DQ1 2018-0560 Bid Solicitation Document.pdf

Request for Documented Quotations

DQ1 2018*0560

BID DUE: Wednesday, December 20, 2017 at 3:00pm MT

All bids shall be submitted F.O.B. Destination unless otherwise specified.

Potential bid respondents are urged to read this solicitation thoroughly before submitting a bid.

Issuing Office This Request for Documented Quotations (DQ1) is issued by the State of Colorado, acting by and through the Department of Natural Resources, Colorado Division of Parks and Wildlife (CPW). All contact regarding this solicitation is to be directed to:

Michelle Mills, CPW Purchasing Agent Colorado Parks and Wildlife

1313 Sherman St., Room 618, Denver, CO 80203 Phone: 303-866-3203 x 4634 or

Email: dnr_cpw_bids@state.co.us

Purpose The purpose of this Request for Documented Quotations is to obtain competitive quotations from qualified individuals and firms for the following commodity(s):

Pyrotechnics, including delivery:

4 Boxes (12 Hanks per Box) of CAW-CAW Fuse Rope 15 cases (9 boxes per case and 72 units per box) of Fuse Rope Salutes 210 cases (100 rounds per case with 25 rounds per plastic inner box and 4 inner boxes per case) of Shell Crackers 200 each 15mm Single Shot Launchers 150 each 15mm Double Shot Launchers 24 Tins (100 caps per tin) Blank Caps 6mm .22 calibre 100 cases (50 rounds per box and 2 boxes per case) of Bird Bombs 50 cases (50 rounds per box and 2 boxes per case) of 15mm Bird Whistlers

NOTE: Quantities listed are projected estimates of need based on 5 year data. This is a multi-year bid with projected estimates to potentially change year to year.

Each awarded vendor will be ranked according to total price to supply all pyrotechnics. Awarded vendor will be lowest bidder who can supply all pyrotechnics that are needed. If this low bidder does not have the pyrotechnics readily available to ship, CPW will elect to purchase from next low bidder, etc.

It is the intent of Colorado Parks and Wildlife to make one vendor award from this solicitation.

mailto:dnr_cpw_bids@state.co.us

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The commodity(s) proposed by bidders must meet or exceed all specifications listed to be considered responsive.

The determination of the equivalency of proposed substitute(s) of commodity(s) rests solely with Colorado Parks and Wildlife.

Colorado Vendor Self-Service Website This solicitation is published using Colorado Vendor Self-Service (VSS): www.colorado.gov/vss.

Solicitation documents and information (including any amendments or modifications) will be updated with revisions on this site. If you are unable to download documents from VSS, please contact the purchasing agent listed above. It is preferred that all vendors are registered on VSS; registration information is included at the link above.

Commodity Specifications

Model Description 12 Gauge Pyrotechnics, including delivery

4 Boxes (12 Hanks per Box) of CAW-CAW Fuse Rope, including delivery

Quantity of at least 4 boxes and up to 8 boxes (12 Hanks per Box)

Packaging must be 12 CAW CAW ropes per case Burns (or smolders, to be precise) at 1 to 2 hours per foot Four feet should burn for approximately 6 to 8 hours Insert fuses of fuse rope salutes in the plies of the Caw-

Caw rope at random intervals

CAW-CAW Fuse Rope 15 cases (9 boxes per case and 72 units per box) of Fuse Rope Salutes, including delivery

Quantity of at least 15 cases and up to 30 cases (9 boxes per case and 72 units per box)

Made from flash powder http://www.colorado.gov/vss

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May have aluminum, antimony, titanium or other metals

Titanium flakes may be used as a special effect Must be able to fire on the ground or launch from a mortar as a shell (aerial salute)

Fuse Rope Salutes 210 cases (100 rounds per case with 25 rounds per plastic inner box and 4 inner boxes per case) of Shell Crackers, including delivery

Quantity of at least 210 cases and up to 420 cases of Shell Crackers (100 rounds per case with 25 rounds per plastic inner box and 4 inner boxes per case)

Standard 12 gauge 2 – 3/4” shotgun shell with a timed pyrotechnic report projectile Shipped as a Bird Scaring Device; Explosive 1.4E

Shell Cracker

200 each of 15mm Single Shot Launchers, including delivery

Quantity of at least 200 each and up to 400 each

Launches 15mm cartridges Ability to load and fire one cartridge at a time Ability to change the combination of a cartridge to

Page 4 of 15 DQ1 2018*0560 achieve different effects at different ranges Must be used in conjunction with .22 (6mm) calibre blanks to initiate the cartridges Single shot with 6 or 10 blank magazine capacities to allow quicker reloading and firing of cartridges safely

15mm Single Shot Launcher

150 each 15mm of Double Shot Launcher, including delivery

Quantity of at least 150 each and up to 300 Double Shot Launchers

Launches 15mm cartridges Ability to load and fire either one or two cartridges at a time Ability to change the combination of a cartridge to achieve different effects at different ranges Must be used in conjunction with .22 (6mm) 4aliber blanks to initiate the cartridges Double shot configuration with no magazine

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15mm Double Shot Launcher

24 Tins (100 caps per tin) of Blank Caps 6mm .22 calibre, including delivery

Quantity of at least 24 tins and up to 48 tins

6mm Blank Primers 6mm crimped blank rounds are safe .22 caliber crimp blanks The 6mm must be useable with all .22 caliber pistols

Blank Caps 6MM .22 calibre

100 cases (50 rounds per box and 2 boxes per case) of Bird Bombs, including delivery

Quantity of at least 100 cases and up to 200 cases (500 rounds per box and 2 boxes per case

Can be fired from a hand held launcher Will travel 75 – 100 feet before exploding (actual range varies depending on firing angle and wind factor)

Single Box of Bird Bombs

50 cases (50 rounds per box and 2 boxes per case) of 15mm Bird Whistlers, including delivery

Quantity of at least 50 cases and up to 100 cases (50 rounds per case)

Can be fired from a hand held launcher Will travel 250 – 300 feet before exploding (actual range varies depending on firing angle and wind factor)

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Two Boxes of Bird Whistlers with a tin of blank caps

Delivery

Delivery Quantity

4 Boxes (12 Hanks per Box) of CAW-CAW Fuse Rope 15 cases (9 boxes per case and 72 units per box) of Fuse Rope Salutes 210 cases (100 rounds per case with 25 rounds per plastic inner box and 4 inner boxes per case) of Shell Crackers 200 each of 15mm Single Shot Launchers 150 each of 15mm Double Shot Launchers 24 Tins (100 caps per tin) of Blank Caps 6mm .22 calibre 100 cases (50 rounds per box and 2 boxes per case) of Bird Bombs 50 cases (50 rounds per box and 2 boxes per case) of 15mm Bird Whistlers

Delivery Date on or before 01/31/18

Delivery Address

Colorado Parks and Wildlife Wildlife Division – Montrose Game Damage Unit 2300 S Townsend Ave Montrose CO 81401

Written Inquiries Potential bidders may make written inquiries concerning the solicitation and its specifications. No inquiries will be accepted after the date and time specified in the Solicitation Schedule, Written Inquiry Deadline (see table below). Written inquiries should be submitted via email to the Purchasing Agent listed on page 1, to the following email: dnr_cpw_bids@state.co.us.

The preferred method for submitting inquiries is via email as an attachment that can be opened in Microsoft Word. The answers to the written inquiries that are received by the Written Inquiry Deadline stated will be posted in a new document on VSS by the date and time stated in the Solicitation Schedule below.

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Amendments to This Request for Documented Quotations In the event it should be necessary to revise any portion of this Request for Documented Quotations, addenda will be posted on Colorado VSS. See page 1 for more information on VSS.

Solicitation Schedule

Bid Posted Friday, December 8, 2017

Written Inquiry Deadline Wednesday, December 13, 2017 at 3:00pm MT

Answers to Written Inquiries posted on VSS Friday, December 15, 2017 at 3:00pm MT

Bid Closes Wednesday, December 20, 2017 at 3:00pm MT

Notice of Intent to Award expected Thursday, December 21, 2017

Term Prices must remain firm for the first 12 months or December 31, 2018. At the State’s option, the State may choose to renew this award for an additional 4, 12 month periods, until December 31, 2022. If the state chooses to renew this bid for the additional term—the State must notify the vendor in writing no less than 60 days prior to the expiration of the current 12 month term of its intent to renew the agreement for an additional year.

Upon completion of the bid process, a Master Agreement (MA) will be issued and the CPW project manager will issue individual Delivery Orders (DO) when product is needed throughout that bid year.

If the State chooses to renew for the additional years, the vendor may request a rate adjustment in writing with the supporting documentation for the rate increase a minimum of 30 days prior to the start of the next 12 month term. The requested rate adjustment may not exceed the average of the 12 months of the Consumer Price Index (CPI) rates for West Urban Region that are published prior to 45 days before the rate is to go into effect or a five percent (5%) adjustment, whichever is less. Only one such increase will be allowed in any 12 month period of this Contract.

Colorado Purchase Order A Purchase Order will be issued to the awarded bidder. The Purchase Order will incorporate the terms of this Request for Documented Quotations, the awarded respondent’s bid, and the Colorado Purchase Order Terms and Conditions, which are attached to this solicitation.

Measurement and Payment Payment for the solicited commodity will occur following the delivery and acceptance of the product(s) by the CPW project manager.

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Service Disabled Veteran Owned Small Businesses Service Disabled Veteran Owned Small Businesses (SDVOSBs), who are incorporated or organized in Colorado or maintain a place of business or have an office in Colorado and who are officially registered and verified as an SDVOSB by the Center for Veteran Enterprise, U.S. Department of Veterans Affairs (www.vip.vetbiz.gov), may receive a 5% preference on their bid. This preference applies only to the price, and the SDVOSB must still meet all other requirements of this solicitation.

Any SDVOSB claiming this preference shall submit documentation of SDVOSB certification issued through the U.S. Department of Veterans Affairs in their response to the solicitation. Bid submissions without this documentation will not be given a preference.

Resident Bidder Preference When an award for commodities or services is to be awarded to a bidder, a resident bidder shall be allowed a preference against a nonresident bidder equal to the preference given or required by the state in which the nonresident bidder is a resident.

Awards in Excess of $500,000 If the bid or award price exceeds $500,000 for State-funded projects, the following apply:

a) Colorado statute (§8-19-104 C.R.S.) requires that a comparable percentage disadvantage be applied to a bid from a contractor based in a state that provides a percentage bidding preference. More information is available at www.colorado.gov/spo.

b) A good faith effort must be made by the awarded Contractor to report the use of foreign goods on any public works project. Upon completion of the project, the Contractor must report to the Project Manager the total cost and country of origin for each of the five most costly goods used in the project, (§24-103-210 C.R.S.).

Bid Submission Instructions All respondents to this DQ1 shall include the following items in their bid:

1) Bid Pricing Sheet (Pages 10-11)

2) Specification Verification and Delivery Sheet (Pages 12-14)

3) Vendor Information and Verification Sheet (Page 15)

4) Warranty Documentation

5) Current Insurance Certificate(s) with all required coverage

6) Current Vendor W-9 (required only if not registered in VSS)

Failure by the bidder to submit any of the required items listed above may cause the bid to be deemed non-responsive and it may not be evaluated. Bidders may submit additional information if it assists in explaining their bid, but such information cannot be provided in lieu of the required items listed above.

Bids shall only be submitted by one of the following methods:

• Vendor Self-Service (VSS) - PREFERRED (see more information on page 1);

• Email to dnr_cpw_bids@state.co.us;

• Courier delivery via USPS or other service, F.O.B. Destination, or http://www.colorado.gov/spo

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• Personal delivery (hand delivered) to the Purchasing Agent and address on page 1.

PLEASE NOTE: All bids must be received by the bid closing time or the bid will not be accepted –

NO EXCEPTIONS.

Attachments:

• Colorado Purchase Order Terms and Conditions

• Blank W-9

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BID

Bid Pricing Sheet All costs, including delivery, trade-in value, and discounts, shall be figured into the final bid price. State of Colorado will NOT pay for shipping and/or freight.

Commodity Quantity Price per box, delivered ($) Total Price ($)

CAW-CAW Fuse Rope, including delivery

4 boxes (12 Hanks per Box)*

Fuse Rope Salutes, 15 cases (9 boxes per case and 72 units per box)*

Shell Crackers, 210 cases (100 rounds per case with 25 rounds per plastic inner box and 4 inner boxes per case)*

15mm Single Shot Launchers, including delivery

200 each*

15mm Double Shot Launcher, including delivery

150 each*

Blank Caps 6mm .22 calibre, including delivery

24 Tins*

Bird Bombs, including delivery 100 cases*

Bird Whistlers, including delivery 50 Cases*

Total Bid Pricing ($)

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* Please list the pricing for the quantities detailed on page 10. Note however, that Colorado Parks and Wildlife does have the option with this Contract to order at least these quantities and up to extra quantities for the first contract year. The up to quantities for the first contract year are detailed in the specifications on pages 2-6 and pages 12-14 of this bid solicitation. Also note that this is a multi-year bid with projected estimates to potentially change year to year.

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Specification Verification and Delivery Sheet

Description Pyrotechnics Required Vendor Specifications Does your bid item meet these specification?

Y N If No, describe your bid item:

4 Boxes (12 Hanks per Box) of CAW- CAW Fuse Rope, including delivery

Quantity of at least 4 boxes and up to 8 boxes (12 Hanks per Box)

Packaging must be 12 CAW CAW ropes per case

Burns (or smolders, to be precise) at 1 to 2 hours per foot

Four feet should burn for approximately 6 to 8 hours

Insert fuses of fuse rope salutes in the plies of the Caw-Caw rope at random intervals

15 cases (9 boxes per case and 72 units per box) of Fuse Rope Salutes, including delivery

Quantity of at least 15 cases and up to 30 cases (9 boxes per case and 72 units per box)

Made from flash powder

May have aluminum, antimony, titanium or other metals

Titanium flakes may be used as a special effect

Must be able to fire on the ground or launch from a mortar as a shell (aerial salute)

210 cases (100 rounds per case with 25 rounds per plastic inner box and 4 inner boxes per case) of Shell Crackers, including delivery

Quantity of at least 210 cases and up to 420 cases of Shell Crackers (100 rounds per case with 25 rounds per plastic inner box and 4 inner boxes per case)

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Standard 12 gauge

2 – 3/4” shotgun shell with a timed pyrotechnic report projectile

Shipped as a Bird Scaring Device;

Explosive 1.4E

200 each of 15mm Single Shot Launchers, including delivery

Quantity of at least 200 each and up to 400 each

Launches 15mm cartridges

Ability to load and fire one cartridge at a time

Ability to change the combination of a cartridge to achieve different effects at different ranges

Must be used in conjunction with .22 (6mm) calibre blanks to initiate the cartridges

Single shot with 6 or 10 blank magazine capacities to allow quicker reloading and firing of cartridges safely

150 each 15mm of Double Shot Launcher, including delivery

Quantity of at least 150 each and up to 300 Double Shot Launchers

Launches 15mm cartridges

Ability to load and fire either one or two cartridges at a time

Ability to change the combination of a cartridge to achieve different effects at different ranges

Must be used in conjunction with .22 (6mm) 13aliber blanks to initiate the cartridges

Double shot configuration with no magazine

24 Tins (100 caps per tin) of Blank Caps 6mm .22 calibre, including delivery

Quantity of at least 24 tins and up to 48 tins

6mm Blank Primers

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6mm crimped blank rounds are safe .22 caliber crimp blanks

The 6mm must be useable with all .22 caliber pistols

100 cases (50 rounds per box and 2 boxes per case) of Bird Bombs, including delivery

Quantity of at least 100 cases and up to 200 cases (500 rounds per box and 2 boxes per case

Can be fired from a hand held launcher

Will travel 75 – 100 feet before exploding (actual range varies depending on firing angle and wind factor)

50 cases (50 rounds per box and 2 boxes per case) of 15mm Bird Whistlers, including delivery

Quantity of at least 50 cases and up to 100 cases (50 rounds per case)

Can be fired from a hand held launcher

Will travel 250 – 300 feet before exploding (actual range varies depending on firing angle and wind factor)

Delivery Location Able to deliver to Wildlife Division – Montrose Game Damage Unit 2300 S Townsend Ave Montrose CO 81401?

Delivery Date Able to deliver on or before January 31,2018?

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Vendor Information and Verification Sheet

Company Name

Address

City, State, Zip

Phone

Email Address

Typed/Printed Name

Title

Date

Signature

Have all requirements for this solicitation, as stated above, been met? Yes No

Do you accept the Colorado Purchase Order Terms and Conditions without modifications?

Yes No The State of Colorado reserves the right to reject the incorporation of vendor terms and conditions, including potentially determining that a bid that includes vendor terms and conditions is non-responsive.

Are you registered on VSS?

Yes No

If Yes, VSS #:_____________________________ If No, have you included your vendor W-9? Yes No

All costs, including delivery, trade-in value and discounts, shall be figured into the final bid price. State of Colorado will NOT pay for shipping and/or freight.