DQ1 2017 1248 Bid Solicitation Document.docx.pdf

PDF 833 KB Posted Apr 24, 2017

Attached to: Multi-Equipment/Multi-Hatchery Bid
Solicitation number: DQ1 PMAA 2017001248 1
Issued by: Pueblo County, Denver City, Colorado

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Written by GovTribe AI · Mar 12, 2026

This is a Documented Quote (DQ1) bid solicitation issued by the State of Colorado, Department of Natural Resources, Division of Parks and Wildlife, for the procurement of equipment to be delivered to four separate hatchery facilities. The solicitation requests one Utility Task Vehicle (UTV) for delivery to Monte Vista Hatchery, two Skid Steer loaders (one each for Pueblo Hatchery and Poudre Hatchery), and one zero-turn front deck mower for Las Animas Hatchery. The UTV must include a metal canopy, windshield, and be available in orange, while one skid steer loader must feature joystick control and the other must include adjustable foot control pedals. All equipment must be delivered on or before June 30, 2017. The written inquiry deadline was April 28, 2017, with answers posted by May 1, 2017. Bids were due on May 8, 2017, at 11:00 a.m. MST, and awards were expected by close of business on May 10, 2017. The State of Colorado intends to make multiple awards to multiple vendors from this solicitation.

Bidders must meet or exceed all published specifications to be considered responsive and must provide submittal and pricing information, warranty details, completed specification sheets, vendor information, insurance certificates, and current W-9 forms. Service area requirements vary by location: vendors must be located within 100 miles of Monte Vista, 25 miles of Pueblo, 75 miles of Poudre, and 150 miles of Las Animas. All bidders are required to carry a minimum of $1,000,000 in automobile liability insurance covering owned, hired, and non-owned vehicles. Service Disabled Veteran-Owned Small Businesses (SDVOSBs) registered with the U.S. Department of Veterans Affairs may receive a 5% preference on their bid price. All costs, including delivery, trade-in value, and discounts, must be included in the final bid price, with no shipping or freight costs reimbursable by the State. Bids may be submitted via email, USPS, VSS portal, or hand delivery to the Colorado Parks and Wildlife Procurement Office in Denver.

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POTerms&Conditions1-1-09 (1).pdf	PDF	Apr 24, 2017
W-9.pdf	PDF	Apr 24, 2017

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State of Colorado Invitation for Bid

DQ1 2017*1248

BIDS DUE: May 8, 2017 at 1100am MST

All Bids shall be submitted F.O.B. Destination unless Otherwise Specified Per the attached specifications, terms, and conditions

Bidders are urged to read the bid thoroughly before submitting a bid.

Issuing Office This Documented Quote (DQ1) by the State of Colorado, Department of Natural Resources, on behalf of the Colorado Division of Parks and Wildlife. All contact regarding this solicitation is to be directed to:

Department of Parks and Wildlife Lisa Hollerbach, CPW Purchasing Office

1313 Sherman St., Room 618, Denver, Co 80203 P-303-866-3203 X 4695 or emailed to:

Email: dnr_cpw_bids@state.co.us

Purpose The purpose of this Documented Quote (DQ1) is to obtain competitive quotations from qualified individuals and firms for a Quantity of one (1) UTV, two (2) Skid Steers and one (1) Mower.

All prospective vendors must Meet or Exceed ALL listed specifications in order to be considered responsive.

It is the intent of Colorado Parks and Wildlife to make multiple awards to multiple vendors from this solicitation.

Bidders are responsible for addressing information to address products being bid that must include published information, such as brochures, descriptions, or other information made available in the general course of the vendor's business.

file://///dowdenfs01/LegalSvcs/!Purchasing/CPW%20FY15/FY15%20SOLICITATIONS/DQ1%202015_603%20Skid%20Steer%20Loader/dnr_cpw_bids@state.co.us

Documented Quote

Page 2 of 22 DQ1 2017*1248

Delivery (Hatchery Specific)

Quantity of one (1) UTV must be delivered to:

Monte Vista Hatchery

5070 E CR 3 SO

Monte Vista, CO 80144 Contact: Hatchery Manager, Chris Crowder at 719-852-3078

Quantity of one (1) Skid Steer must be delivered to:

Pueblo Hatchery 500 Reservoir Road Pueblo, CO 81005

Contact: Hatchery Manager, David Harris at 719-561-5355

Quantity of one (1) Skid Steer must be delivered to:

Poudre Hatchery 38195 Poudre Canyon

Bellvue, CO 80512 Contact: Hatchery Manager, James Ingram at 970-881-2187

Quantity of one (1) Zero Turn Mower must be delivered to:

Las Animas Hatchery

33128 CR 5.5

Las Animas, CO 81054 Contact: Hatchery Manager, Joe Marrinan at 719-456-0499

**All Deliveries must be made to each hatchery on or before June 30, 2017**

Insurance Required

1) Automobile Liability Insurance covering any auto (including owned, hired and non-owned autos) with a minimum limit as follows: $1,000,000 each accident combined single limit.

Inquiries Prospective proposers may make written inquiries concerning the solicitation. No inquiries will be accepted after the date and time specified in the Schedule of Activities, Inquiry Deadline. Questions must be submitted in writing on the proposer’s letterhead to:

Lisa Hollerbach Department of Natural Resources Division of Parks and Wildlife (See above for contact information)

Page 3 of 22 DQ1 2017*1248

Inquiries sent by fax will not be accepted. The preferred method for submitting inquiries is via email as an attachment that can be opened by Microsoft Word 2003 or 2007 An amendment will be posted on the ColoradoVSS; see below. The amendment will respond to all questions submitted.

Questions about the Documented Quote All questions about the specific item(s) being solicited for must be posted on the VSS site or emailed to the CPW Purchasing Agent in charge of the Documented Quote at dnr_cpw_bids@state.co.us

If you have questions about the process to submit a bid response, please call the CPW Purchasing Agent in charge of the solicitation, identified on Page 1.

Solicitation Schedule

Bid Posted April 24, 2017

Written Inquiry Deadline April 28, 2017 by 1500 MST

Answers to Written Solicitation Questions to be posted on VSS

May 1, 2017, 2017 by 1500 MST

Bid Closes May 8, 2017 at 1100am MST

Bid Award Expected by close of business day – May 10, ColoradoVSS Website This solicitation is published using the ColoradoVSS.; www.colorado.gov/vss. Solicitation documents and information (including any amendments or modifications) will be updated with revisions on this site.

Vendor Recommendations

It is recommended that Vendors register on the Vendor Self-Service (VSS) website. Vendors will receive email notifications about current bid opportunities with the State of Colorado.

VSS and its registration information can be found at: https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService

NOTE: Vendors that were registered in the state BIDS system prior to the implementation of the VSS system on July 1, 2014, and are having trouble registering in VSS, please contact the purchasing agent in charge of the solicitation and they will assist you.

Colorado Purchase Order A Purchase Order will be issued to the awarded bidder. The Purchase Order will include all documents associated with the bid including this Documented Quote (DQ1), the bidder’s response and the Colorado Purchase Order Terms and Conditions, which are attached to this solicitation.

mailto:dnr_cpw_bids@state.co.us http://www.colorado.gov/vss https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService

Page 4 of 22 DQ1 2017*1248

Service Disabled Veteran Owned Small Businesses (SDVOSBs) SDVOSBs, who are incorporated or organized in Colorado or maintain a place of business or have an office in Colorado and who are officially registered and verified as a SDVOSB by the Center for Veteran Enterprise within the U.S. Department of Veterans Affairs. (www.vip.vetbiz.gov), may receive a 5% preference on their bid. This preference applies only to the price, and the SDVOSBs must still meet all other qualifications required in the bid.

SDVOSBs claiming this preference shall submit documentation of SDVOSB certification Issued through the U.S. Department of Veterans Affairs in their response to the solicitation. Bid submissions without this documentation will not be given a preference.

Residence Bidder Preference When a contract for commodities or services is to be awarded to a bidder, a resident bidder shall be allowed a preference against a nonresident bidder equal to the preference given or required by the state in which the nonresident bidder is a resident.

If the bid or contract price exceeds $500,000 for State Funded projects, the following apply:

a) Colorado statute (§8-19-104 C.R.S.) requires that a comparable percentage disadvantage be applied to a bid from a contractor based in a state that provides a percentage bidding preference. More information is available at www.colorado.gov/spo.

b) A good faith effort must be made by the Contractor to report the use of foreign goods on any public works project. Upon completion of the project, the contractor must report to the Project Manager the total cost and country of origin for each of the five most costly goods used in the project, (§24-103-210 C.R.S.).

How to Submit a Bid Response All vendors wishing to submit a bid response for this Documented Quotation must submit their proposal that includes:

1) Submittal and Pricing Information (Page 6)

2) Warranty Information (Page 7)

3) Specifications (Pages 8-21 )

4) Vendor Information Sheet (Page 22)

5) Insurance Certificate and

Current Vendor W-9, if applicable, by one of the following methods Via email to DNR_CPW_Bids@state.co.us;

Delivery via USPS or other courier services

Via VSS (Vendor Self-Service - see registration information above)

Personal delivery (hand delivered) to Colorado Parks and Wildlife, Procurement Office Attn:

DQ1 2017*1248, 1313 Sherman Street Room 618, Denver, CO 80203.

Failure by the vendor to submit items #1, #2, #3, #4 and #5 above shall be deemed a non-responsive bid and will not be evaluated. Vendors may submit additional information if it assists in explaining their bid, but cannot replace or be provided in lieu of items #1, #2, #3, #4 and #5 above.

PLEASE NOTE: All bids must be received in the Procurement Unit at 1313 Sherman, Denver, CO 80203 by the bid closing time or the bid will not be accepted – NO EXCEPTIONS http://www.colorado.gov/spo mailto:DNR_CPW_Bids@state.co.us

Page 5 of 22 DQ1 2017*1248

Attachments:

Colorado Purchase Order Terms and Conditions

W-9 (Required if not registered in VSS)

Page 6 of 22 DQ1 2017*1248

Submittal and Pricing Information

Item Price/Each – Monte Vista Hatchery

Quantity of one (1) UTV (per above specifications) each

Item Price/Each – Pueblo Hatchery

Quantity of one (1) Skid Steer (per above specifications)

Item Price/Each – Poudre Hatchery

Quantity of one (1) Skid Steer – With the Joystick Control

(per above specifications) each

Quantity of one (1) Skid Steer – With Adjustable Foot Control Pedals

(per above specifications)

Item Price/Each – Las Animas Hatchery

Quantity of one Zero Turn Mower (per above specifications)

Page 7 of 22 DQ1 2017*1248

Warranty Information

Monte Vista Hatchery

Warranty time period

What does the warranty cover?

Pueblo Hatchery

Poudre Hatchery

Las Animas Hatchery

Page 8 of 22 DQ1 2017*1248

Specifications – UTV – Monte Vista Hatchery

Description UTV – Monte Vista Hatchery Vendor Specifications – REQUIRED! Does your id item meet the published specs?

Quantity Needed: 1 Yes No If No, Identify your bid item specifications

Engine 3 cyclinder 54.8in

21.6 Gross Eng HP

60 Amp Alternator

Transmission VHT-x

Variable Hydro Transmission

Forward Speeds Low 0-15 mph

High 0-25 mph

Reverse 0-17 mph

Limited-slip Front Differential

Rear differential lock

Hydraulics Hydrostatic Power Steering

Hydraulic Oil Cooler

Fluid Capacity Fuel Tank – 7.9 gal

Cooling 6.4 qts

Engine Oil 3.3 qts

Transmission Oil 1.8 gal

Brake Fluid 0.4 qts

Cargo Box Width 57.7 in

Length 40.5 in

Depth 11.2 in

Load Capacity 1102 lbs

Volume Capacity 15.2 cu ft

Page 9 of 22 DQ1 2017*1248

Sprayed on Bed Liner

Hydraulic Bed Lift

Dimensions Width 63.2 in

Height 79.5 in

Length 120.3 in

Wheelbase 80.5 in

Tow Capacity 1300lbs

Ground Clearance 10.4 in

Suspension Travel 8 in

Turning Radius 13.1 ft

Tires and Wheels Heavy Duty Worksite 25 x 10 x 12.6 ply

Safety Equipment SAE J2194 & OSHA 1928 ROPS

Dash-Mounted Parking Brake

Horn

Spark Arrestor Muffler

Retractable 2-point Seat Belts

Rear Protective Screen

Key Features Digital Multi-meter

Front Independent Adjustable Suspension

Rear Independent Adjustable Suspension

Brakes – Front/Rear Wet Disc

Rear Brakes Lights / Front Headlights

2” Hitch Receiver, Front and Rear

Deluxe 60/40 split bench seats with driver’s side seat adjustment

Underseat Storage Compartments

Page 10 of 22 DQ1 2017*1248

Lockable Glove Box

Front Guard (radiator guard and bumper)

Options (required) Metal Canopy

Windshield Acrylic Tinted

Color Orange

Service Area Vendor must be location within 100 miles of Monte Vista.

Delivery Able to delivery to the Monte Vista Hatchery on or before June 30, 2017?

Specifications – Skid Steer – Pueblo Hatchery

Description Skid Steer – Pueblo Hatchery id item meet the published specs?

Quantity Needed: 1

Performance and Capacities

Rated Operating Capacity

2690 lbs

Capacity with 300lb Counterweight Option Weight Kit

2890 lbs

Tipping Load 5380 lbs

Operating Weight 8061 lbs

Travel Speed 7.1 mph

Lift Breakout Force 5490 lbs

Tilt Breakout Force 6960 lbs

Push Force 6672 lbs

Fuel Tank Minimum capacity of 23.9 gal (101.3 L)

Cooling System with heater

Minimum capacity of 3.1 gal (11.7 L)

Page 11 of 22 DQ1 2017*1248

Hydraulic Reservoir Minimum capacity of 2.7 gal (10.2 L)

Hydrostatic System Minimum capacity of 11.9 gal (41.6

Engine and Electrical

4 cylinder, liquid-cooled diesel

74.0 hp (55.2 kW) at 2600 governed

RPM

Minimum torque of 206 lbf-ft (279 N-m) at 1800 RPM

Turbo charged engine

Equipped with a hydraulically driven, variable speed cooling fan

Engine shall meet Tier 4 compliance without the aid of a diesel particulate filter (DPF) or diesel exhaust fluid (DEF)

Spark arrestor muffler, dual element air cleaner and glow plug cold weather assist shall be provided as standard equipment

Cold weather assist shall be automatically activated

Air cleaner shall be a dry replaceable cartridge with safety element

Engine coolant shall include propylene glycol anti-freeze with freeze protection to -34 degrees F

Equipped with a dual path cooling system

Battery shall be a 12 volt with a minimum of 1000 cold-cranking amps

Alternator shall be a minimum 90 amp

Starter shall be a 12 volt: 4.02 hp (3.0 kW), gear type

Engine shutdown shall be provided as standard equipment and shall monitor engine coolant temperature, engine oil pressure and engine RPM to help prevent engine damage

Engine block heater

Page 12 of 22 DQ1 2017*1248

Drive System Fully hydrostatic four-wheel drive

Transmission shall be infinitely variable transmission tandem hydrostatic piston pumps, driving two fully reversing hydrostatic drive motors

Hydrostatic piston pumps shall be belt driven form the engine

Final drive chains shall be pre-stressed #120 HSOC endless roller chain (no master link)

Two chains per each side of the loader with no idler sprocket

Final drive chains and sprockets shall be sealed in a chain case with oil lubrication

Axle seals shall be protected by the wheel hub and shall never require greasing

Final drive axles shall be a minimum of 2.7” (68.6mm) in diameter

Wheels shall be fixed to the axle hubs with eight (8) 9/6” wheel bolts

Tires: 12-16.5 12 PR Heavy Duty

Hydraulic System Variable flor hydraulics providing 23 gpm (87.1 L/min) for standard flow hydraulic attachment operation

System pressure at the quick couplers shall be 3500 psi (24.2 MPa)

Variable flow auxiliary hydraulics shall be standard equipment

Control valve shall be three spool, open center, series type

Cylinders shall be a double-acting type. Dual tilt cylinders shall have a cushioning feature on dump and roll back

Hydraulic system shutdown shall be provided as standard equipment and shall monitor hydraulic oil temperature and hydrostatic charge pressure

A hydraulic oil cooler shall be

Page 13 of 22 DQ1 2017*1248

Auxiliary hydraulic hoses shall be routed inside the lift arm

A feature for draining pressure from the auxiliary hydraulics circuit shall be provided by pressing and holding the quick couplers

Cab and Operator Controls

Loader life and tilt functions should be standard, adjustable foot control pedals

Parking brake shall be controlled by a finger operated rocker switch on left hand cab post

Engine starting and shutdown functions shall be controlled electrically with a key switch

Enclosed, heated cab

Suspension seat

Arm rest shall be standard equipment

Cup holder kit

Engine throttle shall be located directly in front of the operator

Top and rear windows shall be available as standard equipment

Front and rear wipers

Front and rear operating lights shall be available as standard equipment

Side windows shall be mounted on the outside of the cab

Side and rear window defrost shall be provided

Clean out holes in the foot well shall be provided as standard equipment

Keyless start shall be provided

Sound reduction system shall be provided

Gauges / display Engine coolant temp, fuel level, battery voltage, engine rpm, hour meter, engine preheat, service codes, maintenance clock, drive response setting

Page 14 of 22 DQ1 2017*1248

Warning lights Engine coolant temp, engine malfunction, fuel level , hydraulic malfunction, general warning

Indicators Seat bar, life and tilt valve, parking brake, seat belt, turn signals

Attachments Pallet fork frame

48” Pallet fork teeth

74” Low profile bucket

Bolt on cutting edge, 74”

Service Must be located within 25 miles of the Pueblo Hatchery

Delivery Able to delivery to the Pueblo

Specifications – Skid Steer – Poudre Hatchery

Description Skid Steer – Poudre Hatchery id item meet the published specs?

Quantity Needed: 1

Performance and Capacities

Capacity

2690 lbs

Capacity with 300lb Counterweight Option Weight Kit

2890 lbs

Tipping Load 5380 lbs

Operating Weight 8061 lbs

Travel Speed 7.1 mph

Lift Breakout Force 5080 lbs

Tilt Breakout Force 5138 lbs

Push Force 4600 lbs

Fuel Tank Minimum capacity of 27.3 gal (101.3

Page 15 of 22 DQ1 2017*1248