DQ1_934 Bid Solicitation Document.docx
DOCX document 33 KB Posted
- Attached to
- PMAA, 5503, Batwing Mower
- Solicitation number
- DQ1 PMAA 2015000934 1
- Issued by
- Otero County, Colorado
About this file
This is a Request for Documented Quotations (DQ) issued by the State of Colorado, Department of Natural Resources, on behalf of the Colorado Division of Parks and Wildlife, seeking competitive bids for the procurement of a single 20-foot Batwing Mower. The solicitation specifies detailed equipment requirements including a 240-inch cutting width, 1-16 inch cutting height adjustment, dual-overlap blades with blade tip speeds of 186-185 mph, air-cushioned suspension with shock absorbers, and a five-year warranty on gear boxes. The mower must be new equipment compatible with 75 hp tractors operating at 1000 rpm and weigh approximately 7,350 pounds. Bids were due on March 4, 2015 at 11:00 AM MST, with bid award expected by 5:00 PM MST on March 6, 2015. The equipment must be delivered by April 1, 2015 to the Colorado Parks and Wildlife Hillrose Shop in Hillrose, Colorado. Written inquiries regarding the solicitation were accepted until February 25, 2015 at 4:00 PM MST, with responses posted by February 27, 2015.
All pricing must include freight and shipping costs, with the State of Colorado bearing no responsibility for shipping or freight expenses. Vendors were required to be registered with the Vendor Self-Service (VSS) system by the bid closing date to be considered responsive. Bid submissions required completion of both the Vendor Information Sheet and Bid Pricing Sheet, with the option to submit via VSS, email, USPS, courier services, or personal delivery to the Colorado Parks and Wildlife Procurement Office in Denver. The service center for warranty support must be located within 100 miles of Hillrose, Colorado. A Colorado Purchase Order would be issued to the selected vendor, incorporating all solicitation documents, the vendor's response, and the state's standard purchase order terms and conditions.
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State of Colorado Documented Quote
| State of Colorado |
| Documented Quote |
DQ1 2015*934
BIDS DUE: March 4, 2015@ 11:00 AM(MST)
All Bids shall be submitted F.O.B. Destination unless Otherwise Specified Per the attached specifications, terms, and conditions
Bidders are urged to read the bid thoroughly before submitting a bid.
ISSUING OFFICE
This Request for Documented Quotations (DQ) is issued by the State of Colorado, Department of Natural Resources, on behalf of the Colorado Division of Parks and Wildlife. All contact regarding this solicitation is to be directed to:
Department of Parks and Wildlife Lisa Hollerbach, CPW Purchasing Office 1313 Sherman St., Room 618, Denver, Co 80203 P-303-866-3203 X 4695 or emailed to:
Email: dnr_cpw_bids@state.co.us
PURPOSE
The purpose of this Request for Documented Quotations is to obtain competitive quotations from qualified individuals and firms. It is the intent of Colorado Parks and Wildlife to make multiple awards to different vendors, if necessary, to procure the Batwing Mower being sought in this solicitation.
EQUIPMENT SPECIFICATIONS
| Model |
| 20’ Batwing Mower |
| Quantity |
| 1 |
Capacity
| Cutting Width, in. |
| 240 in. |
| Cutting Height, in. |
| 1-16 in. |
| Cutting Capacity Diameter, in. |
| 4 in. |
| Cutting Chamber Depth, in. |
| 10.5 in. |
Tractor Compatibility
| Tractor PTO HP Range |
| 75 hp |
| Tractor PTO |
| 1000 rpm |
| Static Vert Drawbar Load Rating |
| 2640 lb |
Hitch
| Type |
| Pull-Type with ball type self leveling hitch clevis for easy hook up |
| Hitch Width, in. |
| 22.5 in |
| Jackstand |
| Stays vertical while raising and lowering |
Dimensions
| Transport Width, in. |
| At wing wheels 134 in. |
| Overall Width, in. |
| 246 in. |
| Overall Length, in. |
| 227 in. |
| Deck Shape |
| Easy clean dome shaped top deck |
| Deck Type |
| Double-Decker |
Deck Thickness
| Upper , in. |
| .138 in. |
| Lower, in. |
| .138 in. |
| Shirt Thickness, in. |
| .25 in. |
| Hinges |
| Intermittent cast steel segments (greaseable) single 1 in. diameter full length pin |
| Approximate Weight, lb. |
| 7350 lb |
Drivelines
| Main |
| CV ASAE category 5 splined telescoping profiles |
| Connecting |
| ASAE category 5 splined telescoping profiles |
Protection
| Main |
| No-seizing, self adjusting slip clutches |
| Connecting |
| No-seizing, self adjusting slip clutches |
Gear cases
| Amount |
| 4 |
| Transfer |
| 186 continuous hp |
250 continuous hp
| Center |
| 112 continuous hp |
150 continuous hp
| Outer |
| 112 continuous hp |
150 continuous hp
Blades
| Thickness, in. |
| .5 in. |
| Width, in. |
| 4 in. |
| Type |
| Dual |
| Overlap, in. |
| 6 in. |
| Blade Rotation |
| CW, CCW, CCW |
| Blade Tip Speed 1000RPM |
| Center 186 mph |
Wings 185 mph
| Material Flow System |
| Smooth, obstruction free for a clean cut and no windrows |
| Type |
| Bar or stump jumper with standard deck rings |
Hydraulics
| Wing Lift |
| Standard, Include springs assist unfolding |
| Wing Flex, Degrees |
| 90 up, 22 down degree (angle) |
Wheels
| Type |
| 5-bolt 26x9x14.5 Severe-Duty Ag Tires |
| Suspension |
| Air cushion with shock absorbers on all 4 wheels |
| Row Width Adjustment |
| Yes |
| Wing Leveling System |
| Easy adjust turnbuckle with bearing |
Shielding
| Front |
| Chain |
| Rear |
| Chain |
Warranty
| Gear Boxes |
| 5 years |
**This solicitation is for new equipment only **
WARRANTY/SERVICE:
Service Center must be within 100 Miles of Hillrose, CO.
DELIVERY
Batwing Mower must be delivered to the address below:
Colorado Parks and Wildlife Hillrose Shop
25450 CR32
Hillrose, CO 80723
Delivery must be made by April 1, 2015.
INQUIRIES
Vendors may make written inquiries concerning the solicitation and its specifications. No inquiries will be accepted after the date and time specified in the Solicitation Schedule, Written Inquiry Deadline. Questions must be submitted in writing to:
Lisa Hollerbach Department of Natural Resources Division of Parks and Wildlife Email Address: dnr_cpw_bids@state.co.us
Inquiries sent by fax will not be accepted. The preferred method for submitting inquiries is through ColoradoVSS website (see below) or via email as an attachment that can be opened by Microsoft Word 2003 or 2007. The answers to the written inquiries received by the deadline stated will be answered and these answers will be posted in a new document that will be posted to VSS by the deadline stated in the Solicitation Schedule
QUESTIONS ABOUT THE DOCUMENTED QUOTE
All questions about the specific item(s) being solicited for must be posted on the VSS site or emailed to the CPW Purchasing Agent in charge of the Documented Quote at dnr_cpw_bids@state.co.us
· If you have questions about the process to submit a bid response, please call the CPW Purchasing Agent in charge of the solicitation, identified on Page 1.
SOLICITATION SCHEDULE
| Bid Posted |
| February 20, 2015 |
| Written Inquiry Deadline |
| February 25, 2015 by 4pm MST |
| Answers to Written Solicitation Questions to be posted on VSS |
| February 27, 2015 by 4pm MST |
| Bid Closes |
| March 4, 2015 at 11:00 MST |
| Bid Award |
| Expected by 5:00pm MST on March 6, 2015 |
ColoradoVSS WEBSITE This solicitation is published using the ColoradoVSS.; www.colorado.gov/vss. Solicitation documents and information (including any amendments or modifications) will be updated with revisions on this site.
VENDOR REQUIREMENTS
· Vendors must be registered on Vendor Self-Service (VSS) in order to be considered responsive by the end of the solicitation period, March 4, 2015.
· VSS and its registration information can be found at:
https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService NOTE: Vendors that were registered in the state BIDS system prior to the implementation of the VSS system on July 1, 2014, and are having trouble registering in VSS, please contact the purchasing agent in charge of the solicitation and we will assist you.
COLORADO PURCHASE ORDER
A Purchase Order will be issued to the awarded bidder. The Purchase Order will include all documents associated with the bid including this Request for Documented Quotation, the bidder’s response and the Colorado Purchase Oder Terms and Conditions, which are attached to this solicitation.
HOW TO SUBMIT A BID RESPONSE
All vendors wishing to submit a bid response for this Documented Quote Solicitation must submit their proposal which must include:
| 1) | The Vendor Information sheet (page #6) and |
| 2) | The Bid Pricing Sheet (page #7) by one of the following methods: |
· Via VSS (Vendor Self-Service) – see registration information above.
· Via email to DNR_CPW_Bids@state.co.us;
· Delivery via USPS or other courier services
· Personal delivery (hand delivered) to Colorado Parks and Wildlife, Procurement Office Attn: DQ1 2015*934, 1313 Sherman Street, Denver, CO 80203.
Failure by the vendor to submit items #1 and #2 above shall be deemed a non-responsive bid and will not be evaluated. Vendors may submit additional information if it assists in explaining their bid but cannot replace or be provided in lieu of items #1 and #2 above.
PLEASE NOTE: ALL bids must be received in the Procurement Unit at 1313 Sherman, Denver, CO 80203 by the bid closing time or the bid will not be accepted. – NO EXCEPTIONS
ATTACHMENTS:
· Colorado Purchase Order Terms and Conditions
SUBMITTAL
PRICING
| Item |
| Price (Per Item) |
| Batwing Mower (per above specifications) |
| $ |
Warranty time period
What does the warranty cover?
VENDOR INFORMATION
Delivery Date
F.E.I.N.
Company Name
Address
City/State/Zip
Phone/Fax
Email Address
Signature
Typed/Printed Name
Title
Date
Have all requirements for this solicitation, as stated above, been met? Yes |_| No |_|
Do you accept Colorado PO Terms and conditions? Yes |_| No |_|
Pricing must include freight and shipping costs. State of Colorado will NOT pay for shipping and/or freight.
Page 4 of 7 DQ1 2015*934
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