DQ1 694_ Invitation for Quote Snowmobiles.pdf

State of Colorado DQ1 2015*694 Invitation for Quote

DQ1 2015*694

BIDS DUE: December 30, 2014 @ 11:00 AM (MST)

Issuing Office:

This Request for Documented Quotations (DQ) is issued by the State of Colorado, Department of Natural Resources, on behalf of the Colorado Division of Parks and Wildlife. All contact regarding this solicitation is to be directed to:

Department of Parks and Wildlife Raven Lopez, Purchasing Office

1313 Sherman St. Room 618, Denver, Co 80203 P-303-866-3203 X 4611 or emailed to:

dnr_cpw_bids@state.co.us

Purpose:

The purpose of this Request for Documented Quotations is to obtain competitive quotations from qualified individuals and firms for a quantity of 4 (four) 2015 Polaris Snowmobiles (both 600 & 800 RMK) – see specifications for details on quantities. It is the intent of Colorado Parks and Wildlife to make multiple awards to different vendors, if necessary, to procure the four snowmobiles being sought in this solicitation.

All Bids shall be submitted F.O.B. Destination unless Otherwise Specified

Per the attached specifications, terms, and conditions

Specifications:

Model: 2015 Polaris 600 RMK 155 2015 Polaris 800 PRO RMK 155

Quantity Needed: 3 1

Dimensions:

Fuel Capacity (gallons/liters): 11.5 / 43.5 11.5 / 43.5

Overall Height (in./cm.): 51 / 129.5 51 / 129.5

Overall Width (in./cm.): 46.5 / 118.1 46.5 / 118.1

Person Capacity : 1 1

Ski Center Distance (in./cm.) : 39 – 40- 41 / 99.1 – 101.6 – 104.1

39 – 40- 41 / 99.1 – 101.6 – 104.1

Estimated Dry Weight (pounds/kg):

435 / 197.3 417 / 189.1

Overall Length (in./cm.): 129 / 327.7 129 / 327.7

Engine & Drivetrain:

Disc Brake Type RMK Hydraulic QuickDrive™ Low Inertia

Drive System Type Chaincase QuickDrive™ Low Inertia

Drive/Driven Clutch P-85 / TEAM® LWT P-85 / TEAM® LWT

Exhaust SC VES, Single SC VES, Single

Fuel System Cleanfire® Injection Cleanfire® Injection

Ignition Digital CDI w/ TPS, WTS, DET Digital CDI w/ TPS, WTS, DET file://dowdenfs01/legalsvcs/!Purchasing/CPW%20FY15/FY15%20SOLICITATIONS/DQ1%202015_603%20Skid%20Steer%20Loader/dnr_cpw_bids@state.co.us

Model: 2015 Polaris 600 RMK 155 2015 Polaris 800 PRO RMK 155

Engine Type/Cooling Liberty / Liquid Liberty / Liquid

Cylinders-Displacement (cc) 2 – 599 2 – 795

Bore x Stroke (mm) 77.25 x 64 85 x 70

Suspension:

Front Shocks RydeFX® Walker Evans®

Front Suspension PRO-RIDE™ RMK® Adjustable PRO-RIDE™ RMK® Adjustable

Front Track Shock RydeFX® Walker Evans®

Front Travel (in./cm.) 9 / 22.9 9 / 22.9

Rear Suspension RMK® Coil-Over RMK® Coil-Over

Rear Track Shock RydeAFX® Walker Evans®

Rear Travel (in./cm.) 16 / 40.6 16 / 40.6

Ski Type Gripper Gripper

Track Width/Length/Height (in.) -- 15 x 155 x 2.4 Series 5.1

Features

12v Outlet Accessory Accessory

Color / Graphics White / RMK®( Preferred but not required)

Matte Black / PRO-RMK® ( Preferred but not required)

Electric Start Option / Accessory Option / Accessory

Fuel Gauge Mechanical Mechanical

Hand & Thumb Warmers Std. Adjustable Std. Adjustable

Handlebar Hooks Standard Standard

Heated Passenger Grips N/A N/A

Mirrors Accessory Accessory

Rear Rack/Tow Hitch N/A N/A

Reverse PERC® PERC®

Seat Support with Luggage Accessory Accessory

Seat Type PRO-LITE PRO-LITE

Security System Option / Accessory Option / Accessory

Speedometer Digital MFD Digital MFD

Steering 3.5” (89mm) Riser ProTaper®

Tachometer Digital MFD Digital MFD

Temp/Low Oil Light Digital MFD Digital MFD

Windshield RMK® Mid, Smoke RMK® Mid, Matte Black

Illustration See Figure 1 See Figure 2

This is a solicitation for new equipment only.

Figure 1. Photo illustration of 2015 Polaris 600 RMK 155

Figure 2. Photo illustration of 2015 Polaris 800 PRO RMK 155

Delivery:

All Polaris’ (600 & 800 RMK) must be delivered to the address below:

Colorado Parks and Wildlife Littleton Office Center

13787 South Highway 85 Littleton, CO 80125

The preferred delivery date is no later than January 12, 2015.

Inquiries:

Prospective bidders may make written inquiries concerning the solicitation. Questions must be submitted in writing on the proposer’s letterhead or via 4mail utilizing the contact information listed below:

Raven Lopez Department of Natural Resources Division of Parks and Wildlife dnr_cpw_bids@state.co.us (See above for specific contact information)

Inquiries sent by fax will not be accepted. The preferred method for submitting inquiries is via email as an attachment that can be opened by Microsoft Word 2003 or 2007 or a .pdf file. All questions about the specific item being solicited for must be emailed to the CPW Purchasing Agent in charge of the Documented Quote at the email address provided above. Questions submitted after the deadline will not be addressed. All questions and responses will be posted on the State’s VSS web site. An amendment will be posted on the ColoradoVSS website; (see below). The amendment will respond to all questions submitted.

Amendments to Request for Documented Quotation In the event it should be necessary to revise any portion of this Request for Documented Quotation addenda will be posted on the ColoradoVSS website; (see below).

ColoradoVSS Website:

This solicitation is published using the ColoradoVSS.; www.colorado.gov/vss. Solicitation documents and information (including any amendments or modifications) will be updated with revisions on this site.

Vendor Requirements:

Vendors must be registered on Vendor Self-Service (VSS) in order to be considered responsive at the time of award. VSS and its registration information can be found at:

https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService

Colorado Contract or Purchase Order:

A Purchase Order Contract will be issued to the awarded bidder. The Purchase Order Contract will include all documents associated with the bid including this Request for Documented Quotation, the bidder’s response and the Colorado Purchase Order Terms and Conditions, which are attached to this solicitation.

mailto:dnr_cpw_bids@state.co.us http://www.colorado.gov/vss https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService

Bid Submittal:

The bid due date for this submittal of documented quotations is December 30, 2014 at 11:00 AM. A responsive bid must include the submittal items outlined below under SUBMITTAL, below. All vendors wishing to submit a bid response for this Documented Quote must submit the Vendor Information sheet and Bid Pricing Sheet) by one of the following methods:

Via email to DNR_CPW_Bids@state.co.us;

Delivery via USPS or other courier services

Personal delivery (hand delivered) to:

Colorado Parks and Wildlife Procurement Office Attn: DQ1 2015*694

1313 Sherman Street Denver, CO 80203

Phone: (303)866.3203 x 4611

PLEASE NOTE: ALL bids must be received by the Procurement Office by the bid closing time or the bid will not be accepted. – NO EXCEPTIONS.

Vendor(s) must agree to Colorado Purchase Order Terms and Conditions in order for a response to be considered valid – NO EXCEPTIONS.

A responsive bid must include the submittal items outlined below under SUBMITTAL, below.

Attachments:

Colorado Purchase Order Terms and Conditions

W-9 Form (only necessary for those vendors not registered in VSS when submitting a response to this bid) mailto:DNR_CPW_Bids@state.co.us

SUBMITTAL – Please return this page and the following page.

Pricing:

Item Quantity

CPW

Needs

Quantity being bid by Responding

Vendor

Price (Per Item) Total Cost

2015 Polaris 600 PRO RMK 155 (per above specifications)

3 $ $

2015 Polaris 800 PRO RMK 155

(per above specifications) 1 $ $

Total Price $

Additional Information that is required to be considered responsive to this BID. Any items left blank shall result in the bid being deemed non-responsive.

Does your bidded item(s) come with a warranty?

Yes or No

If Yes, what is the Warranty Time Period?

What does the warranty cover?

Please provide the mileage from the

Vendor’s Service Center to CPW’s Delivery

Location at the Littleton Office Center, 13787 South Highway 85, Littleton, CO

80125:

Delivery Date:

Vendor Information:

F.E.I.N.

Company Name

Physical Address

Order Address

Remit to Address

City/State/Zip

Phone/Fax

Email Address

Signature

Printed Name

Title

Date

Have all requirements for this solicitation, as stated above, been met? Yes No

Is your company registered in VSS? Yes No ** **If no, please complete the attached W-9 and return with your response so that your company can be entered into CORE and your bid response can be entered into the system.

Do you accept Colorado PO Terms and conditions? Yes No

Pricing must include freight and shipping costs. State of Colorado will NOT pay for shipping and/or freight.