DQ1 RBAA 2018-0257 - CSP Peace Officer Handbooks .pdf

DOCUMENTED QUOTE (DQ): RBAA 2018-0257

DATE DUE: Thursday September 14, 2017

2:00 PM MST (as adjusted for Daylight Savings Time).

LATE BIDS WILL NOT BE CONSIDERED

ISSUING OFFICE: Colorado Department of Public Safety Director of Procurement 700 Kipling Street Denver, CO 80215

The issuing office is the sole point of contact concerning this solicitation. All inquiries should be submitted to:

Email: cdps_edo_bids@state.co.us

ONLY QUOTES SUBMITTED VIA EMAIL WILL BE ACCEPTED

Email questions to email above; No phone calls will be accepted

PLEASE ENSURE DQ# RBAA2018-0257

IS IN THE SUBJECT LINE OF ALL COMMUNICATION

FEIN

Date

^Enter your FEIN or SSN as registered on Colorado’s Vendor Self Service System (VSS).

Name of Company

Address

City

State Zip Code

PHONE

EMAIL

Colorado VSS / CORE Number:

Indicate if your company is Service-Disabled Veteran-Owned Small business:

Yes No Indicate if your company is Woman-Owned Yes No

PRINT NAME OF COMPANY REPRESENTATIVE

AUTHORIZED TO OBLIGATE COMPANY:

TITLE

SIGNATURE OF COMPANY REPRESENTATIVE

SIGN AND RETURN THIS PAGE WITH BID SUBMISSION

mailto:cdps_edo_bids@state.co.us

1.0 General

1.1 Please provide a quote for the items in Exhibit A – Bid Schedule

All items shall be new.

Pricing shall be binding and valid for the length of the award.

No guarantees are made as a result of the solicitation and award.

The items will be ordered on an “as needed” basis.

All responses shall be quoted FOB Destination to:

15055 S. Golden Road Golden, CO 80401

Bidders must comply with and or submit the following items with their bid submission in order to be considered responsive:

Completed and signed cover page (page 1) Completed Exhibit A – Bid Schedule Current W-9

1.2 Vendor Self Service System (VSS) and Registration

This solicitation is published using the Colorado Vendor Self Service System (VSS). Vendors shall be registered on Colorado VSS at the closing date of this announcement to be considered for award: www.colorado.gov/vss. Contact the VSS Help Desk for assistance registering at 303-866-6464.

1.3 Award Period

The award period for this Documented Quote is the effective date of the purchase order, July 1, 2018 through June 30, 2020, contingent upon funds being appropriated, budgeted and otherwise made available and all bid requirements being satisfied.

1.4 Type of Contract

Any resultant award will be via a State Purchase Order. Terms and conditions may be accessed at:

https://www.colorado.gov/osc/purchase-order-terms-conditions

1.5 Evaluation

Proposals will be evaluated based on responses received. Award will be based on the acceptable response that is most advantageous to the state, price/cost being the primary consideration.

1.6 Ordering and Shipping

No guarantees are made as a result of solicitation and award. The Colorado Peace Officer Handbooks will be ordered on an “as needed” basis. Vendor shall ship to Colorado State Patrol. The locations designated by the Colorado State Patrol.

The locations where deliveries shall be made include:

Golden, Colorado http://www.colorado.gov/vss https://www.colorado.gov/osc/purchase-order-terms-conditions

Colorado Springs, Colorado

Greeley, Colorado

Fruita, Colorado

Alamosa, Colorado

Upon award, vendor will be notified of exact shipping address. The shipments must be delivered between Monday – Friday 8:30 AM – 4:00 PM (Mountain Standard Time as adjusted for Daylight Savings Time), excluding holidays.

2.0 Additional Terms and Conditions

2.1 Submission

By submission of a bid, bidder agrees as follows:

Except as replaced, modified, or supplemented, all items in the State of Colorado Solicitation Instructions/Terms and Conditions (available at the following address:

https://bidscolorado.com/purchasi.nsf/0/546C6A7C473DD34087256E9700605672?openDocument) are considered part of, and are incorporated by reference into this document. In the event of a conflict of terms between this solicitation and the State of Colorado Solicitation Instructions/Terms and Conditions, the most restrictive terms shall govern.

The State is tax exempt.

CDPS encourages free and open competition among bidders. Whenever possible, specifications, bid invitations and conditions are designed to accomplish this objective consistent with the necessity to satisfy the CDPS’ needs. The bidder’s signature on this bid guarantees that the prices quoted have been established without collusion with other eligible bidders and without effort to preclude the CDPS from obtaining the lowest possible competitive price.

In accordance with Colorado Revised Statute (CRS) CRS 24-103-207.5 titled – Purchasing Preference for Environmentally Preferable Products; bidders responding to this solicitation may seek to qualify for the preference and governmental bodies conducting this solicitation shall award a contract to a bidder who offers environmentally preferable products subject to the conditions in the Code and Procurement Rules.

Reciprocity is mandated by statute. CRS 8-18-101 states, “When a contract for commodities or services is to be awarded to a bidder, a resident bidder as defined in in section 8-19-102 (2) shall be allowed a preference against a nonresident bidder equal to the preference given or required by the state in which the nonresident bidder is a resident.”

2.2 Service-Disabled Veteran Owned Small Business (SDVOSB)

HB14-1224/C.R.S. 24-103-211 sets a Service-Disabled Veteran Owned Small Business goal of at least 3% of all contracts by dollar value be awarded to SDVOSBs who must be incorporated or organized in Colorado or they must maintain a place of business or have an office in Colorado and who are officially registered and verified as a SDVOSB by the Center of Veteran Enterprise within the US Department of Veterans Affairs (www.vip.vetbiz.gov).

CDPS shall give a certified SDVOSB a 5% preference in response to this DQ. SDVOSBs need to submit documentation of SDVOSB certification issued through the US Department of Veterans Affairs in their response to this solicitation.

Certification can be received through the Center for Veteran Enterprise website.

https://bidscolorado.com/purchasi.nsf/0/546C6A7C473DD34087256E9700605672?openDocument https://bidscolorado.com/purchasi.nsf/0/546C6A7C473DD34087256E9700605672?openDocument

EXHIBIT A – BID SCHEDULE

NOTE: The use of a brand name is for the purpose of describing the standard of quality, performance, and characteristics desired and are not to limit or restrict competition.

RETURN THIS PAGE WITH BID SUBMISSION

ITEM QUANTITY UNIT PRICE TOTAL PRICE

0001: Colorado Peace Officers Handbook 2019-2020 Edition with CD and E-Book. 1105

TOTAL LINE ITEMS 0001 THROUGH 001