DQ1 2018 0199 Bid Solicitation Document.pdf

Request for Documented Quotations

DQ1 2018*0199

BID DUE: Monday, September 11, 2017 by 11:00 a.m. Mountain Time (MT)

All bids shall be submitted F.O.B. Destination unless otherwise specified.

Potential bid respondents are urged to read this solicitation thoroughly before submitting a bid.

Issuing Office This Request for Documented Quotations (DQ1) is issued by the State of Colorado, acting by and through the Department of Natural Resources, Colorado Division of Parks and Wildlife (CPW). All contact regarding this solicitation is to be directed to:

Lisa Hollerbach, CPW Purchasing Agent Colorado Parks and Wildlife

1313 Sherman St., Room 618, Denver, CO 80203 Phone: 303-866-3203 x 4695or

Email: dnr_cpw_bids@state.co.us

Purpose The purpose of this Request for Documented Quotations is to obtain competitive quotations from qualified individuals and firms for the following commodity(s):

Quantity of one (1) New Commercial Size Brush Chipper, including delivery

It is the intent of Colorado Parks and Wildlife to make one vendor award from this solicitation. Other Departments, Divisions, or Agencies of the State of Colorado are eligible to use the pricing resulting from this award.

The commodity(s) proposed by bidders must meet or exceed all specifications listed to be considered responsive.

The determination of the equivalency of proposed substitute(s) of commodity(s) rests solely with Colorado Parks and Wildlife.

Colorado Vendor Self-Service Website This solicitation is published using Colorado Vendor Self-Service (VSS): www.colorado.gov/vss.

Solicitation documents and information (including any amendments or modifications) will be updated with revisions on this site. If you are unable to download documents from VSS, please contact the purchasing agent listed above. It is preferred that all vendors are registered on VSS; registration information is included at the link above.

mailto:dnr_cpw_bids@state.co.us http://www.colorado.gov/vss

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Commodity Specifications

Model Description New Commercial Brush Chipper, including delivery Quantity Needed 1

Engine ≥ 74 HP ≥ 181 ft-lb Diesel Liquid cooled Isolated engine and cutting housing High temperature cooling Low oil pressure automatic shutdown ECO idle

Feed System ≥ 12” Chipping capacity ≥ 12” Infeed opening height ≥ 17” Infeed opening width Single Horizontal feed roller ≥ 26” feed table height ≥ 105 fpm feed Smart feed

Cutting System ≥ 20” diameter x 20” wide cutting system ≥ 2050 rpm Drum Speed Two (2) A8 chipper steel reversible knives Four (4) usable edges on Shear bar Clutchless belt drive PTO engagement system

Capacities / Electrical ≥ 25 gal fuel tank capacity ≥ 2.7 gpm hydraulic flow ≥ 12 volt electrical LED stop, turn, tail, license plate lights

Chassis / Brakes ≥ 7,000 lb rated axle

Torsion suspension Electric brakes with breakaway switch

Model Year Must be 2017 or newer Warranty Minimum of one (1) year / 1,000 hour Extended warranty must be three (3) year / 3,000 hour on drum housing, cutter drum, shaft and hubs Maintenance Manuals Must provide at least one (1) copy of the Operator’s Manual Must provide at least one (1) copy of the Current Parts Manual

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Must provide at least one (1) copy of the Technical Manual All manuals must be present at time of delivery Vendor Responsibilities Provide training to Colorado Parks and Wildlife staff on basic operation and maintenance of equipment.

Training day to be scheduled with Project Manager, Jeff Belveal, once the bid is awarded.

Contact information for Project Manager will be provided once the bid is awarded

Delivery

Delivery Quantity One (1) New Commercial Size Brush Chipper

Delivery Date on or before September 20, 2017

Delivery Address

Colorado Parks and Wildlife Lake Pueblo State Park 640 Pueblo Reservoir Road Pueblo, CO 81005

Insurance Required All insurance policies required by this award shall be issued by insurance companies with an AM Best rating of A-VIII or better.

a) Automobile Liability Automobile liability insurance covering any auto (including owned, hired and non-owned autos) with a minimum limit of $1,000,000 each accident combined single limit.

Written Inquiries Potential bidders may make written inquiries concerning the solicitation and its specifications. No inquiries will be accepted after the date and time specified in the Solicitation Schedule, Written Inquiry Deadline (see table below). Written inquiries should be submitted via email to the Purchasing Agent listed on page 1, to the following email: dnr_cpw_bids@state.co.us.

The preferred method for submitting inquiries is via email as an attachment that can be opened in Microsoft Word. The answers to the written inquiries that are received by the Written Inquiry Deadline stated will be posted in a new document on VSS by the date and time stated in the Solicitation Schedule below.

Amendments to This Request for Documented Quotations In the event it should be necessary to revise any portion of this Request for Documented Quotations, addenda will be posted on Colorado VSS. See page 1 for more information on VSS.

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Solicitation Schedule

Bid Posted Monday August 28, 2017

Written Inquiry Deadline Friday, September 1, 2017 at 11:00am MT

Answers to Written Inquiries posted on VSS Tuesday, September 5, 2017 or Wednesday September 6, 2017 at 13:00pm MT

Bid Closes Monday, September 11, 2017 at 11:00am MT

Notice of Intent to Award expected Tuesday, September 12, 2017

Colorado Purchase Order A Purchase Order will be issued to the awarded bidder. The Purchase Order will incorporate the terms of this Request for Documented Quotations, the awarded respondent’s bid, and the Colorado Purchase Order Terms and Conditions, which are attached to this solicitation.

Measurement and Payment Payment for the solicited commodity will occur following the delivery and acceptance of the product(s) by the CPW project manager.

Service Disabled Veteran Owned Small Businesses Service Disabled Veteran Owned Small Businesses (SDVOSBs), who are incorporated or organized in Colorado or maintain a place of business or have an office in Colorado and who are officially registered and verified as an SDVOSB by the Center for Veteran Enterprise, U.S. Department of Veterans Affairs (www.vip.vetbiz.gov), may receive a 5% preference on their bid. This preference applies only to the price, and the SDVOSB must still meet all other requirements of this solicitation.

Any SDVOSB claiming this preference shall submit documentation of SDVOSB certification issued through the U.S. Department of Veterans Affairs in their response to the solicitation. Bid submissions without this documentation will not be given a preference.

Resident Bidder Preference When an award for commodities or services is to be awarded to a bidder, a resident bidder shall be allowed a preference against a nonresident bidder equal to the preference given or required by the state in which the nonresident bidder is a resident.

Awards in Excess of $500,000 If the bid or award price exceeds $500,000 for State-funded projects, the following apply:

a) Colorado statute (§8-19-104 C.R.S.) requires that a comparable percentage disadvantage be applied to a bid from a contractor based in a state that provides a percentage bidding preference. More information is available at www.colorado.gov/spo.

b) A good faith effort must be made by the awarded Contractor to report the use of foreign goods on any public works project. Upon completion of the project, the Contractor must report to the http://www.colorado.gov/spo

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Project Manager the total cost and country of origin for each of the five most costly goods used in the project, (§24-103-210 C.R.S.).

Bid Submission Instructions All respondents to this DQ1 shall include the following items in their bid:

1) Bid Pricing Sheet (Page 6)

2) Specification Verification and Delivery Sheet (Pages 7-9)

3) Vendor Information and Verification Sheet (Page 10)

4) Warranty Documentation

5) Current Insurance Certificate(s) with all required coverage

6) Current Vendor W-9 (required only if not registered in VSS)

Failure by the bidder to submit any of the required items listed above may cause the bid to be deemed non-responsive and it may not be evaluated. Bidders may submit additional information if it assists in explaining their bid, but such information cannot be provided in lieu of the required items listed above.

Bids shall only be submitted by one of the following methods:

• Vendor Self-Service (VSS) - PREFERRED (see more information on page 1);

• Email to dnr_cpw_bids@state.co.us;

• Courier delivery via USPS or other service, F.O.B. Destination, or

• Personal delivery (hand delivered) to the Purchasing Agent and address on page 1.

PLEASE NOTE: All bids must be received by the bid closing time or the bid will not be accepted –

NO EXCEPTIONS.

Attachments:

• Colorado Purchase Order Terms and Conditions

• Blank W-9

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BID

Bid Pricing Sheet All costs, including delivery, trade-in value, and discounts, shall be figured into the final bid price. State of Colorado will NOT pay for shipping and/or freight.

Commodity Model Year and Number

Quantity Price per unit, delivered ($)

New Commercial Size Brush Chipper, including delivery

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Specification Verification and Delivery Sheet

Description New Commercial Size Brush Chipper, including delivery

Required Vendor Specifications Does your bid item meet these specification?

Quantity Needed: 1 Y N If No, describe your bid item:

Engine ≥ 74 HP

≥ 181 ft-lb

Diesel

Liquid cooled

Isolated engine and cutting housing

High temperature cooling

Low oil pressure automatic shutdown

ECO idle

Feed System ≥ 12” Chipping capacity

≥ 12” Infeed opening height

≥ 17” Infeed opening width

Single Horizontal feed roller

≥ 26” feed table height

≥ 105 fpm feed

Smart feed

Cutting System ≥ 20” diameter x 20” wide cutting system

≥ 2050 rpm Drum Speed

Two (2) A8 chipper steel reversible knives

Four (4) usable edges on Shear bar

Clutchless belt drive PTO engagement system

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Capacities / Electrical

≥ 25 gal fuel tank capacity

≥ 2.7 gpm hydraulic flow

≥ 12 volt electrical

LED stop, turn, tail, license plate lights

Chassis / Brakes ≥ 7,000 lb rated axle

Torsion suspension

Electric brakes with breakaway switch

Model Year Must be 2017 or newer

Warranty Minimum of one (1) year / 1,000 hour

Extended warranty must be three (3) year / 3,000 hour on drum housing, cutter drum, shaft and hubs

Maintenance Manuals

Must provide at least one (1) copy of the Operator’s Manual

Current Parts Manual

Technical Manual

All manuals must be present at time of delivery

Vendor Responsibilities

Provide training to Colorado Parks and Wildlife staff on basic operation and maintenance of equipment.

Training day to be scheduled with Project Manager, Jeff Belveal, once the bid is awarded.

Contact information for Project Manager will be provided once the bid is awarded

Training day to be scheduled with Project Manager, Jeff Belveal, once the bid is awarded.

Contact information for Project Manager will be provided once the bid is awarded

Delivery Location Able to delivery to Lake Pueblo State Park?

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Delivery Date Able to deliver on or before September 20, 2017?

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Vendor Information and Verification Sheet

Company Name

Address

City, State, Zip

Phone

Email Address

Typed/Printed Name

Title

Date

Signature

Have all requirements for this solicitation, as stated above, been met? Yes No

Do you accept the Colorado Purchase Order Terms and Conditions without modifications?

Yes No The State of Colorado reserves the right to reject the incorporation of vendor terms and conditions, including potentially determining that a bid that includes vendor terms and conditions is non-responsive.

Are you registered on VSS?

Yes No

If Yes, VSS #:_____________________________ If No, have you included your vendor W-9? Yes No

Have you included proof of your current insurance auto policy as required above?

Yes No If no, explain why: _____________________________________________________

All costs, including delivery, trade-in value and discounts, shall be figured into the final bid price. State of Colorado will NOT pay for shipping and/or freight.