DQ1_481 Invitation for Quote Rods & Reels_Revised 110714.pdf

State of Colorado DQ1 2015*481 Invitation for Quote

DQ1 2015*481

Bid Quotes must be submitted to:

Department of Parks and Wildlife Raven Lopez, Purchasing Office

1313 Sherman St. Room 618, Denver, Co 80203 P-303-866-3203 X 4611 or emailed to:

dnr_cpw_bids@state.co.us

BIDS DUE: November 14, 2014 @ 11:00 AM (MST)

All Bids shall be submitted F.O.B. Destination unless Otherwise Specified

Per the attached specifications, terms, and conditions

The Colorado Division of Parks and Wildlife is soliciting Quotes for Fishing Rods & Reels

Rod & Reel Specifications:

Colorado Parks and Wildlife (CPW) is soliciting bids for 9,950 each of 4 ½ foot spincast rod and reel combinations. The vendor will provide spincast rod and reel combinations that accommodates minimum specifications and amounts established by CPW.

REQUIREMENT: 5 samples of the rod and reel combo must be provided to CPW at the time of bid submission. The samples will be approved at the discretion of the Angler Education Program

Coordinator. Samples must be delivered to:

Colorado Parks & Wildlife

Attn: Raven Lopez

1313 Sherman Street

Denver, CO 80203

Rod Specifications: (see attached images below)

1 piece solid 4’6” fishing rod. Longer rods may be considered but not shorter.

Logos to be placed on fishing rods near handle – “Great Outdoors Colorado” and CPW logo. In addition, the wording “COLORADO PARKS & WILDLIFE” “ANGLER EDUCATION PROGRAM supported by GOCO”

Rod will have double foot metal guides with inserts. A metal reel keeper is preferred.

file://dowdenfs01/LegalSvcs/!Purchasing/CPW%20FY15/FY15%20SOLICITATIONS/DQ1%202015_481%20Rods%20&%20Reels/dnr_cpw_bids@state.co.us

On The Rod:

The font on ‘Angler Education Program’ is slightly larger than ‘Colorado Parks & Wildlife’ (see images 1-3 below)

**The font for Colorado Parks & Wildlife needs to be in capitals that are all the same size (Not like the image below)**

Image 1:

COLORADO PARKS & WILDLIFE

ANGLER EDUCATION PROGRAM

SUPPORTED BY GOCO

Image 2:

On The Rod (Continued):

Image 3:

Reel Specification: (see attached images below)

Reels need to be closed faced.

Reels will have a double handle and a drag control mechanism.

Reels will need to match bid poles in color and have the “Great Outdoors Colorado” and “Colorado Parks & Wildlife” logo on the reel. In addition, the wording “ANGLER EDUCATION PROGRAM” and “COLORADO PARKS & WILDLIFE” needs to be on the reel.

On The Reel:

The Great Outdoors Colorado logo and the Colorado Parks & Wildlife logo on the top of the reel (see below).

Image 4:

On The Reel (Continued):

The side of the reel should say:

ANGLER EDUCATION PROGRAM

COLORADO PARKS & WILDLIFE

There is a line that separates these two. See the image(s) below.

**The font for Colorado Parks & Wildlife needs to be in capitals that are all the same size (Not like the image below).

Image 5:

This solicitation covers ONLY CPW’s need for Fishing Rods and Reels for the period ending June 30, 2015. However, CPW may elect to renew this agreement with the vendor awarded this bid for four additional one-year period. The option to renew will be at the sole discretion of Colorado Parks of Wildlife. The renewal option year expires in Fiscal Year 2019 or on June 30, 2019. The quantity specified herein is an estimated usage for the period July 01, 2014 thru June 30, 2015 the Division, therefore, reserves the right to increase or decrease the quantity as necessary during this period. However, the State does not guarantee that the quantities listed will be actual amounts purchased. Vendor(s) shall keep prices firm from the date of the award thru June 30, 2015. Prices for each item on the award may increase after that date but such increase may not exceed the Consumer Price Index for All Urban Consumers (CPI-U) for the Denver-Boulder-Greeley, Colo., Metropolitan areas.

Each year, rate adjustments may be made based on the All Items of the All Urban Consumers (Current Series) Consumer Price Index (CPI) for the West Urban Region as stated on the United States Department of Labor, Bureau of Labor Statistics CPI website (http://www.bls.gov/cpi/) when calculating rate adjustments.

Rate adjustments may be made based on an average of the most recently published 12-month percent change available at the time the State notifies the Vendor of their intent to renew, or a 5% adjustment, whichever is less. Only one such increase will be allowed per year during the one 12-month period. When figuring rate increases, rounding shall be handled as follows: any price increase that results in beyond two decimal places shall be rounded up to next whole cent if the third decimal place number is 5 or greater; if the third decimal place number is 4 or less the price rate will not be rounded up. An example is:

current rate is $26.25/sample and a 5% increase is allowed = $27.5625 would stay at $27.56/sample or a rate of $26.75/sample with a 5% increase is $28.0875/sample would round up to $28.09/sample. Any price increase will be reviewed by the Department of Natural Resources, before renewing the agreement.

DELIVERY

Rods and Reels must be delivered to the address below:

Colorado Parks and Wildlife 6060 Broadway Denver, CO 80216

Full Order must be delivered on April 1, 2015.

http://www.bls.gov/cpi/

PRICING

Description Quantity

(EA)

Unit Price Total Price

Rods & Reels (per above specifications)

Grand Total $

***Multiple Awards will NOT be made from this Solicitation***

How to Submit a Bid Response:

All vendors wishing to submit a bid response for this DQ must submit their proposal, including the Vendor Information sheet and Bid Pricing Sheet by one of the following methods:

Via email to DNR_CPW_Bids@state.co.us;

Delivery via USPS or other courier services;

Personal delivery (hand delivered) to Colorado Parks and Wildlife, Procurement Office Attn: DQ1 2105*481, 1313 Sherman Street, Denver, CO 80203.

PLEASE NOTE: ALL bids and samples must be received in the Procurement Unit at 1313 Sherman, Denver, CO 80203 by the bid closing time or the bid will not be accepted. – NO

EXCEPTIONS

Questions about the INVITATION FOR BID All questions about the specific item(s) being solicited for must be emailed to the CPW Purchasing Agent in charge of the SOLICITATION at dnr_cpw_bids@state.co.us

If you have questions about the process to submit a bid response, please call the CPW Purchasing Agent in charge of the solicitation, identified in the head of Page 1.

mailto:DNR_CPW_Bids@state.co.us;

mailto:dnr_cpw_bids@state.co.us

Vendor Information

Delivery Date________________________________________

F.E.I.N.___________________________________________________

Company Name_____________________________________________

Address_____________________________________________________

City/State/Zip________________________________________________

Phone/Fax____________________________________________________

Email Address_________________________________________________

Signature______________________________________

Typed/Printed Name__________________________________________

Title__________________________________

Date__________________________

Have all requirements for this solicitation, as stated above, been met? Yes No

Do you accept Colorado PO Terms and conditions? Yes No

Bidders are urged to read the bid thoroughly before submitting a bid.

Pricing must include freight and shipping costs. State of Colorado will NOT pay for shipping and/or freight.

Vendor Requirements:

Vendors must be registered on Vendor Self-Service (VSS) in order to be considered responsive at the time of submission of the response. VSS and its registration information can be found at:

https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService