DQ1 LAAA 2026-358 - DV Lethality & DVLAP Amended.docx

Documented Quote

DQ1 LAAA 2026-358

Domestic Violence Lethality Curriculum for Law Enforcement & Community Partners

Documented Quote Summary Sheet

The information found in this summary sheet is for reference purposes only. Vendors or other interested parties are cautioned to review the solicitation, including any later amendments, in its entirety and contact the listed Point of Contact with any questions.

Point of Contact- Mackenzie owens, procurement@coag.gov Important Dates:

Publication Date- March 13, 2026 Deadline for Questions- March 20, 2026 Quote Submission Deadline- April 3March 27, 2026 Overview and Goals:

The Colorado Attorney General’s Office has received a federal grant to support the statewide implementation of DVLAP and associated trainings.

The Lethality Assessment Protocol (LAP) is an evidence-based, 11-question screening tool designed to identify victims of intimate partner violence who are at high risk of homicide. When administered properly, LAP not only identifies high-risk victims but also requires an immediate referral—commonly referred to as a “warm handoff”—to a confidential community-based advocate.

Colorado’s agencies vary widely in size, geography, staffing, and training capacity. As a result, there is a need for a standardized, high-quality curriculum that establishes a shared understanding of domestic violence lethality, explains the purpose and mechanics of LAP, and provides practical guidance for consistent implementation statewide.

This project seeks to develop a comprehensive, asynchronous virtual training curriculum that supports both statutory compliance and effective implementation of DVLAP. The curriculum will consist of three core courses: (1) a foundational course for law enforcement personnel on the dynamics and risk factors of domestic violence lethality; (2) a technical course for law enforcement personnel detailing when and how to administer LAP with fidelity; and (3) a course for domestic violence advocates and community partners modeled off the technical course for law enforcement on LAP.

The overarching goal of this project is to establish a standardized, research-informed training infrastructure that promotes consistent, high-fidelity implementation of the Domestic Violence Lethality Assessment Protocol across Colorado.

Requirements:

A. Offerors must demonstrate experience of at least two (2) past projects of similar size and complexity in which Offeror developed asynchronous curriculum for adult learners.

B. Offerors must demonstrate experience with at least two (2) past projects of similar size and complexity in which Offeror collaborated with subject matter experts (SMEs) to translate technical or research-based content into engaging, accessible virtual training materials.

C. Offerors must demonstrate experience with at least two (2) past projects of similar size and complexity in which Offeror developed supplementary implementation materials, such as technical assistance documents, and quick-reference tools for the learner.

Requested QUOTE Format:

D. Offerors should provide the DOL with three (3) documents.

i. The first shall be labeled as “Narrative Response” and contain narrative replies to all sections below identified as “Offeror’s Response” in Section C.ii.

ii. The second document shall be labeled as “Work Plan” and shall include a proposed timeline inclusive of all deliverables noted in Section 3.G – with no pricing.

iii. The third and final document shall be labeled as “Cost Proposal” and contain responses to all sections identified as “Offeror’s Response” in Section 4.D.

E. NARRATIVE RESPONSE

i. Mandatory Minimum Requirements (Section 2.B.i)

a. Offeror’s Response – Offeror shall demonstrate experience of at least two (2) past projects of similar size and complexity in which Offeror developed curriculum for adult learners in a virtual, asynchronous format. Past projects should incorporate integrated graphics or animation, as well as recorded video.

ii. Preferred Qualifications (Section 2.B.iv)

a. Offeror’s Response - Offerors should demonstrate experience designing curriculum for adult and professional learners, including modified trainings to meet the learning needs of varied audiences.

b. Offeror’s Response- Offeror shall demonstrate familiarity with asynchronous course technology, including but not limited to Articulate 365 and SCORM or web package formatted trainings.

iii. Offeror’s Response – Offerors should demonstrate experience incorporating substantive SME input and developing SME-led instructional segments.

F. Demonstrated Experience and Capability

i. Offeror’s Response- Describe how the Offeror’s experience and capabilities make it the ideal candidate to perform the work.

ii. Offeror’s Response- Indicate key personnel who will be assigned to the project and provide a curriculum vitae for each, describing their experience as it relates to the Work.

G. Technical and Business Proposal

i. Offeror’s Response- Offeror shall provide a comprehensive narrative statement that illustrates its understanding of the project deliverables and describe how its proposal will accomplish the requirements of this project detailed in Section 3 of this solicitation.

ii. Offeror’s Response – Offeror shall provide a description of its proposed methodology and administration for this project.

QUOTE Submission Instructions:

H. Respondents shall submit Quotes via email to the Procurement Point of Contact identified above. The Quote submission email should include the subject line “Quote submission from (Insert Respondent Name) for Insert DQ number, Insert DQ title Ensure all requested attachments are included A Quote received after the submission deadline may, at the sole discretion of the State, be rejected without further consideration.

Version 02.2026

TABLE OF CONTENTS

Appendix A – Draft Contract/Purchase Order Terms and Conditions Appendix B – Federal Contract Provisions Appendix C – Cost Proposal Appendix D – Work Plan 1.

SOLICITATION INFORMATION

Introduction The Colorado Attorney General’s Office seeks a qualified vendor to design and produce a comprehensive, asynchronous virtual training curriculum to support statewide implementation of the Domestic Violence Lethality Assessment Protocol (DVLAP). The selected vendor will develop three asynchronous, virtual courses: (1) a foundational course for law enforcement personnel on the dynamics and risk factors of domestic violence lethality; (2) an operational course for law enforcement personnel detailing when and how to administer the Lethality Assessment Protocol with fidelity, including required referral procedures; and (3) a course for domestic violence advocates and community partners clarifying their role in the LAP process. The curriculum must incorporate adult learning principles, scenario-based instruction, and high-quality video production, and be designed for scalable, statewide delivery through a learning management system that will be provided by the State.

Background, Overview and Goals Background.

The Colorado Attorney General’s Office has received a federal grant to support the statewide implementation of DVLAP and associated trainings.

The Lethality Assessment Protocol (LAP) is an evidence-based, 11-question screening tool designed to identify victims of intimate partner violence who are at high risk of homicide. When administered properly, LAP not only identifies high-risk victims but also requires an immediate referral—commonly referred to as a “warm handoff”—to a confidential community-based advocate. Research demonstrates that structured lethality assessment tools, combined with immediate advocacy connection, are among the most effective interventions currently available to reduce intimate partner homicide. The effectiveness of LAP, however, depends on accurate administration, script fidelity, proper scoring, and meaningful collaboration between law enforcement and community-based victim advocacy organizations.

Colorado’s agencies vary widely in size, geography, staffing, and training capacity. As a result, there is a need for a standardized, high-quality curriculum that establishes a shared understanding of domestic violence lethality, explains the purpose and mechanics of LAP, and provides practical guidance for consistent implementation statewide.

Overview This project seeks to develop a comprehensive, asynchronous virtual training curriculum that supports both statutory compliance and effective implementation of DVLAP. The curriculum will consist of three core courses: (1) a foundational course for law enforcement personnel on the dynamics and risk factors of domestic violence lethality; (2) a technical course for law enforcement personnel detailing when and how to administer LAP with fidelity; and (3) a course for domestic violence advocates and community partners modeled off the technical course for law enforcement on LAP.

The foundational domestic violence lethality curriculum to be developed by the selected Offeror is intended to establish the context for LAP. It will articulate the empirical research on domestic violence homicide, common lethality indicators, the role of firearms, and the heightened risks associated with separation and escalation. This course provides the “why” for LAP—grounding officers and partners in the reality that lethality risk is identifiable and that LAP is the primary structured tool adopted statewide to mitigate that risk.

The second course will focus on the technical and operational components of LAP. It will provide clear instruction on when LAP must be administered, how to ask the questions with fidelity, how to score the tool accurately, how to exercise officer override appropriately, and how to conduct the required warm handoff to advocacy services. The purpose of this course is to ensure that officers not only understand what LAP is, but how to use it correctly and consistently in practice.

The third course will address the role of domestic violence advocacy organizations and community partners in the LAP process. It will broadly have the same content as the second course but will have some tweaked content for the audience including articulating expectations for responding to high-danger referrals, engaging in safety planning aligned with lethality risk, coordinating with law enforcement, and maintaining confidentiality and victim - centered practices within a statewide framework.

In addition to the core courses, the selected vendor will be required to develop supplementary curriculum materials designed to support implementation in practice. These materials may include written guides, quick-reference documents, fidelity checklists, supervisory guidance tools, and technical assistance resources that agencies can use internally. The curriculum is intended to serve as the foundation of a broader implementation strategy in which the Attorney General’s Office and partner organizations provide ongoing technical assistance and support to agencies across the state.

Goals The overarching goal of this project is to establish a standardized, research-informed training infrastructure that promotes consistent, high-fidelity implementation of the Domestic Violence Lethality Assessment Protocol across Colorado.

The final product must be modular, asynchronous, and designed according to adult learning principles. It should incorporate high quality video interviews with subject matter experts, scenario-based instruction, applied examples, and professional production elements sufficient to ensure engagement and credibility. The curriculum should be durable, scalable, and structured to support future updates as law, policy, or best practices evolve.

Anticipated Term The anticipated term of the Contract or Purchase Order resulting from the award of this solicitation is anticipated to last for one (1) calendar year from the Effective Date. The State reserves the right to extend the Contract for up to four (4) additional months, in compliance with State of Colorado Procurement Code and the anticipated final deadline of federal grant activity. Extensions are considered and executed in the State’s sole discretion.

The State is not responsible for any goods delivered or services performed by the awarded Respondent without a State issued Contract or Purchase Order.

Schedule of Activities

i. This Schedule of Activities is for information and planning purposes only. Schedules for Activities listed as “Estimated” may be subject to change depending on the needs of the State. All times are stated in Mountain Time (MT), as adjusted for daylight savings.

The date of publication for this solicitation on Colorado VSS is March 13, 2026.

Written inquiries must be submitted to procurement@coag.gov no later than 5:00 pm MST on March 20, 2026.

The estimated date for the State’s responses to vendors’ written inquires to be published on Colorado VSS is March 23, 2026.

All quotes must be submitted in the method described below no later than 5:00 pm MST on March 27, 2026.

The estimated date for award selection and notification is April 20, 2026.

The desired Contract or Purchase Order start date is May 1, 2026.

Procurement Point of Contact

ii. The State’s sole point of contact for this solicitation is Mackenzie Owens, Grants Specialist IV, who may be reached via email at procurement@coag.gov.

Respondent Inquiries

iii. Respondents may submit written inquires via email concerning this solicitation to obtain clarifications. The State, in its sole discretion, may or may not accept inquires received after the date and time indicated on the Schedule of Activities.

Send all inquiries to the Procurement Point of Contact listed above. Inquiries should be clearly marked with the solicitation number and title. Where appropriate, inquiries should include references to any relevant Section and paragraph of the solicitation.

Responses to Respondent inquires will be published on Colorado VSS collectively, as an amendment to the solicitation. Respondents shall not rely on any verbal statements that alter any specification or other term or condition of the solicitation. Such changes are valid only if provided in writing by the Procurement Contact.

REQUIREMENTS

Accessibility Requirements

iv. All work performed as a result of this solicitation must comply with all applicable provisions of §§24-85-101, C.R.S., et seq., and the Accessibility Standards for Individuals with a Disability, as established by the Office Of Information Technology pursuant to §24-85-103 (2.5), C.R.S. and 3) all State of Colorado technology standards related to technology accessibility and with Level AA of the most current version of the Web Content Accessibility Guidelines (WCAG), incorporated in the State of Colorado technology standards.

v. The Governor's Office of Information Technology https://oit.colorado.gov/standards-policies-guides/guide-to-accessible-web-services/accessibility-for-procurement, https://oit.colorado.gov/standards-policies-guides/technical-standards-policies, outlines the accessibility standards for the State of Colorado; All State of Colorado Contract Templates include Accessibility Language:

I. Accessibility

i. Contractor shall comply with and the Work Product provided under this Contract shall be in compliance with all applicable provisions of §§24-85-101, et seq., C.R.S., and the Accessibility Standards for Individuals with a Disability, as established by the Governor’s Office Of Information Technology (OIT), pursuant to Section §24-85-103 (2.5), C.R.S. Contractor shall also comply with all State of Colorado technology standards related to technology accessibility and with Level AA of the most current version of the Web Content Accessibility Guidelines (WCAG), incorporated in the State of Colorado technology standards.

ii. Contractor shall indemnify, save, and hold harmless the state, its employees, agents and assignees (collectively, the “Indemnified Parties”), against any and all costs, expenses, claims, damages, liabilities, court awards and other amounts (including attorneys’ fees and related costs) incurred by any of the Indemnified Parties in relation to Contractor’s failure to comply with §§24-85-101, et seq., C.R.S., or the Accessibility Standards for Individuals with a Disability as established by the Office of Information Technology pursuant to Section §24-85-103 (2.5), C.R.S.

iii. The State may require Contractor’s compliance to the State’s Accessibility Standards to be determined by a third party selected by the State to attest to Contractor’s Work Product and software is in compliance with §§24-85-101, et seq., C.R.S., and the Accessibility Standards for Individuals with a Disability as established by the Office of Information Technology pursuant to Section §24-85-103 (2.5), C.R.S.

Insurance Requirements The awarded Respondent will be required to submit a certificate(s) of insurance evidencing insurance coverage for the types and amounts of insurance as required by the Insurance provision in the Contract or Purchase Order Terms and Conditions, included in this solicitation as Appendix A, prior to execution of the Contract or Purchase Order.

Mandatory/Minimum Requirements

a. Offerors must demonstrate experience of at least two (2) past projects of similar size and complexity in which Offeror developed asynchronous curriculum for adult learners.

b. Offerors must demonstrate experience with at least two (2) past projects of similar size and complexity in which Offeror collaborated with subject matter experts (SMEs) to translate technical or research-based content into engaging, accessible virtual training materials.

c. Offerors must demonstrate experience with at least two (2) past projects of similar size and complexity in which Offeror developed supplementary implementation materials, such as technical assistance documents, and quick-reference tools for the learner.

iv. PREFERRED VENDOR QUALIFICATIONS

a. Offerors with experience designing curriculum about domestic violence and coercive control.

b. Offerors possessing familiarity with ensuring accessibility compliance, including ADA standards, closed captioning or transcription, and inclusive design principles.

c. Offeror has demonstrated experience producing professional-grade video training content, including SME-led instructional segments, and integrated graphics or animation.

SCOPE OF WORK/SPECIFICATIONS

J. DEFINITIONS

i. Asynchronous Modules: Training modules designed for on-demand access, allowing users to engage with content at any time and location, pause and resume as needed, and complete training independently without live facilitation.

ii. LAP: The Domestic Violence Lethality Assessment Protocol, an evidence-based 11-question screening tool administered by law enforcement officers to identify victims at high risk of intimate partner homicide and facilitate immediate referral to victim advocacy services.

K. SUBJECT MATTER EXPERT CONSULTATION

i. The awarded Offeror shall consult with subject matter experts (SMEs) identified or approved by the Department of Law (DOL) to ensure Contractor has the understanding required to develop the course content and can integrate SME perspective and video into the final courses.

L. COURSE REQUIREMENTS

i. The awarded Offeror shall develop three (3) core asynchronous courses:

a. A foundational course for law enforcement addressing domestic violence lethality dynamics, empirically supported risk factors, the role of firearms, escalation indicators, and the rationale for structured lethality assessment;

b. A technical course for law enforcement detailing when and how to administer DVLAP with fidelity, including scoring, documentation, officer override considerations, and required warm handoff procedures; and

c. A course for domestic violence advocates and community partners addressing their role in responding to high-danger screens, participating in coordinated DVLAP implementation, and aligning safety planning with lethality risk. This course shall use the technical law enforcement course as a foundation, with audience-specific adaptations.

ii. The awarded Offeror will leverage the existing content regarding LAP in the possession of the DOL including but not limited to: the existing training materials used by the DOL for in-person LAP trainings and the existing LAP training materials used by other States or public partners who requires every law enforcement agency utilize LAP.

M. INSTRUCTIONAL DESIGN STANDARDS

i. The curriculum shall be designed in accordance with adult learning principles appropriate for professional learners, including realistic case scenarios, knowledge checks, and measurable learning outcomes.

ii. The curriculum shall utilize a blended instructional approach that incorporates professionally filmed SME-led video segments combined with high-quality visual design elements, including motion graphics, animation, narration, and data visualization where appropriate.

iii. The instructional format shall not rely primarily on slide-based presentation. The final product must reflect professional production quality appropriate for statewide law enforcement and community partner audiences.

iv. SME-led video content shall be integrated with graphics, on-screen text, visual demonstrations, and/or animated sequences that clearly illustrate protocol steps, scoring processes, referral procedures, and implementation expectations. Fully animated or actor-based reenactments are not required.

N. SUPPLEMENTARY IMPLEMENTATION SUPPORT

i. The awarded Offeror shall produce supplementary implementation resources designed to support practical DVLAP application. Specific deliverables and formats are set forth in Section 3.G (Deliverables).

O. COURSE LENGTH AND STRUCTURE

i. Each course shall be structured in short, digestible segments, preferably 10 –20 minutes in length and not exceeding 30 minutes per segment.

ii. Total course length for each core course shall be determined in consultation with DOL and SMEs and must balance instructional rigor with operational feasibility for law enforcement and community partner audiences.

iii. Courses shall be modular in design, allowing agencies to deploy the content as a full-course sequence or as standalone refresher segments.

P. DELIVERABLES

i. Project Work Plan and Kickoff Materials

a. The awarded Offeror shall submit for DOL approval a comprehensive Work Plan that includes:

(a) Project phases, milestones, and a production schedule;

(b) Roles and staffing assignments;

(c) Review/approval workflow and revision cycles;

(d) Quality assurance and accessibility compliance process; and

(e) A course map identifying the planned module/segment structure for each course.

b. Post-award, the selected Offeror shall conduct a kickoff meeting with DOL and designated stakeholders to confirm scope, review timelines, and SME availability.

ii. Stakeholder and SME Consultation Outputs

a. The Offeror shall review all existing LAP and training materials

b. The Offeror shall conduct structured SME interviews as directed by DOL to ensure relevant knowledge to draft Courses and identify potential individuals of SME interviews as part of the Course.

iii. Course Design Package (Draft for DOL Review)

a. For each of the three (3) core courses, the Offeror shall submit a course design package including:

(a) Learning objectives;

(b) Detailed module outlines (including segment lengths and learner flow);

(c) Scripts and/or narration text;

(d) Storyboards or visual treatment plans showing integration of SME video, graphics/animation, on-screen text, and data visualization; and

(e) Knowledge checks/assessments (as applicable) and completion criteria.

iv. Video and Multimedia Production Deliverables

a. The Offeror shall produce professionally filmed SME-led instructional segments in accordance with the blended approach described in Section 3.D.i.

b. The Offeror shall develop and integrate graphics/motion design, on-screen text, narration, and/or animation necessary to support comprehension of protocol steps, scoring, and referral procedures.

c. The Offeror shall provide DOL with draft cuts at agreed milestones (e.g., rough cut and fine cut) for review and revision.

v. Asynchronous Module Builds

a. The Offeror shall build each course into modular asynchronous learning units suitable for LMS delivery, packaged in a delivery format as approved by DOL.

b. Modules must support on-demand access and be segmented for use as either full-course training or standalone refresher segments, consistent with Section 3.D.i.

vi. Supplementary Implementation Materials (Final)

a. The Offeror shall develop in consultation with the DOL and subject to the DOL’s approval a set of supplementary implementation materials to support all courses, which may include:

(a) Quick-reference job aids for officers and advocates;

(b) Fidelity and scoring checklists;

(c) Supervisory guidance tools and coaching prompts;

(d) Referral/warm handoff guidance and coordination expectations; and

(e) Technical assistance resources that align with statewide implementation needs.

vii. Pilot/Quality Assurance and Revision Cycle

a. The Offeror shall conduct internal Quality Assurance (QA) testing of all modules (functionality, navigation, knowledge checks, captions, and packaging).

b. The Offeror shall support a limited pilot review process and incorporate consolidated feedback into a final revision cycle.

c. The Offeror shall track changes and provide a revision log for DOL acceptance.

viii. Final Delivery and Source Files

a. Upon DOL acceptance, the Offeror shall deliver:

(a) Final files for all three (3) courses;

(b) All associated editable source files (e.g., project files, graphic assets, captions/transcripts, and any authoring tool files) sufficient to support State archival and future updates; and

(c) A final inventory of deliverables (modules, file types, and version numbers).

ix. Project Management and Status Reporting

a. The Offeror shall meet with DOL as directed to provide project updates, review draft work products, and obtain feedback.

b. The Offeror shall provide brief written status updates in advance of scheduled meetings, including progress against milestones, upcoming deliverables, and risks/issues requiring DOL input.

QUOTE SUBMISSION INFORMATION

Email Quote Submission Instructions

x. Respondents shall submit Quotes via email to the Procurement Point of Contact identified above. The Quote submission email should include the subject line “Quote submission from (Insert Respondent Name) for Insert DQ number, Insert DQ title Quotes should be included as one or more attachments of commonly accessible file types.

Timeliness of Quote Submission A Quote received after the submission deadline may, at the sole discretion of the State, be rejected without further consideration.

Quote Format and Content

xi. Offerors should provide the DOL with three (3) documents.

a. The first shall be labeled as “Narrative Response” and contain narrative replies to all sections below identified as “Offeror’s Response” in Section C.ii.

b. The second document shall be labeled as “Work Plan” and shall include a proposed timeline inclusive of all deliverables noted in Section 3.G – with no pricing.

c. The third and final document shall be labeled as “Cost Proposal” and contain responses to all sections identified as “Offeror’s Response” in Section 4.D.

xii. NARRATIVE RESPONSE

a. Mandatory Minimum Requirements (Section 2.B.i)

(a) Offeror’s Response – Offeror shall demonstrate experience of at least two (2) past projects of similar size and complexity in which Offeror developed curriculum for adult learners in a virtual, asynchronous format. Past projects should incorporate integrated graphics or animation, as well as recorded video.

xiii. Preferred Qualifications (Section 2.B.iv)

a. Offeror’s Response - Offerors should demonstrate experience designing curriculum for adult and professional learners, including modified trainings to meet the learning needs of varied audiences.

b. Offeror’s Response- Offeror shall demonstrate familiarity with asynchronous course technology, including but not limited to Articulate 365 and SCORM or web package formatted trainings.

c. Offeror’s Response – Offerors should demonstrate experience incorporating substantive SME input and developing SME-led instructional segments.

xiv. Demonstrated Experience and Capability

a. Offeror’s Response- Describe how the Offeror’s experience and capabilities make it the ideal candidate to perform the work.

b. Offeror’s Response- Indicate key personnel who will be assigned to the project and provide a curriculum vitae for each, describing their experience as it relates to the Work.

xv. Technical and Business Proposal

a. Offeror’s Response- Offeror shall provide a comprehensive narrative statement that illustrates its understanding of the project deliverables and describe how its proposal will accomplish the requirements of this project detailed in Section 3 of this solicitation.

b. Offeror’s Response – Offeror shall provide a description of its proposed methodology and administration for this project.

Pricing

xvi. Proposed pricing must remain firm during the initial term of the Contract or Purchase Order.

Pricing must include any fees associated with the delivery of goods or services, including, but not limited to, shipping and installation.

Offeror’s Response- Provide a cost proposal (included here as Appendix C) that demonstrates the full cost of the Work and that is aligned with Offeror’s Response to Section 5.A.ii - proposed timeline inclusive of deliverables and include proposed costs.

a. All payments should be tied to deliverables identified in the proposed timetable. The Department has identified the following deliverable classes (listed in no particular order) which may assist Offerors in organizing deliverable timetables and subsequent Cost Proposals.

(a) Subject Matter Expert Consultation

(b) Content Development

(c) Content modifications for varied audiences

(d) Multi-media Graphic Design Development

(e) Course Pilot

(f) Project Management and Administration

(g) Any other costs or projects as needed (please detail) Offeror’s Response – Provide pricing for ad-hoc work in the attached Cost Proposal based on the hourly rate for the following:

b. Subject Matter Expert

c. Instructional Design

d. Accessibility Checks/Reviews

e. Quality Assurance Audit

f. Project Management & Administration

AWARD

Basis for Award (See Procurement Rule R-24-103-204-01)

xvii. This solicitation and the resulting Contract(s) or Purchase Order(s) will be awarded to the responsible Respondent(s) whose acceptable Quote is determined to be the most advantageous to the State, with price/cost being the primary consideration. Other considerations may include, but are not limited to demonstrated experience with projects of similar size and complexity and proposed methodology and administration of the project.

xviii. “Acceptable” means that the goods or services submitted in the Respondent’s Quote will meet the state’s needs, and that the price is fair and reasonable. The determination of whether a Respondent’s Quote is acceptable is solely within the State’s discretion.

Neither this solicitation nor a Respondent’s Quote constitutes a legally binding offer; therefore, responsiveness at the time of Quote submission is not an absolute criterion.

Negotiations The State may negotiate with any Respondent to clarify the Respondent’s Quote or to effect modifications that will make the Quote Acceptable or more advantageous to the State; however, any requirements identified in this solicitation may not be negotiated. Reference Procurement Rule R-24-103-204-01(d).

Single Quote If only one Quote is received in response to this solicitation, an award may be made to the single Respondent if the procurement official finds that the price submitted is fair and reasonable and that other prospective Respondents had reasonable opportunity to respond to the solicitation. If the price submitted is not fair and reasonable and there is not adequate time for re-solicitation, the procurement official may enter into competitive negotiations in accordance with Procurement Rule R-24-103-208-02.

Notice of Award A notice of the intent to award will be announced on Colorado VSS.

Documents After Award Prior to Contract or Purchase Order execution, the awarded Respondent must provide the State with proof of Good Standing with the Colorado Secretary of State and an insurance certificate documenting coverage as required by the Contract or Purchase Order.

GENERAL ADMINISTRATIVE INFORMATION

Colorado Vendor Self Service

xix. This solicitation is being published on Colorado Vendor Self Service (Colorado VSS), so that Offerors who have an interest may submit a proposal in accordance with the terms of this solicitation.

Vendors can self-register for this system free of charge, or may click on “Public Access” on the website to view solicitation documents and modifications without registering. Vendors are encouraged but not required to register prior to or at the time they submit their response. The State also recommends that interested vendors check Colorado VSS on a regular basis throughout this solicitation process.

Modifications and/or Supplemental Information to the Solicitation

xx. Any modifications, amendments or supplemental information to the solicitation will be published on Colorado VSS. A modification notice will be published on Colorado VSS in the event that it becomes necessary to revise any part of this solicitation.

It is the Respondent’s sole responsibility to check Colorado VSS on a regular basis, prior to the Quote submission deadline, as this is the primary means for communicating any clarifications or changes to solicitation content, timeline and/or requirements.

Solicitation Cancellation and/or Rejection of Quotes

xxi. In accordance with §24-103-301, C.R.S., and the related Procurement Rules, the State may cancel this solicitation, or any and all Quotes may be rejected in whole or in part, without penalty, at any time before a Contract or purchase order is executed, when it is in the best interest of the State. The reason and documentation supporting the decision to cancel the solicitation or reject Quote(s) shall remain confidential for the lesser of six months or until a Contract or purchase order is awarded by the State. Reference Procurement Rule R-24-101-401-05.

If the solicitation is canceled after Quotes are received, the Quotes that have been opened shall be retained in the procurement record, or if unopened, they will be disposed of, or returned to the Respondent upon request at the Respondents’ expense.

Modifications or Withdrawal of Quotes A Respondent may modify or withdraw its Quote by written notice to the Procurement Contact prior to the established Quote submission deadline. Withdrawal of a Respondent’s Quote following the Quote submission deadline and prior to award, may be allowed, in the State’s discretion. Withdrawal of a Respondent’s Quote after award is not allowed. Reference Procurement Rules R-24-103-201-08 and R-24-103-201-09.

Mistake and Minor Informalities in Respondent Quotes In certain circumstances, a Respondent may correct a mistake(s) in its Quote and/or the State may waive minor informalities. Reference Procurement Rule R-24-103-201-08.

News Releases and Announcements Respondents shall not issue any news releases, communications or announcements of any kind pertaining to this solicitation, without prior written approval by the State.

Not a Legally Binding Offer Neither this solicitation nor a Respondent’s Quote submitted in response to this solicitation constitute a legally binding offer. Reference Procurement Rule R- 24-103-204-01(b).

Respondent Quote Content The contents of the Quote of the awarded Respondent and any modifications to the Quote negotiated by the State included in the resulting Contract or Purchase Order will become contractual obligations. Failure of the awarded Respondent to accept these obligations may result in cancellation of the award to that Respondent.

Quote Response Material Ownership All material submitted in response to this solicitation becomes property of the State.

Certification of Independent Price Determination By submitting a Quote, the Respondent certifies that the prices and other terms in the Quote have been arrived at independently without any consultation, communication, agreement with, or knowledge of the contents of the Quote by any other competing Respondent. For purposes of this paragraph, "consultation, communication, agreement with, or knowledge" does not include knowledge of prices or terms gained through availability of established price lists or catalogues made available to the public by the competing Respondents. No attempt has been made or will be made by the Respondent to induce any other person or firm to submit or not to submit a Quote for restricting competition. Reference §6-4-101, C.R.S., et seq., (Colorado Antitrust Act of 1992) as amended.

Submission of Confidential or Proprietary Information

xxii. The State of Colorado is subject to the requirements of §24-72-200.1, C.R.S., et seq., Colorado Open Records Act.

A Respondent may submit, as a part of its Quote, a written request for classification of certain portions of the Quote as a trade secret or other confidential or proprietary information. Material for which the Respondent is requesting confidentiality shall be readily identifiable and separated from other portions of the Quote to facilitate public inspection of the non-confidential portion of the Quote. Commingling of confidential and non-confidential information is not acceptable. Neither price information nor any information that will be included in a resulting Contract or purchase order will be considered confidential.

The Respondent must include the rationale for any request to classify portions as a trade secret or confidential or proprietary, including references to the authority that allows for such treatment.

A complete redacted Quote response should also be included along with an unredacted Quote and confidentiality justification.

In no event shall an entire Quote be classified as confidential. The Procurement Official or his or her designee shall determine if the information identified in the Respondent’s request is exempt from disclosure in accordance with §24-72-204, C.R.S., and shall inform the Respondent in writing of his or her determination. If the Respondent does not agree with the determination, the Respondent may protest the determination in accordance with article 109 of the Colorado Procurement Code and the terms of this solicitation. Reference Procurement Rule R-24-101-401-03.

Any additional Respondent information, which may be part of the evaluation/negotiation process and for which a Respondent claims confidentiality, is subject to the same requirements and processes identified above.

Modifications to the State Contract

xxiii. A draft Contract or the State Purchase Order terms and conditions is included in Appendix A to this solicitation.

Respondents are instructed to review the attached draft Contract and submit any proposed modifications or redlines with their Quote. The decision to reject, accept, or further negotiate any requested changes will be at State’s discretion. If a Respondent normally seeks counsel on Contract terms, they are advised to do so before submitting a Quote in response to this solicitation.

In the event that a Respondent’s requested modifications violate State law, regulation, or policy, or would otherwise not be justifiable as being in the best interest of the State, the State may make a determination that a Respondent’s Quote is no longer acceptable and therefore ineligible for award. The section of the Contract identified as the Colorado Special Provisions are considered non-negotiable.

Ethics and Conflicts of Interest

xxiv. The Respondent must disclose in its Quote any potential or actual conflict of interest in connection with a response to this solicitation. A conflict of interest may include, but is not limited to, access to any non-public information by the Respondent regarding the solicitation or its subject matter.

The Respondent acknowledges that even the appearance of a conflict of interest may be harmful to the State’s interests. The Respondent shall disclose in its Quote whether there currently is, or potentially could be, the appearance of a conflict of interest regarding this solicitation, its staff, any proposed subcontractors or partners, or any related business with the State.

Requirements set forth in this Section are continuing requirements throughout the solicitation process and, for the awarded Respondent, the Contract or Purchase Order term, including any extensions. Reference §24-18-201, C.R.S., et seq. (Proscribed Acts Related to Contracts and Claims); §24-50-507, C.R.S.(Conflict of Interest); §18-8-301, C.R.S., et seq. (Bribery and Corrupt Influence); §18-8-401, C.R.S., et seq. (Abuse of Public Office); §6-4-101, C.R.S., et seq., (Colorado Antitrust Act of 1992); §24-109-105, C.R.S .(Debarment and Suspension); and Procurement Rule R-24-101-107-01 (Ethics).

Protested Solicitations and Awards An aggrieved party may file a protest concerning a Material Issue(s), at any phase of solicitation, including but not limited to, specifications, award or a disclosure of information marked confidential in the Quote. “Material issue” means a nontrivial defect in the solicitation or award that would prejudice the outcome of the procurement. The presence of multiple nonmaterial issues in a solicitation or award does not constitute a material issue unless the aggrieved party can establish that those nonmaterial issues together would prejudice the outcome of the procurement.” The protest shall be submitted to the Department of Law Procurement Official within three (3) business days after such aggrieved person knows, or should have known, of the facts giving rise thereto. Reference §24-109-102, C.R.S., as amended, and Procurement Rule R-24-109-102-01, et seq. Protests should be submitted via email to:

Mitchell Tate Contracts and Purchasing Director Mitchell.tate@coag.gov Performance Outside of Colorado Awarded Respondent, per Section 24-102-206, C.R.S., prior to contracting shall disclose in a written statement whether it anticipates performing or subcontracting any services under the contract, where such subcontracted services will be performed under the contract, including any subcontracts, and whether any subcontracted services under the contract or any subcontracts are anticipated to be performed outside the United States or the state. If the prospective vendor anticipates services under the contract or any subcontracts will be performed outside the United States or the state, the vendor shall provide in its written statement a provision setting forth why it is necessary or advantageous to go outside the United States or the state to perform the contract or any subcontracts.

Service Disabled Veteran Owned Small Businesses (SDVOSB) (ref. §24-103-905, C.R.S., et seq

xxv. SDVOSB Respondents must submit documentation of certification issued through the U.S. Small Business Administration in their Quote. §24-103-905 C.R.S. sets a SDVOSB goal of at least 3% of all contracts by dollar value be awarded to SDVOSBs who must be incorporated or organized in Colorado or they must maintain a place of business or have an office in Colorado and must be officially registered and verified as a SDVOSB by the United States Small Business Administration.

Vendor Assistance Any vendors needing support responding to solicitations may contact the Colorado Supplier Diversity Navigator at the Statewide Equity Office of Supplier Diversity. Services provided include assistance with responding to solicitations, interpretation of solicitation documents, technical assistance referrals, availability of resources, construction bond assistance through the Construction Statewide Bond Assistance Program, and free business directory listings and verifications through the Colorado Supplier Diversity Directory. The office can be reached during normal business hours by calling 303-866-5765 or emailing DPA_SupplierDiversityHelp@state.co.us.

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