions, the most restrictive terms shall govern.

http://www.colorado.gov/vss https://www.colorado.gov/osc/purchase-order-terms-conditions https://bidscolorado.com/purchasi.nsf/0/546C6A7C473DD34087256E9700605672?openDocument https://bidscolorado.com/purchasi.nsf/0/546C6A7C473DD34087256E9700605672?openDocument

The State is tax exempt.

CDPS encourages free and open competition among bidders. Whenever possible, specifications, bid invitations and conditions are designed to accomplish this objective consistent with the necessity to satisfy the CDPS’ needs. The bidder’s signature on this bid guarantees that the prices quoted have been established without collusion with other eligible bidders and without effort to preclude the CDPS from obtaining the lowest possible competitive price.

In accordance with Colorado Revised Statute (CRS) CRS 24-103-207.5 titled – Purchasing Preference for Environmentally Preferable Products; bidders responding to this solicitation may seek to qualify for the preference and governmental bodies conducting this solicitation shall award a contract to a bidder who offers environmentally preferable products subject to the conditions in the Code and Procurement Rules.

Reciprocity is mandated by statute. CRS 8-18-101 states, “When a contract for commodities or services is to be awarded to a bidder, a resident bidder as defined in in section 8-19-102 (2) shall be allowed a preference against a nonresident bidder equal to the preference given or required by the state in which the nonresident bidder is a resident.”

2.2 Service-Disabled Veteran Owned Small Business (SDVOSB)

HB14-1224/C.R.S. 24-103-211 sets a Service-Disabled Veteran Owned Small Business goal of at least 3% of all contracts by dollar value be awarded to SDVOSBs who must be incorporated or organized in Colorado or they must maintain a place of business or have an office in Colorado and who are officially registered and verified as a SDVOSB by the Center of Veteran Enterprise within the US Department of Veterans Affairs (www.vip.vetbiz.gov).

CDPS shall give a certified SDVOSB a 5% preference in response to this DQ. SDVOSBs need to submit documentation of SDVOSB certification issued through the US Department of Veterans Affairs in their response to this solicitation.

Certification can be received through the Center for Veteran Enterprise website.

EXHIBIT A – BID SCHEDULE

0001: Router

- Industrial Grade 4G LTE/3G

- Integrated GPS

- Web Blocking

- VLAN on LAN Support

- WAN Port Convertible into LAN

Port

- Stateful Firewall

- DoS Prevention

- Site-to-Site VPN

- 1-12V2A Power Supply

- 1-5dBi Wi-Fi Antenna

- 1-GPS Antenna

- 2-2dBi 4G LTE Antennas

- 1-3dBi 3G Magnetic Antenna

Pepwave MAX BR1. Alternative products will not be considered.

0002: Fleet Management Antenna

- GPS Multiband Surface-Mount Antenna

- 4 Cable, 2-LTE Cellular; 1-WiFi;

1-GPS

Mobile Mark LTM401. Alternative products will not be considered.

0003: Warranty and Other Services

- See Following 2-pages. This item is per year. The initial year will be included with the base bid of the equipment.

- Option year 1:

- Option year 2:

- Option year 3:

- Option year 4:

Opt 1

Opt 2

Opt 3

Opt 4

WARRANTY AND OTHER SERVICES

Cloud Management Requirements:

CDPS currently manages the Colorado State Patrol (CSP) fleet of Pepwave BR1 MAX modems through a web-based platform called InControl2. This application permits the management of the CSP fleet through remote firmware and configuration updates as well as provide technical assistance for connectivity issues.

InControl2 also provides data analytics for CSP cellular coverage, usage and CDPS’ broadband development strategy for FirstNet.

Prospective vendors submitting a bid must provide access to a web based modem management platform.

InControl2 is strongly preferred as it is currently used to manage 400 modems currently in use. If the vendor does not provide access to InControl2, the web-based platform they offer must meet all of the following requirements:

The following items must be tracked in the web-based platform:

- Connectivity status.

- Connectivity strength.

- GPS location.

- Carrier, APN, IMEI and SIM information.

- Cellular phone number associated with device.

The following functions must be present in the web-based platform:

- Ability to remotely manage modem configurations. (Individually and in groups)

- Ability to manage modem firmware version. (Individually and in groups)

- Ability to update cellular dialer firmware.

- Ability to connect to modem internal configuration for troubleshooting and analysis.

The vendor must provide engineering and technical support for the web based software as follows:

- Provide assistance with troubleshooting the web based software and restoring functionality.

- Provide assistance with data collection and data interpretation for CDPS inquiries.

Technical Support Requirements:

Prospective vendors must dedicate an engineer to assist with technical needs to support the purchased hardware. Engineering support must:

- Respond to technical inquiries within 24 hours.

- Analysis of log files by vendor engineer to help resolve persistent or complex technical issues.

- Long-term analysis and support of ongoing technical issues causing service disruption.

- Serve as point of contact with Peplink engineering staff and assist in submitting issues to Peplink engineers.

- Advocate to Peplink for and assist in the creation of customized BR1 firmware versions for CSP needs, including but not limited to support for DVR/Camera hardware, UConnect 12.1, and future peripherals and hardware.

- Submit feature requests on behalf of CDPS for improvements to modem firmware, such as the ability to update dialer firmware.